• Cal State University (CSU) LA
  • Los Angeles, California
  • Aug 29, 2023
Full Time Administration and Management Clerical and Administrative Support

Job Description

Job No: 524338; 2/15/2023

Administrative Support Coordinator I
Engineering, Computer Science and Technology - Dean’s Office

Salary Range: $3505 - $5508/Monthly

Work Schedule: Full-Time, Monday - Thursday, 9:00 a.m. - 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification.

Essential Functions: Under the general direction of the Assistant to the Dean, the incumbent will perform complex clerical and administrative support functions in the Dean's and Associate Dean’s Offices for the College of Engineering, Computer Science, and Technology. The incumbent is responsible for handling front desk responsibilities; organizing and creating new personnel folders; photocopying; filing of faculty appointment contracts; and serves as the Dean's Office receptionist. The incumbent will also assist with building and maintaining MSE & ENGR course schedules on the campus network system; order textbooks and class materials; maintain student course opinion surveys; resolve issues with classroom access for faculty; monitor class enrollments; coordinate and track the submission and progress of curricular forms and proposals; collect required employment documents and prepare ETFs to hire ENGR & MSE adjunct faculty; process college student assistant hires on Handshake; and prepare hospitality and travel forms for various programs in the College. The incumbent will be responsible for procurement of supplies, equipment, and services for the Dean's Office; assist with monthly time & labor and absence management reporting; and assist with preparation of College special events and projects. The incumbent will serve as primary administrative staff contact for the proposed material science program.

Required Qualifications & Experience: Equivalent to three years of general office experience which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Fully functional knowledge of and skill in standard office procedures and practices; and thorough knowledge of English grammar, spelling, and punctuation and able to clearly communicate orally and in writing. The incumbent must have the ability to understand and operate in a variety of organizational structures; use and quickly learn new office support technology systems and software packages; and effectively handle interpersonal interactions at all levels. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The system wide policy can be found at and questions may be sent to

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Desired Qualifications: Equivalent to graduation from a four-year college or university. Experience and knowledge in using PeopleSoft Student Administration (GET), Common Financial System (CFS). Familiarity and/or experience with areas of engineering, computer science and technology.

Closing Date: Review of applications will begin on March 1, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women, and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678
Closing Date/Time: Open until filled

Job Address

Los Angeles, California 90032 United States View Map