Job Description
Office of Admissions Annual Salary Range: $97,336 - $129,781
FLSA Exempt / Non-Union Represented
About the Office: The Office of Admissions oversees all activities required for admitting attorneys to the practice of law. Admissions oversees the administration of the California State Bar Exam, First-Year Law Students' Exam, and the Legal Specialization Exams. Admissions conducts applicant moral character investigations, accreditation, and registrations of non-ABA law schools.
Ideal Candidate: This is a 24-month limited term position but may become a permanent position based upon operational needs.The role will include all medical benefits, vacation, and sick time. For a full list of benefits visit:https://www.calbar.ca.gov/About-Us/Careers/Benefits.
Admissions seeks an experienced recruiter to recruit proctors for our examinations. The successful candidate will collaborate with department managers and supervisors and proactively identify future hiring needs. The recruiter will invite, evaluate, and refer candidates for seasonal proctor positions to help administer the California Bar Examination through job boards, websites, employee referrals, and other sourcing methods. This position will promote job openings and screen applications before forwarding to an external agency. The recruiter will contact candidates to ensure that they meet the requirements for the role and appropriately assign them to proctor roles in an efficient and effective manner. The recruiter will help develop proctor training and onboarding.
Job duties include, but are not limited to, the following:
- Design and implement a recruiting strategy
- Perform job and task analysis to document job requirements and objectives
- Source and recruit candidates
- Screen candidate job applications
- Provide analytical and well documented recruiting reports to management
- Use internal database to assign & track proctors
- Track proctor referrals to ensure that incentives are properly assessed and paid
- Develop timeline to ensure proctor positions are filled timely
- Ensure time logs are received, confirmed for accuracy, and submitted to an external agency for processing
- Create orientation, training, and onboarding material for proctors to better understand their role prior to being hired
Definition Under general direction, the Senior Program Analyst conducts professional-level analysis and administers programs and/or functions; performs specialty assignments and acts in a lead capacity with respect to lower level professional and support staff; and performs related work as required.
Distinguishing Characteristics The Senior Program Analyst is the is the lead/advanced journey-level professional class performing advanced, specialized work of a professional nature, utilizing skills that require technical expertise and an understanding of complex analytical procedures and program processes. Incumbents exercise a high degree of professional judgment with considerable independence. This class may function as the lead over professional, technical and/or administrative support personnel on an ongoing or project basis. Responsibilities include project planning and the performance of high-level professional analyses and service in the division/unit to which assigned.
Examples of Essential Duties Duties may include, but are not limited to the following:
- Provides expertise and guidance to other professional, and/or administrative staff in complex program analysis and solutions.
- Performs advanced research, conducts studies to determine needs, prepares reports, and recommends implementation procedures for a variety of program needs.
- Serves as a primary communication liaison with State Bar committees, members, financial institutions, vendors, contractors, general public, other departments and employees.
- Evaluates existing and alternative policies and makes recommendations toward establishment of revised policies and procedures.
- Performs advanced professional work in support of State Bar programs and services involving the knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures.
- Reviews processes and maintains program transactions, records and other documents; assists in the preparation and maintenance of statistical data, reports, correspondence, special studies, and conducts research.
- Provides input in developing and evaluating program policies and procedures and evaluates and proposes changes concerning the methods of operation.
- Provides lead direction over programs, staff or special projects, which involves assigning, reviewing and coordinating the work of staff.
- Trains staff in program policies, rules, regulations and procedures; assesses workloads, assigns employees as necessary to ensure the proper level of support for ongoing activities of the department.
- Assists with the selection, training, direction, and evaluation of staff.
- Implements guidelines to ensure adherence to the State Bar rules and regulations governing the administration of State Bar programs, services, and membership.
- Represents the State Bar at programs and functions, and responds to inquiries from board members, management, attorneys and the public.
- May perform a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job.
Employment Standards Knowledge of:
- Principles of office management, budgeting, administration and supervision.
- Problem identification, analysis and evaluation.
- Problem solving and conflict resolution methods and techniques.
- Computer information systems, including personal computer applications, word processing and spreadsheet programs.
- Interviewing and investigative techniques.
- Principles of effective writing and verbal presentation.
- Coordination and operation of programs.
- Working knowledge of the State Bar Offices and their functions and a general knowledge of other agencies and their interface with the State Bar.
- Personnel selection and supervisory principles, practices, and procedures.
- Computerized information and database recordkeeping systems.
- Office procedure, budget preparation and maintenance techniques.
Ability to:
- Apply the policies and practices of a department.
- Understand, interpret and apply laws, rules and regulations related to assigned programs.
- Plan, organize, coordinate and evaluate programs under conflicting deadlines and demands.
- Analyze material and problems and identify solutions.
- Analyze problems and complaints, and identify solutions in a timely manner.
- Mentor, assign and prioritize work assignments of staff in support of meeting program goals.
- Operate modern office equipment including computer hardware, software, and internet and web-based applications.
- Compile data and prepare narrative and statistical reports.
- Appropriately respond to requests and inquiries from the public, State Bar members, or other departments.
- Communicate clearly, concisely and professionally, both orally and in writing.
- Establish and maintain effective interpersonal relationships at all organizational levels as well as with the public.
- Maintain the confidentiality of information.
Minimum Qualifications: Education:
- Bachelor's degree in a field that develops skills related to essential duties, or a combination of education and experience sufficient to perform the duties of the position.
Experience:
- Minimum of three (3) years of journey-level professional experience in data collection and evaluation, research or performance or financial analysis, or grant compliance in a public sector, legal or nonprofit environment, or equivalent.
Applicants who meet the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification.
License, Certificate, Registration Requirements: 
