Head of Collection Management Services (Librarian 12-month) (525389)

  • CSU, Sacramento
  • Sacramento, California
  • Mar 09, 2023
Full Time Library Services

Job Description


COLLEGE: University Library

DEPARTMENT: Collection Management Services

POSITION TITLE: Head of Collection Management Services


As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities.

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds and historically underrepresented in university libraries to join our growing organization of 25 library faculty, 33 staff and approximately 60 student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success.

The University Library is committed to ensuring that our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution; having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement.


We seek a professionally engaged and collaborative leader to provide vision, expertise, and creativity in the work of collection support services. These services include collection development, collection management, acquisitions, electronic resource management, cataloging print and non-print resources. This person has overall responsibility for personnel supervision, budgeting, and resource management within the Collection Management Services Department.

This is a probationary, 12-month, tenure-track position at the Senior Assistant/Associate Librarian rank with an expected start date of Summer 2023; salary commensurate with qualifications and experience. Librarians in the CSU system enjoy full faculty status and as such are eligible for campus service opportunities, sabbatical and other leaves, and additional benefits. Librarians are represented under Unit 3 of the California Faculty Association (CFA). Excellent benefits, including medical, dental, and vision plans; generous paid leave (24 vacation days and one personal holiday per year and one day of sick leave per month); and membership in CALPERS, the largest retirement system in the country. Library faculty must demonstrate professional competence, scholarly and/or creative achievement, and service to the University and community in order to meet university requirements for tenure and promotion.


Under the general direction of the Associate Dean for Collections & Discovery, the Head of Collection Management Services will have the responsibilities in three main areas:

Administrative Responsibilities

Provides supervision and leadership for the department while fostering a work environment that coaches and mentors employees in a manner that contributes to their individual career goals, the profession, and the organization.

Conducts regular assessments of departmental services, workflows, and operations.

Develops, implements, and interprets departmental policies and procedures.

Develops plans, sets goals, and establishes priorities for the department.

Remains current on new developments and technology in the fields of collections, metadata, and acquisitions.

Serves as a member of the Library Department Heads Council and other committees as needed. Participates in library-wide planning and decision making.

Collection Building & Stewardship

Responsible for acquiring purchased and donated materials in all formats that support the University’s curricular needs and research interests.

Supervises acquisitions operations including purchasing, licensing, and facilitating access to licensed content.

Oversees the collection budget, approval plan profiles, license information, collection policies, gifts, and other fiscal resources in consultation with library faculty.

Leads efforts to enable data-driven decisions regarding collections.

Monitors campus academic priorities and growth and provides leadership regarding the development and management of collections in all formats and languages.

Oversees the expenditure of assigned collection allocations.

Provides data, analysis, and reports on collection use and workflows.

Assists in developing effective reports and messaging for library and university administrators to understand the library’s materials budget needs.

Acts in an advisory capacity to the Dean and Associate Dean for Collections and Discovery regarding the library and university- wide policies, procedures, and practices as related to collections management, deaccessioning projects, communications and marketing, and donor relations programs.

Collaboratively engages with subject liaisons and other stakeholders to continuously evaluate the ways in which decisions regarding collection strategies are made and communicated.

Serves as Chair and provides broad oversight for the Collection Development Committee meetings.

Determines priorities for collection processing and maintenance.

Coordinates efforts for the CSU Affordable Learning Solutions program with the Head of User Services.

Metadata Responsibilities

Responsible for planning, organizing, and managing activities to meet evolving trends in information organization, discovery, and access.

Supervises operations for cataloging and processing of print and non-print resources, special collections/rare books, government documents, including monographs, serials, and databases.

Collaborates and consults with other library units to meet their metadata & cataloging needs.

Oversees metadata support for the library’s scholarly communication and digitization programs.

Partners in discussions to enhance the user discovery and access experience.

The Head of Collection Management Services will also:

Participate in efforts to ensure collections reflect principles of Diversity, Equity, Inclusion and Accessibility (DEIA).

Collaborate with other members of the Library’s management team to provide leadership and creative support of emerging areas of library practice, including digital collections, scholarly communication, open access, and affordable learning solutions.

Contribute to library-wide decision-making. Serve on library committees as needed.

Monthly Salary:

$6,945 to $7,538 (Senior Assistant Librarian)

$7,569 to $8,450 (Associate Librarian)


1. ALA-accredited Master's degree in information / library science or international equivalent.

2. Minimum five years of successful and increasingly responsible experience in library technical services.

3. Knowledge of acquisitions procedures and principles, including an understanding of the e-resource lifecycle, current issues in licensing and discovery and purchasing models.

4. Knowledge of cataloging procedures and principles including an understanding of current and emerging metadata standards and bibliographic utilities.

5. Demonstrated ability to coach, mentor, and supervise library personnel with diverse backgrounds and mentoring needs.

6. Experience managing projects or coordinating workflows.

7. Strong communication, organizational, and interpersonal skills and ability to work effectively with culturally diverse library users and colleagues in a team environment.

8. Demonstrated commitment to diversity, equity, inclusion, and accessibility.


1. Experience with bibliographic utilities, integrated library systems and discovery systems, especially ExLibris Alma and Primo.

2. Significant experience in collection development in an academic research library, including knowledge of current and emerging trends and demonstrated understanding of collection assessment methodologies and their applications.

3. Experience with budget planning, reporting, and effective stewardship of budget allocations.

4. Experience working in a consortial environment.

5. Experience working in a union environment.

6. Experience working in an academic library setting.


It is only necessary for applicants to meet the required qualifications in order to apply.

Review of applications will begin on April 3, 2023; and continue until the position is filled.

Candidates must include the following attachments with the application:
Cover letter Current curriculum vitae A diversity statement that responds to the following prompt: As an equal opportunity employer with a diverse staff and student population, Sacramento States is committed to creating an inclusive and effective teaching and working environment for all. What contributions are you most proud of that exemplify your awareness and sensitivity towards promoting an inclusive environment? What have you learned working with diverse populations? Please limit your response to 500 words Unofficial transcripts of all college work (official transcripts required if invited for an interview)
Barring a disruption due to natural disaster or the pandemic, final candidates will be required to attend an in-person interview at Sacramento State.

Final candidates will be required to submit contact information for their current supervisor to provide a professional reference after a job offer is made, but before a final contract is signed.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. (updated May 2023)

Out of State Employment

Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person.

Eligibility Verification
Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( ie. H-1-B Visa).
Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map