Systemwide Employment Program Specialist (525476)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Mar 11, 2023
Full Time Project Management

Job Description


Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Systemwide Employment Program Specialist. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.


The salary range for this classification is $4,464 to $10,180 per month.

The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience.


Confidential Administrative Support II

Position Information

The California State University, Office of the Chancellor, is seeking a Systemwide Employment Program Specialist to coordinate efforts to support campuses in matters related to systemwide employment policies and programs. This role serves to provide guidance, support, and subject matter expertise on general employment-related laws and regulations, as well as institutional policies and procedures. The role is responsible for assisting with policy interpretation, implementation of systemwide policies and employment related programs. This position is expected to lend counsel in the development of guidance tools for campuses, identify and address campus training and compliance needs, advise and, when necessary, represent the CO at systemwide meetings.

This position is long-term temporary with benefits.


Under the general direction of the Associate Director, Systemwide Employment & Policy Administration, the Systemwide Employment Program Specialist will:

General guidance and support to campuses and CSU CO stakeholders in areas of employment law/regulation, policies, and programs. This includes:

-Keeping abreast of employment law and policy matters impactful to CSU.

-Researching questions presented by campuses.

-Identifying best practices or options to address an employment related matter.

-Work collaboratively and in consultation with campuses, the Chancellor’s Office, subject matter experts and other stakeholders to identify a consensus recommendation, requirement, or interpretation.

-Knowledge and awareness of CHRS and CHRS Recruiting systems.

Lend counsel and support in the development and administration of systemwide employment policies and programs. This includes:

-Leading the regular audit/review of existing policies/executive orders to ensure policies are compliant with employment regulations.

-Assisting with the implementation of employment related policies, programs and/or systems. As legislation is amended or regulations are updated, new employment policies, programs, or systems may need to be developed, introduced, and implemented. This position is expected to research, advise, and participate in this process.

-Assisting with the development of guidance tools such as technical letters, FAQ documents, eligibility matrices, or other resources for campuses to reference to assist with campus implementation and interpretation.

-Maintaining, monitoring, and updating internal and external shared information websites relating to general employment, as appropriate.

-Assisting with the ongoing administration and maintenance of employment related systems including DisclosureDocs (electronic Form 700 filing system), Tracker I-9 (electronic Form I-9 system).

Lends counsel and support in development training and compliance needs. This includes:

-Assisting with the identification of campus and CO training needs, such as workshops on policy updates, employment related software/system training.

-Assisting with the development and implementation of training programs as described in the bullet above.

Additional projects may include, but are not limited to the following:

-Assisting with responses to Information Requests, including those submitted under the Public Records Act (PRA), to ensure compliance with timely responses and validation of information.

-Assisting with legislative and compliance reports.


-Bachelor’s degree from an accredited college or university in Human Resources, Public Administration, or a related discipline; or equivalent combination of education experience is required. Master’s degree in related discipline and/or HR certification is preferred.

-A minimum of two to three years of work experience in Human Resources, Public Administration, or a related field. California State University or higher education experience preferred.

Preferred Qualifications

-Comprehensive knowledge of employment practices, protocols and processes.

-Strong analytical and problem-solving skills, including the ability to review complex employment issues and identify solutions.

-Strong interpersonal skills, including abilities to communicate clearly and diplomatically, and connect with a wide variety of audiences.

-Strong organization and prioritization skills to adhere to timelines, and achieve identified milestones.

-Ability to work independently and within a team environment.

-Strong research and writing skills.

-Demonstrated ability to learn new software and computer programs.

-Proficiency in the Microsoft office suite is required. Experience with Smartsheet and Zoom Meeting (or other teleconferencing software) is preferred.

Application Period

Priority consideration will be given to candidates who apply by March 24, 2023. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:


This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Policy

In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.


The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map