Open Competitive Job Opportunity
EXAM NUMBER: Y4595Q
First Day of Filing: March 23, 2023, at 8:00 a.m. (PT) until the needs of the department are met and is subject to closure without prior notice.
All Department of Health Services workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 26 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for over 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov.
Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.
MISSION:To advance the health of our patients and our communities by providing extraordinary care.
DEFINITION:Assists in research and analysis and makes recommendations regarding the use and deployment of resources and the implementation and refinement of operations and programs within the Department of Health Services.
Essential Job Functions
Under the direction of the Health Information Management (HIM) Director, and in coordination with DHS Privacy, supports a strategic and comprehensive privacy program that defines, develops, maintains and implements policies and processes that enable consistent, effective privacy practices which minimize risk and ensure the confidentiality of protected health information (PHI), paper and/or electronic, across all media types. Ensures privacy forms, policies, standards, and procedures are up to date.
Collaborate with the information security officer to ensure alignment between security and privacy compliance programs including policies, practices, investigations, and acts as a liaison to the information systems department.
Establishes, with the information security officer, an ongoing process to track, investigate and report inappropriate access and disclosure of protected health information. Monitor patterns of inappropriate access and/or disclosure of protected health information.
In collaboration with DHS Privacy, manages all required breach determination and notification processes under Health Information Portability Accountability Act (HIPAA) and applicable State breach rules and requirements.
Performs or oversees initial and periodic information privacy risk assessment/analysis, mitigation and remediation.
Conducts related ongoing compliance monitoring activities in coordination with DHS Privacy and organization's compliance priorities and operational needs.
Takes a lead role, to ensure the medical center has and maintains appropriate privacy and confidentiality consents, authorization forms and information notices and materials reflecting current organization and legal practices and requirements.
Oversees, develops, and delivers initial and ongoing privacy training to the workforce.
Participates in the development, implementation, and ongoing compliance monitoring of all business associates and business associate agreements, to ensure all privacy concerns, requirements, and responsibilities are addressed.
Works cooperatively with the Health Information Management (HIM) Director and other applicable organization units in overseeing patient rights to inspect, amend, and restrict access to protected health information.
Establishes and administers a process for investigating and acting on privacy and security complaints.
Performs required breach risk assessment, documentation, and mitigation. Works with Human Resources to ensure consistent application of sanctions for privacy violations.
Initiates, facilitates, and promotes activities to foster information privacy awareness within the medical center and related entities.
Maintains current knowledge of applicable CA state and federal privacy laws and accreditation standards, including but not limited to HIPAA.
Cooperates with the U.S. Department of Health and Human Service's Office for Civil Rights, State regulators and/or other legal entities in any compliance reviews or investigations.
Serves as information privacy resource to the organization regarding release of information and to all departments for all privacy related issues.
Creates and delivers impactful presentations (i.e., orientations) to medical center personnel delivering educational material pertaining to privacy, HIPAA, Health Information Technology Economical and Clinical Health Act (HITECH), Omnibus requirements and other pertinent healthcare industry mandates.
Supervises the work performance of assigned subordinate support staff.
Performs healthcare data collection and analysis as assigned by HIM Director.
Requirements
SELECTION REQUIREMENTS:Certification by the American Health Information Management Association (AHIMA), Certified in Healthcare Privacy and Security (CHPS)***
-OR- Certified in Healthcare Privacy Compliance (CHPC)***(if not currently certified candidate must obtain certification within one (1) year of hire)
-AND-Four (4) years of experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, program, and/or procedure. Two (2) years which must include experience in Health Information Management or a Healthcare Organization Privacy Program**.
LICENSE:A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
DESIRABLE QUALIFICATIONS:Additional credit will be given to applicants who possess the following desirable qualifications:
- AHIMA Certification - Registered Health Information Administrator (RHIA) -OR- Registered Health Information Technician (RHIT)***
- Any additional years of experience in Health Information Management or a Healthcare Organization Privacy Program.
Special Requirement Information:*Staff capacity is defined as work which includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and program and procedures for accomplishing work objectives.
** Experience in Health Information Management or Healthcare Organization Privacy Program is defined as having extensive knowledge and understanding of health care relevant legislation and standards for the protection of health information and patient privacy, Health Information Management data analytics and Release of Information. Experience level should demonstrate ability to develop risk assessment criteria and tools for the privacy program, create training material, create and update policies and procedures, and to serve as a resource to medical center personnel regarding privacy laws.
*** In order to receive credit for Selection Requirement/ Desirable Qualification(s) , you must include a legible photocopy of your certificate of completion at the time of filing or within seven (7) calendar days of filing your application online .
Please ensure the
Certification/License Section of the application is completed. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency. The required certificate must be current and unrestricted .
If you are unable to attach required documents during application submission email them to the exam analyst at Kshelvy@dhs.lacounty.gov within seven (7) calendar days of filing online. Please include your name, the exam number and exam title in the subject line of the email.
Exam Analyst is not responsible for opening/accessing encoded documents. No withholds will be accepted.No Out- of- Class experience will be accepted for this examination. Additional Information
Examination Content:This examination will consist of an evaluation of experience and desirable qualifications based upon application information and supplemental questionnaire, weighted 100%.
CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE ADDED TO THE ELIGIBLE REGISTER.Eligibility Information:Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly.
The names of candidates receiving a passing score on the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.
No person may compete in this examination more than once every twelve (12) months.SPECIAL INFORMATION:Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless YOU receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s).
If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.Effective immediately, result notices and notices of non-acceptable will be sent electronically to the email address provided on the application. Review more detailed information in the Supplemental Questionnaire.
VACANCY INFORMATION:The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services' (DHS) and throughout the County of Los Angeles as they occur.
APPLICATION AND FILING INFORMATION:Applications must be filed online only. Hardcopy/paper applications submitted by U.S. MAIL, FAX OR IN PERSON will not be accepted. Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline on the last day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on
www.governmentjobs.com/careers/lacounty you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.
Applications electronically received after 5:00 p.m., PT, on the last day of filing will not be accepted.Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website.
The acceptance of your application depends on whether you have
clearly shown that you meet the Selection Requirements. Fill out your application completely and correctly to receive full credit for relevant experience, and/or education in the spaces provided so we can evaluate your qualifications for the position.
Please do not group your experience.For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed.
If your application is incomplete, it will be rejected. IMPORTANT NOTES - All information and documents provided by applicants is subject to verification.
- We may reject your application at any time during the examination and hiring process, including after appointment has been made.
- Falsification of any information may result in disqualification or rescission of appointment.
- Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Resume or referencing other unsolicitedmaterials/documents will not be considered as a response; in doing so, your applicationwill be rejected.
SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. You may refer to their website for more information regarding the reopening of some libraries with limited hours throughout Los Angeles County.
NO SHARING OF USER ID, E-MAIL, AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.
DEPARTMENT CONTACT: Kendrea Shelvy, Exam Analyst
(213) 288-7000
kshelvy@dhs.lacounty.gov ADA COORDINATOR PHONE: (323) 914-7111
CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922
Closing Date/Time:
