Administrative Assistant II - Finance

  • City of Buckeye, AZ
  • Buckeye, Arizona
  • Mar 29, 2023
Full Time Accounting and Finance Clerical and Administrative Support
  • Salary: $51,043.20 - $76,544.00 Annually USD

Job Description

Position Scope

Under general supervision, performs complex administrative functions in support of a department. Performs daily administrative functions and more complex project coordination. Responsibilities may vary according to work assignment. This class is differentiated from the Administrative Assistant I by the increase in difficulty and complexity of the assignments.

Primary Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

  • Create a variety of routine and non-routine documents, including reports, flyers, and/ or marketing materials, templates, charts, surveys, letters, memos, notices, forms, newsletters, agendas, schedules, and/or other related materials
  • Generate and maintain complex spreadsheets, reports, databases, and presentations
  • Verify and review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports
  • Assist public and customer service needs of a more complex manner, respond to requests for information; interpret and explain relevant rules, policies, regulations; analyze issues, determine solutions, and make recommendations to improve processes or procedures
  • Assist in developing department procedures and policies
  • Assist in the creation and tracking of department budget, metrics, and related reports
  • Process and review general financial and/or purchasing functions and entries
  • Perform record keeping for various funds and expenditures
  • Conduct independent research and analysis, compile data, and create statistical, financial, operational, and special project reports using a variety of software systems
  • Schedule meetings and appointments; prioritize and resolve meeting schedules; prepare meeting agendas and presentation materials, take and transcribe meeting minute, and prepare summaries as required
  • Develop and manage department files
  • Assist with special assignments, projects, meetings, and/or events through coordination and administration
  • Provide administrative training to staff and cross-train in administrative duties as needed
  • Handle sensitive and confidential matters
  • Performs other duties as required

Minimum Qualifications & Position Requirements

Education and Experience:

Associate's Degree and three years experience in administrative work; OR equivalent combination of education and experience.

Necessary Knowledge, Skills and Abilities:

Knowledge of:
  • Business English, grammar, spelling and arithmetic
  • City policies and procedures
  • Principles and practices of office management and equipment
  • Principles of confidential records, record keeping, and file management

Skill in:
  • Assessing and prioritizing multiple tasks, projects, and responsibilities
  • Database operations (data input, extraction, report generation)
  • Operating a personal computer with associated software and database applications
  • Creating and developing complex spreadsheets and databases
  • Statistical methods, report writing, and creating presentations

Ability to:
  • Maintain confidential and sensitive information
  • Effectively handle conflict and sensitive issues
  • Work independently as well as a contributing team member
  • Handle multiple projects simultaneously and use good judgement in prioritizing and managing work load
  • Analyze, interpret, and report research findings
  • Work effectively under pressure
  • Produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar
  • Make mathematical calculations and draw logical conclusions
  • Communicate effectively both verbally and in writing
  • Establish and maintain positive, effective working relationships with those contacted in the performance of work

Additional Information
Work Schedule: Monday - Thursday, 7:00am - 6:00pm

Employee Benefits & Wellness

The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness

City benefit plans are subject to change at any time.
Closing Date/Time: Continuous

Job Address

Buckeye, Arizona United States View Map