Position Scope
Under general supervision, performs complex administrative functions in support of a department. Performs daily administrative functions and more complex project coordination. Responsibilities may vary according to work assignment. This class is differentiated from the Administrative Assistant I by the increase in difficulty and complexity of the assignments.
Primary Duties and Responsibilities
The following duties
ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Create a variety of routine and non-routine documents, including reports, flyers, and/ or marketing materials, templates, charts, surveys, letters, memos, notices, forms, newsletters, agendas, schedules, and/or other related materials
- Generate and maintain complex spreadsheets, reports, databases, and presentations
- Verify and review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports
- Assist public and customer service needs of a more complex manner, respond to requests for information; interpret and explain relevant rules, policies, regulations; analyze issues, determine solutions, and make recommendations to improve processes or procedures
- Assist in developing department procedures and policies
- Assist in the creation and tracking of department budget, metrics, and related reports
- Process and review general financial and/or purchasing functions and entries
- Perform record keeping for various funds and expenditures
- Conduct independent research and analysis, compile data, and create statistical, financial, operational, and special project reports using a variety of software systems
- Schedule meetings and appointments; prioritize and resolve meeting schedules; prepare meeting agendas and presentation materials, take and transcribe meeting minute, and prepare summaries as required
- Develop and manage department files
- Assist with special assignments, projects, meetings, and/or events through coordination and administration
- Provide administrative training to staff and cross-train in administrative duties as needed
- Handle sensitive and confidential matters
- Performs other duties as required
Minimum Qualifications & Position Requirements
Education and Experience:Associate's Degree and three years experience in administrative work; OR equivalent combination of education and experience.
Necessary Knowledge, Skills and Abilities:Knowledge of: - Business English, grammar, spelling and arithmetic
- City policies and procedures
- Principles and practices of office management and equipment
- Principles of confidential records, record keeping, and file management
Skill in:- Assessing and prioritizing multiple tasks, projects, and responsibilities
- Database operations (data input, extraction, report generation)
- Operating a personal computer with associated software and database applications
- Creating and developing complex spreadsheets and databases
- Statistical methods, report writing, and creating presentations
Ability to:- Maintain confidential and sensitive information
- Effectively handle conflict and sensitive issues
- Work independently as well as a contributing team member
- Handle multiple projects simultaneously and use good judgement in prioritizing and managing work load
- Analyze, interpret, and report research findings
- Work effectively under pressure
- Produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar
- Make mathematical calculations and draw logical conclusions
- Communicate effectively both verbally and in writing
- Establish and maintain positive, effective working relationships with those contacted in the performance of work
Additional Information
Work Schedule: Monday - Thursday, 7:00am - 6:00pm
Employee Benefits & Wellness
The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.
For complete Benefit Plan & Wellness Information, please visit the City website at:
Benefits & Wellness
City benefit plans are subject to change at any time.
Closing Date/Time: Continuous
