Description
This is an Open-Promotional recruitment open to both permanent employees of the City of El Segundo and all interested candidates. This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter detailing your increasingly responsible professional human resources experience and resume be submitted with the online application to be considered complete. Essential Job Functions
DEFINITION: Performs responsible, professional and administrative and analytical duties in support of one or more Human Resources program areas, including classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and training and employee development. The Human Resources Analyst provides responsible staff assistance to the Human Resources Director and/or Human Resources Manager to accomplish department goals and objectives as outlined in the City Strategic Plan. Technologies utilized by the department include Eden, NeoGov Insight, Laserfiche, KnowBe4 and CivicClerk. Immediate activities requiring action include support of labor negotiations, implementation of NeoGov Onboard and Perform modules, completion of the Administrative Series classification study, and and an FLSA study. An RFP to replace current Enterprise Resource Planning (ERP) is expected to be launched this year and the Human Resources Analyst will play a key role in the preparation for the implementation of the human resources modules.
DISTINGUISHING CHARACTERISTICS: This position is distinguished from the Human Resources Technician by the specialized skill level and analytical duties performed. The Human Resources Analyst is the entry level classification in the Analyst series and is distinguished from the Senior Human Resources Analyst by the level of complexity of assigned duties, and degree of independence and decision making.
ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.
The Human Resources Analyst is competent in performing the below duties and provides responsible and analytical support. Incumbents may not perform all the listed functions and/or may be required to perform additional or different functions from those below, to address business needs or changing business practices:
Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:
- Performs professional administrative and analytical work in support of one or more Human Resources program areas;
- Provides assistance during the labor negotiations process; conduct surveys and provide statistical reports of pay and benefits; evaluate changes to bargaining unit memorandum of understanding and recommend applicable changes to personnel rules and regulations; implements negotiated benefits in Human Resources Information Systems ( HRIS);
- Researches, compiles, and analyzes data from various sources including Human Resources Information Systems and Enterprise Resources Planning (ERP); prepares comprehensive technical reports and summaries; interprets data, identifies alternatives, and makes sound recommendations;
- Analyzes Human Resources and Payroll requirements, determines feasibility of proposed labor negotiations items and software solutions, and makes recommendations regarding policy and procedural changes;
- Develops, designs, builds, tests, implements, maintains, and enhances HRIS tables, codes, and data flows for process improvement;
- Defines, maintains, and modifies database tables to store user-defined data; performs data analysis and creates audit queries and reports to ensure data integrity;
- Researches, analyzes, and maintains the City’s classification plans; conducts and/or assists in the conduct of position classification studies; compiles, analyzes, and summarizes pay and benefit information; respond to survey inquires;
- Provides administrative and technical support; assists in the preparation and administration of the department budget;
- Prepares a variety of correspondence and documents including City Council staff reports, citywide communications, administrative polices and procedures;
- Researches and reviews changes to Federal, State and Local labor employment law and applicable local codes and ordinances; draft new policies or incorporate revisions to existing policies and procedures;
- Responds to inquiries regarding salary, benefits, Personnel Rules and Regulations, City policies, Memoranda of Understanding and applicable workplace laws; confers with and advises staff in the resolution of personnel related problems and responds to program delivery questions, ensuring necessary follow-up occurs;
- Plans, coordinates, develops and designs recruitment and selection activities including assessment and selection instruments, test administration, job brochures and advertisements; responds to employment and recruitment inquiries from applicants and the public; screens job applications; prepares correspondence to applicants; monitors pre- and post-employment processes;
- Coordinates citywide training and wellness programs, track attendance and evaluate program effectiveness;
- As needed, processes personnel action forms (PAF’s);
- Assists with the coordination of employee benefit programs including deferred compensation, CalPERS and Social Security pensions, and leaves of absence;
- Troubleshoot issues and resolves problems;
- Responds to complaints and request for information from the public and City employees;
- Stays abreast of changes in laws and trends affecting public sector human resources programs and activities;
- Regularly and predictably attends work, and;
- Performs related duties as assigned.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of: - Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs;
- Research methods and practices;
- Principles, practices and techniques of public personnel administration;
- Pertinent Federal, State and local laws, regulations, ordinances, and policies;
- Principles, practices, techniques and methods of human resources management and program administration;
- Basic budgeting procedures and financial record keeping;
- Principles and procedures of statistical and administrative record keeping;
- Human Resources Informational Systems (HRIS), applicant tracking systems, word processing, database, spreadsheet and presentation software;
- Principles and practices of workload organization and priority setting;
- Business and report writing, and;
- General office procedures.
Skill in: - Performing professional Human Resources functions, including but not limited to classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and leave management, training and employee development;
- HRIS and applicant tracking report design and development; query design and optimization;
- Analyzing, evaluating, and recommending improvements to department operations, programs and services;
- Performing statistical analysis;
- Understanding and applying regulations, procedures and guidelines;
- Conducting research and preparing clear, concise and comprehensive reports;
- Using public relations techniques in responding to inquiries and complaints;
- Maintaining confidentiality of sensitive information;
- Making sound, independent decisions within established policy and procedural guidelines;
- Communicating clearly and concisely, both orally and in writing;
- Appearing for work on time;
- Following directions from a supervisor;
- Understanding and following posted work rules and procedures;
- Accepting constructive criticism;
- Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly, and
- Establishing, maintaining, and fostering positive and effective working relationships with those contacted in the course of work, and functioning effectively in a confidential work environment.
Qualifications
QUALIFICATIONS: A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Three (3) years of increasingly responsible professional level administrative experience, preferably in a human resources capacity. Public sector experience is highly desirable.
Education: A Bachelor’s Degree from an accredited college or university with major coursework in Human Resources Management, Industrial Relations, Public Administration, Business Administration or a closely related field is required.
License/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required.
Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.
MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C)Benefit Summary PERS Retirement :
Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%).
Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost .
Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200.
Medical - Monthly medical contribution of $1,650 ($735for medical and $915for flex dollars). Flex dollars may be used toward a medical premium, deferred compensation plan, or flexible spending/dependent care allocations. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction.
Retiree Medical: Executive Management, Mid Management, and Confidential employees service retiring concurrently from the City of El Segundo after a minimum of five full-time years of service and CalPERS on or after June 21, 2022, shall be eligible for a retiree medical benefit equal to the PEMHCA amount filed by the City with CalPERS supplemented by a City contribution to a healthcare reimbursement account. The amount of the healthcare reimbursement supplement shall be no more than the amount necessary to cover the health insurance premium cost for the employee and eligible dependent(s) for the selected CalPERS health plan, but in no event shall the total monthly contribution (PEMHCA contribution + healthcare reimbursement account) exceed the amount provided to active employees in the Management Confidential Series. For 2022, this total monthly contribution is $1,650 per month.
Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan.
Dental & Vision : MetLife Dental and VSP vision benefits are provided with a City contribution up to $135 per month.
Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.
Employee Assistance Program : Employees are eligible for the basic level of service.
Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.
Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period.
Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours.
Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service.
Sick Leave :8 hours per month.
Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager.
Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident.
Tuition Reimbursement :Up to $2,000/year for work-related college courses.
Cell Phone Stipend: $80/mo for Managers who opt to use their own personal device.
Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's.
Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs.
Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee).
1/14; 12/15; 8/19; 8/22
Closing Date/Time: Continuous
