SIERRA JOINT COMMUNITY COLLEGE DISTRICT
Truckee, California, United States
Description Under general supervision of the Dean performs complex administrative, secretarial and clerical assistance duties in support of both student services and the Tahoe-Truckee Campus including admissions and records, counseling appointments, financial aid intake and data entry, residency support, scheduling classes, coordinating classroom usage, assisting in budget administration, accounting support and performing a variety of special tasks and projects relative to assigned area of responsibility. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may be required to perform additional or different duties from those set forth below to address business needs and changing business practices . Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details.Serves as point of contact with students, prospective students, staff, and the general public regarding departmental services; provides technical information and assistance regarding area of assignment; explains program applications, policies, procedures, requirements, and restrictions; develops promotional and informational materials for distribution on and off campus; maintains assigned resource material.Verifies and reviews materials, applications, records, files, and reports for completeness and conformance with established regulations and procedures; applies applicable policies and procedures in determining completeness of applications, records, files, and reports; collects and processes appropriate information.Performs a full range of clerical and administrative duties in support of program operations; assembles files and duplicates materials; composes and prepares office correspondence, materials, reports, forms, brochures, presentations, handbooks, manuals, and consumer information; answers phones, refer callers, and take messages; maintains and orders supplies.Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes.Coordinates classroom usage; releases room schedule for electronic publication.Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, special assignment agreements, independent contracts, and claims for reimbursement.Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts.Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors.Prepares financial documents and reports; prepares and balances financial summaries.Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities.Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system.Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed.Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate.Performs related duties as required. Minimum Qualifications QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Operational characteristics, services, and activities of the functions, programs, and operations of the assigned office. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment. Principles, practices, and procedures of business letter writing. Principles, practices, and procedures of fiscal, statistical, and administrative record keeping. Principles and practices used to establish and maintain files and information retrieval systems. Basic research methods and techniques. Basic mathematical concepts. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Interpersonal skills using tact, patience, and courtesy. English usage, grammar, spelling, punctuation, and vocabulary. Oral and written communication skills. District organization, operations, policies and objectives. Referral agencies, services, and departments on and off campus may be required for some assignments. Clerical accounting and bookkeeping principles. Ability to: Understand the organization and operation of the assigned office and/or program area as necessary to assume assigned responsibilities. Understand, apply, and ensure compliance with administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of technical, program support, administrative, and clerical duties involving the use of independent judgment and personal initiative. Provide specialized assistance, training, and information to students, faculty, administrators, staff, and the public concerning assigned program area, functions, and resources. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present technical information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: 5/28/2023 11:59 PM Pacific
Mar 05, 2024
Full Time
Description Under general supervision of the Dean performs complex administrative, secretarial and clerical assistance duties in support of both student services and the Tahoe-Truckee Campus including admissions and records, counseling appointments, financial aid intake and data entry, residency support, scheduling classes, coordinating classroom usage, assisting in budget administration, accounting support and performing a variety of special tasks and projects relative to assigned area of responsibility. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may be required to perform additional or different duties from those set forth below to address business needs and changing business practices . Performs secretarial and administrative support duties for an assigned manager; relieves administrator of a variety of clerical, technical and administrative details.Serves as point of contact with students, prospective students, staff, and the general public regarding departmental services; provides technical information and assistance regarding area of assignment; explains program applications, policies, procedures, requirements, and restrictions; develops promotional and informational materials for distribution on and off campus; maintains assigned resource material.Verifies and reviews materials, applications, records, files, and reports for completeness and conformance with established regulations and procedures; applies applicable policies and procedures in determining completeness of applications, records, files, and reports; collects and processes appropriate information.Performs a full range of clerical and administrative duties in support of program operations; assembles files and duplicates materials; composes and prepares office correspondence, materials, reports, forms, brochures, presentations, handbooks, manuals, and consumer information; answers phones, refer callers, and take messages; maintains and orders supplies.Facilitates the coordination of schedule production; coordinates and inputs data in accordance with established District policies and procedures; calculates class hours for reporting to state for apportionment purposes.Coordinates classroom usage; releases room schedule for electronic publication.Assists in budget administration; tracks and reconciles budget activity; posts, monitors and tracks invoices, credit card and other expenditures; prepares purchase requisitions, check requests, special assignment agreements, independent contracts, and claims for reimbursement.Maintains records of expenditures and income for organizational unit supplies; initiates, codes and monitors fund transfers from various budget accounts.Prepares requisitions and claims for reimbursement; resolves invoicing, purchase order and other financial documentation questions or problems with vendors.Prepares financial documents and reports; prepares and balances financial summaries.Arranges or coordinates with staff the use of campus and off site facilities and meeting rooms; researches room charts for available locations; initiates and submits required forms for use of facilities.Operates office equipment including computer equipment, typewriter, calculator, copier and facsimile machine; utilizes various computer applications and software packages; maintains and generates reports from a database or network system.Orders office supplies, equipment and materials; assures proper functioning of office equipment; coordinates repairs of office equipment as needed.Coordinates and oversees specialized functions or projects; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions or information as appropriate.Performs related duties as required. Minimum Qualifications QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Operational characteristics, services, and activities of the functions, programs, and operations of the assigned office. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment. Principles, practices, and procedures of business letter writing. Principles, practices, and procedures of fiscal, statistical, and administrative record keeping. Principles and practices used to establish and maintain files and information retrieval systems. Basic research methods and techniques. Basic mathematical concepts. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Interpersonal skills using tact, patience, and courtesy. English usage, grammar, spelling, punctuation, and vocabulary. Oral and written communication skills. District organization, operations, policies and objectives. Referral agencies, services, and departments on and off campus may be required for some assignments. Clerical accounting and bookkeeping principles. Ability to: Understand the organization and operation of the assigned office and/or program area as necessary to assume assigned responsibilities. Understand, apply, and ensure compliance with administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of technical, program support, administrative, and clerical duties involving the use of independent judgment and personal initiative. Provide specialized assistance, training, and information to students, faculty, administrators, staff, and the public concerning assigned program area, functions, and resources. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present technical information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, secretarial science or a related field. Experience: Three years of increasingly responsible secretarial and clerical experience preferably in an administrative office of a public agency or in an educational environment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: 5/28/2023 11:59 PM Pacific
CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland's Department of Violence Prevention? The Department of Violence Prevention (DVP) was established in 2017 to tackle the challenges with violence in Oakland. The DVP applies a public health approach to violence prevention focused on community-led intervention strategies to realize sustained safety and stability of the families and communities most impacted by violence. To achieve its mandated goals of reducing violence in Oakland, the DVP provides direct services and funds, coordinates and supports a network of violence prevention and intervention programs that prioritizes the people and places most impacted by violence. The ultimate goal is a safer and thriving Oakland for all. The City of Oakland is currently recruiting to fill two (2) Violence Prevention Services Supervisor vacancies within the Department of Violence Prevention, including one (1) full-time Civil Service vacancy and one (1) Grant Funded Limited Duration Appointment vacancy. The Grant Funded Limited Duration vacancy shall not exceed three (3) years or when the funds are exhausted, whichever comes first. The ideal candidate is culturally competent in working with individuals at high risk for engaging in violence and is also well-versed in employment and support services available to the individuals within target populations. The ideal candidate must also be able to effectively communicate with high-risk, high-need individuals from communities disproportionately impacted by trauma and violence. The Violence Prevention Services Supervisor provides leadership, coaching, and training to incumbents in the Case Manager series and administrative staff. They plan, organize, and coordinate work schedules, provide day-to-day supervision and general guidance for staff to carry out their duties and support their clients in achieving successful outcomes. This is a first-line supervisory level classification that oversees direct service staff. We are looking for someone who is: A collaborative leader and a team player. You will have the ability to lead, motivate, and manage a team, fostering a positive and productive work environment. Your excellent interpersonal and communication skills will guide and encourage others to accomplish a common goal and to be part of a collaborative team. Committed to public service. You take pride in serving the public and leading public servants and want to join a department that values a safer Oakland community. Professional and ethical. You can maintain a high degree of professionalism, integrity, and confidentiality. Adaptable to changing situations and environment s. You will have the ability to take instructions from multiple senior-level staff members. Flexible. You will be expected to work irregular days and hours, as needed. Self-motivated. You will be expected to take initiative and use your resources to solve problems. Committed to advancing racial equity. You are committed to understanding the historical harm policing has caused in marginalized BIPOC communities and able to discern systematic issues including racial profiling and discrimination. Possessing knowledge of the impacts of historical, structural, and community violence in Oakland. What you will typically be responsible for: Providing leadership by scheduling, coordinating, and supervising activities of the Case Managers on the Direct Service Team. Identifying strengths and weaknesses of individual Case Managers and connecting them with appropriate training and support. Routinely assessing the responsiveness of Case Managers to referrals and ensuring fair work distribution. Overseeing relationship building with the highest risk individuals involved in violence and assisting in defusing immediate crises. Overseeing and maintaining records on participants and program information. Monitoring and reviewing staff performance and providing guidance, support, and counseling on performance issues to staff. Ensuring ongoing professional development through education and mentoring while providing training and resources. Creating and facilitating presentations for the community and stakeholders. Coordinating and collaborating with local public and private agencies, community-based organizations, and the faith community. Read the complete job description by clicking this: Violence Prevention Services Supervisor * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: You will work with people who are passionate about their craft and the department's mission, who care about collaboration, and who like to have fun. You will have a stimulating job with many opportunities to learn new things. You will meet new people with varied cultural backgrounds. You will be doing work that directly impacts the public and City of Oakland residents. A few challenges you might face in this job: You will guide your direct reports who are trying to get support services to individuals who may have limited access to resources. The work can be emotionally challenging and requires the ability to set boundaries and practice self-care. You will be responsible for motivating direct reports who are charged with engaging a population that is difficult to engage in support services. Competencies Required: Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Critical Thinking: Analytically and logically evaluating information, propositions, and claims Decision Making: Choosing optimal courses of action in a timely manner Using Technology: Working with electronic hardware and software applications Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things Writing: Communicating effectively in writing Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes Coaching & Developing Others: Supporting others in stretching and expanding their capabilities Delegating: Sharing responsibility, authority, and accountability Leadership: Guiding and encouraging others to accomplish a common goal Managing Performance: Ensuring superior individual and group performance Minimum Requirements for Application This is a public contact position. The City highly encourages all bilingual candidates to apply! Some positions may require bilingual skills in Spanish, Cantonese, or Mandarin. Under the authority of Civil Service Rules Section 5.03, if a position requires bilingual language skills, only those candidates who have indicated they are bilingual in the required language(s) will be referred. Bilingual candidates will be required to successfully pass a language proficiency test if selected for hire. This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and/or experience that is equivalent to the following minimum qualifications may be acceptable. Education: An Associate’s degree from an accredited college or university in public or business administration, human services, health services, sociology, psychology, counseling, or a closely related field. Experience: Three (3) years of experience providing direct services (such as housing, employment, and support services/referrals) to individuals at high risk who are impacted by violence, including individuals who are survivors of gender-based violence or who are gang-involved and are on probation or parole. One (1) year of experience providing lead direction is highly desirable. Past personal and professional experience relevant to communities in Oakland impacted by high levels of violence and applied violence reduction strategies is highly desirable. LICENSE/CERTIFICATE: Possession of a valid California Driver's License. Due to assignments and hours worked, public transportation may not be an efficient method for traveling to required locations. Individuals appointed will be required to maintain a valid California Driver’s License while employed. OTHER REQUIREMENTS: Candidates who receive offers of employment will be required to submit fingerprints and undergo a criminal record clearance. Must be willing to work irregular hours including nights and weekends. Bilingual skills are highly desirable. Desirable Qualifications: Experience collaborating with others to achieve shared goals and enhance the impact of services to individuals at the highest risk for involvement in violence. Experience working with individuals at the highest risk for violence and the ability to effectively communicate and engage this population. Experience working with communities disproportionately impacted by trauma and violence. Experience utilizing the life coaching philosophy to support transformational growth. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff review their experience, education, and training listed on the application against the “minimum qualifications” listed for the position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise, which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is the week of May 20th, 2024. Instructions will be emailed to all qualified candidates. Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alyssa Carnagey, Assistant HR Analyst, at ACarnagey@oaklandca.gov. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 5/3/2024 11:59 PM Pacific
Apr 20, 2024
Full Time
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Why join the City of Oakland's Department of Violence Prevention? The Department of Violence Prevention (DVP) was established in 2017 to tackle the challenges with violence in Oakland. The DVP applies a public health approach to violence prevention focused on community-led intervention strategies to realize sustained safety and stability of the families and communities most impacted by violence. To achieve its mandated goals of reducing violence in Oakland, the DVP provides direct services and funds, coordinates and supports a network of violence prevention and intervention programs that prioritizes the people and places most impacted by violence. The ultimate goal is a safer and thriving Oakland for all. The City of Oakland is currently recruiting to fill two (2) Violence Prevention Services Supervisor vacancies within the Department of Violence Prevention, including one (1) full-time Civil Service vacancy and one (1) Grant Funded Limited Duration Appointment vacancy. The Grant Funded Limited Duration vacancy shall not exceed three (3) years or when the funds are exhausted, whichever comes first. The ideal candidate is culturally competent in working with individuals at high risk for engaging in violence and is also well-versed in employment and support services available to the individuals within target populations. The ideal candidate must also be able to effectively communicate with high-risk, high-need individuals from communities disproportionately impacted by trauma and violence. The Violence Prevention Services Supervisor provides leadership, coaching, and training to incumbents in the Case Manager series and administrative staff. They plan, organize, and coordinate work schedules, provide day-to-day supervision and general guidance for staff to carry out their duties and support their clients in achieving successful outcomes. This is a first-line supervisory level classification that oversees direct service staff. We are looking for someone who is: A collaborative leader and a team player. You will have the ability to lead, motivate, and manage a team, fostering a positive and productive work environment. Your excellent interpersonal and communication skills will guide and encourage others to accomplish a common goal and to be part of a collaborative team. Committed to public service. You take pride in serving the public and leading public servants and want to join a department that values a safer Oakland community. Professional and ethical. You can maintain a high degree of professionalism, integrity, and confidentiality. Adaptable to changing situations and environment s. You will have the ability to take instructions from multiple senior-level staff members. Flexible. You will be expected to work irregular days and hours, as needed. Self-motivated. You will be expected to take initiative and use your resources to solve problems. Committed to advancing racial equity. You are committed to understanding the historical harm policing has caused in marginalized BIPOC communities and able to discern systematic issues including racial profiling and discrimination. Possessing knowledge of the impacts of historical, structural, and community violence in Oakland. What you will typically be responsible for: Providing leadership by scheduling, coordinating, and supervising activities of the Case Managers on the Direct Service Team. Identifying strengths and weaknesses of individual Case Managers and connecting them with appropriate training and support. Routinely assessing the responsiveness of Case Managers to referrals and ensuring fair work distribution. Overseeing relationship building with the highest risk individuals involved in violence and assisting in defusing immediate crises. Overseeing and maintaining records on participants and program information. Monitoring and reviewing staff performance and providing guidance, support, and counseling on performance issues to staff. Ensuring ongoing professional development through education and mentoring while providing training and resources. Creating and facilitating presentations for the community and stakeholders. Coordinating and collaborating with local public and private agencies, community-based organizations, and the faith community. Read the complete job description by clicking this: Violence Prevention Services Supervisor * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland A few reasons you might love this job: You will work with people who are passionate about their craft and the department's mission, who care about collaboration, and who like to have fun. You will have a stimulating job with many opportunities to learn new things. You will meet new people with varied cultural backgrounds. You will be doing work that directly impacts the public and City of Oakland residents. A few challenges you might face in this job: You will guide your direct reports who are trying to get support services to individuals who may have limited access to resources. The work can be emotionally challenging and requires the ability to set boundaries and practice self-care. You will be responsible for motivating direct reports who are charged with engaging a population that is difficult to engage in support services. Competencies Required: Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data Critical Thinking: Analytically and logically evaluating information, propositions, and claims Decision Making: Choosing optimal courses of action in a timely manner Using Technology: Working with electronic hardware and software applications Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Innovative Problem Solving: Identifying and analyzing problems in order to propose new and better ways of doing things Writing: Communicating effectively in writing Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes Coaching & Developing Others: Supporting others in stretching and expanding their capabilities Delegating: Sharing responsibility, authority, and accountability Leadership: Guiding and encouraging others to accomplish a common goal Managing Performance: Ensuring superior individual and group performance Minimum Requirements for Application This is a public contact position. The City highly encourages all bilingual candidates to apply! Some positions may require bilingual skills in Spanish, Cantonese, or Mandarin. Under the authority of Civil Service Rules Section 5.03, if a position requires bilingual language skills, only those candidates who have indicated they are bilingual in the required language(s) will be referred. Bilingual candidates will be required to successfully pass a language proficiency test if selected for hire. This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications. Any combination of education and/or experience that is equivalent to the following minimum qualifications may be acceptable. Education: An Associate’s degree from an accredited college or university in public or business administration, human services, health services, sociology, psychology, counseling, or a closely related field. Experience: Three (3) years of experience providing direct services (such as housing, employment, and support services/referrals) to individuals at high risk who are impacted by violence, including individuals who are survivors of gender-based violence or who are gang-involved and are on probation or parole. One (1) year of experience providing lead direction is highly desirable. Past personal and professional experience relevant to communities in Oakland impacted by high levels of violence and applied violence reduction strategies is highly desirable. LICENSE/CERTIFICATE: Possession of a valid California Driver's License. Due to assignments and hours worked, public transportation may not be an efficient method for traveling to required locations. Individuals appointed will be required to maintain a valid California Driver’s License while employed. OTHER REQUIREMENTS: Candidates who receive offers of employment will be required to submit fingerprints and undergo a criminal record clearance. Must be willing to work irregular hours including nights and weekends. Bilingual skills are highly desirable. Desirable Qualifications: Experience collaborating with others to achieve shared goals and enhance the impact of services to individuals at the highest risk for involvement in violence. Experience working with individuals at the highest risk for violence and the ability to effectively communicate and engage this population. Experience working with communities disproportionately impacted by trauma and violence. Experience utilizing the life coaching philosophy to support transformational growth. Supplemental Information The Recruitment Process: The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff review their experience, education, and training listed on the application against the “minimum qualifications” listed for the position. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. For this recruitment, all qualified applicants will be sent a writing exercise, which will then be evaluated and rated by subject matter experts. The tentative date that the writing exercise will be sent to you for completion is the week of May 20th, 2024. Instructions will be emailed to all qualified candidates. Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you’re applying to a “restricted” posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. What’s in it for you? Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. Disaster Service Workers All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm. If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alyssa Carnagey, Assistant HR Analyst, at ACarnagey@oaklandca.gov. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 5/3/2024 11:59 PM Pacific
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary This position, under the direct supervision of the Nursing Manager, will be called upon to perform administrative and clerical duties in support of student health center operations as well as a variety of standard medical assistance tasks. While working to assist medical providers, the employee is under the supervision of a licensed professional. Medical Assistants perform a variety of medical technical support services within their scope of practice, as defined by the Medical Board of California. Medical Assistants may perform only those duties authorized by their supervising physician/nurse practitioner who, in compliance with applicable state regulations, must be present in the facility when the Medical Assistant is performing specific procedures. Work assignments may involve other related activities and may be focused in one or more clinical departments within a student health center and may include any of the duties outlined for Clinical Assistants. This is a full-time (1.0 time-base), benefits eligible, temporary position scheduled to end on or before June 30, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This appointment is for an 11/12 pay-plan position. The incumbent works 11 months per year and is paid over 12 months, with June as the anticipated off month. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural and Identity Centers; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Senior Associate Vice President for Student Affairs and Campus Diversity reports to the Vice President for Student Affairs and Campus Diversity. The Senior Associate Vice President serves as a lead executive officer in the Division. The Senior Associate Vice President is responsible for the direction and coordination of department programs/personnel as designated by the Vice President for the Student Affairs and Campus Diversity. The incumbent represents the interests of the Division on a day-to-day basis at the sub-Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Senior Associate Vice President is also responsible for the quality of the campus social, cultural and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. Student Health Services offers primary medical care and health promotion to students of San Diego State University through a wide range of programs and services. Care is provided by board certified physicians, certified nurse practitioners and other medical staff including nurses, clinical laboratory scientists, x-ray technologists, medical assistants, and pharmacists. In addition to the basic medical care, Student Health Services offers health education, orthopedics, osteopathic manipulative treatment and psychiatry. The mission of SDSU Student Health Services is to provide high-quality, convenient, student- focused medical care in a safe and welcoming environment, actively partnering with our student- patients to help them achieve and maintain healthy lives in support of their personal and academic success. For more information regarding Student Health Services, click here . Education and Experience High school diploma or equivalent or combination of education and experience, which provides the required knowledge and abilities. While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR At the discretion of the student health center director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. NOTE: If a Medical Assistant is performing phlebotomy outside the regular scope of practice, appropriate phlebotomy certification may be required by the State of California. Key Qualifications Progressively responsible professional experience with demonstrated evidence of administrative and clinical capability and the talent to carry out the responsibilities of this position. Possess computer skills in both practice management and electronic health records as well as e-mail and basic Microsoft Word and Excel. Ability to quickly process and match names and numbers. Ability to maintain patient confidentiality. Ability to independently implement routine clerical procedures and to trace and correct routine clerical recording and processing errors. Ability to understand typical office correspondence and to explain and clearly answer questions about routine manuals and procedural statements to students, the public and other employees. Licenses/Certifications Required Current AED/CPR certification. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,427 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,060 - $4,919 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 13, 2023. To receive full consideration, apply by July 12, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Beau Barron at bbarron3@sdsu.edu. Advertised: Jun 30 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary This position, under the direct supervision of the Nursing Manager, will be called upon to perform administrative and clerical duties in support of student health center operations as well as a variety of standard medical assistance tasks. While working to assist medical providers, the employee is under the supervision of a licensed professional. Medical Assistants perform a variety of medical technical support services within their scope of practice, as defined by the Medical Board of California. Medical Assistants may perform only those duties authorized by their supervising physician/nurse practitioner who, in compliance with applicable state regulations, must be present in the facility when the Medical Assistant is performing specific procedures. Work assignments may involve other related activities and may be focused in one or more clinical departments within a student health center and may include any of the duties outlined for Clinical Assistants. This is a full-time (1.0 time-base), benefits eligible, temporary position scheduled to end on or before June 30, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This appointment is for an 11/12 pay-plan position. The incumbent works 11 months per year and is paid over 12 months, with June as the anticipated off month. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural and Identity Centers; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Senior Associate Vice President for Student Affairs and Campus Diversity reports to the Vice President for Student Affairs and Campus Diversity. The Senior Associate Vice President serves as a lead executive officer in the Division. The Senior Associate Vice President is responsible for the direction and coordination of department programs/personnel as designated by the Vice President for the Student Affairs and Campus Diversity. The incumbent represents the interests of the Division on a day-to-day basis at the sub-Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Senior Associate Vice President is also responsible for the quality of the campus social, cultural and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. Student Health Services offers primary medical care and health promotion to students of San Diego State University through a wide range of programs and services. Care is provided by board certified physicians, certified nurse practitioners and other medical staff including nurses, clinical laboratory scientists, x-ray technologists, medical assistants, and pharmacists. In addition to the basic medical care, Student Health Services offers health education, orthopedics, osteopathic manipulative treatment and psychiatry. The mission of SDSU Student Health Services is to provide high-quality, convenient, student- focused medical care in a safe and welcoming environment, actively partnering with our student- patients to help them achieve and maintain healthy lives in support of their personal and academic success. For more information regarding Student Health Services, click here . Education and Experience High school diploma or equivalent or combination of education and experience, which provides the required knowledge and abilities. While Medical Assistants are not certified, registered, or licensed in the State of California, the Medical Board of California requires that medical assistants complete specific types and hours of training to perform the duties outlined in their scope of practice. This training must be documented and a physician or other qualified teacher, as identified by the Medical Board of California, must certify in writing that the Medical Assistant has completed the training successfully. CSU-specific requirements are as follows: Most common, incumbents are required to possess a certificate of completion from an accredited and approved medical assisting program through the Department of Education or Bureau for Private Postsecondary Education within the Department of Consumer Affairs. In this case, the supervising CSU physician must verify competencies. OR At the discretion of the student health center director, an in-house campus-training program may be developed according to the guidelines established by the Medical Board of California. In this case, a CSU physician must document and certify in writing that the formal training and clinical practice hours required by the Medical Board of California to perform the duties of a Medical Assistant have been completed successfully. NOTE: If a Medical Assistant is performing phlebotomy outside the regular scope of practice, appropriate phlebotomy certification may be required by the State of California. Key Qualifications Progressively responsible professional experience with demonstrated evidence of administrative and clinical capability and the talent to carry out the responsibilities of this position. Possess computer skills in both practice management and electronic health records as well as e-mail and basic Microsoft Word and Excel. Ability to quickly process and match names and numbers. Ability to maintain patient confidentiality. Ability to independently implement routine clerical procedures and to trace and correct routine clerical recording and processing errors. Ability to understand typical office correspondence and to explain and clearly answer questions about routine manuals and procedural statements to students, the public and other employees. Licenses/Certifications Required Current AED/CPR certification. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,427 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,060 - $4,919 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 13, 2023. To receive full consideration, apply by July 12, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Beau Barron at bbarron3@sdsu.edu. Advertised: Jun 30 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Description THIS POSTING IS FOR THE ELECTIONS DEPARTMENT BUT MAY BE USED FOR OTHER DEPARTMENTS COUNTY-WIDE. Level I Under supervision, to learn, assist with, and perform a variety of office, administrative, and general support work for an assigned County department or work unit; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to learn to operate and use computers and office equipment; and to do related work as required. Level II Under general supervision, to perform a variety of office, administrative, and general support work for an assigned County department or work unit; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to operate and use computers and office equipment; and to do related work as required. Level III Under general supervision, to perform a variety of the more difficult and complex office, administrative, and general support work for an assigned County department or work unit; to perform financial and statistical record keeping; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to operate and use computers and office equipment; and to do related work as required. DISTINGUISHING CHARACTERISTICS Level I This is the entry, training, and first working level in the Office Assistant class series. Incumbents learn, assist with, and perform a variety of office, administrative, and general support work. This class is distinguished from Office Assistant II in that incumbents perform a lesser scope of assignments under closer supervision. When an incumbent has demonstrated sound work habits and sufficient skills, they may be promoted to the next higher level of Office Assistant II. Level II This is the second working level in the Office Assistant class series. Incumbents have responsibility for performing a variety of office, administrative, and general support work which requires previous background and experience. This class is distinguished from Office Assistant I in that incumbents perform a greater scope of assignments requiring more in-depth knowledge of County/department/unit functions, procedures, and policies. It is distinguished from Office Assistant III in that Office Assistant III incumbents perform more specialized and complex work and may have day-to-day responsibility for an assigned work area. Also, incumbents in the Office Assistant III class may provide lead direction and work coordination for other staff. Level III This is the advanced, specialized working level in the Office Assistant class series. Incumbents have responsibility for performing a variety of the more difficult and complex office, administrative, and general support work. They may be assigned on-going responsibility for the office support functions of a work unit and provide lead direction and work coordination for other staff. This class is distinguished from Office Assistant II in that incumbents perform more complex work assignments and may be assigned work coordination and lead responsibilities. REPORTS TO Level I/II/III A variety of County supervisory or management positions, depending upon the department or program area where assigned. CLASSIFICATIONS SUPERVISED Level I/II This is not a supervisory class. Level III This is a work coordination and lead worker class. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff and the public. Example of Duties (The following is used as a partial description and is not restrictive as to duties required.) Level I Learns and performs a variety of office, administrative, and general support assignments; gathers, assembles, organizes, and tabulates data and information; serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff; receives, sorts, and distributes mail; learns and maintains and updates records and information retrieval systems; records and logs invoices, claims, and other documents; types/word processes and proofreads a variety of documents and material; may work on special reports, projects, and publications; may assist with maintaining family support and/or public assistance records; may learn to update and maintain computerized records and generate reports; may learn and use spreadsheets and other special computer software; operates office equipment. Level II Performs a variety of office, administrative, and general support assignments Gathers, assembles, organizes, and tabulates data and information serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff Receives, sorts, and distributes mail Maintains and updates records and information retrieval systems Records and logs invoices, claims, and other documents Types/word processes and proofreads a variety of documents and material May work on special reports, projects, and publications May assist with maintaining family support and/or public assistance records May update and maintain computerized records and generate reports May use spreadsheets and other special computer software Operates office equipment. Level III Performs a variety of the more complex office, administrative, and general support assignments; may be assigned day-to-day responsibility for the office support functions of a work unit; may provide lead direction and work coordination for assigned staff; gathers, assembles, organizes, and tabulates data and information; serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff; receives, sorts, and distributes mail; maintains and updates records and information retrieval systems; records and logs invoices, claims, and other documents; types/word processes and proofreads a variety of documents and material; may work on special reports, projects, and publications; may assist with maintaining family support and/or public assistance records; completes and mails income verifications; updates and maintain computerized records and generates reports; may prepare and file court papers; may assist with preparing Court Reports; may prepare Juvenile In-Custody reports; may develop and maintain chronological activity records of people on special programs; may log in and process applications and documents; calculates fees for permits; develops computer records; may assist with compiling agenda packets for a Board or Commission; may take and transcribe meeting minutes; schedules appointments for staff; may process time sheets for a work units; develops and maintains deposit and receipt records; may review and maintain clinic files; uses spreadsheets and other special computer software; performs special assignments related to the Department and unit where assigned; operates office equipment. Minimum Qualifications Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Level I Some training in office skills is desirable. Level II One year of previous administrative, office, and general support work experience comparable to that of an Office Assistant I with San Benito County. Level III Two years of previous administrative, office, and general support work experience comparable to that of an Office Assistant with San Benito County. Special Requirements: Some positions may have additional departmental requirements. Knowledge Of/Ability To Knowledge of: Level I Correct English usage, spelling, grammar, and punctuation. Basic mathematics. Level II Policies and procedures of the Department and unit where assigned. Good public relations techniques. Maintenance of files and information retrieval systems. Computers and software used in office and administrative support work. Modern office methods and procedures. Correct English usage, spelling, grammar, and punctuation. Basic mathematics. Level III Policies and procedures of the Department and unit where assigned. Thorough knowledge of specialized areas of office support where assigned. Good publicrelations techniques. Maintenance of files and information retrieval systems. Computers and software used in office and administrative support work. Modern office methods and procedures. Correct English usage, spelling, grammar, and punctuation. Basic mathematics. Principles of work coordination, planning, and lead direction. Ability to: Level I Learn and perform a variety of administrative, office, and general support work with minimal guidance and supervision. Read, interpret, and apply policies, procedures, and regulations. Follow oral and written directions. Type or use word processing software at an acceptable speed to meet production requirements. Gather and organize data and information. Maintain and update records and reports. Learn to operate a computer and use department software in the performance of assigned work. Operate and use office equipment. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. Level II Perform a variety of administrative, office, and general support work with minimal guidance and supervision. Read, interpret, and apply policies, procedures, and regulations. Follow oral and written directions. Type or use word processing software at an acceptable speed to meet production requirements. Gather and organize data and information. Maintain and update records and reports. Operate a computer and use department software in the performance of assigned work. Operate and use office equipment. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. Level III Maintain on-going responsibility for the office support functions of an assigned work area or unit. Perform a variety of complex administrative, office, and general support work with minimal guidance and supervision. Read, interpret, and apply policies, procedures, and regulations. Follow oral and written directions. Type or use word processing software at an acceptable speed to meet production requirements. Gather and organize data and information. Maintain and update records and reports. Operate a computer and use department software in the performance of assigned work. Operate and use office equipment. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Holidays: 13.5 holidays (including 3 floating) for most employees. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Additionaly, employees can enroll into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Health, Dental and Vision Insurance Retirement Formula Local MISC 2% @ 62 for New PERS Members Social Security (non-safety) Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Tuition Reimbursement 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 How much experience do you have with administrative, office and general support work? 5 or more years 4 to less than 5 years 3 to less than 4 years 2 to less than 3 years 1 to less than 2 years No experience 04 Describe your level of proficiency with MS Outlook, Excel and Word. Advanced Intermediate Beginner N/A 05 How much experience do you have with file maintenance and record-keeping? A great deal of experience Some experience Very little experience No experience 06 How much experience do you have with administrative, office and general support work? 5 or more years 4 to less than 5 years 3 to less than 4 years 2 to less than 3 years Less than 2 years No experience 07 How much of your experience consists of public contact and in-person customer service? A great deal Some Very little None 08 Do you have experience working for a county or other local government agency? Yes No 09 Are you fluent in Spanish? Yes No 10 Do you have experience working with children in any professional capacity? Yes No 11 Describe any experience working with healthcare professionals. Required Question Closing Date/Time: 5/3/2024 5:00 PM Pacific
Apr 27, 2024
Full Time
Description THIS POSTING IS FOR THE ELECTIONS DEPARTMENT BUT MAY BE USED FOR OTHER DEPARTMENTS COUNTY-WIDE. Level I Under supervision, to learn, assist with, and perform a variety of office, administrative, and general support work for an assigned County department or work unit; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to learn to operate and use computers and office equipment; and to do related work as required. Level II Under general supervision, to perform a variety of office, administrative, and general support work for an assigned County department or work unit; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to operate and use computers and office equipment; and to do related work as required. Level III Under general supervision, to perform a variety of the more difficult and complex office, administrative, and general support work for an assigned County department or work unit; to perform financial and statistical record keeping; to greet office visitors and answer the telephone, providing information and referring visitors/callers to others; to operate and use computers and office equipment; and to do related work as required. DISTINGUISHING CHARACTERISTICS Level I This is the entry, training, and first working level in the Office Assistant class series. Incumbents learn, assist with, and perform a variety of office, administrative, and general support work. This class is distinguished from Office Assistant II in that incumbents perform a lesser scope of assignments under closer supervision. When an incumbent has demonstrated sound work habits and sufficient skills, they may be promoted to the next higher level of Office Assistant II. Level II This is the second working level in the Office Assistant class series. Incumbents have responsibility for performing a variety of office, administrative, and general support work which requires previous background and experience. This class is distinguished from Office Assistant I in that incumbents perform a greater scope of assignments requiring more in-depth knowledge of County/department/unit functions, procedures, and policies. It is distinguished from Office Assistant III in that Office Assistant III incumbents perform more specialized and complex work and may have day-to-day responsibility for an assigned work area. Also, incumbents in the Office Assistant III class may provide lead direction and work coordination for other staff. Level III This is the advanced, specialized working level in the Office Assistant class series. Incumbents have responsibility for performing a variety of the more difficult and complex office, administrative, and general support work. They may be assigned on-going responsibility for the office support functions of a work unit and provide lead direction and work coordination for other staff. This class is distinguished from Office Assistant II in that incumbents perform more complex work assignments and may be assigned work coordination and lead responsibilities. REPORTS TO Level I/II/III A variety of County supervisory or management positions, depending upon the department or program area where assigned. CLASSIFICATIONS SUPERVISED Level I/II This is not a supervisory class. Level III This is a work coordination and lead worker class. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff and the public. Example of Duties (The following is used as a partial description and is not restrictive as to duties required.) Level I Learns and performs a variety of office, administrative, and general support assignments; gathers, assembles, organizes, and tabulates data and information; serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff; receives, sorts, and distributes mail; learns and maintains and updates records and information retrieval systems; records and logs invoices, claims, and other documents; types/word processes and proofreads a variety of documents and material; may work on special reports, projects, and publications; may assist with maintaining family support and/or public assistance records; may learn to update and maintain computerized records and generate reports; may learn and use spreadsheets and other special computer software; operates office equipment. Level II Performs a variety of office, administrative, and general support assignments Gathers, assembles, organizes, and tabulates data and information serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff Receives, sorts, and distributes mail Maintains and updates records and information retrieval systems Records and logs invoices, claims, and other documents Types/word processes and proofreads a variety of documents and material May work on special reports, projects, and publications May assist with maintaining family support and/or public assistance records May update and maintain computerized records and generate reports May use spreadsheets and other special computer software Operates office equipment. Level III Performs a variety of the more complex office, administrative, and general support assignments; may be assigned day-to-day responsibility for the office support functions of a work unit; may provide lead direction and work coordination for assigned staff; gathers, assembles, organizes, and tabulates data and information; serves as an office receptionist greeting office visitors and answering the telephone, providing information and making referrals to other staff; receives, sorts, and distributes mail; maintains and updates records and information retrieval systems; records and logs invoices, claims, and other documents; types/word processes and proofreads a variety of documents and material; may work on special reports, projects, and publications; may assist with maintaining family support and/or public assistance records; completes and mails income verifications; updates and maintain computerized records and generates reports; may prepare and file court papers; may assist with preparing Court Reports; may prepare Juvenile In-Custody reports; may develop and maintain chronological activity records of people on special programs; may log in and process applications and documents; calculates fees for permits; develops computer records; may assist with compiling agenda packets for a Board or Commission; may take and transcribe meeting minutes; schedules appointments for staff; may process time sheets for a work units; develops and maintains deposit and receipt records; may review and maintain clinic files; uses spreadsheets and other special computer software; performs special assignments related to the Department and unit where assigned; operates office equipment. Minimum Qualifications Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Level I Some training in office skills is desirable. Level II One year of previous administrative, office, and general support work experience comparable to that of an Office Assistant I with San Benito County. Level III Two years of previous administrative, office, and general support work experience comparable to that of an Office Assistant with San Benito County. Special Requirements: Some positions may have additional departmental requirements. Knowledge Of/Ability To Knowledge of: Level I Correct English usage, spelling, grammar, and punctuation. Basic mathematics. Level II Policies and procedures of the Department and unit where assigned. Good public relations techniques. Maintenance of files and information retrieval systems. Computers and software used in office and administrative support work. Modern office methods and procedures. Correct English usage, spelling, grammar, and punctuation. Basic mathematics. Level III Policies and procedures of the Department and unit where assigned. Thorough knowledge of specialized areas of office support where assigned. Good publicrelations techniques. Maintenance of files and information retrieval systems. Computers and software used in office and administrative support work. Modern office methods and procedures. Correct English usage, spelling, grammar, and punctuation. Basic mathematics. Principles of work coordination, planning, and lead direction. Ability to: Level I Learn and perform a variety of administrative, office, and general support work with minimal guidance and supervision. Read, interpret, and apply policies, procedures, and regulations. Follow oral and written directions. Type or use word processing software at an acceptable speed to meet production requirements. Gather and organize data and information. Maintain and update records and reports. Learn to operate a computer and use department software in the performance of assigned work. Operate and use office equipment. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. Level II Perform a variety of administrative, office, and general support work with minimal guidance and supervision. Read, interpret, and apply policies, procedures, and regulations. Follow oral and written directions. Type or use word processing software at an acceptable speed to meet production requirements. Gather and organize data and information. Maintain and update records and reports. Operate a computer and use department software in the performance of assigned work. Operate and use office equipment. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. Level III Maintain on-going responsibility for the office support functions of an assigned work area or unit. Perform a variety of complex administrative, office, and general support work with minimal guidance and supervision. Read, interpret, and apply policies, procedures, and regulations. Follow oral and written directions. Type or use word processing software at an acceptable speed to meet production requirements. Gather and organize data and information. Maintain and update records and reports. Operate a computer and use department software in the performance of assigned work. Operate and use office equipment. Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the work area where assigned. Establish and maintain cooperative working relationships. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Holidays: 13.5 holidays (including 3 floating) for most employees. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Additionaly, employees can enroll into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Health, Dental and Vision Insurance Retirement Formula Local MISC 2% @ 62 for New PERS Members Social Security (non-safety) Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Tuition Reimbursement 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 How much experience do you have with administrative, office and general support work? 5 or more years 4 to less than 5 years 3 to less than 4 years 2 to less than 3 years 1 to less than 2 years No experience 04 Describe your level of proficiency with MS Outlook, Excel and Word. Advanced Intermediate Beginner N/A 05 How much experience do you have with file maintenance and record-keeping? A great deal of experience Some experience Very little experience No experience 06 How much experience do you have with administrative, office and general support work? 5 or more years 4 to less than 5 years 3 to less than 4 years 2 to less than 3 years Less than 2 years No experience 07 How much of your experience consists of public contact and in-person customer service? A great deal Some Very little None 08 Do you have experience working for a county or other local government agency? Yes No 09 Are you fluent in Spanish? Yes No 10 Do you have experience working with children in any professional capacity? Yes No 11 Describe any experience working with healthcare professionals. Required Question Closing Date/Time: 5/3/2024 5:00 PM Pacific
City of Kennewick, WA
Kennewick, WA, United States
Description First review after 5/6/2024 Core Value Statement The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. Safety Statement We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action, emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. Classification Summary Serves as a key support position to the Recreation Program team. This position performs administrative/clerical duties pertaining to leagues, activities and programs across the City of Kennewick. The position also assists with City hosted events. The positon assists with marketing materials, invoicing, data entry, and contract generation. Extensive knowledge of departmental policies, procedures, and operations is extremely important. Work is performed under the moderate supervision of the Recreation & Community Services Supervisor and/or Recreation Coordinator. The Recreation Program Assistant will be scheduled at 32 hours per week as a .8 FTE. Schedule occasionally includes evenings, weekends, or holidays. Examples of Work Performed (Illustrative Only) The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Provides customer service by answering phones, providing information, receiving and processes requests and complaints; exercises discretion in disseminating information, explaining policies and procedures. Provides proactive support for all department administrative needs including facility scheduling, print/electronic marketing, budget preparation, accounts payable, rentals, contracts, and website maintenance. Provides a variety of general information to the public regarding programming, park and facility maintenance, and when appropriate resolves complaints or sends them to the appropriate personnel. Oversees facility needs and provides special event and program set-up. Coordinates with department staff for procurement and delivery of supplies, materials, tools and equipment for recreation activities, athletics, events and office. Runs background checks for program volunteers and staff. Assist Recreation Coordinator with various programs and leagues from implementation to completion. Organize and maintain required equipment for various programs and leagues. Responsible for program correspondence with participants, instructors, coaches, and parents. Assist Recreation Coordinator with Seasonal Activity Guide. Inputs program information into recreation registration software. Performs other related duties as assigned. Employment Standards Minimum Qualifications This position prefers an Associates Degree with a focus in recreation, recreation management, sports management, or related field. This position requires one (1) year of experience in a related industry. Any combination of relevant education and experience is sufficient in demonstrating the knowledge, skills, and abilities to perform duties listed above. Valid Washington State Drivers License. Valid First Aid and CPR Certification or ability to obtain within six (6) months of hire date. Availability to work variable schedule including days, evenings and weekends. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Knowledge Skills, and Abilities To perform the essential functions of the classification, incumbents must be able to demonstrate the following knowledge, skills, and abilities: Read, learn, interpret, apply and explain laws, codes, regulations, policies, and procedures. Use tact, initiative, prudence and independent judgment within general policy and procedural guidelines. Operate Microsoft Operating Systems and Office Suite products and specialized software application programs. Plan and organize work, multitask, and prioritize. Work in fast-paced environments and with the public. Remain calm and professional in difficult situations. Flexibility and creative problem-solving to accommodate changing conditions. Must be assertive and skilled at communicating both orally and in writing. Must maintain regular attendance and punctuality. Physical Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: Reaching, standing, walking, lifting, talking, hearing/listening, seeing/observing, repetitive motions. Exposure to outdoor elements including weather and terrain common in City Park areas. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Work Schedule The initial work schedule for this classification will be Monday - Thursday 8:00am-5:00pm. The schedule may include shift changes to accommodate seasonal programming requirements. Early mornings, evenings, and weekend work may be occasionally required. Overtime may be occasionally required. This classification is non-exempt under FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. *Regular part-time employees are entitled to holiday benefits in proportion to hours worked during the pay period, provided the employee has worked or is scheduled to work at least ten (10) hours per week annually. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. *The same schedule applies to regular part-time employees; however, their rate of accrual is in proportion to hours worked, provided the employee has worked or is scheduled to work at least ten (10) hours per week annually. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Medical, Dental& Vision Insurance Budgeted non-contract employees scheduled to work fewer than 40 hours per week will pay a pro-rated share of their health coverage premiums. The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 23, 2024
Part Time
Description First review after 5/6/2024 Core Value Statement The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources and deliver solutions. Safety Statement We expect our employees to ensure compliance with all applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City's Accident Prevention Plan. This includes but is not limited to actively identifying and correcting potential hazards that may affect employee and public safety, including those identified by co-workers. Leading by example to promote a positive culture of workplace safety through everyday action, emphasizing safe completion of work throughout all aspects of developing and carrying out work plans. Classification Summary Serves as a key support position to the Recreation Program team. This position performs administrative/clerical duties pertaining to leagues, activities and programs across the City of Kennewick. The position also assists with City hosted events. The positon assists with marketing materials, invoicing, data entry, and contract generation. Extensive knowledge of departmental policies, procedures, and operations is extremely important. Work is performed under the moderate supervision of the Recreation & Community Services Supervisor and/or Recreation Coordinator. The Recreation Program Assistant will be scheduled at 32 hours per week as a .8 FTE. Schedule occasionally includes evenings, weekends, or holidays. Examples of Work Performed (Illustrative Only) The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned. Provides customer service by answering phones, providing information, receiving and processes requests and complaints; exercises discretion in disseminating information, explaining policies and procedures. Provides proactive support for all department administrative needs including facility scheduling, print/electronic marketing, budget preparation, accounts payable, rentals, contracts, and website maintenance. Provides a variety of general information to the public regarding programming, park and facility maintenance, and when appropriate resolves complaints or sends them to the appropriate personnel. Oversees facility needs and provides special event and program set-up. Coordinates with department staff for procurement and delivery of supplies, materials, tools and equipment for recreation activities, athletics, events and office. Runs background checks for program volunteers and staff. Assist Recreation Coordinator with various programs and leagues from implementation to completion. Organize and maintain required equipment for various programs and leagues. Responsible for program correspondence with participants, instructors, coaches, and parents. Assist Recreation Coordinator with Seasonal Activity Guide. Inputs program information into recreation registration software. Performs other related duties as assigned. Employment Standards Minimum Qualifications This position prefers an Associates Degree with a focus in recreation, recreation management, sports management, or related field. This position requires one (1) year of experience in a related industry. Any combination of relevant education and experience is sufficient in demonstrating the knowledge, skills, and abilities to perform duties listed above. Valid Washington State Drivers License. Valid First Aid and CPR Certification or ability to obtain within six (6) months of hire date. Availability to work variable schedule including days, evenings and weekends. Must pass a criminal background investigation. Must maintain a level of mental and physical fitness required to perform the essential functions of this classification. Knowledge Skills, and Abilities To perform the essential functions of the classification, incumbents must be able to demonstrate the following knowledge, skills, and abilities: Read, learn, interpret, apply and explain laws, codes, regulations, policies, and procedures. Use tact, initiative, prudence and independent judgment within general policy and procedural guidelines. Operate Microsoft Operating Systems and Office Suite products and specialized software application programs. Plan and organize work, multitask, and prioritize. Work in fast-paced environments and with the public. Remain calm and professional in difficult situations. Flexibility and creative problem-solving to accommodate changing conditions. Must be assertive and skilled at communicating both orally and in writing. Must maintain regular attendance and punctuality. Physical Requirements To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements: Reaching, standing, walking, lifting, talking, hearing/listening, seeing/observing, repetitive motions. Exposure to outdoor elements including weather and terrain common in City Park areas. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Work Schedule The initial work schedule for this classification will be Monday - Thursday 8:00am-5:00pm. The schedule may include shift changes to accommodate seasonal programming requirements. Early mornings, evenings, and weekend work may be occasionally required. Overtime may be occasionally required. This classification is non-exempt under FLSA. The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law. Paid Holidays 12 per year (9 scheduled; 3 “floating”) New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed. *Regular part-time employees are entitled to holiday benefits in proportion to hours worked during the pay period, provided the employee has worked or is scheduled to work at least ten (10) hours per week annually. Paid Time Off (PTO) The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked. *The same schedule applies to regular part-time employees; however, their rate of accrual is in proportion to hours worked, provided the employee has worked or is scheduled to work at least ten (10) hours per week annually. Accrual per Month: 0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs 12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours Retirement Plan All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2023. ( www.drs.wa.gov ) PERS Employee Contribution Rate Employer Contribution Rate Plan II 6.36% 9.53% Plan III Employee Choice (see booklet) 9.53% Medical, Dental& Vision Insurance Budgeted non-contract employees scheduled to work fewer than 40 hours per week will pay a pro-rated share of their health coverage premiums. The City currently pays the entire dental and vision insurance premiums for the employee and dependents.Employee current premium share is $190.00 per month for medical insurance to cover themselves and dependents. Life Insurance 1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna). Long Term Disability The City pays the entire long-term disability premium for employees through New York Life (previously Cigna). Wellness Program The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses. Employee Assistance An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling. Other Benefits Offered Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care) Aflac Supplemental Insurance Tuition Assistance Bereavement Leave Overtime Direct Deposit (paydays are 5th and 20th of the month) Closing Date/Time: 5/6/2024 11:59 PM Pacific
TOWN OF PRESCOTT VALLEY
Prescott Valley, Arizona, United States
Description THE POSITION We invite you to join the high performing team at the Town of Prescott Valley, serving as our Library Assistant III within the Community Services Department. This position is responsible for providing support of the Department and providing exemplary customer service to members of the public. If you have a desire to serve the community, we encourage you to apply. Examples of Duties In this position you will: Work with vendors to ensure orders are created, submitted, fully received and all backorders are either cancelled or filled. Perform simple copy cataloging of materials per local consortium, and national standards. Process new materials (covers, stamps, barcode, labels, and RFID tags) accurately and in a timely manner. Provide exceptional customer service to internal and external customers; greet, receive, address, and resolve customer questions. Address escalated or complex issues, library system or policy items. Work service points, assisting patrons with checking out library materials and using public computers. Educate patrons in locating materials or information in all areas of the library. Provide readers advisory services and assist patrons in the use of all library technologies. Prepare the library for opening and closing; maintain public areas in a clean and orderly fashion. Register patrons for library cards, help with fees, place holds on materials and perform payment transactions. Serve as Person in Charge as assigned. Provide help desk support as needed, and serve as primary contact to IT. Typical Qualification Requirements: Bachelor's degree from an accredited college or university with a minimum of three (3) years of experience in a public library. An equivalent combination of education and experience may be considered that provides the required knowledge, skills and abilities for the job. Ability to pass a pre-employment background. Skill in analyzing complex administrative information and issues, defining problems, and evaluating alternatives, and recommending methods, procedures, and techniques for a resolution of issues. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision. Compensation: The Town's complete compensation package includes salary, benefits, and a high performance culture. The Town package includes a no-cost to individual health insurance plan and a generous retirement package including participation in the Arizona State Retirement System. The hourly range is $23.22 to $32.51. The expected hiring range is $23.22 to $26.70. Closing Date: May 1st @ 5 pm Apply online: prescottvalley-az.gov Equal Opportunity Employer Supplemental Information The Town of Prescott Valley—The Cooler Side of Arizona The Town of Prescott Valley is located in beautiful central Arizona, set between the scenic Mingus and Bradshaw mountain ranges in the heart of Yavapai County. Our high desert elevation of 5,100 feet affords us four seasons with mild temperatures year-round. Prescott Valley is the largest and fastest-growing municipality in the county. (est. 50,000 pop.) Founded in 1966, Prescott Valley offers a small-town, rural atmosphere filled with rich natural beauty and modern amenities. Three national forests are nearby, and the South Rim of the Grand Canyon is a short two-hour drive away. The Prescott Valley lifestyle is for someone who enjoys a relaxed pace of life, but also wants the excitement of being part of a growing, evolving community! Known as a diverse, welcoming community, Prescott Valley boasts excellent cultural, recreational and educational activities and superior public services. The Town's downtown area is anchored by a 5,000 seat, town-owned event center that hosts concerts, sporting events, and shows. A carefully created General Plan serves to protect the quality of life that has been the reason that many have moved to Prescott Valley. The town has an excellent K-12 school system, local access to higher education, and offers a variety of shopping and restaurant options in and around its inviting central business district. Town Values Incorporated in 1978, the Town operates under the council-manager form of government. We believe our greatest resource in fulfilling our mission is our employees! Our signature count-on-me SERVICE culture means together, we roll up our sleeves and get the job done quickly and effectively. We value INTEGRITY, holding ourselves to the highest standards; we are responsible, honest and transparent. RESPECT, we treat others with dignity. We genuinely welcome differences in people, cultures, ideas and experiences for a more inclusive workplace. TEAMWORK, honoring our commitments. FUN, our energizing force to create and innovate finding a new way to pioneer public services. When we have fun doing what we love our citizens love their experiences with us! With a sense of humility we give our time, attention and action in service to others. Under the leadership of our Town Manager and Council, the Town of Prescott Valley is a proactive, visionary, and solution-oriented organization. Fiscally conservative, the Town is financially sound with little debt and healthy reserves, positioning us to move forward in continued smart and sustainable growth for years to come. Benefits Major benefits for a full-time regular, employee: Medical: United Healthcare; Employeecoverage paid at 100% by Town. Family coverage optional at $341.55/month. Dental: Ameritas;Employee coverage paid at 100% by Town. Family coverage optional at $28.02/month. Vision : VSP Network or Eyemed Vision Care, Employee coverage paid at 100%. Family coverage optional at $5.50/month. Life Insurance: Town provided supplemental life insurance at one times the employee'sbase payup to$100,000. Voluntary Individual and Family Term Life Insurance: Additional term life insurance coverage available for employee, spouse and children. General Leave: 120 hours the first year, increasing annually up to 200 hours for hourly employees.Thatis increased by 40hours for salaried employees. Holidays: Eleven (11) paid holidays; Eight (8) hours per day for FT employees. Flexible Spending Account (FSA): Pre-tax pay deductions to use for eligible medical or dependent daycare costs. Disability Insurance: Town provided personal illness or injury short and long term disability benefits with 50% and 60% lost wages replacement respectively. Workers' Compensation: Provides 100% lost wages and related medical benefits as for on the job work related illness or injuries. Retirement Plans: ASRS Arizona State Retirement effective January 1, 2023. MediCare: While the Town provides the required contributions towards MediCare we do not participate in Social Security. State Unemployment: State mandated coverage is provided. Employee Assistance Program (EAP): Free counseling and referral services for employees and their immediate families is provided for financial planning, legal services, depression, substance abuse, family/marital and other relationship issues. Fit for Life Wellness Program: The Town is dedicated to providing a safe and healthy workplace for all employees. Participation is strictly voluntary and offers $200 participation incentive. Direct Deposit: Paychecks are deposited directly into the employee's bank account(s) on a bi-weekly schedule.
Apr 18, 2024
Full Time
Description THE POSITION We invite you to join the high performing team at the Town of Prescott Valley, serving as our Library Assistant III within the Community Services Department. This position is responsible for providing support of the Department and providing exemplary customer service to members of the public. If you have a desire to serve the community, we encourage you to apply. Examples of Duties In this position you will: Work with vendors to ensure orders are created, submitted, fully received and all backorders are either cancelled or filled. Perform simple copy cataloging of materials per local consortium, and national standards. Process new materials (covers, stamps, barcode, labels, and RFID tags) accurately and in a timely manner. Provide exceptional customer service to internal and external customers; greet, receive, address, and resolve customer questions. Address escalated or complex issues, library system or policy items. Work service points, assisting patrons with checking out library materials and using public computers. Educate patrons in locating materials or information in all areas of the library. Provide readers advisory services and assist patrons in the use of all library technologies. Prepare the library for opening and closing; maintain public areas in a clean and orderly fashion. Register patrons for library cards, help with fees, place holds on materials and perform payment transactions. Serve as Person in Charge as assigned. Provide help desk support as needed, and serve as primary contact to IT. Typical Qualification Requirements: Bachelor's degree from an accredited college or university with a minimum of three (3) years of experience in a public library. An equivalent combination of education and experience may be considered that provides the required knowledge, skills and abilities for the job. Ability to pass a pre-employment background. Skill in analyzing complex administrative information and issues, defining problems, and evaluating alternatives, and recommending methods, procedures, and techniques for a resolution of issues. Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision. Compensation: The Town's complete compensation package includes salary, benefits, and a high performance culture. The Town package includes a no-cost to individual health insurance plan and a generous retirement package including participation in the Arizona State Retirement System. The hourly range is $23.22 to $32.51. The expected hiring range is $23.22 to $26.70. Closing Date: May 1st @ 5 pm Apply online: prescottvalley-az.gov Equal Opportunity Employer Supplemental Information The Town of Prescott Valley—The Cooler Side of Arizona The Town of Prescott Valley is located in beautiful central Arizona, set between the scenic Mingus and Bradshaw mountain ranges in the heart of Yavapai County. Our high desert elevation of 5,100 feet affords us four seasons with mild temperatures year-round. Prescott Valley is the largest and fastest-growing municipality in the county. (est. 50,000 pop.) Founded in 1966, Prescott Valley offers a small-town, rural atmosphere filled with rich natural beauty and modern amenities. Three national forests are nearby, and the South Rim of the Grand Canyon is a short two-hour drive away. The Prescott Valley lifestyle is for someone who enjoys a relaxed pace of life, but also wants the excitement of being part of a growing, evolving community! Known as a diverse, welcoming community, Prescott Valley boasts excellent cultural, recreational and educational activities and superior public services. The Town's downtown area is anchored by a 5,000 seat, town-owned event center that hosts concerts, sporting events, and shows. A carefully created General Plan serves to protect the quality of life that has been the reason that many have moved to Prescott Valley. The town has an excellent K-12 school system, local access to higher education, and offers a variety of shopping and restaurant options in and around its inviting central business district. Town Values Incorporated in 1978, the Town operates under the council-manager form of government. We believe our greatest resource in fulfilling our mission is our employees! Our signature count-on-me SERVICE culture means together, we roll up our sleeves and get the job done quickly and effectively. We value INTEGRITY, holding ourselves to the highest standards; we are responsible, honest and transparent. RESPECT, we treat others with dignity. We genuinely welcome differences in people, cultures, ideas and experiences for a more inclusive workplace. TEAMWORK, honoring our commitments. FUN, our energizing force to create and innovate finding a new way to pioneer public services. When we have fun doing what we love our citizens love their experiences with us! With a sense of humility we give our time, attention and action in service to others. Under the leadership of our Town Manager and Council, the Town of Prescott Valley is a proactive, visionary, and solution-oriented organization. Fiscally conservative, the Town is financially sound with little debt and healthy reserves, positioning us to move forward in continued smart and sustainable growth for years to come. Benefits Major benefits for a full-time regular, employee: Medical: United Healthcare; Employeecoverage paid at 100% by Town. Family coverage optional at $341.55/month. Dental: Ameritas;Employee coverage paid at 100% by Town. Family coverage optional at $28.02/month. Vision : VSP Network or Eyemed Vision Care, Employee coverage paid at 100%. Family coverage optional at $5.50/month. Life Insurance: Town provided supplemental life insurance at one times the employee'sbase payup to$100,000. Voluntary Individual and Family Term Life Insurance: Additional term life insurance coverage available for employee, spouse and children. General Leave: 120 hours the first year, increasing annually up to 200 hours for hourly employees.Thatis increased by 40hours for salaried employees. Holidays: Eleven (11) paid holidays; Eight (8) hours per day for FT employees. Flexible Spending Account (FSA): Pre-tax pay deductions to use for eligible medical or dependent daycare costs. Disability Insurance: Town provided personal illness or injury short and long term disability benefits with 50% and 60% lost wages replacement respectively. Workers' Compensation: Provides 100% lost wages and related medical benefits as for on the job work related illness or injuries. Retirement Plans: ASRS Arizona State Retirement effective January 1, 2023. MediCare: While the Town provides the required contributions towards MediCare we do not participate in Social Security. State Unemployment: State mandated coverage is provided. Employee Assistance Program (EAP): Free counseling and referral services for employees and their immediate families is provided for financial planning, legal services, depression, substance abuse, family/marital and other relationship issues. Fit for Life Wellness Program: The Town is dedicated to providing a safe and healthy workplace for all employees. Participation is strictly voluntary and offers $200 participation incentive. Direct Deposit: Paychecks are deposited directly into the employee's bank account(s) on a bi-weekly schedule.
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Please note job posting has been updated as of April 24, 2024 Pay Rate Non-Rep Payband N11 Starting Annual Salary: $148,935.00 (Minimum) - $225,638.00 (Maximum) *Starting negotiable annual salary will be between $148,935.00 - $196,259.44 to commensurate with education and experience. Reports To Assistant Chief Mechanical Officer Current Assignment Under the direction of the Assistant Chief Mechanical Officer of Rolling Stock and Shops, the Superintendent of Rolling Stock & Shops will be primarily responsible for managing and directing operations of an assigned rolling stock maintenance primary shop, Component Repair Shop, or the Vehicle Trouble Desk at Operation Control Center. The primary shops are in Richmond, Daly City, Concord, and Hayward. The Vehicle Trouble Desk offices are in Oakland. Component Repair Shops are at the new Hayward Maintenance Complex (HMC). BART Rolling Stock and Shops has an ISO 9001:2015 quality certification and current maintains a fleet of 820+ rail car vehicles and expects to increase the count to 1,200 within the next three years. Primary shops Primary Shops conduct rail car maintenance and modifications, rolling stock inspections, cleaning, preventive maintenance, corrective maintenance, electrical and mechanical repair of revenue service vehicles in a specified shop. The Superintendent works closely with vehicle maintenance engineering and Production Support staff to coordinate and complete activities to maximize vehicle reliability and provide the necessary number of vehicles available for revenue service. The Superintendent works closely with Vehicle Maintenance Engineering and Production Support staff to develop effective solutions to transit vehicle maintenance and reliability problems. Component Repair Shops (CRS) CRS is divided into two shops: Electrical Mechanical Repair Shop (EMRS), Electronic Repair Shop (ERS). Rather than outsource the repair and overhaul of the revenue vehicle components and parts, CRS staff, repairs / overhauls the revenue vehicle components in house, i.e. trucks, axles, gearboxes, traction motors, brake calipers, HVAC, air compressors, door operators, hydraulic components, electrical equipment, electronic equipment related to the revenue vehicle as well as other components by taking pride of ownership, supporting all primary shops/other departments with their needs by producing quality and reliable components with great results at the car level, ultimately providing a safe and reliable product to our patrons. As a certified by the Association of American Railroads Quality 5000 Compliance program, BART maintains a standard in Overhaul, Repair, and Assembly of bogies and all is components, i.e., wheels, gearboxes, traction motors, axles, wheel press, to include wheel lathe, etc. Vehicle Trouble Desk The Vehicle Trouble Desk mitigates rail car malfunctions and service delays while the rail cars are on mainline. The Superintendent of the VTD directs daily mainline technical activities in support of the district’s revenue operation including strategic location of technicians and advising train operators, train controller and wayside personnel to limit vehicle-caused delays. The Superintendent also serves as the principal liaison to the Transportation Department for service delivery and integrates Rolling Stock and Shops efforts with Transportation service delivery requirements including coordination and management of fleet-wide modification campaigns, car, and fleet balancing, and maintains vehicle operating hours budget (hours per vehicle, per fleet. The Superintendent of Rolling Stock and Shops, in each location, will also be responsible for coordinating assigned activities with other divisions, departments, and outside agencies, etc., providing highly responsible and complex administrative support to the Assistant Chief Mechanical Officer and performs related duties as assigned. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Examples of Duties Manages and oversees the activities and operations of the Rolling Stock Maintenance Division including the safe and quality preventive maintenance, repair, modification, and inspection of fixed rail transit vehicles. Responsible for effective service delivery, incident management, service recovery and corrective actions. 2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures; assures adherence to department goals and objectives and enforce policy, rules, and procedures. 3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels. 4. Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. 5. Works closely with maintenance engineering and technical support staff to develop effective solutions to transit vehicle maintenance, reliability, and obsolescence problems. 6. Investigates accidents, unusual occurrences, and grievance issues; determines root cause, develops and implements resolutions or corrective actions, and applies appropriate labor agreement provisions. 7. Ensures compliance with applicable CPUC, EPA, OSHA, water district, sanitary district, fire department, and other regulatory agency rules and regulations. 8. Selects, trains, motivates, and evaluates maintenance personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. 9. Participates in the development of and manages the shop's annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments. 10. Serves as the liaison for the assigned maintenance shop with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues. 11. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence. 12. Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to maintenance programs, policies, and procedures as appropriate. 13. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of fixed rail transit vehicle maintenance. 14. Responds to and resolves difficult and sensitive citizen inquiries and complaints. 15. Responsible for employee attendance and pay approvals. Minimum Qualifications Education : Possession of a bachelor’s degree in business administration, Engineering, or a closely related field from an accredited college or university. Experience : The equivalent of six (6) years of full-time verifiable professional experience in revenue rail transit vehicle maintenance, which must have included at least two (2) years of management experience. Other Requirements : Responsibility for revenue vehicle and shop problems 24 hours, 7 days per week on-call. May be required to work shifts of varying hours, days off, and duty assignments on a short notice as required by management. Ensures coordination of emergency response team during unforeseen circumstances. Substitution : Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Principles, practices, methods, materials, tools, and equipment used in the preventive maintenance of fixed rail transit vehicles Operational characteristics, services, and activities of a fixed rail transit vehicle maintenance program including preventive maintenance, warranty administration, and quality control Principles and practices of transit vehicle maintenance program development and administration Principles and practices of budget preparation and administration Principles of supervision, training, and performance evaluation Occupational hazards and standard safety practices including OSHA and environmental rules and regulations Related Federal, State and local laws, codes, and regulations Typical provisions of public transit union labor agreement Principles of supervision, training, motivation, counseling, and public relations Principles and practices of Lean, ISO 9001, and the Association of American Railroads Skill/Ability in : Overseeing and participating in the management of a comprehensive revenue rail transit vehicle maintenance program, including preventive maintenance, warranty administration, and quality control Supervising, training, evaluating, mentoring, and motivating staff in a labor union environment Planning and scheduling rail transit vehicle maintenance inspection and repair operation Establishing and maintaining effective working relationships with those contacted in the course of the work Effectively utilizing all available resources Investigating, resolving rail transit vehicle incidents, accidents, and malfunctions Participating in the development and administration of division goals, objectives, and procedures Preparing and administering large program budgets Preparing clear and concise administrative and financial reports Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals Researching, analyzing, and evaluating new service delivery methods and techniques Ensuring compliance with applicable CPUC, EPA, OSHA and other mandated rules and regulations Interpreting and applying Federal, State, and local policies, laws, and regulations Communicating clearly and concisely, both orally and in writing Interpreting and applying laws, rules, regulations, and labor contract provisions Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) 3% at 50 (Safety Members - Classic) 2.7% @ 57 (Safety Members - PEPRA) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Mar 20, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Please note job posting has been updated as of April 24, 2024 Pay Rate Non-Rep Payband N11 Starting Annual Salary: $148,935.00 (Minimum) - $225,638.00 (Maximum) *Starting negotiable annual salary will be between $148,935.00 - $196,259.44 to commensurate with education and experience. Reports To Assistant Chief Mechanical Officer Current Assignment Under the direction of the Assistant Chief Mechanical Officer of Rolling Stock and Shops, the Superintendent of Rolling Stock & Shops will be primarily responsible for managing and directing operations of an assigned rolling stock maintenance primary shop, Component Repair Shop, or the Vehicle Trouble Desk at Operation Control Center. The primary shops are in Richmond, Daly City, Concord, and Hayward. The Vehicle Trouble Desk offices are in Oakland. Component Repair Shops are at the new Hayward Maintenance Complex (HMC). BART Rolling Stock and Shops has an ISO 9001:2015 quality certification and current maintains a fleet of 820+ rail car vehicles and expects to increase the count to 1,200 within the next three years. Primary shops Primary Shops conduct rail car maintenance and modifications, rolling stock inspections, cleaning, preventive maintenance, corrective maintenance, electrical and mechanical repair of revenue service vehicles in a specified shop. The Superintendent works closely with vehicle maintenance engineering and Production Support staff to coordinate and complete activities to maximize vehicle reliability and provide the necessary number of vehicles available for revenue service. The Superintendent works closely with Vehicle Maintenance Engineering and Production Support staff to develop effective solutions to transit vehicle maintenance and reliability problems. Component Repair Shops (CRS) CRS is divided into two shops: Electrical Mechanical Repair Shop (EMRS), Electronic Repair Shop (ERS). Rather than outsource the repair and overhaul of the revenue vehicle components and parts, CRS staff, repairs / overhauls the revenue vehicle components in house, i.e. trucks, axles, gearboxes, traction motors, brake calipers, HVAC, air compressors, door operators, hydraulic components, electrical equipment, electronic equipment related to the revenue vehicle as well as other components by taking pride of ownership, supporting all primary shops/other departments with their needs by producing quality and reliable components with great results at the car level, ultimately providing a safe and reliable product to our patrons. As a certified by the Association of American Railroads Quality 5000 Compliance program, BART maintains a standard in Overhaul, Repair, and Assembly of bogies and all is components, i.e., wheels, gearboxes, traction motors, axles, wheel press, to include wheel lathe, etc. Vehicle Trouble Desk The Vehicle Trouble Desk mitigates rail car malfunctions and service delays while the rail cars are on mainline. The Superintendent of the VTD directs daily mainline technical activities in support of the district’s revenue operation including strategic location of technicians and advising train operators, train controller and wayside personnel to limit vehicle-caused delays. The Superintendent also serves as the principal liaison to the Transportation Department for service delivery and integrates Rolling Stock and Shops efforts with Transportation service delivery requirements including coordination and management of fleet-wide modification campaigns, car, and fleet balancing, and maintains vehicle operating hours budget (hours per vehicle, per fleet. The Superintendent of Rolling Stock and Shops, in each location, will also be responsible for coordinating assigned activities with other divisions, departments, and outside agencies, etc., providing highly responsible and complex administrative support to the Assistant Chief Mechanical Officer and performs related duties as assigned. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Examples of Duties Manages and oversees the activities and operations of the Rolling Stock Maintenance Division including the safe and quality preventive maintenance, repair, modification, and inspection of fixed rail transit vehicles. Responsible for effective service delivery, incident management, service recovery and corrective actions. 2. Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures; assures adherence to department goals and objectives and enforce policy, rules, and procedures. 3. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels. 4. Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. 5. Works closely with maintenance engineering and technical support staff to develop effective solutions to transit vehicle maintenance, reliability, and obsolescence problems. 6. Investigates accidents, unusual occurrences, and grievance issues; determines root cause, develops and implements resolutions or corrective actions, and applies appropriate labor agreement provisions. 7. Ensures compliance with applicable CPUC, EPA, OSHA, water district, sanitary district, fire department, and other regulatory agency rules and regulations. 8. Selects, trains, motivates, and evaluates maintenance personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. 9. Participates in the development of and manages the shop's annual budget; participates in the forecast of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments. 10. Serves as the liaison for the assigned maintenance shop with other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues. 11. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence. 12. Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to maintenance programs, policies, and procedures as appropriate. 13. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of fixed rail transit vehicle maintenance. 14. Responds to and resolves difficult and sensitive citizen inquiries and complaints. 15. Responsible for employee attendance and pay approvals. Minimum Qualifications Education : Possession of a bachelor’s degree in business administration, Engineering, or a closely related field from an accredited college or university. Experience : The equivalent of six (6) years of full-time verifiable professional experience in revenue rail transit vehicle maintenance, which must have included at least two (2) years of management experience. Other Requirements : Responsibility for revenue vehicle and shop problems 24 hours, 7 days per week on-call. May be required to work shifts of varying hours, days off, and duty assignments on a short notice as required by management. Ensures coordination of emergency response team during unforeseen circumstances. Substitution : Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Principles, practices, methods, materials, tools, and equipment used in the preventive maintenance of fixed rail transit vehicles Operational characteristics, services, and activities of a fixed rail transit vehicle maintenance program including preventive maintenance, warranty administration, and quality control Principles and practices of transit vehicle maintenance program development and administration Principles and practices of budget preparation and administration Principles of supervision, training, and performance evaluation Occupational hazards and standard safety practices including OSHA and environmental rules and regulations Related Federal, State and local laws, codes, and regulations Typical provisions of public transit union labor agreement Principles of supervision, training, motivation, counseling, and public relations Principles and practices of Lean, ISO 9001, and the Association of American Railroads Skill/Ability in : Overseeing and participating in the management of a comprehensive revenue rail transit vehicle maintenance program, including preventive maintenance, warranty administration, and quality control Supervising, training, evaluating, mentoring, and motivating staff in a labor union environment Planning and scheduling rail transit vehicle maintenance inspection and repair operation Establishing and maintaining effective working relationships with those contacted in the course of the work Effectively utilizing all available resources Investigating, resolving rail transit vehicle incidents, accidents, and malfunctions Participating in the development and administration of division goals, objectives, and procedures Preparing and administering large program budgets Preparing clear and concise administrative and financial reports Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals Researching, analyzing, and evaluating new service delivery methods and techniques Ensuring compliance with applicable CPUC, EPA, OSHA and other mandated rules and regulations Interpreting and applying Federal, State, and local policies, laws, and regulations Communicating clearly and concisely, both orally and in writing Interpreting and applying laws, rules, regulations, and labor contract provisions Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) 3% at 50 (Safety Members - Classic) 2.7% @ 57 (Safety Members - PEPRA) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
SOUTH COAST AQMD
Diamond Bar, California, United States
SOUTH COAST AQMD AND JOB OVERVIEW If you are a current or former foster youth looking for employment, apply for this internship opportunity today! SPECIAL REQUIREMENTS : Current enrollment in, completion of, or current or past eligibility for a California County Department of Children and Family Services' and Probation Department's Independent Living Program; or Current enrollment in the Department of Public Works' and Probation Department's Youth Opportunity Program; or Current participation in a nonprofit organization program that provides young adults emancipated from a state or local foster care system with job training and career development. ABOUT South Coast AQMD South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes large areas of Los Angeles, Orange, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 750 employees, an annual budget of $162.6 million, and a state-of-the-art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California! NOTE : These positions have very specific qualifications that must be met to be eligible to apply. See Special Requirements section before completing an application. If you meet the requirements, this is an excellent opportunity that could lead to a great career! ABOUT CAREER DEVELOPMENT INTERNS (CDI) : This is a multi-position, training-level class. Incumbents participate in entry-level work in a training capacity in one of the following job classifications: Fleet Services Worker I, General Maintenance Helper, Mail Subscription Services Clerk, Office Assistant, Print Shop Duplicator, or Stock Clerk. CDIs participate in a structured on-the-job training assignment in preparation for successful progression into one of the above jobs. Such jobs are not guaranteed, as they are only filled through competitive processes. CDI assignments are limited, and are not to exceed three years. Incumbents are expected to gain valuable competitive experience, knowledge, skills and abilities as they engage in the following essential job functions: EXAMPLE OF DUTIES Fleet Services Worker: Under close supervision, may remove and replace oil filters, air filters, hoses, fan belts, light bulbs, windshield wipers, or other vehicle accessories, as needed; dispense fuel to fleet and rideshare vehicles and controls the parking of vehicles in South Coast AQMD parking lots; load and unload vehicles operated; sort and route mail and do clerical work as required; clean automotive compound area; keep records and make reports; ensure vehicles are checked and serviced. General Maintenance Helper: Under close supervision, may assist others in the repair of machinery and equipment and may perform less difficult tasks independently; assist in the installation and maintenance of electrical equipment such as generators, motors, transformers, switches, controls and circuits; set up machinery and tools and prepares work sites; move materials, equipment and machinery; assist in the construction and repair of structures and fixtures, painting, and installation of hardware. Mail/Subscription Services Clerk: Under close supervision, may collect and deliver United States, private carrier, and intra-South Coast AQMD mail, correspondence, packages, and other materials according to established procedures and routes; sort, weigh, and determine means of mail delivery for outgoing mail and packages; pack or unpack materials; operate, maintain, and monitor postage meter machines, electronic scales, and other equipment; operate labeling and printing equipment when preparing mailing labels; assemble and insert materials for mailing; may operate a computer or word processor while making additions, deletions, and other modifications to mailing lists; research mailing list databases and compile new lists for targeted mailings. Office Assistant : Under close supervision, may type letters, reports, charts, tables, case records, vouchers, or similar documents; proofread finished copy to correct grammar, punctuation, and spelling; process a variety of documents according to established policies and procedures; refer difficult or technical inquiries to other staff; file documents; prepare, arrange, index, cross file and maintain computerized and manual records, logs, rosters and registers; compile data for general information purposes and individual requests for special reports and projects by extracting and/or tabulating information from a variety of sources and predetermined forms or procedures; answer telephone and route incoming calls; direct individuals to appropriate offices and staff; receive, open, and time stamp mail; sort and log correspondence; deliver and pick up various materials, stuff envelopes, and assemble packages for mailing; provide a variety of basic, administrative support duties for management and supervisory personnel, as directed. Print Shop Duplicator : Under close supervision, may set up and operate computer-controlled duplicating equipment in the production of forms, notices, reports, maps, specifications and other materials, utilizing various sizes and weights of paper, large solids, continuous tone, half-tone and line work; provide advice regarding format, layout, and machine capabilities and alternative methods of duplication; clean, lubricate, adjust and make minor repairs to equipment; perform related work, such as collating, binding, cutting, trimming, padding and punching; operate other types of duplicating equipment. Stock Clerk : Under close supervision, may stock inventory supply items on shelves or in bins; receive, stock or store supplies, furniture, and equipment; assemble and complete requisition orders; deliver and distribute supplies, equipment, and furniture to various divisions and offices; receive supplies, equipment, and furniture delivered from vendors; move items to the stockroom and warehouse; assist in the inventory and tagging of fixed assets; assist in the disposition of surplus equipment; prepare and maintain records pertaining to the receipt, storage, and distribution of supplies, furniture, and equipment; inventory and reorder stockroom supplies as directed. All Classes: May perform other related duties as required or assigned. MINIMUM AND DESIRABLE QUALIFICATIONS SPECIAL REQUIREMENTS : Current enrollment in, completion of, or current or past eligibility for a California County Department of Children and Family Services' and Probation Department's Independent Living Program; or current enrollment in the Department of Public Works' and Probation Department's Youth Opportunity Program; or current participation in a nonprofit organization program that provides young adults emancipated from a state or local foster care system with job training and career development. NOTE : To be considered for this position, you must attach to your application, documentation to validate that you are or were in a Foster Care Program though a County, State, or private agency (under contract) and check the appropriate boxes in the supplemental questionnaire. Preparation : Education, knowledge, skills, training OR experience that would demonstrate the capacity to learn and perform the essential duties of an Office Assistant. Driver's License: Some positions in this classification, depending upon assignment, require possession of a valid California Class C Driver's License to perform job-related essential functions. Candidates offered these positions would be required to show proof of a driver's license before appointment. Some applicants for this position will be required to present a copy of his/her driving record from the California State Department of Motor Vehicles before being appointed. License must not be suspended, restricted, or revoked. An applicant whose driving record shows significant moving violations, and/or at fault accidents, may not be appointed to position that would require operation of a motor vehicle while on duty. Americans with Disabilities Act of 1990 : All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the Human Resources Manager over Recruitment and Selection for assistance. OTHER IMPORTANT INFORMATION Applications will first be screened for candidates who meet the SPECIAL REQUIREMENTS (above) and for applicants who meet minimum qualifications AND demonstrate the most competitive or directly transferable experience. Such candidates may be invited to a written multiple-choice examination; performance-based skills testing to evaluate ability to read and follow instructions; and/or other tests deemed appropriate. Based on their performance in the above tests, the most competitively qualified candidates will be advanced to a Qualifications Appraisal Panel interview, from which a list of eligible candidates will be created. The final step in the selection process will be a placement interview of eligible candidates. South Coast AQMD reserves the right to modify the selection process, as needed, based upon the qualifications and numbers of applications. Job applications must be completely filled out; a resume cannot be substituted for the required application. Your application will be reviewed very carefully, and only those who appear to have the best qualifications will be invited to continue in the selection process. Meeting the minimum requirements does not guarantee an invitation to further testing. Please call Human Resources at least one week in advance if you might need an accommodation at any time during the selection process. If you have any questions regarding this recruitment, contact the Human Resources Department at (909) 396-2800. CAREER DEVELOPMENT INTERN BENEFIT DESCRIPTION Monthly Benefit Allotment $1,401, to purchase medical, dental, and life insurance, with unused portion paid to you as cash Medical Health Plans Blue Shield PPO Blue Shield PPO Savings Plus 2250 (High Deductible Plan) Blue Shield HMO Kaiser HMO Kaiser HSA HMO 1500 (High Deductible Plan) Dental Plans Delta Dental (without orthodontic benefits) Delta Dental (with orthodontic benefits for children only) DeltaCare (PMI) Dental Vision Plan Medical Eye Services (MES) - Optional Life Insurance $10,000 Term Life Insurance (Optional additional life insurance, paid by you, at 1X, 2X, or 3X your salary) Employee Assistance Program (EAP) Administered by MHN; Provides 3 employer-paid counseling sessions per event, as well as a variety of work and home life support services Employee-PaidAccidental Death & Dismemberment Optional Section 125 Optional Plans (Medical Reimbursement; Dependent Care) Work Schedule Four 10-hour days, Tuesday through Friday Holidays 12 paid holidays per year Sick Leave 100 hours per year Other Leaves Bereavement; Catastrophic; Jury Duty; Military; Witness Deferred Compensation (457 Plan) Optional (Employee may contribute up to the IRS maximum) 12/07/2021 Closing Date/Time: 6/30/2024 11:59 PM Pacific
Mar 08, 2024
SOUTH COAST AQMD AND JOB OVERVIEW If you are a current or former foster youth looking for employment, apply for this internship opportunity today! SPECIAL REQUIREMENTS : Current enrollment in, completion of, or current or past eligibility for a California County Department of Children and Family Services' and Probation Department's Independent Living Program; or Current enrollment in the Department of Public Works' and Probation Department's Youth Opportunity Program; or Current participation in a nonprofit organization program that provides young adults emancipated from a state or local foster care system with job training and career development. ABOUT South Coast AQMD South Coast Air Quality Management District (South Coast AQMD) is one of the largest and most technologically sophisticated environmental regulatory agencies in the Nation. We serve a four-county region that includes large areas of Los Angeles, Orange, Riverside and San Bernardino counties, including the Coachella Valley, which is home to more than 17 million people. South Coast AQMD's headquarters is located in Diamond Bar, 30 miles east of downtown Los Angeles, at the junction of the 57 and 60 freeways. With a highly diverse "Clean Air Team" of over 750 employees, an annual budget of $162.6 million, and a state-of-the-art air quality laboratory, our mission is to ensure clean air and a healthy environment. South Coast AQMD is an organization you can be proud to work for -- we make a difference in the quality of life in Southern California! NOTE : These positions have very specific qualifications that must be met to be eligible to apply. See Special Requirements section before completing an application. If you meet the requirements, this is an excellent opportunity that could lead to a great career! ABOUT CAREER DEVELOPMENT INTERNS (CDI) : This is a multi-position, training-level class. Incumbents participate in entry-level work in a training capacity in one of the following job classifications: Fleet Services Worker I, General Maintenance Helper, Mail Subscription Services Clerk, Office Assistant, Print Shop Duplicator, or Stock Clerk. CDIs participate in a structured on-the-job training assignment in preparation for successful progression into one of the above jobs. Such jobs are not guaranteed, as they are only filled through competitive processes. CDI assignments are limited, and are not to exceed three years. Incumbents are expected to gain valuable competitive experience, knowledge, skills and abilities as they engage in the following essential job functions: EXAMPLE OF DUTIES Fleet Services Worker: Under close supervision, may remove and replace oil filters, air filters, hoses, fan belts, light bulbs, windshield wipers, or other vehicle accessories, as needed; dispense fuel to fleet and rideshare vehicles and controls the parking of vehicles in South Coast AQMD parking lots; load and unload vehicles operated; sort and route mail and do clerical work as required; clean automotive compound area; keep records and make reports; ensure vehicles are checked and serviced. General Maintenance Helper: Under close supervision, may assist others in the repair of machinery and equipment and may perform less difficult tasks independently; assist in the installation and maintenance of electrical equipment such as generators, motors, transformers, switches, controls and circuits; set up machinery and tools and prepares work sites; move materials, equipment and machinery; assist in the construction and repair of structures and fixtures, painting, and installation of hardware. Mail/Subscription Services Clerk: Under close supervision, may collect and deliver United States, private carrier, and intra-South Coast AQMD mail, correspondence, packages, and other materials according to established procedures and routes; sort, weigh, and determine means of mail delivery for outgoing mail and packages; pack or unpack materials; operate, maintain, and monitor postage meter machines, electronic scales, and other equipment; operate labeling and printing equipment when preparing mailing labels; assemble and insert materials for mailing; may operate a computer or word processor while making additions, deletions, and other modifications to mailing lists; research mailing list databases and compile new lists for targeted mailings. Office Assistant : Under close supervision, may type letters, reports, charts, tables, case records, vouchers, or similar documents; proofread finished copy to correct grammar, punctuation, and spelling; process a variety of documents according to established policies and procedures; refer difficult or technical inquiries to other staff; file documents; prepare, arrange, index, cross file and maintain computerized and manual records, logs, rosters and registers; compile data for general information purposes and individual requests for special reports and projects by extracting and/or tabulating information from a variety of sources and predetermined forms or procedures; answer telephone and route incoming calls; direct individuals to appropriate offices and staff; receive, open, and time stamp mail; sort and log correspondence; deliver and pick up various materials, stuff envelopes, and assemble packages for mailing; provide a variety of basic, administrative support duties for management and supervisory personnel, as directed. Print Shop Duplicator : Under close supervision, may set up and operate computer-controlled duplicating equipment in the production of forms, notices, reports, maps, specifications and other materials, utilizing various sizes and weights of paper, large solids, continuous tone, half-tone and line work; provide advice regarding format, layout, and machine capabilities and alternative methods of duplication; clean, lubricate, adjust and make minor repairs to equipment; perform related work, such as collating, binding, cutting, trimming, padding and punching; operate other types of duplicating equipment. Stock Clerk : Under close supervision, may stock inventory supply items on shelves or in bins; receive, stock or store supplies, furniture, and equipment; assemble and complete requisition orders; deliver and distribute supplies, equipment, and furniture to various divisions and offices; receive supplies, equipment, and furniture delivered from vendors; move items to the stockroom and warehouse; assist in the inventory and tagging of fixed assets; assist in the disposition of surplus equipment; prepare and maintain records pertaining to the receipt, storage, and distribution of supplies, furniture, and equipment; inventory and reorder stockroom supplies as directed. All Classes: May perform other related duties as required or assigned. MINIMUM AND DESIRABLE QUALIFICATIONS SPECIAL REQUIREMENTS : Current enrollment in, completion of, or current or past eligibility for a California County Department of Children and Family Services' and Probation Department's Independent Living Program; or current enrollment in the Department of Public Works' and Probation Department's Youth Opportunity Program; or current participation in a nonprofit organization program that provides young adults emancipated from a state or local foster care system with job training and career development. NOTE : To be considered for this position, you must attach to your application, documentation to validate that you are or were in a Foster Care Program though a County, State, or private agency (under contract) and check the appropriate boxes in the supplemental questionnaire. Preparation : Education, knowledge, skills, training OR experience that would demonstrate the capacity to learn and perform the essential duties of an Office Assistant. Driver's License: Some positions in this classification, depending upon assignment, require possession of a valid California Class C Driver's License to perform job-related essential functions. Candidates offered these positions would be required to show proof of a driver's license before appointment. Some applicants for this position will be required to present a copy of his/her driving record from the California State Department of Motor Vehicles before being appointed. License must not be suspended, restricted, or revoked. An applicant whose driving record shows significant moving violations, and/or at fault accidents, may not be appointed to position that would require operation of a motor vehicle while on duty. Americans with Disabilities Act of 1990 : All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the Human Resources Manager over Recruitment and Selection for assistance. OTHER IMPORTANT INFORMATION Applications will first be screened for candidates who meet the SPECIAL REQUIREMENTS (above) and for applicants who meet minimum qualifications AND demonstrate the most competitive or directly transferable experience. Such candidates may be invited to a written multiple-choice examination; performance-based skills testing to evaluate ability to read and follow instructions; and/or other tests deemed appropriate. Based on their performance in the above tests, the most competitively qualified candidates will be advanced to a Qualifications Appraisal Panel interview, from which a list of eligible candidates will be created. The final step in the selection process will be a placement interview of eligible candidates. South Coast AQMD reserves the right to modify the selection process, as needed, based upon the qualifications and numbers of applications. Job applications must be completely filled out; a resume cannot be substituted for the required application. Your application will be reviewed very carefully, and only those who appear to have the best qualifications will be invited to continue in the selection process. Meeting the minimum requirements does not guarantee an invitation to further testing. Please call Human Resources at least one week in advance if you might need an accommodation at any time during the selection process. If you have any questions regarding this recruitment, contact the Human Resources Department at (909) 396-2800. CAREER DEVELOPMENT INTERN BENEFIT DESCRIPTION Monthly Benefit Allotment $1,401, to purchase medical, dental, and life insurance, with unused portion paid to you as cash Medical Health Plans Blue Shield PPO Blue Shield PPO Savings Plus 2250 (High Deductible Plan) Blue Shield HMO Kaiser HMO Kaiser HSA HMO 1500 (High Deductible Plan) Dental Plans Delta Dental (without orthodontic benefits) Delta Dental (with orthodontic benefits for children only) DeltaCare (PMI) Dental Vision Plan Medical Eye Services (MES) - Optional Life Insurance $10,000 Term Life Insurance (Optional additional life insurance, paid by you, at 1X, 2X, or 3X your salary) Employee Assistance Program (EAP) Administered by MHN; Provides 3 employer-paid counseling sessions per event, as well as a variety of work and home life support services Employee-PaidAccidental Death & Dismemberment Optional Section 125 Optional Plans (Medical Reimbursement; Dependent Care) Work Schedule Four 10-hour days, Tuesday through Friday Holidays 12 paid holidays per year Sick Leave 100 hours per year Other Leaves Bereavement; Catastrophic; Jury Duty; Military; Witness Deferred Compensation (457 Plan) Optional (Employee may contribute up to the IRS maximum) 12/07/2021 Closing Date/Time: 6/30/2024 11:59 PM Pacific
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Director of Clinical Operations Classification Title: Administrator II Posting Details Priority Application Date (Posting will remain open until filled): Sunday, May 5, 2024 @ 11:55pm PDT Hiring Preference Not Applicable Position Summary Under the direction of the Senior Associate Vice President of Student Health & Counseling Services (SHCS), the Director is responsible for day-to-day management and supervision of all SHCS clinic & business operations. The Director provides leadership to ensure quality service is delivered that meets the evolving needs of our student population. The Director plays a key role in administrative oversight of the health center which includes services in urgent care, primary care, radiology, laboratory services, immunization clinic, integrated health information management, and billing, the Director is also responsible assisting with clinical input for sports medicine/athletic training. The Director ensures the fiscal management of the annual budget working with the Budget Analyst and Sr. AVP and in collaboration with the Medical Director, Counseling Director, Pharmacist in Charge, Associate Director of Campus Wellness, IT Consultant on the use of financial resources and shared budget. Additionally, the Director plays a key role in ongoing compliance and accreditations through AAAHC; other duties include but are not limited to accreditation, emergency preparedness, compliance with all State and Federal regulations, HIPAA, laboratory and x-ray regulations, risk management, procurement, assist with contracting with outside vendors, assessment of programs and services, employee health and ensures the proper maintenance and integrity of the electronic health record system. The Director supports and promotes a professional practice model that encourages collaboration and utilization of data for clinical and administrative operations and is expected to openly support, communicate, and work toward the mission of the department, division, and the university. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $10,500 per month - $12,500 per month CSU Classification Salary Range : $4,812 per month - $15,449 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (At-Will) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday; 8am - 5pm. Hours will vary based on operational needs. Department Information Student Health, Counseling Services & Wellness Services (SHCWS) embraces a holistic and collaborative approach to healthcare by offering urgent care, primary care, preventative services, wellness education, violence support services, and mental health, services to the Sacramento State campus community. SHCS is committed to providing quality care and service delivery and is accredited through the Accreditation Association for Ambulatory Health Care (AAAHC). Required Qualifications Position requires possession of a Master’s degree or higher, licensed in the State of California as a Registered Nurse or Nurse Practitioner/Physician Assistant. Requires 7 years of progressive management experience. Candidates must possess a thorough knowledge of administration, organizational development, personnel management, accreditation, strategic planning, budgeting, and facilities management in a healthcare setting. A successful incumbent must possess: An excellent understanding and experience in the management of a medical facility, preferably in an ambulatory care or college health environment. A thorough knowledge of the principles of management, fiscal operations, organizational and strategic planning, and human resources. The ability to lead and supervise the work of a diverse, multidisciplinary staff. The ability to perform independently and in solution-oriented ways. A positive customer service philosophy to both internal and external constituents. The ability to compile, prepare, write, and review error-free reports. Excellent verbal and written communication skills. The ability to understand and implement provisions of collective bargaining agreements and contracts. Experience and expertise in electronic medical records system management. Current ACLS and BLS certification. Conditions of Employment Ability to pass background check Preferred Qualifications Ten or more years’ experience in a management role in a large healthcare or ambulatory care setting. Expertise in using data for monitoring and improving operations, quality of care, and financial sustainability. Emergency Management Training. Required Licenses/Certifications State of California license as a Registered Nurse or Nurse Practitioner/Physician Assistant ACLS/BLS Certificate Documents Needed to Apply Resume (CV) & Cover Letter Copy of State of California license as a Registered Nurse or Nurse Practitioner/Physician Assistant ACLS/BLS Certificate Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 18, 2024
Working Title: Director of Clinical Operations Classification Title: Administrator II Posting Details Priority Application Date (Posting will remain open until filled): Sunday, May 5, 2024 @ 11:55pm PDT Hiring Preference Not Applicable Position Summary Under the direction of the Senior Associate Vice President of Student Health & Counseling Services (SHCS), the Director is responsible for day-to-day management and supervision of all SHCS clinic & business operations. The Director provides leadership to ensure quality service is delivered that meets the evolving needs of our student population. The Director plays a key role in administrative oversight of the health center which includes services in urgent care, primary care, radiology, laboratory services, immunization clinic, integrated health information management, and billing, the Director is also responsible assisting with clinical input for sports medicine/athletic training. The Director ensures the fiscal management of the annual budget working with the Budget Analyst and Sr. AVP and in collaboration with the Medical Director, Counseling Director, Pharmacist in Charge, Associate Director of Campus Wellness, IT Consultant on the use of financial resources and shared budget. Additionally, the Director plays a key role in ongoing compliance and accreditations through AAAHC; other duties include but are not limited to accreditation, emergency preparedness, compliance with all State and Federal regulations, HIPAA, laboratory and x-ray regulations, risk management, procurement, assist with contracting with outside vendors, assessment of programs and services, employee health and ensures the proper maintenance and integrity of the electronic health record system. The Director supports and promotes a professional practice model that encourages collaboration and utilization of data for clinical and administrative operations and is expected to openly support, communicate, and work toward the mission of the department, division, and the university. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $10,500 per month - $12,500 per month CSU Classification Salary Range : $4,812 per month - $15,449 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (At-Will) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday; 8am - 5pm. Hours will vary based on operational needs. Department Information Student Health, Counseling Services & Wellness Services (SHCWS) embraces a holistic and collaborative approach to healthcare by offering urgent care, primary care, preventative services, wellness education, violence support services, and mental health, services to the Sacramento State campus community. SHCS is committed to providing quality care and service delivery and is accredited through the Accreditation Association for Ambulatory Health Care (AAAHC). Required Qualifications Position requires possession of a Master’s degree or higher, licensed in the State of California as a Registered Nurse or Nurse Practitioner/Physician Assistant. Requires 7 years of progressive management experience. Candidates must possess a thorough knowledge of administration, organizational development, personnel management, accreditation, strategic planning, budgeting, and facilities management in a healthcare setting. A successful incumbent must possess: An excellent understanding and experience in the management of a medical facility, preferably in an ambulatory care or college health environment. A thorough knowledge of the principles of management, fiscal operations, organizational and strategic planning, and human resources. The ability to lead and supervise the work of a diverse, multidisciplinary staff. The ability to perform independently and in solution-oriented ways. A positive customer service philosophy to both internal and external constituents. The ability to compile, prepare, write, and review error-free reports. Excellent verbal and written communication skills. The ability to understand and implement provisions of collective bargaining agreements and contracts. Experience and expertise in electronic medical records system management. Current ACLS and BLS certification. Conditions of Employment Ability to pass background check Preferred Qualifications Ten or more years’ experience in a management role in a large healthcare or ambulatory care setting. Expertise in using data for monitoring and improving operations, quality of care, and financial sustainability. Emergency Management Training. Required Licenses/Certifications State of California license as a Registered Nurse or Nurse Practitioner/Physician Assistant ACLS/BLS Certificate Documents Needed to Apply Resume (CV) & Cover Letter Copy of State of California license as a Registered Nurse or Nurse Practitioner/Physician Assistant ACLS/BLS Certificate Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 17 2024 Pacific Daylight Time Applications close: Closing Date/Time: