HSI National Initiatives Events Specialist

  • California State University (CSU) Northridge
  • Los Angeles, California
  • Mar 07, 2024
Tourism and Convention Services

Job Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision of the Senior Director of Hispanic Serving Institution (HSI) National Initiatives, the HSI National Initiatives Event Specialist provides a variety of administrative and operational functions in event coordination, administration, and development with the Global HSI Equity Innovation Hub (EIH) at CSUN in alignment with the vision, mission, and values of the project and CSUN. The incumbent is responsible for researching, planning, developing, coordinating, and evaluating national events such as convenings, institutes, and other large-scale or special events.
  • Facilitates, coordinates, and oversees overall EIH event planning, scheduling, and coordination, including pre- and post-event and day-of-event activities.
  • Venue coordination and reservations, budgeting, event budget projections, vendor and contractor coordination, and oversight, event scheduling, reporting and logistics, event and outreach material development, and technology needs coordination for in-person and virtual events and related follow-up.
  • Works with national and regional partners, HSI institutional partners, community and campus constituents, students, families, and other key partners and collaborates to ensure successful event completion.
  • Performs other duties as assigned.

*NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/1is9g40mg46a32h67zzgmwog9s4sbltj

  • Equivalent to graduation from an accredited four-year college or university in a job-related field.
  • Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience.
  • Additional experience in job-related field may be substituted for up to two years of the required education, on a year-for-year basis.

Preferred Qualifications
  • Experience with leading, organizing, or coordinating large-scale or special events from planning to production, preferably in an academic environment, with experience in large-scale event procedures, planning tools, practices, methods, and the ability to translate ideas into viable plans and the successful implementation of those plans while overseeing overall workflow.
  • Experience in managing large-scale event budgeting, and budget projections. Experience in using design or marketing tools, digital or social media tools, technology or software platforms, design tools, and data evaluation tools.
  • Experience or knowledge of working with grant projects, STEM programs or initiatives, HSI programs, or other programs for historically underserved and underrepresented students or communities.
  • Bilingual in Spanish.

Knowledge, Skills, & Abilities
  • Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of operational analysis and techniques. Thorough knowledge of budget, policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations; compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing.
  • Strong project management and organizational skills and experience in event planning, event coordination, and/or administrative duties, including scheduling, time management, attention to detail, and ability to oversee concurrent projects, events, and schedules. Ability to plan, coordinate and oversee concurrent projects, events, and schedules and effectively prioritize, multitask, and coordinate multiple events, projects, and initiatives, and organize work to meet deadlines, events schedules, and timelines while simultaneously adapting to changing circumstances.
  • Experience in working with various internal and external partners, including national and project partners, stakeholders, community members, students and their families, alumni, campus leaders, vendors, contractors, and other partners; working to establish and maintain cooperative working relationships in event coordination and overall project administration while maintaining a high level of professionalism, diplomacy and tact, working to address the needs of event and initiative planning, constituent needs, and able anticipate problems and address them proactively while maintaining a high level of professionalism, diplomacy, discretion, and tact.
  • Proven ability to evaluate a wide variety of information, including data, rules, regulations, policies, and procedures; ability to set and ensure project and event compliance with deadlines. Demonstrated commitment to diversity, equity, and inclusion efforts and active engagement in promoting an inclusive culture.

Pay, Benefits, & Work Schedule
  • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
  • Classification: Administrative Analyst Specialist / 1038 / 2
  • The anticipated HIRING RANGE: $4379 - $5700 per month, dependent upon qualifications and experience. The salary range for this classification is: $4379 - $7922 per month.
  • HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends.
  • TEMP: This is a Temporary-renewable position, end date to be determined.
  • The position is currently hybrid (2 days in office, 3 days remote); however, this is subject to change based on student and/or operational needs.

General Information
  • Applications received through December 27, 2023, will be considered in the initial review and review of applications will continue until position is filled.
  • This position is a sensitive position as designated by the CSU.
  • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
  • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
  • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
  • The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

Advertised: Dec 14 2023 Pacific Standard Time
Applications close:

Closing Date/Time:

Job Address

Los Angeles, California 91330 United States View Map