Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Psychology Department Administrative Assistant Classification Administrative Assistant II AutoReqId 540864 Department Psychology Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $ 3,505 - $ 5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,868 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the Psychology Department Administrative Assistant (Administrative Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant provides administrative clerical support to the Psychology Department, which includes 29 full-time and 50 part-time faculty, as well as three student organizations. Provides front-office support, screens phone calls, assists walk-in visitors, distributes incoming mail, and delivers documents on campus. Orders textbooks and desk copies for faculty, provides clerical support with the Student Opinion Questionnaire evaluation process. Under supervision, the Administrative Support Assistant may also assist with directing work to the office student assistants. Assists with the logistics of meetings and events for the Psychology Department including Commencement and Psychology Day. Under general supervision, prepares travel documents for authorization and reimbursement. Under direct supervision provides assistance with budget input or expense tracking. Accesses student information for verification purposes and for student enrollment updates, registration permit holds, and releases. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic administrative office. Experience working in customer service environment. Proficiency using a PC and Microsoft Office software including Word, Excel, Outlook, and PowerPoint. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Jul 05, 2024
Job Title Psychology Department Administrative Assistant Classification Administrative Assistant II AutoReqId 540864 Department Psychology Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $ 3,505 - $ 5,159 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,868 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the Psychology Department Administrative Assistant (Administrative Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant provides administrative clerical support to the Psychology Department, which includes 29 full-time and 50 part-time faculty, as well as three student organizations. Provides front-office support, screens phone calls, assists walk-in visitors, distributes incoming mail, and delivers documents on campus. Orders textbooks and desk copies for faculty, provides clerical support with the Student Opinion Questionnaire evaluation process. Under supervision, the Administrative Support Assistant may also assist with directing work to the office student assistants. Assists with the logistics of meetings and events for the Psychology Department including Commencement and Psychology Day. Under general supervision, prepares travel documents for authorization and reimbursement. Under direct supervision provides assistance with budget input or expense tracking. Accesses student information for verification purposes and for student enrollment updates, registration permit holds, and releases. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working in an academic administrative office. Experience working in customer service environment. Proficiency using a PC and Microsoft Office software including Word, Excel, Outlook, and PowerPoint. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY EXAM NUMBER: Y9023B FILING START DATE: MARCH 6, 2024 at 8:00 A.M. (PT) UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. NO OUT-OF-CLASS EXPERIENCE OR WITHOLDS WILL BE ACCEPTED FOR THIS EXAMINATION. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.2 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. For additional information regarding DHS please visit www.dhs.lacounty.gov MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION : Assists in planning, organizing, and directing a program of professional clinical social work services for inpatients, outpatients, and their families at a very large County hospital. Essential Job Functions Assists in the planning, organizing, and directing of the clinical social work services. Participates in the evaluation of existing and future clinical social work service needs in order to develop and to establish goals, objectives and standards for the provision of clinical social work services. Participates in the development and implementation of policies and procedures pertaining to the delivery of clinical social work services to patients and their families. Participates with hospital administration, medical administration, clinical care teams, and professional staff of other disciplines in the formulation of programs, policies, and procedures to integrate and coordinate services. Supervises and evaluates the performance of subordinate supervisory staff and serves as first level reviewer of all performance evaluations. Resolves or consults with subordinate supervisors to resolve problems of employee utilization, employee discipline, and grievances. Develops in-service training activities to increase professional knowledge and skills of staff. Assists in directing and implementing training activities and in conducting group conferences to promote staff development and to interpret policies and procedures. Plans, in cooperation with Clinical Social Work Chief and designated social work staff, strategies for contributing to the social work field by partnering with schools of social work or professional affiliations to develop a student affiliate program for supervised fieldwork experience. Supervises the clinical social work student field instructor to ensure that student experience complies with hospital policy and expectations of the hospital and school. Coordinates the recruitment of new clinical social work personnel. Participates in the interviewing, evaluating, selecting and assigning of new clinical social workers and support staff. Assists in the preparation of the annual budget by drafting written recommendations and justifications for new and additional positions, supplies, and equipment. Complies patient workload data and prepares reports to monitor level of service provided, inform decisions, and to establish budget and revenue projections ensuring continuous performance improvement related to program/service delivery in accordance with regulatory health care agency standards. Represents the clinical social work services program and the hospital in community organizations and interagency meeting concerned with health care services. Serves as a resource person to supervisory staff, community organizations, agencies, and allied health personnel concerning professional social work services. Acts for the Clinical Social Work Chief III in his/her absence. Requirements SELECTION REQUIREMENTS: A Master's Degree in Social Work from a graduate school accredited by the Council on Social Work Education followed by six years of professional medical or psychiatric social work experience*, two years of which must have been in a supervisory**, consultative***, or administrative**** capacity in a medical setting*****. LICENSE: A valid and active license as a Licensed Clinical Social Worker issued by the State of California Department of Consumer Affairs, Board of Behavioral Sciences. All required licenses and certifications must be active and unrestricted or your application will not be accepted. A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - Light : This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: * Professional social work experience is defined as: services in connection with the social work practices such as assessment, diagnosis, prognosis, intervention, treatment, planning, management, research, and/or consultation of clients in need of social services/programs. **Supervisory capacity in the County of Los Angeles is defined as: provides direct supervision to planning, assigning, and reviewing work of staff of the unit, evaluating employee performance, counseling and recommending discipline. ***Consultative capacity in the County of Los Angeles is defined as: advises professional social work staff regarding program, procedural, policy formulation, and administration of social work services. **** Administrative capacity in the County of Los Angeles is defined as: experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning and general management. * **** Medical setting includes a hospital, outpatient clinic, psychiatric inpatient and outpatient facility, community health agency, skilled nursing facility, long-term care facility, or hospice where professional services are administered In order to qualify under the Selection Requirements, you must include a legible copy of the official diploma, official transcript(s), or official letter from the accredited institution which shows the area of specialization and attach a legible copy of the required license at time of filing your application or email the required documents to the exam analyst, Caroline Khodaverdian , at ckhodaverdian@dhs.lacounty.gov , within seven (7) calendar days from filing your application online. When emailing documents, please include the exam number and exam title. The original license must be presented during the selection process and prior to appointment. Applicants must complete the License and Certification section of the application and provide the title of the required license, the number, date of issue, date of expiration and the name of the issuing agency as specified in the Selection Requirements. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of experience and desirable qualifications weighted at 100%. DESIRABLE QUALIFICATIONS: Additional points will be awarded for additional experience in a supervisory, consultative, or administrative capacity in a medical setting beyond the Selection Requirements. CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score on the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION: AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays. VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications electronically received after 5:00 p.m., PT on the last day of filing will not be accepted. Apply online by clicking the green " APPLY" button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an I NCOMPLETE APPLICATION and you may be DISQUALIFIED . This examination will remain open until the needs of the service are met. Application filing may be suspended at any time without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add ckhodaverdian@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed person have a Social Security number for record control purposes. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ADA COORDINATOR PHONE: (323) 914-7111 TELETYPE PHONE: (800) 899-4099 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 DEPARTMENT CONTACT: Caroline Khodaverdian, Exam Analyst (213) 288-7000 ckhodaverdian@dhs.lacounty.gov For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY EXAM NUMBER: Y9023B FILING START DATE: MARCH 6, 2024 at 8:00 A.M. (PT) UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. NO OUT-OF-CLASS EXPERIENCE OR WITHOLDS WILL BE ACCEPTED FOR THIS EXAMINATION. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.2 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. For additional information regarding DHS please visit www.dhs.lacounty.gov MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION : Assists in planning, organizing, and directing a program of professional clinical social work services for inpatients, outpatients, and their families at a very large County hospital. Essential Job Functions Assists in the planning, organizing, and directing of the clinical social work services. Participates in the evaluation of existing and future clinical social work service needs in order to develop and to establish goals, objectives and standards for the provision of clinical social work services. Participates in the development and implementation of policies and procedures pertaining to the delivery of clinical social work services to patients and their families. Participates with hospital administration, medical administration, clinical care teams, and professional staff of other disciplines in the formulation of programs, policies, and procedures to integrate and coordinate services. Supervises and evaluates the performance of subordinate supervisory staff and serves as first level reviewer of all performance evaluations. Resolves or consults with subordinate supervisors to resolve problems of employee utilization, employee discipline, and grievances. Develops in-service training activities to increase professional knowledge and skills of staff. Assists in directing and implementing training activities and in conducting group conferences to promote staff development and to interpret policies and procedures. Plans, in cooperation with Clinical Social Work Chief and designated social work staff, strategies for contributing to the social work field by partnering with schools of social work or professional affiliations to develop a student affiliate program for supervised fieldwork experience. Supervises the clinical social work student field instructor to ensure that student experience complies with hospital policy and expectations of the hospital and school. Coordinates the recruitment of new clinical social work personnel. Participates in the interviewing, evaluating, selecting and assigning of new clinical social workers and support staff. Assists in the preparation of the annual budget by drafting written recommendations and justifications for new and additional positions, supplies, and equipment. Complies patient workload data and prepares reports to monitor level of service provided, inform decisions, and to establish budget and revenue projections ensuring continuous performance improvement related to program/service delivery in accordance with regulatory health care agency standards. Represents the clinical social work services program and the hospital in community organizations and interagency meeting concerned with health care services. Serves as a resource person to supervisory staff, community organizations, agencies, and allied health personnel concerning professional social work services. Acts for the Clinical Social Work Chief III in his/her absence. Requirements SELECTION REQUIREMENTS: A Master's Degree in Social Work from a graduate school accredited by the Council on Social Work Education followed by six years of professional medical or psychiatric social work experience*, two years of which must have been in a supervisory**, consultative***, or administrative**** capacity in a medical setting*****. LICENSE: A valid and active license as a Licensed Clinical Social Worker issued by the State of California Department of Consumer Affairs, Board of Behavioral Sciences. All required licenses and certifications must be active and unrestricted or your application will not be accepted. A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - Light : This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: * Professional social work experience is defined as: services in connection with the social work practices such as assessment, diagnosis, prognosis, intervention, treatment, planning, management, research, and/or consultation of clients in need of social services/programs. **Supervisory capacity in the County of Los Angeles is defined as: provides direct supervision to planning, assigning, and reviewing work of staff of the unit, evaluating employee performance, counseling and recommending discipline. ***Consultative capacity in the County of Los Angeles is defined as: advises professional social work staff regarding program, procedural, policy formulation, and administration of social work services. **** Administrative capacity in the County of Los Angeles is defined as: experience at the level of independent responsibility for assignments of average difficulty analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning and general management. * **** Medical setting includes a hospital, outpatient clinic, psychiatric inpatient and outpatient facility, community health agency, skilled nursing facility, long-term care facility, or hospice where professional services are administered In order to qualify under the Selection Requirements, you must include a legible copy of the official diploma, official transcript(s), or official letter from the accredited institution which shows the area of specialization and attach a legible copy of the required license at time of filing your application or email the required documents to the exam analyst, Caroline Khodaverdian , at ckhodaverdian@dhs.lacounty.gov , within seven (7) calendar days from filing your application online. When emailing documents, please include the exam number and exam title. The original license must be presented during the selection process and prior to appointment. Applicants must complete the License and Certification section of the application and provide the title of the required license, the number, date of issue, date of expiration and the name of the issuing agency as specified in the Selection Requirements. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of experience and desirable qualifications weighted at 100%. DESIRABLE QUALIFICATIONS: Additional points will be awarded for additional experience in a supervisory, consultative, or administrative capacity in a medical setting beyond the Selection Requirements. CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing score on the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION: AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays. VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services (DHS) throughout Los Angeles County as they occur. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Applications electronically received after 5:00 p.m., PT on the last day of filing will not be accepted. Apply online by clicking the green " APPLY" button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline on the last day of filing, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an I NCOMPLETE APPLICATION and you may be DISQUALIFIED . This examination will remain open until the needs of the service are met. Application filing may be suspended at any time without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add ckhodaverdian@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed person have a Social Security number for record control purposes. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. ADA COORDINATOR PHONE: (323) 914-7111 TELETYPE PHONE: (800) 899-4099 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 DEPARTMENT CONTACT: Caroline Khodaverdian, Exam Analyst (213) 288-7000 ckhodaverdian@dhs.lacounty.gov For detailed information, please click here
New York State Office of Parks, Recreation & Historic Preservation
Saratoga Springs, New York, United States
Minimum Qualifications NY HELPS Qualifications: For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Administrative Assistant 1, SG-11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. *Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found athttp://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Please note: Appointments made at a traineeship level (Administrative Assistant Trainee 1, NS equated to SG-8, and Administrative Assistant Trainee 2, NS equated to SG-10 leading to Administrative Assistant 1, SG-11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1. For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: https://nyscseapartnership.org/administrative-assistant-traineeship. REASSIGNMENT QUALIFICATIONS: You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive or 55-b/55-c service as an Administrative Assistant 1, or Trainee 1/2. ELIGIBLE LIST APPOINTMENT: Currently reachable on the Administrative Assistant Trainee 1 eligible list. 70.1 TRANSFER QUALIFICATIONS: You must be a qualified employee of New York State and eligible for transfer under Section 70.1of Civil Service Law which requires one year of permanent, competitive or 55-b/55-c service as in a title allocated to a Grade 6 or higher eligible. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title requires special qualifications for transfer as detailed above. 55-b/c QUALIFICATIONS: Current permanent non-competitive state employees certified eligible for the 55-b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and also meet the minimum qualifications listed above. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. NON-COMPETITIVE PROMOTION (NCP) QUALIFICATIONS: As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of qualifying service as an Office Assistant 2 (Keyboarding) or an Office Assistant 2 (Keyboarding) Spanish Language. PROVISIONAL QUALIFICATIONS: Based on the results of the required recruitment/canvassing for the Administrative Assistant 1 position, OPRHP may make a provisional appointment to this position. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Administrative Assistant 1 exam and be reachable for appointment from the newly established eligible list. The minimum qualifications for Provisional appointment are: Candidates must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38701titles.cfm. Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS equated to SG-8, and Administrative Assistant Trainee 2, NS equated to SG-10 leading to Administrative Assistant 1, SG-11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1. For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: https://nyscseapartnership.org/administrative-assistant-traineeship. KEYBOARDING EXAM QUALIFICATIONS: Candidates who have not previously served in a keyboarding title will be required to pass the Keyboarding exam prior to appointment. According to Civil Service, a passing score is the ability to demonstrate a speed of 30 words per minute with at least 96% accuracy within 5 minutes. Duties Description As an Administrative Assistant 1/Trainee 1/2, the incumbent will be assigned to the Business Office and report directly to the Administrative Specialist 2, SG-23. Duties include but are not limited to: • Provide training, ensuring regional compliance with SLMS trainings, and bulk load employee information into SLMS as trainings occur, • assist with internal controls and conducts audits within the region, assists travelers with pre-approvals, per diem rates, lodging, etc. and also enters expense reports into SFS, • review and complete nomination (60's) packages and submits for Albany Office approvals, • assist employees in obtaining medical, dental and vision coverage, • process transactions into HRIS, • review hiring packets for seasonal employees, • track probation reports for seasonal and annual staff, • act as a LATS timekeeper and SLMS Administrator, • conduct food inspections and be SERV Safe certified, • assist as necessary with other Business Office functions. Additional Comments To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you. OPERATING NEEDS: • Must have experience with Microsoft Office, including Word, Excel, and Outlook. • Must be able to communicate through written and verbal means, be fluent with Microsoft Office software including Word and Excel, • be available to travel during the work day to facilities to conduct audits (travel will be rare), • must possess and maintain a valid license, • must practice and abide by a very high level of confidentiality. • Provide excellent customer service. COMMENTS: Depending on each applicant's experience and/or education and current salary, if employed by New York State already, the appointment may be made to the Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or the Administrative Assistant 1 titles. Included below is a breakdown of the salary at each level of the traineeship. Administrative Assistant Trainee 1, SG-8 - $39,215 - $48,294 Administrative Assistant Trainee 2, SG-10 - $43,768 - $53,708 Administrative Assistant 1, SG-11 - $46,306 - $56,743 Advanced placement to the Administrative Assistant Trainee 2, SG-10 or Administrative Assistant 1, SG-1 level may be possible depending on education and/or experience and subject to agency approval. BENEFITS: The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to: Paid Time Off: • CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. Health Care Benefits: • Eligible employees and dependents can pick from a variety of affordable health insurance programs. • Family dental and vision benefits at no additional cost. Additional Benefits: • New York State Employees’ Retirement System (ERS)Membership • NYS Deferred Compensation • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds • Public Service Loan Forgiveness (PSLF) • Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 07/30/24
Jul 17, 2024
Full Time
Minimum Qualifications NY HELPS Qualifications: For the duration of the NY HELPS Program, this title maybe filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Administrative Assistant 1, SG-11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. *Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found athttp://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. Please note: Appointments made at a traineeship level (Administrative Assistant Trainee 1, NS equated to SG-8, and Administrative Assistant Trainee 2, NS equated to SG-10 leading to Administrative Assistant 1, SG-11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1. For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: https://nyscseapartnership.org/administrative-assistant-traineeship. REASSIGNMENT QUALIFICATIONS: You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive or 55-b/55-c service as an Administrative Assistant 1, or Trainee 1/2. ELIGIBLE LIST APPOINTMENT: Currently reachable on the Administrative Assistant Trainee 1 eligible list. 70.1 TRANSFER QUALIFICATIONS: You must be a qualified employee of New York State and eligible for transfer under Section 70.1of Civil Service Law which requires one year of permanent, competitive or 55-b/55-c service as in a title allocated to a Grade 6 or higher eligible. For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. The GOT-IT site will inform you if your title requires special qualifications for transfer as detailed above. 55-b/c QUALIFICATIONS: Current permanent non-competitive state employees certified eligible for the 55-b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response and also meet the minimum qualifications listed above. It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. NON-COMPETITIVE PROMOTION (NCP) QUALIFICATIONS: As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made pursuant to Section 52.7 of the Civil Service Law. The promotion minimum qualifications are: one year of qualifying service as an Office Assistant 2 (Keyboarding) or an Office Assistant 2 (Keyboarding) Spanish Language. PROVISIONAL QUALIFICATIONS: Based on the results of the required recruitment/canvassing for the Administrative Assistant 1 position, OPRHP may make a provisional appointment to this position. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Administrative Assistant 1 exam and be reachable for appointment from the newly established eligible list. The minimum qualifications for Provisional appointment are: Candidates must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38701titles.cfm. Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS equated to SG-8, and Administrative Assistant Trainee 2, NS equated to SG-10 leading to Administrative Assistant 1, SG-11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1. For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: https://nyscseapartnership.org/administrative-assistant-traineeship. KEYBOARDING EXAM QUALIFICATIONS: Candidates who have not previously served in a keyboarding title will be required to pass the Keyboarding exam prior to appointment. According to Civil Service, a passing score is the ability to demonstrate a speed of 30 words per minute with at least 96% accuracy within 5 minutes. Duties Description As an Administrative Assistant 1/Trainee 1/2, the incumbent will be assigned to the Business Office and report directly to the Administrative Specialist 2, SG-23. Duties include but are not limited to: • Provide training, ensuring regional compliance with SLMS trainings, and bulk load employee information into SLMS as trainings occur, • assist with internal controls and conducts audits within the region, assists travelers with pre-approvals, per diem rates, lodging, etc. and also enters expense reports into SFS, • review and complete nomination (60's) packages and submits for Albany Office approvals, • assist employees in obtaining medical, dental and vision coverage, • process transactions into HRIS, • review hiring packets for seasonal employees, • track probation reports for seasonal and annual staff, • act as a LATS timekeeper and SLMS Administrator, • conduct food inspections and be SERV Safe certified, • assist as necessary with other Business Office functions. Additional Comments To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you. OPERATING NEEDS: • Must have experience with Microsoft Office, including Word, Excel, and Outlook. • Must be able to communicate through written and verbal means, be fluent with Microsoft Office software including Word and Excel, • be available to travel during the work day to facilities to conduct audits (travel will be rare), • must possess and maintain a valid license, • must practice and abide by a very high level of confidentiality. • Provide excellent customer service. COMMENTS: Depending on each applicant's experience and/or education and current salary, if employed by New York State already, the appointment may be made to the Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or the Administrative Assistant 1 titles. Included below is a breakdown of the salary at each level of the traineeship. Administrative Assistant Trainee 1, SG-8 - $39,215 - $48,294 Administrative Assistant Trainee 2, SG-10 - $43,768 - $53,708 Administrative Assistant 1, SG-11 - $46,306 - $56,743 Advanced placement to the Administrative Assistant Trainee 2, SG-10 or Administrative Assistant 1, SG-1 level may be possible depending on education and/or experience and subject to agency approval. BENEFITS: The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to: Paid Time Off: • CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays. Health Care Benefits: • Eligible employees and dependents can pick from a variety of affordable health insurance programs. • Family dental and vision benefits at no additional cost. Additional Benefits: • New York State Employees’ Retirement System (ERS)Membership • NYS Deferred Compensation • Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds • Public Service Loan Forgiveness (PSLF) • Paid Parental / Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx. Some positions may require additional credentials or a background check to verify your identity. Closing Date/Time: 07/30/24
CITY OF RANCHO CORDOVA
City of Rancho Cordova, California, United States
THE POSITION The City of Rancho Cordova is actively recruiting for an Administrative Assistant who can manage the day-to-day details for executives at City Hall. This is a unique opportunity to work alongside experts in Communications and Economic Development. The IDEAL CANDIDATE is detail oriented and a master at p rioritizing and managing multiple projects and changing deadlines. As an experienced Administrative Assistant I , you'll play a pivotal role in supporting senior management and collaborating effectively within a team environment. Your expertise in researching, analyzing, and interpreting data will be instrumental in our day-to-day operations. From coordinating processes to managing complex schedules and Zoom meetings, your multitasking abilities will shine. We're searching for someone with exceptional written and verbal communication skills who excels in providing top-notch customer service; has e xcellent computer skills using Microsoft 365, financial software, and other technologies is essential (Website training will be provided) . Your knack for interpersonal relations and attentive listening will ensure smooth interactions with both internal colleagues and external stakeholders. If you're a proactive individual with a keen eye for detail and the ability to make sound judgments, apply today! Join us and become part of a high-energy team with a strong work ethic, where you'll thrive in a fast-paced environment and contribute to impactful projects. Don't miss this opportunity to showcase your skills as an articulate communicator and collaborate effectively with staff and the community. The City of Rancho Cordova is a great place to work. Our team of 110 employees serve over 80,000 residents and one of the largest employment centers in the region. The City of Rancho Cordova offers a robust benefit plan for its employees and their families, including a choice of medical plans, paid time off, life insurance, training, CalPERS retirement plan, and much more. ESSENTIAL DUTIES AND RESPONSIBILITIES Typical duties for Administrative Assistant I include: Support city events and community meetings. Coordinate and make travel arrangements for management and key staff, maintain appointment schedules and calendars; organize and arrange meetings, conferences and civic functions. Perform monthly credit card reconciliation and process travel reimbursements. Arranges and coordinates meetings; assists in preparing and distributing agenda packets and correspondence; attends meetings, transcribes minutes and verbatim transcripts, and ensures their proper distribution. Sort and distribute time sensitive or confidential mail for follow-up as necessary; independently respond to letters, electronic communication and general correspondence on behalf of management. Perform a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintains a variety of accounting records, logs, and files; verifies, balances and adjusts accounting records. Assist with the editing and tracking of contracts for services; follow up with vendors, consultants and contracts as needed; a ssist with contract planning, execution, payment tracking, and oversight. Coordinate closely with cross-functional departments. Make website updates and newsletter mailings. Assist with special projects. Other ad ministrative tasks and general assistance. See the Job Description for a more complete list of Essential Duties & responsibilities. EMPLOYMENT STANDARDS & MINIMUM QUALIFICATIONS Minimum Qualifications: Any combination of education and experience that will provide the ability to perform the work and provide the performance results as stated in the Job Description . A typical way of obtaining the education and experience would be: Education: Equivalent to the completion of an Associate's degree from an accredited college or university with course work in Public Administration, Business Administration, Communications, English, Computer Applications, or a closely related field. AND Experience : Two (2) years of progressively responsible administrative support experience. Licensure or Certification: Some positions may require possession of a current valid California Class C driver's license and a satisfactory driving record as determined by the City. ***Must have intermediate level skills in typing/keyboarding utilizing Microsoft Word, Excel, PowerPoint, and Outlook. Candidates will be tested on their proficiency*** PHYSICAL WORKING CONDITIONS AND REQUIREMENTS Physical Demands and Working Conditions: Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds; emotional and psychological capability to make frequent decisions, work alone, concentrate, or have frequent public and/or coworker contact. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. FLSA - Non-exempt status The City of Rancho Cordova is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, protected veteran status, disability or any other characteristics protected by law. #AdministrativeAssistantI, #AdministrativeAssistant, #AdminAssistant, #Admin, #Communications, #EconomicDevelopment, #CityofRanchoCordova, #CityHall Equal Opportunity Employer The City of Rancho Cordova complies with the letter and spirit of the Equal Employment Opportunity and Americans with Disabilities laws in its employment process. Please advise the Human Resources Department of any reasonable accommodation you need in order to participate in the City’s application process. HumanResources@CityofRanchoCordova.org NON-EXEMPT EMPLOYEE BENEFIT SUMMARY CALPERS Retirement Tier 1: Employees hired prior to December 31, 2012, and "Classic Members" hired subsequently with less than a six month break in service, are provided 2.7% at 55 retirement formula. City employees pay the full 8% of their base pay toward this retirement benefit. Tier 2: Due to the Public Employees' Pension Reform Act of 2013 (Assembly Bill 340), new MISC members hired after January 1, 2013, or "Classic Members" with a break in service of more than 6 months, are eligible for the 2% @ 62 CalPERS retirement formula and are required to pay a 7.75% contribution toward the PERS benefit. (Note: the employee contribution will change as the cost of the benefit changes, since the employee is required to pay half the normal cost.) 1959 Survivor Benefit (Indexed Level) The 1959 Survivor Benefit provides a monthly allowance to eligible survivors of members who die while actively employed. The monthly benefit payable to survivors in the Indexed Level increases by 2% eachyear. Benefit amounts as 2024 are $804, $1,608 and $2,413 for 1, 2, or 3 eligible survivors. 457 and 401(a) Deferred Compensation Plan City will contribute $23.08 per pay periodinto the 457 Deferred Compensation Plan onbehalf of the employee. City will match up to 3% of the base salary for employees who participate in the457 plan. City match is placed in a 401(a) plan. There is no vesting period. Employees may also voluntarily participate in the 401(a) defined contributionretirement program; however, election must be made upon hire and is irrevocable during employment with the city. Health Insurance (medical, dental and vision) - The City offers a "cafeteria plan," which includes a monthly medical stipend the employee may apply toward premiums for medical, dental and vision. $2,156 Family benefit level $1,807 Employee+1 benefit level $1,062 Employee only benefit level Cash-in-lieu - If your total health, vision and/or dental premium costs are lower than $300, you may receive the difference as cash in lieu up to a total of $300.If you do not need to purchase medical, dental or visionbenefits from the City, you are eligible for a total of $300 cash in lieu per month. Medical Benefits Retiree Health - CalPERS plans made available and retiree medical contribution offered toward the cost of the plan.In 2024, the retiree medicalcontribution is $157.00 per month.The retiree medical contribution will continue to increase until it is equal to the minimum contribution required by CalPERS for the employer to pay on behalf of an employee. Dental - Delta Dental PPO Deductibles $50 per person each calendar year Maximums $1,500 - $2,500 per person each calendar year Preventative services - 100% covered Basic services - 80% covered Major services - 50% covered Waiting Period(s) - None Vision - Vision Service Plan (VSP) Flexible Spending Account (FSA) Medical FSA for the plan year is $3,200(maximum) Dependent Care FSA for the plan year is $5,000 (maximum) Universal Time Off (UTO) - vacation and sick leave combined Universal Time Off Cash Out - Employees may cash out up to80 hours in fiscal year 23/24. Bereavement Leave - On the date of hire, employees are entitled to 24 hours of Bereavement Leave per event due to the death of a member of an employee's immediate family. Holidays - 13 Holidays per year. Winter Break - Reviewed by the City Manager each year. Life Insurance - $50,000 life insurance policy Life price per $1,000 $0.109 AD&D price per $1,000 $0.205 Long Term Disability LTD price per $100 $0.0145 60% of earnings up to $7,500 90 day benefit waiting period Social Security - No Employees do not pay into and earn credit toward future benefits in Social Security, since the City offers an IRS qualifying retirement plan. Medicare benefits, however, will not be affected. Employee Assistant Plan (EAP) - Available to employee and immediate family. Includes concierge, financial and legal services. Wellness Program - On-site fitness room, shower and lockers and ping pong tables available for employee use. Tuition Reimbursement - Up to $2,500 per fiscal year. Training and Development - Available and encouraged for each employee. Updated January 2024 Closing Date/Time: 8/9/2024 5:00 PM Pacific
Jul 16, 2024
Full Time
THE POSITION The City of Rancho Cordova is actively recruiting for an Administrative Assistant who can manage the day-to-day details for executives at City Hall. This is a unique opportunity to work alongside experts in Communications and Economic Development. The IDEAL CANDIDATE is detail oriented and a master at p rioritizing and managing multiple projects and changing deadlines. As an experienced Administrative Assistant I , you'll play a pivotal role in supporting senior management and collaborating effectively within a team environment. Your expertise in researching, analyzing, and interpreting data will be instrumental in our day-to-day operations. From coordinating processes to managing complex schedules and Zoom meetings, your multitasking abilities will shine. We're searching for someone with exceptional written and verbal communication skills who excels in providing top-notch customer service; has e xcellent computer skills using Microsoft 365, financial software, and other technologies is essential (Website training will be provided) . Your knack for interpersonal relations and attentive listening will ensure smooth interactions with both internal colleagues and external stakeholders. If you're a proactive individual with a keen eye for detail and the ability to make sound judgments, apply today! Join us and become part of a high-energy team with a strong work ethic, where you'll thrive in a fast-paced environment and contribute to impactful projects. Don't miss this opportunity to showcase your skills as an articulate communicator and collaborate effectively with staff and the community. The City of Rancho Cordova is a great place to work. Our team of 110 employees serve over 80,000 residents and one of the largest employment centers in the region. The City of Rancho Cordova offers a robust benefit plan for its employees and their families, including a choice of medical plans, paid time off, life insurance, training, CalPERS retirement plan, and much more. ESSENTIAL DUTIES AND RESPONSIBILITIES Typical duties for Administrative Assistant I include: Support city events and community meetings. Coordinate and make travel arrangements for management and key staff, maintain appointment schedules and calendars; organize and arrange meetings, conferences and civic functions. Perform monthly credit card reconciliation and process travel reimbursements. Arranges and coordinates meetings; assists in preparing and distributing agenda packets and correspondence; attends meetings, transcribes minutes and verbatim transcripts, and ensures their proper distribution. Sort and distribute time sensitive or confidential mail for follow-up as necessary; independently respond to letters, electronic communication and general correspondence on behalf of management. Perform a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintains a variety of accounting records, logs, and files; verifies, balances and adjusts accounting records. Assist with the editing and tracking of contracts for services; follow up with vendors, consultants and contracts as needed; a ssist with contract planning, execution, payment tracking, and oversight. Coordinate closely with cross-functional departments. Make website updates and newsletter mailings. Assist with special projects. Other ad ministrative tasks and general assistance. See the Job Description for a more complete list of Essential Duties & responsibilities. EMPLOYMENT STANDARDS & MINIMUM QUALIFICATIONS Minimum Qualifications: Any combination of education and experience that will provide the ability to perform the work and provide the performance results as stated in the Job Description . A typical way of obtaining the education and experience would be: Education: Equivalent to the completion of an Associate's degree from an accredited college or university with course work in Public Administration, Business Administration, Communications, English, Computer Applications, or a closely related field. AND Experience : Two (2) years of progressively responsible administrative support experience. Licensure or Certification: Some positions may require possession of a current valid California Class C driver's license and a satisfactory driving record as determined by the City. ***Must have intermediate level skills in typing/keyboarding utilizing Microsoft Word, Excel, PowerPoint, and Outlook. Candidates will be tested on their proficiency*** PHYSICAL WORKING CONDITIONS AND REQUIREMENTS Physical Demands and Working Conditions: Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds; emotional and psychological capability to make frequent decisions, work alone, concentrate, or have frequent public and/or coworker contact. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations. FLSA - Non-exempt status The City of Rancho Cordova is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, protected veteran status, disability or any other characteristics protected by law. #AdministrativeAssistantI, #AdministrativeAssistant, #AdminAssistant, #Admin, #Communications, #EconomicDevelopment, #CityofRanchoCordova, #CityHall Equal Opportunity Employer The City of Rancho Cordova complies with the letter and spirit of the Equal Employment Opportunity and Americans with Disabilities laws in its employment process. Please advise the Human Resources Department of any reasonable accommodation you need in order to participate in the City’s application process. HumanResources@CityofRanchoCordova.org NON-EXEMPT EMPLOYEE BENEFIT SUMMARY CALPERS Retirement Tier 1: Employees hired prior to December 31, 2012, and "Classic Members" hired subsequently with less than a six month break in service, are provided 2.7% at 55 retirement formula. City employees pay the full 8% of their base pay toward this retirement benefit. Tier 2: Due to the Public Employees' Pension Reform Act of 2013 (Assembly Bill 340), new MISC members hired after January 1, 2013, or "Classic Members" with a break in service of more than 6 months, are eligible for the 2% @ 62 CalPERS retirement formula and are required to pay a 7.75% contribution toward the PERS benefit. (Note: the employee contribution will change as the cost of the benefit changes, since the employee is required to pay half the normal cost.) 1959 Survivor Benefit (Indexed Level) The 1959 Survivor Benefit provides a monthly allowance to eligible survivors of members who die while actively employed. The monthly benefit payable to survivors in the Indexed Level increases by 2% eachyear. Benefit amounts as 2024 are $804, $1,608 and $2,413 for 1, 2, or 3 eligible survivors. 457 and 401(a) Deferred Compensation Plan City will contribute $23.08 per pay periodinto the 457 Deferred Compensation Plan onbehalf of the employee. City will match up to 3% of the base salary for employees who participate in the457 plan. City match is placed in a 401(a) plan. There is no vesting period. Employees may also voluntarily participate in the 401(a) defined contributionretirement program; however, election must be made upon hire and is irrevocable during employment with the city. Health Insurance (medical, dental and vision) - The City offers a "cafeteria plan," which includes a monthly medical stipend the employee may apply toward premiums for medical, dental and vision. $2,156 Family benefit level $1,807 Employee+1 benefit level $1,062 Employee only benefit level Cash-in-lieu - If your total health, vision and/or dental premium costs are lower than $300, you may receive the difference as cash in lieu up to a total of $300.If you do not need to purchase medical, dental or visionbenefits from the City, you are eligible for a total of $300 cash in lieu per month. Medical Benefits Retiree Health - CalPERS plans made available and retiree medical contribution offered toward the cost of the plan.In 2024, the retiree medicalcontribution is $157.00 per month.The retiree medical contribution will continue to increase until it is equal to the minimum contribution required by CalPERS for the employer to pay on behalf of an employee. Dental - Delta Dental PPO Deductibles $50 per person each calendar year Maximums $1,500 - $2,500 per person each calendar year Preventative services - 100% covered Basic services - 80% covered Major services - 50% covered Waiting Period(s) - None Vision - Vision Service Plan (VSP) Flexible Spending Account (FSA) Medical FSA for the plan year is $3,200(maximum) Dependent Care FSA for the plan year is $5,000 (maximum) Universal Time Off (UTO) - vacation and sick leave combined Universal Time Off Cash Out - Employees may cash out up to80 hours in fiscal year 23/24. Bereavement Leave - On the date of hire, employees are entitled to 24 hours of Bereavement Leave per event due to the death of a member of an employee's immediate family. Holidays - 13 Holidays per year. Winter Break - Reviewed by the City Manager each year. Life Insurance - $50,000 life insurance policy Life price per $1,000 $0.109 AD&D price per $1,000 $0.205 Long Term Disability LTD price per $100 $0.0145 60% of earnings up to $7,500 90 day benefit waiting period Social Security - No Employees do not pay into and earn credit toward future benefits in Social Security, since the City offers an IRS qualifying retirement plan. Medicare benefits, however, will not be affected. Employee Assistant Plan (EAP) - Available to employee and immediate family. Includes concierge, financial and legal services. Wellness Program - On-site fitness room, shower and lockers and ping pong tables available for employee use. Tuition Reimbursement - Up to $2,500 per fiscal year. Training and Development - Available and encouraged for each employee. Updated January 2024 Closing Date/Time: 8/9/2024 5:00 PM Pacific
Announcement Number: 48157 Open to all qualified persons. Posted 07/22/2024 Close Date: 08/05/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 48 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Child and Family Services (DCFS) is recruiting for an Administrative Assistant 2 in the System Advocate Unit located in Carson City. This position works full-time in an office setting providing general and operational administrative support to the Systems Advocate Unit and Victim Services per established procedures, performs assigned duties in an accurate and confidential manner to include, but not limited to, typing, filing, copying, shipping, mailing, faxing, scanning, preparing minutes, supporting open meeting law boards, and emailing; Develops content for Department social media; Performs ADA remediation of documents; Obtains quotes and prepares purchase orders for supplies, print jobs, etc., and prepares travel requests. This position requires regular use of computer applications to include, but not limited to Word, Outlook, Adobe, and Excel. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jul 23, 2024
Full Time
Announcement Number: 48157 Open to all qualified persons. Posted 07/22/2024 Close Date: 08/05/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 48 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Child and Family Services (DCFS) is recruiting for an Administrative Assistant 2 in the System Advocate Unit located in Carson City. This position works full-time in an office setting providing general and operational administrative support to the Systems Advocate Unit and Victim Services per established procedures, performs assigned duties in an accurate and confidential manner to include, but not limited to, typing, filing, copying, shipping, mailing, faxing, scanning, preparing minutes, supporting open meeting law boards, and emailing; Develops content for Department social media; Performs ADA remediation of documents; Obtains quotes and prepares purchase orders for supplies, print jobs, etc., and prepares travel requests. This position requires regular use of computer applications to include, but not limited to Word, Outlook, Adobe, and Excel. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 48157 Open to all qualified persons. Posted 07/22/2024 Close Date: 08/05/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 48 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Child and Family Services (DCFS) is recruiting for an Administrative Assistant 2 in the System Advocate Unit located in Carson City. This position works full-time in an office setting providing general and operational administrative support to the Systems Advocate Unit and Victim Services per established procedures, performs assigned duties in an accurate and confidential manner to include, but not limited to, typing, filing, copying, shipping, mailing, faxing, scanning, preparing minutes, supporting open meeting law boards, and emailing; Develops content for Department social media; Performs ADA remediation of documents; Obtains quotes and prepares purchase orders for supplies, print jobs, etc., and prepares travel requests. This position requires regular use of computer applications to include, but not limited to Word, Outlook, Adobe, and Excel. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jul 23, 2024
Full Time
Announcement Number: 48157 Open to all qualified persons. Posted 07/22/2024 Close Date: 08/05/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 48 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Child and Family Services (DCFS) is recruiting for an Administrative Assistant 2 in the System Advocate Unit located in Carson City. This position works full-time in an office setting providing general and operational administrative support to the Systems Advocate Unit and Victim Services per established procedures, performs assigned duties in an accurate and confidential manner to include, but not limited to, typing, filing, copying, shipping, mailing, faxing, scanning, preparing minutes, supporting open meeting law boards, and emailing; Develops content for Department social media; Performs ADA remediation of documents; Obtains quotes and prepares purchase orders for supplies, print jobs, etc., and prepares travel requests. This position requires regular use of computer applications to include, but not limited to Word, Outlook, Adobe, and Excel. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Nevada
Gardnerville, Nevada, United States
Announcement Number: 48157 Open to all qualified persons. Posted 07/22/2024 Close Date: 08/05/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 48 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Child and Family Services (DCFS) is recruiting for an Administrative Assistant 2 in the System Advocate Unit located in Carson City. This position works full-time in an office setting providing general and operational administrative support to the Systems Advocate Unit and Victim Services per established procedures, performs assigned duties in an accurate and confidential manner to include, but not limited to, typing, filing, copying, shipping, mailing, faxing, scanning, preparing minutes, supporting open meeting law boards, and emailing; Develops content for Department social media; Performs ADA remediation of documents; Obtains quotes and prepares purchase orders for supplies, print jobs, etc., and prepares travel requests. This position requires regular use of computer applications to include, but not limited to Word, Outlook, Adobe, and Excel. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jul 23, 2024
Full Time
Announcement Number: 48157 Open to all qualified persons. Posted 07/22/2024 Close Date: 08/05/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 48 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Child and Family Services (DCFS) is recruiting for an Administrative Assistant 2 in the System Advocate Unit located in Carson City. This position works full-time in an office setting providing general and operational administrative support to the Systems Advocate Unit and Victim Services per established procedures, performs assigned duties in an accurate and confidential manner to include, but not limited to, typing, filing, copying, shipping, mailing, faxing, scanning, preparing minutes, supporting open meeting law boards, and emailing; Develops content for Department social media; Performs ADA remediation of documents; Obtains quotes and prepares purchase orders for supplies, print jobs, etc., and prepares travel requests. This position requires regular use of computer applications to include, but not limited to Word, Outlook, Adobe, and Excel. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 48157 Open to all qualified persons. Posted 07/22/2024 Close Date: 08/05/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 48 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Child and Family Services (DCFS) is recruiting for an Administrative Assistant 2 in the System Advocate Unit located in Carson City. This position works full-time in an office setting providing general and operational administrative support to the Systems Advocate Unit and Victim Services per established procedures, performs assigned duties in an accurate and confidential manner to include, but not limited to, typing, filing, copying, shipping, mailing, faxing, scanning, preparing minutes, supporting open meeting law boards, and emailing; Develops content for Department social media; Performs ADA remediation of documents; Obtains quotes and prepares purchase orders for supplies, print jobs, etc., and prepares travel requests. This position requires regular use of computer applications to include, but not limited to Word, Outlook, Adobe, and Excel. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jul 23, 2024
Full Time
Announcement Number: 48157 Open to all qualified persons. Posted 07/22/2024 Close Date: 08/05/2024 Recruiter: SONJA GRASS Phone: (775)684-0106 Email: SonjaGrass@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 48 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2024-06, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31st, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/2024/executive-order-2024-006/ Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. The Division of Child and Family Services (DCFS) is recruiting for an Administrative Assistant 2 in the System Advocate Unit located in Carson City. This position works full-time in an office setting providing general and operational administrative support to the Systems Advocate Unit and Victim Services per established procedures, performs assigned duties in an accurate and confidential manner to include, but not limited to, typing, filing, copying, shipping, mailing, faxing, scanning, preparing minutes, supporting open meeting law boards, and emailing; Develops content for Department social media; Performs ADA remediation of documents; Obtains quotes and prepares purchase orders for supplies, print jobs, etc., and prepares travel requests. This position requires regular use of computer applications to include, but not limited to Word, Outlook, Adobe, and Excel. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants I ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant II and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants I ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant II and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants II ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Three (3) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants II ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Three (3) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants III ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant II , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants III ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant II , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
JOB SUMMARY Hiring Range: $18.62 - 21.91 Full Salary Range: $18.62 - 25.20 THE PROSPER WAY Are you ready to join an organization that cultivates an inclusive environment and a network of opportunity? We believe diversity and inclusion among our teammates is critical to to the success of our Town operations. The Town of Prosper understands the importance of providing a caring and work-friendly environment so that we can all be successful within the organization. We strive to come together to enrich the quality of life for those who work, live, and play here. The Town of Prosper offers and promotes: Career growth; Internal career advancement; Tuition reimbursement; Supports continuing education; Encourages a team and collective work environment; family - and community - based culture Wellness is important - mind, body, and spirit; competitive benefits and compensation Flex scheduling and remote work opportunities and more!!! WHAT YOU WILL BE DOING: Our professionals are the most important resource in our service commitment to our customers. We nurture a progressive environment where challenging, empowered, and purposeful work is celebrated. The Administrative Assistant in the Fire Department coordinates office operations, performs research, gathers, and compiles data, assists in budget development, provides high level secretarial support, and delivers exceptional customer service to the Fire Department. Essential Functions Provides excellent customer service; delivers information, instruction, and/or direction by telephone or direct contact related to area of assignment; ensures effective communication to the general public, town departments, and citizens. Accepts applications, requests, and collects and/or processes information accordingly. Notifies customers of related account information or additional needs. Answers and directs telephone inquiries to appropriate staff members. Distributes mail to appropriate personnel or department; provides notary services for departments. Maintains and updates databases, spreadsheets, billing records, personal information, timesheets, records and files; assists with interviews, hiring, and other human resources activities. Compiles information related to requests for public information; updates and maintains websites and social media platforms as needed; schedules presentations given by various departments and facilitates tours. Orders and maintains office supplies. Enters and maintains data into tracking systems; monitors and maintains files and required documents; ensures confidentiality and accuracy. Assists in the preparation of information for Town Council and related meeting packets. Performs extensive research for requested information and assists department personnel with a wide range of administrative work to ensure effective flow of departmental services. Maintains regular and consistent attendance for the assigned work hours/shift. Click here to view the complete job description.
Jul 24, 2024
Full Time
JOB SUMMARY Hiring Range: $18.62 - 21.91 Full Salary Range: $18.62 - 25.20 THE PROSPER WAY Are you ready to join an organization that cultivates an inclusive environment and a network of opportunity? We believe diversity and inclusion among our teammates is critical to to the success of our Town operations. The Town of Prosper understands the importance of providing a caring and work-friendly environment so that we can all be successful within the organization. We strive to come together to enrich the quality of life for those who work, live, and play here. The Town of Prosper offers and promotes: Career growth; Internal career advancement; Tuition reimbursement; Supports continuing education; Encourages a team and collective work environment; family - and community - based culture Wellness is important - mind, body, and spirit; competitive benefits and compensation Flex scheduling and remote work opportunities and more!!! WHAT YOU WILL BE DOING: Our professionals are the most important resource in our service commitment to our customers. We nurture a progressive environment where challenging, empowered, and purposeful work is celebrated. The Administrative Assistant in the Fire Department coordinates office operations, performs research, gathers, and compiles data, assists in budget development, provides high level secretarial support, and delivers exceptional customer service to the Fire Department. Essential Functions Provides excellent customer service; delivers information, instruction, and/or direction by telephone or direct contact related to area of assignment; ensures effective communication to the general public, town departments, and citizens. Accepts applications, requests, and collects and/or processes information accordingly. Notifies customers of related account information or additional needs. Answers and directs telephone inquiries to appropriate staff members. Distributes mail to appropriate personnel or department; provides notary services for departments. Maintains and updates databases, spreadsheets, billing records, personal information, timesheets, records and files; assists with interviews, hiring, and other human resources activities. Compiles information related to requests for public information; updates and maintains websites and social media platforms as needed; schedules presentations given by various departments and facilitates tours. Orders and maintains office supplies. Enters and maintains data into tracking systems; monitors and maintains files and required documents; ensures confidentiality and accuracy. Assists in the preparation of information for Town Council and related meeting packets. Performs extensive research for requested information and assists department personnel with a wide range of administrative work to ensure effective flow of departmental services. Maintains regular and consistent attendance for the assigned work hours/shift. Click here to view the complete job description.
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: This position is funded at .75 FTE. The work involves: Recruitment, preparation, and support of stipend students, including communication with practicum seminar liaisons, practicum instructors, and LA DCFS Intern Field Coordinator. Attendance at Department monthly meetings and practicum events, DCFS child welfare partnership meetings Participation/Co-Facilitation/Attendance at CSUN child welfare meetings, orientations, trainings, seminars. Facilitation of child welfare seminar for DCFS Stipend students in 3 year or online cohorts Partnership with LA DCFS HR regarding screening/hiring stipend students and graduates. Collaboration with Principal Investigator on budget and evaluation components. Work in collaboration with Practicum Education Director/Assistant Directors and other child welfare staff & faculty. Completion of DCFS monthly reports and other required documentation Communicate and collaborate with Practicum Agency placements of stipend students, MSW Department Practicum staff and faculty, and LA DCFS Intern Field Coordinator and other LA DCFS partners to recruit, prepare, place, and support stipend students. Attend Practicum Education events, monthly Department meetings, and Child Welfare partnership meetings. Participation/Co-Facilitation/Attendance at CSUN child welfare meetings, orientations and trainings, seminars. Facilitation of child welfare seminar for DCFS Stipend students in 3 year or online cohorts Collaborate with Principal Investigator on budget and evaluation components. Work in collaboration with Practicum Education Director/Assistant Directors and other child welfare staff and faculty. Knowledge, Specialized Skills, and Abilities: An MSW and previous work experience in the field of community or public child welfare is required. Previous practicum education experience highly preferred, but not required. Evidenced experience as guest lecture or in-service teaching/trainer, preferred. A demonstrated ability to work under pressure, meet deadlines, and adjust priorities is required. Knowledge of and experience working with Excel spreadsheets for tracking, monitoring and expediting practicum placement activities is preferred. An applicant must have an ability to develop effective working relationships with diverse students, faculty, and staff in the Department, College, and public child welfare community. In addition, an applicant must have the ability to communicate with an ethnically and culturally diverse campus community and public child welfare workers. An applicant must have an ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $40-44.50 per hour Full Pay range: $40-44.50 per hour Time Base: Full-Time Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins July 1 st and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jun 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: This position is funded at .75 FTE. The work involves: Recruitment, preparation, and support of stipend students, including communication with practicum seminar liaisons, practicum instructors, and LA DCFS Intern Field Coordinator. Attendance at Department monthly meetings and practicum events, DCFS child welfare partnership meetings Participation/Co-Facilitation/Attendance at CSUN child welfare meetings, orientations, trainings, seminars. Facilitation of child welfare seminar for DCFS Stipend students in 3 year or online cohorts Partnership with LA DCFS HR regarding screening/hiring stipend students and graduates. Collaboration with Principal Investigator on budget and evaluation components. Work in collaboration with Practicum Education Director/Assistant Directors and other child welfare staff & faculty. Completion of DCFS monthly reports and other required documentation Communicate and collaborate with Practicum Agency placements of stipend students, MSW Department Practicum staff and faculty, and LA DCFS Intern Field Coordinator and other LA DCFS partners to recruit, prepare, place, and support stipend students. Attend Practicum Education events, monthly Department meetings, and Child Welfare partnership meetings. Participation/Co-Facilitation/Attendance at CSUN child welfare meetings, orientations and trainings, seminars. Facilitation of child welfare seminar for DCFS Stipend students in 3 year or online cohorts Collaborate with Principal Investigator on budget and evaluation components. Work in collaboration with Practicum Education Director/Assistant Directors and other child welfare staff and faculty. Knowledge, Specialized Skills, and Abilities: An MSW and previous work experience in the field of community or public child welfare is required. Previous practicum education experience highly preferred, but not required. Evidenced experience as guest lecture or in-service teaching/trainer, preferred. A demonstrated ability to work under pressure, meet deadlines, and adjust priorities is required. Knowledge of and experience working with Excel spreadsheets for tracking, monitoring and expediting practicum placement activities is preferred. An applicant must have an ability to develop effective working relationships with diverse students, faculty, and staff in the Department, College, and public child welfare community. In addition, an applicant must have the ability to communicate with an ethnically and culturally diverse campus community and public child welfare workers. An applicant must have an ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $40-44.50 per hour Full Pay range: $40-44.50 per hour Time Base: Full-Time Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins July 1 st and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Jun 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF ELK GROVE, CA
Elk Grove, California, United States
Description/Special Instructions The City of Elk Grove is now accepting applications for the position of ASSISTANT DEVELOPMENT SERVICES DIRECTOR The City of Elk Grove is seeking an Assistant Development Services Director to join the Development Services Department. The Assistant Development Services Director is responsible for managing the functions and operations of the Building, Engineering, and Current Planning/Entitlement divisions of the Development Services Department. The ideal candidate will be able to work collaboratively with Department staff, development applicants, other City departments and divisions, and outside agencies and service providers to resolve issues and concerns and ensure effective and efficient application processing. The Assistant Director will serve as a coach to staff, helping them work through challenges, produce high-quality work, and work collaboratively with other departments. The ideal candidate will possess a track record of demonstrated leadership, proven accomplishments, and superior performance in managing a modern development-focused department. The City has a strong customer-service focus, and the Assistant Development Services Director will exemplify the Department’s commitment to a high level of customer service. The ideal candidate will have excellent time and project management skills, ensuring the timely review of development applications and being highly responsive to project inquiries. The Assistant Development Services Director will have extensive knowledge of the development process, with direct experience in entitlement processing and subsequent construction (e.g., improvement plans, building permits, inspections). Knowledge of digital permitting systems is important, as the Department completes its transition to a digital-first operation. The Assistant Director must be able to identify waste within the Department’s business processes and provide leadership in clearing delays and inefficiencies in the system. The Assistant Director will also have experience with community outreach and engagement, providing clear communication with residents, the business community, and City leadership. Tentative Recruitment Timeline (subject to change) Filing Deadline : 11:59 P.M. on August 18, 2024 Oral Board Interviews: August 28, 2024 (Virtual) Selection Interviews: September 5, 2024 (In Person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties Under general direction, assists in planning, organizing, managing, and providing direction and oversight for major functions and activities of the Development Services Department including planning, development engineering, and building and safety; assists with formulating departmental policies, goals, and directives; assists in coordinating assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the Development Services Director in areas of expertise; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Development Services Director. Exercises supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision. CLASS CHARACTERISTICS This is an assistant department director classification that oversees, directs, and manages the day-to-day operations of divisions and work units of the Development Services Department, including short- and long-term planning as well as budget administration and reporting, development and administration of departmental policies, procedures, and services, and coordination of key programs/projects with other City divisions and departments and external agencies. This class provides assistance to the Development Services Director in a variety of administrative, coordinative, analytical, and liaison capacities. Positions apply advanced management principles and strategic thinking to decisions that impact the organization as a whole and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major City initiatives. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assumes management responsibility for major development services functions, programs, services, and activities including planning, development engineering and building and safety. Manages and participates in the development and implementation of goals, objectives, policies, procedures, and work standards for assigned divisions; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; assists in directing the implementation of change. Assists in managing and participates in the development and administration of the department’s budget; assists with the forecast of additional funds needed for staffing, equipment, and supplies; monitors and approves expenditures; oversees and implements budgetary adjustments as necessary. Selects, trains, motivates, and directs division personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns. Monitors legal, regulatory, technology and societal changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. Oversees the enforcement of building construction, health, safety, and nuisance ordinances; ensures that the requirements of state and federal legislation, ordinances, codes, policies, and practices are complied with. Meets with developers, engineers, property owners, contractors, and other agencies to discuss potential project proposals, pre applications, feasibility analysis, and/or status of development projects. Oversees the City’s day to day planning functions and activities; assists with managing the preparation and administration of the City’s General Plan; makes recommendations for amendments or modifications as appropriate. Participates in the coordination of the environmental review and development review process for primarily private development activities in the City; reviews plans and resolves sensitive, controversial, and complex issues with developers, property owners, the public, architects, engineers, and planners as well as the City Council and the Planning Commission. Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of planning, development engineering, and building and safety. Directs the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Development Services Director. Responds to public inquiries and complaints and assists with resolutions and alternative recommendations; serves as a spokesperson for the department at a variety of community events, meetings, and other public relations activities. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs related duties as assigned. Qualifications Knowledge of: Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility. Principles and practices of strategic plan development. Principles and practices of budget administration. Principles and practices of contract management. General principles of risk management related to the functions of the assigned area. Principles, practices, and procedures of public administration in a municipal setting. Functions, authority, and responsibilities of an elected City Council. Practices, principles, procedures, regulations, and techniques of City planning, zoning, permitting and land use. Principles and practices of building inspection, plan check, code enforcement, architecture, and engineering. Current social, political, and environmental issues influencing community development programs. Community involvement methods and practices. Theories, principles, and contents of the General Plan, land use, zoning, subdivision and urban planning regulations, natural resource protection and environmental laws. Methods and techniques of developing technical and administrative reports, and business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative, management and professional leadership for assigned division. Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations. Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations. Understand and articulate the community’s needs, desires, and concerns; initiate and solicit the community’s interest in a variety of proposals consistent with the City’s development goals and objectives. Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Direct the establishment of filing, record-keeping, and tracking systems. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in planning, civil engineering, public administration, or a related field and six (6) years of increasingly responsible professional experience in private development as an urban planner or comparable role, including three (3) years in a management or administrative capacity. Licenses and Certifications: Possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license. This requirement may be waived for individuals who are unable to obtain a driver’s license due to a disability. Physical Demands and Work Environment Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. FLSA Status: Exempt The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 8/18/2024 11:59 PM Pacific
Jul 25, 2024
Full Time
Description/Special Instructions The City of Elk Grove is now accepting applications for the position of ASSISTANT DEVELOPMENT SERVICES DIRECTOR The City of Elk Grove is seeking an Assistant Development Services Director to join the Development Services Department. The Assistant Development Services Director is responsible for managing the functions and operations of the Building, Engineering, and Current Planning/Entitlement divisions of the Development Services Department. The ideal candidate will be able to work collaboratively with Department staff, development applicants, other City departments and divisions, and outside agencies and service providers to resolve issues and concerns and ensure effective and efficient application processing. The Assistant Director will serve as a coach to staff, helping them work through challenges, produce high-quality work, and work collaboratively with other departments. The ideal candidate will possess a track record of demonstrated leadership, proven accomplishments, and superior performance in managing a modern development-focused department. The City has a strong customer-service focus, and the Assistant Development Services Director will exemplify the Department’s commitment to a high level of customer service. The ideal candidate will have excellent time and project management skills, ensuring the timely review of development applications and being highly responsive to project inquiries. The Assistant Development Services Director will have extensive knowledge of the development process, with direct experience in entitlement processing and subsequent construction (e.g., improvement plans, building permits, inspections). Knowledge of digital permitting systems is important, as the Department completes its transition to a digital-first operation. The Assistant Director must be able to identify waste within the Department’s business processes and provide leadership in clearing delays and inefficiencies in the system. The Assistant Director will also have experience with community outreach and engagement, providing clear communication with residents, the business community, and City leadership. Tentative Recruitment Timeline (subject to change) Filing Deadline : 11:59 P.M. on August 18, 2024 Oral Board Interviews: August 28, 2024 (Virtual) Selection Interviews: September 5, 2024 (In Person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties Under general direction, assists in planning, organizing, managing, and providing direction and oversight for major functions and activities of the Development Services Department including planning, development engineering, and building and safety; assists with formulating departmental policies, goals, and directives; assists in coordinating assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to the Development Services Director in areas of expertise; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Development Services Director. Exercises supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision. CLASS CHARACTERISTICS This is an assistant department director classification that oversees, directs, and manages the day-to-day operations of divisions and work units of the Development Services Department, including short- and long-term planning as well as budget administration and reporting, development and administration of departmental policies, procedures, and services, and coordination of key programs/projects with other City divisions and departments and external agencies. This class provides assistance to the Development Services Director in a variety of administrative, coordinative, analytical, and liaison capacities. Positions apply advanced management principles and strategic thinking to decisions that impact the organization as a whole and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major City initiatives. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Assumes management responsibility for major development services functions, programs, services, and activities including planning, development engineering and building and safety. Manages and participates in the development and implementation of goals, objectives, policies, procedures, and work standards for assigned divisions; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; assists in directing the implementation of change. Assists in managing and participates in the development and administration of the department’s budget; assists with the forecast of additional funds needed for staffing, equipment, and supplies; monitors and approves expenditures; oversees and implements budgetary adjustments as necessary. Selects, trains, motivates, and directs division personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns. Monitors legal, regulatory, technology and societal changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner. Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award. Oversees the enforcement of building construction, health, safety, and nuisance ordinances; ensures that the requirements of state and federal legislation, ordinances, codes, policies, and practices are complied with. Meets with developers, engineers, property owners, contractors, and other agencies to discuss potential project proposals, pre applications, feasibility analysis, and/or status of development projects. Oversees the City’s day to day planning functions and activities; assists with managing the preparation and administration of the City’s General Plan; makes recommendations for amendments or modifications as appropriate. Participates in the coordination of the environmental review and development review process for primarily private development activities in the City; reviews plans and resolves sensitive, controversial, and complex issues with developers, property owners, the public, architects, engineers, and planners as well as the City Council and the Planning Commission. Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of planning, development engineering, and building and safety. Directs the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Development Services Director. Responds to public inquiries and complaints and assists with resolutions and alternative recommendations; serves as a spokesperson for the department at a variety of community events, meetings, and other public relations activities. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs related duties as assigned. Qualifications Knowledge of: Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility. Principles and practices of strategic plan development. Principles and practices of budget administration. Principles and practices of contract management. General principles of risk management related to the functions of the assigned area. Principles, practices, and procedures of public administration in a municipal setting. Functions, authority, and responsibilities of an elected City Council. Practices, principles, procedures, regulations, and techniques of City planning, zoning, permitting and land use. Principles and practices of building inspection, plan check, code enforcement, architecture, and engineering. Current social, political, and environmental issues influencing community development programs. Community involvement methods and practices. Theories, principles, and contents of the General Plan, land use, zoning, subdivision and urban planning regulations, natural resource protection and environmental laws. Methods and techniques of developing technical and administrative reports, and business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative, management and professional leadership for assigned division. Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations. Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations. Understand and articulate the community’s needs, desires, and concerns; initiate and solicit the community’s interest in a variety of proposals consistent with the City’s development goals and objectives. Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports. Direct the establishment of filing, record-keeping, and tracking systems. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in planning, civil engineering, public administration, or a related field and six (6) years of increasingly responsible professional experience in private development as an urban planner or comparable role, including three (3) years in a management or administrative capacity. Licenses and Certifications: Possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license. This requirement may be waived for individuals who are unable to obtain a driver’s license due to a disability. Physical Demands and Work Environment Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities who are qualified to perform essential functions of a position or positions within this classification. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. FLSA Status: Exempt The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 8/18/2024 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER Y5295Y FILING START DATE November 16, 2020 at 10:00 A.M. (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity THIS ANNOUNCEMENT IS A REBULLETIN TO UPDATE THE EXAMINATION CONTENT INFORMATION . All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES : The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and 4 acute hospitals and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 employees, and has an annual budget of over $6.9 billion dollars. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. THE MISSION: Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. DEFINITION: Under general direction, the Assistant Nursing Director, Administrator (ANDA), Infection Control provides supervision, management, and leadership for the hospital’s Infection Prevention & Control Division. The ANDA is responsible for the overall facility compliance and adherence to infection prevention and control standards. This individual works collaboratively as resource and consultant across the organization, including associated clinics and clinic sites, in policy development, employee education, department specific infection prevention and control projects, and assessment and management of infectious or communicable diseases. The ANDA will work with administrative and clinical leaders to implement prevention measures hospital wide. Essential Job Functions Provides supervision, management, and leadership for the Infection Prevention & Control Division. Responsible for the overall hospital compliance and adherence to federal, state and county infection prevention and control standards. Maintains currency with, interprets and converts government regulations and agency guidelines into applicable facility-based policies and procedures. Ensures facility compliance with government and accrediting body regulations related to infection prevention and control. Monitors operational compliance with licensure, accreditation and regulatory standards, and recommends changes as needed. Plans, selects and devises nursing administrative methods, procedures, work flow and standards for quality and quantity of work, including staffing standards. Interprets and directs the implementation of nursing philosophy and objectives, Department policies and procedures, and applies recognized standards of nursing care. Advises nursing managers and other nursing executives on management, administrative or technical procedures and techniques. Conducts high level and detailed process flow studies to evaluate infection prevention and control clinical issues and researches best practices to develop reasonable solutions to identified problems. Performs outbreak investigations by collecting data from multiple sources, conducting research on relevant issues, and reporting to stakeholders. Answers inquiries on individual patient cases for public health department. Identifies patients at risk of infection, clustering or outbreaks of infection, variation from baseline HAI rates, and unusual presentations of infection, and takes appropriate steps to mitigate identified issues. Assumes primary responsibility for all aspects of project management for infection prevention and control projects. Determines personnel, material, equipment and facilities needed to accomplish program goals. Assigns, directs and reviews the work of subordinate supervisors and/or other employees. Conducts educational rounds related to infection prevention and control initiatives. Supports the organization’s risk management program related to follow up on infection prevention and control-related Patient Safety Net (PSN) notifications and potential/actual litigated cases. Completes ICRAs which involve reviewing the applicable project, assigning risk/class level, and monitoring facility construction sites for compliance with applicable regulations. Participates in disaster preparedness (e.g. terrorist attack, influx of infectious diseases, earthquake, floods, fires, etc.) and updates/revises emergency policy content as needed. Participates in DHS-Wide committees and project groups to provide facility specific input and make recommendations for system-wide improvements. Requirements SELECTION REQUIREMENTS: 1. A Bachelor's degree* in Nursing from an accredited nursing program. -AND- 2.Three (3) years of experience at the level of Supervising Staff Nurse I** or higher, supervising*** an infection control unit in a large hospital (200+ beds), or large correctional institution, or rehabilitation hospital, or comprehensive health center offering multiple ambulatory care services. LICENSE(S) AND CERTIFICATE(S) REQUIRED: A current license to practice as a Registered Nurse issued by the California Board of Registered Nursing. Applicants must ensure the License and Certification Section of the application is completed. Provide the title(s) of your required license(s), the number(s), date(s) of issue, date(s) of expiration and the name(s) of the issuing agency for the required license as specified in the Selection Requirements. Applicants claiming experience in a state other than California must provide their Registered Nurse License Number from that state on the application at the time of filing. Out-of-State experience provided on the application without the required license number will not be considered. Required license(s) and/or certification(s) must be active and unrestricted, or your application will not be accepted. Additionally, in order to receive credit for license(s) and/or certification(s) in relation to any desirable qualifications, the license(s) and/ or certification(s) must be active and unrestricted. A current certification issued by the American Heart Association's Basic Life Support (BLS) for Healthcare Providers (CPR & AED) Program. Applicants MUST attach a legible photocopy of the required BLS certification to their application at the time of filing or within 15 calendar days of filing your application online. Applications submitted without the required evidence of BLS certification will be rejected. A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II- Light: Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: * In order to receive credit for any college course work, or any type of college degree, such as a Bachelor's degree or higher, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization with your application, at the time of filing, or email to the analyst within fifteen (15) calendar days of filing online. **The Supervising Staff Nurse I supervises nursing activities in an assigned hospital inpatient care unit for a shift and performs professional nursing duties. ***For this examination, supervising experience is defined as planning, assigning and reviewing the work of staff, and evaluating employee performance. Applicants MUST meet the experience in the Selection Requirements at the time of filing. Los Angeles County employees wishing to claim experience gained in a position performing similar kinds of work which provide the knowledge, skills and abilities required for this higher-level position will be accepted. Applicants claiming such experience in County service must present written proof of such experience by submitting Out-of-Class Bonus verification, Additional Responsibility Bonus verification, or performance evaluations, at the time of filing or within fifteen (15) calendar days from application submission. Verification of Experience letters will not be accepted. DESIRABLE QUALIFICATIONS: Additional credits will be given to applicants who possess the following: A Master’s degree or higher in Nursing from an accredited nursing program. ANational Certification in Infection Prevention and Control (CIC) issued by the Association for Professionals in Infection Control and Epidemiology, Inc. Additional experience at the level of Supervising Staff Nurse I** or higher, supervising an infection control unit - in excess of the Selection Requirements. To receive credit for the desirable qualifications, you must attach a copy of your degree and certification to your application at the time of filing, or email the documents to the analyst within 15 calendar days from the application filing date. Additional Information EXAMINATION CONTENT: The examination will consist of an evaluation of education, training and experience based upon application information and desirable qualifications, weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION : Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends and holidays. VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION : Applications must be filed online only. Applications submitted by U.S. mail, Fax, or in person will not be accepted. Apply online by clicking the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. For the foreseeable future, all notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add sjaimez@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS . Fill out your application and supplemental questionnaire completely to receive full credit for related education and/or experience in the spaces provided so we can evaluate your qualifications for the job. Please do not group your experience, for each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES: Please note that All information supplied by applicants and included in the application materials is subject to VERIFICATION . We may reject your application at any point during the examination and hiring process, including after an appointment is made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered as a response; in doing so, your application will be REJECTED . It is recommended that you provide your work experience using statements that provide the following three elements: ACTION you took, the CONTEXT in which you took that action, and the BENEFIT that was realized from your action. Include specific reference to the impact you made in the positions you have held. NOTE: If you are unable to attach documents to your application, you must email the documents to the Exam Analyst, Sylvia Jaimez at sjaimez@dhs.lacounty.gov within 15 calendar days of filing online . Please ensure to reference your attachment(s) by including your full name, examination number and examination title in the subject of your email. SOCIAL SECURITY NUMBER LANGUAGE : Please include your Social Security Number for record control purposes. Federal law requires that all employees have a Social Security Number. NO SHARING USER ID AND PASSWORD: All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE : The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . ADA COORDINATOR PHONE: 323-914-6365 TELETYPE PHONE: (800) 899-4099 CALIFORNIA RELAY SERVICES PHONE: 800-735-2922 DEPARTMENT CONTACT Sylvia Jaimez, Exam Analyst Telephone Number: (213) 288-7000 Email Address: sjaimez@dhs.lacounty.gov For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information EXAM NUMBER Y5295Y FILING START DATE November 16, 2020 at 10:00 A.M. (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity THIS ANNOUNCEMENT IS A REBULLETIN TO UPDATE THE EXAMINATION CONTENT INFORMATION . All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES : The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and 4 acute hospitals and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 employees, and has an annual budget of over $6.9 billion dollars. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. THE MISSION: Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners. DEFINITION: Under general direction, the Assistant Nursing Director, Administrator (ANDA), Infection Control provides supervision, management, and leadership for the hospital’s Infection Prevention & Control Division. The ANDA is responsible for the overall facility compliance and adherence to infection prevention and control standards. This individual works collaboratively as resource and consultant across the organization, including associated clinics and clinic sites, in policy development, employee education, department specific infection prevention and control projects, and assessment and management of infectious or communicable diseases. The ANDA will work with administrative and clinical leaders to implement prevention measures hospital wide. Essential Job Functions Provides supervision, management, and leadership for the Infection Prevention & Control Division. Responsible for the overall hospital compliance and adherence to federal, state and county infection prevention and control standards. Maintains currency with, interprets and converts government regulations and agency guidelines into applicable facility-based policies and procedures. Ensures facility compliance with government and accrediting body regulations related to infection prevention and control. Monitors operational compliance with licensure, accreditation and regulatory standards, and recommends changes as needed. Plans, selects and devises nursing administrative methods, procedures, work flow and standards for quality and quantity of work, including staffing standards. Interprets and directs the implementation of nursing philosophy and objectives, Department policies and procedures, and applies recognized standards of nursing care. Advises nursing managers and other nursing executives on management, administrative or technical procedures and techniques. Conducts high level and detailed process flow studies to evaluate infection prevention and control clinical issues and researches best practices to develop reasonable solutions to identified problems. Performs outbreak investigations by collecting data from multiple sources, conducting research on relevant issues, and reporting to stakeholders. Answers inquiries on individual patient cases for public health department. Identifies patients at risk of infection, clustering or outbreaks of infection, variation from baseline HAI rates, and unusual presentations of infection, and takes appropriate steps to mitigate identified issues. Assumes primary responsibility for all aspects of project management for infection prevention and control projects. Determines personnel, material, equipment and facilities needed to accomplish program goals. Assigns, directs and reviews the work of subordinate supervisors and/or other employees. Conducts educational rounds related to infection prevention and control initiatives. Supports the organization’s risk management program related to follow up on infection prevention and control-related Patient Safety Net (PSN) notifications and potential/actual litigated cases. Completes ICRAs which involve reviewing the applicable project, assigning risk/class level, and monitoring facility construction sites for compliance with applicable regulations. Participates in disaster preparedness (e.g. terrorist attack, influx of infectious diseases, earthquake, floods, fires, etc.) and updates/revises emergency policy content as needed. Participates in DHS-Wide committees and project groups to provide facility specific input and make recommendations for system-wide improvements. Requirements SELECTION REQUIREMENTS: 1. A Bachelor's degree* in Nursing from an accredited nursing program. -AND- 2.Three (3) years of experience at the level of Supervising Staff Nurse I** or higher, supervising*** an infection control unit in a large hospital (200+ beds), or large correctional institution, or rehabilitation hospital, or comprehensive health center offering multiple ambulatory care services. LICENSE(S) AND CERTIFICATE(S) REQUIRED: A current license to practice as a Registered Nurse issued by the California Board of Registered Nursing. Applicants must ensure the License and Certification Section of the application is completed. Provide the title(s) of your required license(s), the number(s), date(s) of issue, date(s) of expiration and the name(s) of the issuing agency for the required license as specified in the Selection Requirements. Applicants claiming experience in a state other than California must provide their Registered Nurse License Number from that state on the application at the time of filing. Out-of-State experience provided on the application without the required license number will not be considered. Required license(s) and/or certification(s) must be active and unrestricted, or your application will not be accepted. Additionally, in order to receive credit for license(s) and/or certification(s) in relation to any desirable qualifications, the license(s) and/ or certification(s) must be active and unrestricted. A current certification issued by the American Heart Association's Basic Life Support (BLS) for Healthcare Providers (CPR & AED) Program. Applicants MUST attach a legible photocopy of the required BLS certification to their application at the time of filing or within 15 calendar days of filing your application online. Applications submitted without the required evidence of BLS certification will be rejected. A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II- Light: Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: * In order to receive credit for any college course work, or any type of college degree, such as a Bachelor's degree or higher, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization with your application, at the time of filing, or email to the analyst within fifteen (15) calendar days of filing online. **The Supervising Staff Nurse I supervises nursing activities in an assigned hospital inpatient care unit for a shift and performs professional nursing duties. ***For this examination, supervising experience is defined as planning, assigning and reviewing the work of staff, and evaluating employee performance. Applicants MUST meet the experience in the Selection Requirements at the time of filing. Los Angeles County employees wishing to claim experience gained in a position performing similar kinds of work which provide the knowledge, skills and abilities required for this higher-level position will be accepted. Applicants claiming such experience in County service must present written proof of such experience by submitting Out-of-Class Bonus verification, Additional Responsibility Bonus verification, or performance evaluations, at the time of filing or within fifteen (15) calendar days from application submission. Verification of Experience letters will not be accepted. DESIRABLE QUALIFICATIONS: Additional credits will be given to applicants who possess the following: A Master’s degree or higher in Nursing from an accredited nursing program. ANational Certification in Infection Prevention and Control (CIC) issued by the Association for Professionals in Infection Control and Epidemiology, Inc. Additional experience at the level of Supervising Staff Nurse I** or higher, supervising an infection control unit - in excess of the Selection Requirements. To receive credit for the desirable qualifications, you must attach a copy of your degree and certification to your application at the time of filing, or email the documents to the analyst within 15 calendar days from the application filing date. Additional Information EXAMINATION CONTENT: The examination will consist of an evaluation of education, training and experience based upon application information and desirable qualifications, weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register. ELIGIBILITY INFORMATION : Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends and holidays. VACANCY INFORMATION: The eligible register resulting from this examination will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION : Applications must be filed online only. Applications submitted by U.S. mail, Fax, or in person will not be accepted. Apply online by clicking the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. For the foreseeable future, all notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add sjaimez@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS . Fill out your application and supplemental questionnaire completely to receive full credit for related education and/or experience in the spaces provided so we can evaluate your qualifications for the job. Please do not group your experience, for each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES: Please note that All information supplied by applicants and included in the application materials is subject to VERIFICATION . We may reject your application at any point during the examination and hiring process, including after an appointment is made. FALSIFICATION of any information may result in DISQUALIFICATION . Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered as a response; in doing so, your application will be REJECTED . It is recommended that you provide your work experience using statements that provide the following three elements: ACTION you took, the CONTEXT in which you took that action, and the BENEFIT that was realized from your action. Include specific reference to the impact you made in the positions you have held. NOTE: If you are unable to attach documents to your application, you must email the documents to the Exam Analyst, Sylvia Jaimez at sjaimez@dhs.lacounty.gov within 15 calendar days of filing online . Please ensure to reference your attachment(s) by including your full name, examination number and examination title in the subject of your email. SOCIAL SECURITY NUMBER LANGUAGE : Please include your Social Security Number for record control purposes. Federal law requires that all employees have a Social Security Number. NO SHARING USER ID AND PASSWORD: All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE : The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . ADA COORDINATOR PHONE: 323-914-6365 TELETYPE PHONE: (800) 899-4099 CALIFORNIA RELAY SERVICES PHONE: 800-735-2922 DEPARTMENT CONTACT Sylvia Jaimez, Exam Analyst Telephone Number: (213) 288-7000 Email Address: sjaimez@dhs.lacounty.gov For detailed information, please click here
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS EITHER I: Experience: Equivalent to two years of full time experience at the level of or higher than the class of Administrative Assistant in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts). Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience. OR II: Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) Experience: Administrative support experience equivalent to that performed by the Alameda County classified service of Administrative Assistant is desirable. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF copy of your completed applicationto ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org . You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Jun 28, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS EITHER I: Experience: Equivalent to two years of full time experience at the level of or higher than the class of Administrative Assistant in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts). Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience. OR II: Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) Experience: Administrative support experience equivalent to that performed by the Alameda County classified service of Administrative Assistant is desirable. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF copy of your completed applicationto ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org . You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Department of Workplace and Employment Standards staff are currently approved to telecommute for 50% of their schedule, subject to the department’s operational needs. Why join the City of Oakland Department of Workplace and Employment Standards (DWES)? The Department of Workplace and Employment Standards (DWES) enforces the City’s laws that intentionally work to advance equitable opportunities for its residents. DWES oversees specific laws that protect low-wage workers, who are disproportionately brown, black, and women, from wage-theft and inhumane working conditions. It also oversees laws that strive to maximize the City’s procurement power by providing residents, particularly those from disadvantaged and marginalized communities, with access to quality jobs and contracting opportunities for goods and services. DWES strives to advance the social and economic well-being of City of Oakland residents. Come join the City of Oakland and become part of a diverse organization dedicated to the community and employees whom we serve! Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, on the forefront of Race and Equity work, and a full-service organization with many innovative community services. We are looking for someone who is: Adaptable and self-motivated . You will be working in a fast-paced, ever-evolving, service-oriented environment with constantly changing priorities. An excellent communicator. You will be interfacing with the public and a variety of internal stakeholders at all levels. Highly organized. You will be responsible for managing the Director’s calendar as well as your own assignments. Able to exercise good judgment. You will need to make decisions with minimal direction. Professional . You will be interacting with elected officials and leaders at all levels Citywide. Able to exercise confidentiality . You will be dealing with highly sensitive information. Technologically proficient . You will be using MS Office Suite, Zoom, and Adobe on a daily basis. What you will typically be responsible for: Performing complex and confidential administrative support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures. Keeping department staff informed of all key decisions and any changes to policies and procedures. Making appointments and maintaining the Director's calendar including scheduling and arranging meetings and making travel arrangements; organizing meetings and preparing required informational materials. Proofreading written materials including website for thoroughness, accuracy, format, and compliance with policies and procedures. Compiling and maintaining records and preparing reports. Supporting expense tracking, human resources, and timecard/payroll operations. Overseeing and onboarding new employees. Planning and coordinating department-wide retreats, all-hands meetings, and other employee engagement events. Maintaining general office functions, including office supply inventory and ordering, maintaining office equipment, space planning, and liaising with building management on office needs. Read the complete job description by clicking here . A few reasons you might love this job: You will play an integral role in moving the lives of workers, residents, and local businesses in Oakland. You will help make public services efficient, accountable, and responsive to the community. You will interact with departments across the City of Oakland and learn how policy and program decisions are made. A few challenges you might face in this job: You will be engaging with individuals at all levels in a politically dynamic environment. You will need to quickly learn the work with minimal direction. Working in an ever-evolving environment can be demanding and require you to manage multiple tasks and priorities simultaneously. Competencies Required: Professional & Technical Expertise: Applying technical subject matter to the Adaptability: Responding positively to change and modifying behavior as the situation requires Attention to Detail: Focusing on the details of work content, work steps, and final work product Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Mathematical Facility: Performing computations and solving mathematical problems Using Technology: Working with electronic hardware and software applications Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishments Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Minimum Requirements for Application Education: An Associate's Degree in a related field. Bachelor's degree is desirable. Experience: Knowledge and experience in municipal government. Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official. Supplemental Information Supplemental Information: This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Department of Wor kplace and Employment Standards for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k, and employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 8/13/2024 11:59 PM Pacific
Jul 23, 2024
Full Time
The Position The City of Oakland is an equal-opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. Department of Workplace and Employment Standards staff are currently approved to telecommute for 50% of their schedule, subject to the department’s operational needs. Why join the City of Oakland Department of Workplace and Employment Standards (DWES)? The Department of Workplace and Employment Standards (DWES) enforces the City’s laws that intentionally work to advance equitable opportunities for its residents. DWES oversees specific laws that protect low-wage workers, who are disproportionately brown, black, and women, from wage-theft and inhumane working conditions. It also oversees laws that strive to maximize the City’s procurement power by providing residents, particularly those from disadvantaged and marginalized communities, with access to quality jobs and contracting opportunities for goods and services. DWES strives to advance the social and economic well-being of City of Oakland residents. Come join the City of Oakland and become part of a diverse organization dedicated to the community and employees whom we serve! Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, on the forefront of Race and Equity work, and a full-service organization with many innovative community services. We are looking for someone who is: Adaptable and self-motivated . You will be working in a fast-paced, ever-evolving, service-oriented environment with constantly changing priorities. An excellent communicator. You will be interfacing with the public and a variety of internal stakeholders at all levels. Highly organized. You will be responsible for managing the Director’s calendar as well as your own assignments. Able to exercise good judgment. You will need to make decisions with minimal direction. Professional . You will be interacting with elected officials and leaders at all levels Citywide. Able to exercise confidentiality . You will be dealing with highly sensitive information. Technologically proficient . You will be using MS Office Suite, Zoom, and Adobe on a daily basis. What you will typically be responsible for: Performing complex and confidential administrative support requiring specialized knowledge and the ability to interpret broadly defined policies and procedures. Keeping department staff informed of all key decisions and any changes to policies and procedures. Making appointments and maintaining the Director's calendar including scheduling and arranging meetings and making travel arrangements; organizing meetings and preparing required informational materials. Proofreading written materials including website for thoroughness, accuracy, format, and compliance with policies and procedures. Compiling and maintaining records and preparing reports. Supporting expense tracking, human resources, and timecard/payroll operations. Overseeing and onboarding new employees. Planning and coordinating department-wide retreats, all-hands meetings, and other employee engagement events. Maintaining general office functions, including office supply inventory and ordering, maintaining office equipment, space planning, and liaising with building management on office needs. Read the complete job description by clicking here . A few reasons you might love this job: You will play an integral role in moving the lives of workers, residents, and local businesses in Oakland. You will help make public services efficient, accountable, and responsive to the community. You will interact with departments across the City of Oakland and learn how policy and program decisions are made. A few challenges you might face in this job: You will be engaging with individuals at all levels in a politically dynamic environment. You will need to quickly learn the work with minimal direction. Working in an ever-evolving environment can be demanding and require you to manage multiple tasks and priorities simultaneously. Competencies Required: Professional & Technical Expertise: Applying technical subject matter to the Adaptability: Responding positively to change and modifying behavior as the situation requires Attention to Detail: Focusing on the details of work content, work steps, and final work product Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Allocating Resources: Prioritizing the use of fiscal and material resources to maximize organizational effectiveness Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries Mathematical Facility: Performing computations and solving mathematical problems Using Technology: Working with electronic hardware and software applications Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishments Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Minimum Requirements for Application Education: An Associate's Degree in a related field. Bachelor's degree is desirable. Experience: Knowledge and experience in municipal government. Two years of progressively responsible experience in a position comparable to Administrative Assistant II level position in the City of Oakland, or five years of increasingly responsible experience providing administrative and clerical support to an executive management level position or elected official. Supplemental Information Supplemental Information: This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902. All applications received will be forwarded to the Department of Wor kplace and Employment Standards for further consideration. Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews. What’s in it for you? Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule 15 paid holidays Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans Dental: Delta Dental full premium for employees and eligible dependents Vision: VSP full premium for employees and eligible dependents Sick leave: Employees accrue 12 days per year Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k, and employee Training. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 8/13/2024 11:59 PM Pacific
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW The primary function of this position is to provide a high level of customer service while greeting and triaging customers visiting the Department of Community Development Lobby, reviewing imaged records for quality control and sensitive information, preparing permits for issuance, routing customer inquiries, and assisting with the department’s public records requests and records management program. The position tasks include opening and closing (Monday - Friday 9a-12p) the lobby, cleaning/tidying the lobby, greeting customers, checking customers in to see department staff, routing information of general inquiries through Dynamics 365, scheduling both virtual and in person meetings through Microsoft Bookings, receipting payments, requesting inspections and preparing permits through SMARTGov, facilitating the delivery and pick of the department mail, reviewing imaged permits, and assisting with the production of records to the public, and other records and data clean-up projects. This position also participates in cross training efforts with all department Office Assistant staff performing other duties of similar nature in preparation for coverage, duty rotation, and perform those duties as trained on departmental essential services during absences or increased workload. Interviews are tentatively scheduled for the week of August 12th. KITSAP COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT (DCD) Kitsap County DCD has earned national awards for the permitting system, public disclosure request system, and risk check program. It has received two Governor's Awards for comprehensive planning efforts and is recognized for its natural resources program by federal and state agencies as the "go to organization" for Puget Sound restoration efforts. The department has very engaged employees dedicated to delivering effective and efficient services to the citizens of Kitsap County. Nearly all employees are Lean Six Sigma trained and have development plans that encourage career growth at all levels. Please learn more about the department at our website . QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: High School Diploma or GED; AND One year of progressively responsible clerical/office support experience including providing customer service, in-person and by telephone, with the public; word processing and data entry experience; OR Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. One year of related coursework from a college, university or business school recognized by the US Department of Education, which may be substituted for the one year of experience. PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Previous experience working with Adobe Acrobat Professional and Microsoft Office Suite Products, including Outlook, Word, Excel, SharePoint, Visio. Accurate keyboarding at a minimum of 45 w.p.m. Previous experience with data entry. Previous customer service experience with the public. Previous experience working with or for a local government agency. If you use education to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment. Criminal Conviction Standards: The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is performed primarily in an office environment and positions in this class typically require: Walking, bending, stooping and twisting. Reaching above and/or below shoulders. Handling/grasping documents for equipment. Sitting and/or standing for short or extended periods of time. Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person, on the telephone, or using other electronic media. Adequate hearing sufficient to communicate effectively and respond appropriately in person and/or on the telephone. Vision sufficient to drive a vehicle during daylight and nighttime hours, read source materials, plans and drawings, to read computer and similar screens and see detail or color. Repetitive motions for computer/tool/equipment use. Requires exertion of force of 30 pounds occasionally, 20 pounds frequently, and/or 10 pounds continuously to lift/carry/move objects, files/documents, and field equipment necessary to conduct inspections. Ability to work in an open office environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Performs varied basic and routine support tasks throughout the department; including but not limited to: Acts as administrative liaison in department or county-wide meetings; including but not limited to facilitating, actively participating, taking notes, creating and distributing meeting minutes and agendas, sharing meeting information with other team members. Greeting and checking-in visitors in lobby Responding, researching, and producing records for Public Records Requests Scheduling inspections and coordinating pre-construction meetings Preparing and issuing approved permits Processing reactivation and extension request on permits Ensuring scheduled final inspections are ready for final through review of documentation in SMARTGov software Processing and preparing address signs Closing expired and finaled permits in SMARTGov software Answering customer inquiries in-person, via phone, or via email/CRM software Facilitating customer inquiry distribution to internal staff and document their response via CRM software Ensuring responsible workspaces are tidy and properly stocked with materials or supplies Receiving and receipting payments in compliance with department policies and procedures Distributing mail and sending physical mail Assists internal staff with administrative support; including but not limited to: Scheduling Filing Processing postcard notifications Updating policies and procedures Distributing public notices Processing and recording documents Preparing hearing examiner record with guidance from the Clerk to the Hearing Examiner Clerk Facilitating hybrid public meetings with guidance from the Clerk to the Hearing Examiner and Planning Commission Assists with administrative support of other programs or projects, related to records management, process improvement, outreach, SharePoint, SMARTGov, etc. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is covered under a collective bargaining agreement with AFSCME Local 1308 ( https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx ) and the Kitsap County Personnel Manual ( https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx ). Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Employees joining the union will be required to pay union dues through payroll deduction. Membership in the union is optional. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. I nterviews are tentatively scheduled for the week of August 12th. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) MetLife Long Term Disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Additional compensation that you may be eligible for: Shift differential Overtime Stand by pay Call-back pay Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. Union Membership This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: 7/28/2024 11:59 PM Pacific
Jul 23, 2024
Full Time
OVERVIEW The primary function of this position is to provide a high level of customer service while greeting and triaging customers visiting the Department of Community Development Lobby, reviewing imaged records for quality control and sensitive information, preparing permits for issuance, routing customer inquiries, and assisting with the department’s public records requests and records management program. The position tasks include opening and closing (Monday - Friday 9a-12p) the lobby, cleaning/tidying the lobby, greeting customers, checking customers in to see department staff, routing information of general inquiries through Dynamics 365, scheduling both virtual and in person meetings through Microsoft Bookings, receipting payments, requesting inspections and preparing permits through SMARTGov, facilitating the delivery and pick of the department mail, reviewing imaged permits, and assisting with the production of records to the public, and other records and data clean-up projects. This position also participates in cross training efforts with all department Office Assistant staff performing other duties of similar nature in preparation for coverage, duty rotation, and perform those duties as trained on departmental essential services during absences or increased workload. Interviews are tentatively scheduled for the week of August 12th. KITSAP COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT (DCD) Kitsap County DCD has earned national awards for the permitting system, public disclosure request system, and risk check program. It has received two Governor's Awards for comprehensive planning efforts and is recognized for its natural resources program by federal and state agencies as the "go to organization" for Puget Sound restoration efforts. The department has very engaged employees dedicated to delivering effective and efficient services to the citizens of Kitsap County. Nearly all employees are Lean Six Sigma trained and have development plans that encourage career growth at all levels. Please learn more about the department at our website . QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: High School Diploma or GED; AND One year of progressively responsible clerical/office support experience including providing customer service, in-person and by telephone, with the public; word processing and data entry experience; OR Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. One year of related coursework from a college, university or business school recognized by the US Department of Education, which may be substituted for the one year of experience. PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Previous experience working with Adobe Acrobat Professional and Microsoft Office Suite Products, including Outlook, Word, Excel, SharePoint, Visio. Accurate keyboarding at a minimum of 45 w.p.m. Previous experience with data entry. Previous customer service experience with the public. Previous experience working with or for a local government agency. If you use education to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment. Criminal Conviction Standards: The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is performed primarily in an office environment and positions in this class typically require: Walking, bending, stooping and twisting. Reaching above and/or below shoulders. Handling/grasping documents for equipment. Sitting and/or standing for short or extended periods of time. Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person, on the telephone, or using other electronic media. Adequate hearing sufficient to communicate effectively and respond appropriately in person and/or on the telephone. Vision sufficient to drive a vehicle during daylight and nighttime hours, read source materials, plans and drawings, to read computer and similar screens and see detail or color. Repetitive motions for computer/tool/equipment use. Requires exertion of force of 30 pounds occasionally, 20 pounds frequently, and/or 10 pounds continuously to lift/carry/move objects, files/documents, and field equipment necessary to conduct inspections. Ability to work in an open office environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Performs varied basic and routine support tasks throughout the department; including but not limited to: Acts as administrative liaison in department or county-wide meetings; including but not limited to facilitating, actively participating, taking notes, creating and distributing meeting minutes and agendas, sharing meeting information with other team members. Greeting and checking-in visitors in lobby Responding, researching, and producing records for Public Records Requests Scheduling inspections and coordinating pre-construction meetings Preparing and issuing approved permits Processing reactivation and extension request on permits Ensuring scheduled final inspections are ready for final through review of documentation in SMARTGov software Processing and preparing address signs Closing expired and finaled permits in SMARTGov software Answering customer inquiries in-person, via phone, or via email/CRM software Facilitating customer inquiry distribution to internal staff and document their response via CRM software Ensuring responsible workspaces are tidy and properly stocked with materials or supplies Receiving and receipting payments in compliance with department policies and procedures Distributing mail and sending physical mail Assists internal staff with administrative support; including but not limited to: Scheduling Filing Processing postcard notifications Updating policies and procedures Distributing public notices Processing and recording documents Preparing hearing examiner record with guidance from the Clerk to the Hearing Examiner Clerk Facilitating hybrid public meetings with guidance from the Clerk to the Hearing Examiner and Planning Commission Assists with administrative support of other programs or projects, related to records management, process improvement, outreach, SharePoint, SMARTGov, etc. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is covered under a collective bargaining agreement with AFSCME Local 1308 ( https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx ) and the Kitsap County Personnel Manual ( https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx ). Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Employees joining the union will be required to pay union dues through payroll deduction. Membership in the union is optional. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m. I nterviews are tentatively scheduled for the week of August 12th. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) MetLife Long Term Disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Additional compensation that you may be eligible for: Shift differential Overtime Stand by pay Call-back pay Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. Union Membership This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: 7/28/2024 11:59 PM Pacific
Job Summary Mohave County is currently recruiting for a Assistant Public Health Director. For additional information, please click on the following link: Assistant Health Director *Please include a resume and cover letter with application* Performs professional and administrative work providing management assistance to the Health Director. REPORTS TO: Work is performed under administrative direction of the Health Director. Work requires extensive exercise of initiative and independent judgment and involves a broad scope of public health practices coordinating and liaison duties. Work is reviewed through conferences, status reports and results achieved. SUPERVISION EXERCISED Provides immediate to general supervision of clerical, technical, paraprofessional, and professional support personnel. The employee in this class represents the Health Director in his/her absence and has full authority for professional and administrative operations of the Divisions of the Department (Environmental Health, Nursing, Nutrition, Senior Programs and Administration) in the absence of the Health Director. Essential Job Functions Assists in overall management, administration and supervision of the Administrative Division and Health Department functions. Assists the Director and Division Program Managers in remaining current on program trends. Consults with and advises Division Managers regarding programmatic and operational problems. Directs the investigation of administrative management and operational problem areas and recommends corrective action. Assists with the recruitment and disciplinary process, and oversees workforce development for Department staff. Assists Public Health Director in monitoring and overseeing budget activity which may include regularly scheduled analysis of overall and programmatic budgets and compliance with federal, state, and local laws, and recommend revisions when needed; approve purchase requests and expenditures. Develops and monitors department and program budgets in accordance with federal and state statute and rule, and provides the Director with regular updates. Oversees billing of all department grants, ensuring work meets grantor requirements. Directs continuous budgetary and fiscal analysis throughout the year and monitors compliance with the approved budget by all departmental staff. Assist Director in determining future needs within the County, and toforecast and plan for future capabilities. Serves as liaison between Health Department and public and privateagencies and organizations. Participates in the analysis of data to identify trends, health problems, environmental & public health hazards, and social and economic conditions that adversely affect the public’s health. Provides epidemiological assistance to the health department’s staff and community partners. Provide assistance to the Director in the preparation and maintenance of departmental administrative procedures. Administers federally funded programs and provides liaison and coordinating assistance to participating agencies and County Departments. Coordinates activities among and between other governmental agencies, such as the Arizona Department of Health Services, that enforce laws and regulations that protect the public’s health. Interfaces with community representatives, government authorities, medical providers, and vendors to develop contracts. Assists Public Health Director with Public Information Officer activities, coordinating department marketing/media efforts, and responding to public requests for information. Prepares correspondence, reports, supportive descriptive data, agenda materials, procedural and operating manuals, and a wide variety of administrative documentation. Participates in contract negotiations for equipment, services, and materials, plus monitors contractual performance and compliance of all division contracts. Selects, plans, assigns, supervises and evaluates the work of subordinates. Attends conferences, meetings and hearings representing health services administration. Prepare and analyze reports. Fosters a work environment where continuous quality improvements in service and professional practice are pursued. Acts as Health Director in his/her absence. Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a cultural competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications Bachelor's degree in publichealth, business or health services administration or related field. Five (5) years of increasingly responsible experience in publichealth services including at least five (5) years supervisory or administrative experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Current trends in, and principles of, providing public health & social services particularly in the areas of environmental health, nursing, senior programs, public health emergency preparedness, and nutrition & health promotion. Department administrative and operational functions, systems, and procedures. Principles and practices of public administration, County organization and processes, management systems and concepts, budgetary and financial procedures, grantsmanship and data processing applications. Business and personnel management techniques. Governmental services, equipment and materials contract requirements. Research, analysis, evaluation and reporting techniques. Principles and practices of administration, supervision, training and evaluation. Department policies, rules and procedures. Mohave County Personnel Policies and Procedures, and Department Regulation. Administration of Grant Programs, particularly financial aspects of Grants. Skill in: Identification and correction of administrative and operational problems. Utilization of administrative and management concepts to improve or establish effective and economical management systems and procedures. Planning, organizing coordinating and timely completion of administrative projects and programs. The preparation of concise and accurate reports and other administrative documentation. Review of documents for content, accuracy and impact. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Efficiently perform and supervise multiple administrative assignments of overall department scope, in major administrative areas in conformance with state and federal laws. Exercise judgment and discretion in matters of policy design and implementation and personnel management. Analyze and interpret financial and accounting records. Communicate clearly, concisely, and effectively, in writing and orally, with individuals and groups. Design and implement new and improved accounting and record keeping systems. Plan, assign and supervise the work of subordinates. Make decisions in accordance with established policies and regulations. Analyze situations and determine appropriate or alternative actions. Operate standard office equipment to include computers, typewriters and calculators. Communicate clearly and concisely, both orally and in writing. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
Jul 20, 2024
Full Time
Job Summary Mohave County is currently recruiting for a Assistant Public Health Director. For additional information, please click on the following link: Assistant Health Director *Please include a resume and cover letter with application* Performs professional and administrative work providing management assistance to the Health Director. REPORTS TO: Work is performed under administrative direction of the Health Director. Work requires extensive exercise of initiative and independent judgment and involves a broad scope of public health practices coordinating and liaison duties. Work is reviewed through conferences, status reports and results achieved. SUPERVISION EXERCISED Provides immediate to general supervision of clerical, technical, paraprofessional, and professional support personnel. The employee in this class represents the Health Director in his/her absence and has full authority for professional and administrative operations of the Divisions of the Department (Environmental Health, Nursing, Nutrition, Senior Programs and Administration) in the absence of the Health Director. Essential Job Functions Assists in overall management, administration and supervision of the Administrative Division and Health Department functions. Assists the Director and Division Program Managers in remaining current on program trends. Consults with and advises Division Managers regarding programmatic and operational problems. Directs the investigation of administrative management and operational problem areas and recommends corrective action. Assists with the recruitment and disciplinary process, and oversees workforce development for Department staff. Assists Public Health Director in monitoring and overseeing budget activity which may include regularly scheduled analysis of overall and programmatic budgets and compliance with federal, state, and local laws, and recommend revisions when needed; approve purchase requests and expenditures. Develops and monitors department and program budgets in accordance with federal and state statute and rule, and provides the Director with regular updates. Oversees billing of all department grants, ensuring work meets grantor requirements. Directs continuous budgetary and fiscal analysis throughout the year and monitors compliance with the approved budget by all departmental staff. Assist Director in determining future needs within the County, and toforecast and plan for future capabilities. Serves as liaison between Health Department and public and privateagencies and organizations. Participates in the analysis of data to identify trends, health problems, environmental & public health hazards, and social and economic conditions that adversely affect the public’s health. Provides epidemiological assistance to the health department’s staff and community partners. Provide assistance to the Director in the preparation and maintenance of departmental administrative procedures. Administers federally funded programs and provides liaison and coordinating assistance to participating agencies and County Departments. Coordinates activities among and between other governmental agencies, such as the Arizona Department of Health Services, that enforce laws and regulations that protect the public’s health. Interfaces with community representatives, government authorities, medical providers, and vendors to develop contracts. Assists Public Health Director with Public Information Officer activities, coordinating department marketing/media efforts, and responding to public requests for information. Prepares correspondence, reports, supportive descriptive data, agenda materials, procedural and operating manuals, and a wide variety of administrative documentation. Participates in contract negotiations for equipment, services, and materials, plus monitors contractual performance and compliance of all division contracts. Selects, plans, assigns, supervises and evaluates the work of subordinates. Attends conferences, meetings and hearings representing health services administration. Prepare and analyze reports. Fosters a work environment where continuous quality improvements in service and professional practice are pursued. Acts as Health Director in his/her absence. Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement. Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of community members. Communicate and act in a cultural competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications Bachelor's degree in publichealth, business or health services administration or related field. Five (5) years of increasingly responsible experience in publichealth services including at least five (5) years supervisory or administrative experience. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Current trends in, and principles of, providing public health & social services particularly in the areas of environmental health, nursing, senior programs, public health emergency preparedness, and nutrition & health promotion. Department administrative and operational functions, systems, and procedures. Principles and practices of public administration, County organization and processes, management systems and concepts, budgetary and financial procedures, grantsmanship and data processing applications. Business and personnel management techniques. Governmental services, equipment and materials contract requirements. Research, analysis, evaluation and reporting techniques. Principles and practices of administration, supervision, training and evaluation. Department policies, rules and procedures. Mohave County Personnel Policies and Procedures, and Department Regulation. Administration of Grant Programs, particularly financial aspects of Grants. Skill in: Identification and correction of administrative and operational problems. Utilization of administrative and management concepts to improve or establish effective and economical management systems and procedures. Planning, organizing coordinating and timely completion of administrative projects and programs. The preparation of concise and accurate reports and other administrative documentation. Review of documents for content, accuracy and impact. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Efficiently perform and supervise multiple administrative assignments of overall department scope, in major administrative areas in conformance with state and federal laws. Exercise judgment and discretion in matters of policy design and implementation and personnel management. Analyze and interpret financial and accounting records. Communicate clearly, concisely, and effectively, in writing and orally, with individuals and groups. Design and implement new and improved accounting and record keeping systems. Plan, assign and supervise the work of subordinates. Make decisions in accordance with established policies and regulations. Analyze situations and determine appropriate or alternative actions. Operate standard office equipment to include computers, typewriters and calculators. Communicate clearly and concisely, both orally and in writing. Maintain accurate and up-to-date records and documentation. Establish and maintain cooperative working relationships with those contacted in the course of work. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information OPEN COMPETITIVE JOB OPPORTUNITY EXAM NUMBER Y5295Z FILING START DATE July 20, 2021 at 8:00 A.M. (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES : The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four (4) acute hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Under general direction, administers an organizational area which has functional impact on the management and/or operations of departments across the nursing or health care operation, such as the development of policy, application of procedures and provision of services which broadly affect or control the management and operations of all departments and divisions within the nursing or health care operation. Essential Job Functions Plans, selects and devises nursing administrative methods, procedures, work flow and standards for quality and quantity of work, including staffing standards. Determines personnel, material, equipment and facilities needed to accomplish program goals. Interprets and directs the implementation of nursing philosophy and objectives, Department policies and procedures, and applies recognized standards of nursing care. Prepares budget for assigned area, and is responsible for adherence to approved budget. Assigns, direct and review the work of subordinate supervisors and/or other employees. Advises nursing managers and other nursing executives on management, administrative or technical procedures and techniques. Monitors operational compliance with licensure, accreditation and regulatory standards, and recommends changes as needed. Serves as the senior nursing executive in a large operation on the night or evening shift. Assigned to the Office of Nursing Affairs at various locations for the purpose of nurse recruitment. Performs other duties as assigned. Requirements SELECTION REQUIREMENTS: A Bachelor's degree* in Nursing from an accredited college or university -AND- Three (3) years of experience in clinical nursing. LICENSE(S) AND CERTIFICATE(S) REQUIRED : A current license to practice as a Registered Nurse issued by the California Board or Registered Nursing.* Applicants must ensure the License and Certification Section of the application is completed. Provide the title(s) of your required license(s), the number(s), date(s) of issue, date(s) of expiration and the name(s) of the issuing agency for the required license as specified in the Selection Requirements. Applicants claiming experience in a state other than California must provide their Registered Nurse License Number from that state on the application at the time of filing. Out-of-State experience provided on the application without the required license number will not be considered. Required license(s) and/or certification(s) must be active and unrestricted, or your application will not be accepted. Additionally, in order to receive credit for license(s) and/or certification(s) in relation to any desirable qualifications, the license(s) and/ or certification(s) must be active and unrestricted. A current certification issued by the American Heart Association's Basic Life Support (BLS) for Healthcare Providers (CPR & AED) Program.* Applicants must attach a legible photocopy of the required BLS certification to their application at the time of filing or within 15 calendar days of filing your application online. Applications submitted without the required evidence of BLS certification will be rejected. A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. No Out-of-Class experience, Withhold, or Verification of Experience Letters (VOEL) will be accepted. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants who possess the following: Additional experience in clinical nursing. Supervisory** experience in Utilization Review*** and/or Case Management****. SPECIAL REQUIREMENT INFORMATION: *In order to receive credit for any college course work, you must include a legible photocopy of your official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization with your application, at the time of filing, or email to the analyst within fifteen (15) calendar days of filing online . At the time of appointment, the successful candidate must be prepared to provide an official transcript from the college or university to verify degree(s). Applications submitted without a legible photocopy of the document will not be considered for credit. If you are unable to attach required/supporting documents during application submission, you may email the documents to Martha Teran at mteran1@dhs.lacounty.gov within fifteen (15) calendar days of filing your application online or you will not receive credit. Please include your full name (as it appears on your application), the examination title and the examination number in the email message. **For this examination, supervising experience is defined as planning, assigning, and reviewing the work of staff, and evaluating employee performance. ***For this examination, Utilization Review is defined as provides technical and administrative direction performing reviews of patients' medical charts to ascertain the medical necessity for services and the appropriateness of the level of care. ****For this examination, Case Management is a collaborative process that assesses, plans, implements, coordinates, monitors, and evaluates the options and services required to meet the clients' health and human service needs. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of education, training and experience based upon application information and desirable qualifications weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be added to the eligible register. ELIGIBILITY INFORMATION : Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION: Appointees may be required to work any shift , including evenings, nights, weekends, and holidays. FAIR CHANCE INITIATIVE : "The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed ." VACANCY INFORMATION: The eligible register resulting from this examination will be primarily used to fill a vacancy in Department of Health Services, Harbor-UCLA Medical Center, Utilization Management Division. May also be used to fill other vacancies throughout the Department Health Services as they occur. APPLICATION AND FILING INFORMATION : Applications must be filed online only. Applications submitted by U.S. mail, Fax, or in person will not be accepted. Apply online by clicking the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements . Fill out your application and supplemental questionnaire completely to receive full credit for related education and/or experience in the spaces provided so we can evaluate your qualifications for the job. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES : All information and documents provided by applicants is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected . It is recommended that you provide your work experience using statements that provide the following three elements: ACTION you took, the CONTEXT in which you took that action, and the BENEFIT that was realized from your action. Include specific reference to the impact you made in the positions you have held. SOCIAL SECURITY NUMBER LANGUAGE : Please include your Social Security Number for record control purposes. Federal law requires that all employees have a Social Security Number. NO SHARING OF USER ID, E-MAIL AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ADA COORDINATOR PHONE: 323-914-6365 CALIFORNIA RELAY SERVICES PHONE: 800-735-2922 DEPARTMENT CONTACT Martha Teran, Exam Analyst HR ESC phone number is (213) 288-7000 mteran1@dhs.lacounty.gov For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information OPEN COMPETITIVE JOB OPPORTUNITY EXAM NUMBER Y5295Z FILING START DATE July 20, 2021 at 8:00 A.M. (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES : The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four (4) acute hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov . Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Under general direction, administers an organizational area which has functional impact on the management and/or operations of departments across the nursing or health care operation, such as the development of policy, application of procedures and provision of services which broadly affect or control the management and operations of all departments and divisions within the nursing or health care operation. Essential Job Functions Plans, selects and devises nursing administrative methods, procedures, work flow and standards for quality and quantity of work, including staffing standards. Determines personnel, material, equipment and facilities needed to accomplish program goals. Interprets and directs the implementation of nursing philosophy and objectives, Department policies and procedures, and applies recognized standards of nursing care. Prepares budget for assigned area, and is responsible for adherence to approved budget. Assigns, direct and review the work of subordinate supervisors and/or other employees. Advises nursing managers and other nursing executives on management, administrative or technical procedures and techniques. Monitors operational compliance with licensure, accreditation and regulatory standards, and recommends changes as needed. Serves as the senior nursing executive in a large operation on the night or evening shift. Assigned to the Office of Nursing Affairs at various locations for the purpose of nurse recruitment. Performs other duties as assigned. Requirements SELECTION REQUIREMENTS: A Bachelor's degree* in Nursing from an accredited college or university -AND- Three (3) years of experience in clinical nursing. LICENSE(S) AND CERTIFICATE(S) REQUIRED : A current license to practice as a Registered Nurse issued by the California Board or Registered Nursing.* Applicants must ensure the License and Certification Section of the application is completed. Provide the title(s) of your required license(s), the number(s), date(s) of issue, date(s) of expiration and the name(s) of the issuing agency for the required license as specified in the Selection Requirements. Applicants claiming experience in a state other than California must provide their Registered Nurse License Number from that state on the application at the time of filing. Out-of-State experience provided on the application without the required license number will not be considered. Required license(s) and/or certification(s) must be active and unrestricted, or your application will not be accepted. Additionally, in order to receive credit for license(s) and/or certification(s) in relation to any desirable qualifications, the license(s) and/ or certification(s) must be active and unrestricted. A current certification issued by the American Heart Association's Basic Life Support (BLS) for Healthcare Providers (CPR & AED) Program.* Applicants must attach a legible photocopy of the required BLS certification to their application at the time of filing or within 15 calendar days of filing your application online. Applications submitted without the required evidence of BLS certification will be rejected. A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. No Out-of-Class experience, Withhold, or Verification of Experience Letters (VOEL) will be accepted. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants who possess the following: Additional experience in clinical nursing. Supervisory** experience in Utilization Review*** and/or Case Management****. SPECIAL REQUIREMENT INFORMATION: *In order to receive credit for any college course work, you must include a legible photocopy of your official degree, official transcripts, or official letter from the accredited institution which shows the area of specialization with your application, at the time of filing, or email to the analyst within fifteen (15) calendar days of filing online . At the time of appointment, the successful candidate must be prepared to provide an official transcript from the college or university to verify degree(s). Applications submitted without a legible photocopy of the document will not be considered for credit. If you are unable to attach required/supporting documents during application submission, you may email the documents to Martha Teran at mteran1@dhs.lacounty.gov within fifteen (15) calendar days of filing your application online or you will not receive credit. Please include your full name (as it appears on your application), the examination title and the examination number in the email message. **For this examination, supervising experience is defined as planning, assigning, and reviewing the work of staff, and evaluating employee performance. ***For this examination, Utilization Review is defined as provides technical and administrative direction performing reviews of patients' medical charts to ascertain the medical necessity for services and the appropriateness of the level of care. ****For this examination, Case Management is a collaborative process that assesses, plans, implements, coordinates, monitors, and evaluates the options and services required to meet the clients' health and human service needs. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of education, training and experience based upon application information and desirable qualifications weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be added to the eligible register. ELIGIBILITY INFORMATION : Applications will be processed on an "as received" basis and those receiving a passing score will be promulgated to the eligible register in the order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. SPECIAL INFORMATION: Appointees may be required to work any shift , including evenings, nights, weekends, and holidays. FAIR CHANCE INITIATIVE : "The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed ." VACANCY INFORMATION: The eligible register resulting from this examination will be primarily used to fill a vacancy in Department of Health Services, Harbor-UCLA Medical Center, Utilization Management Division. May also be used to fill other vacancies throughout the Department Health Services as they occur. APPLICATION AND FILING INFORMATION : Applications must be filed online only. Applications submitted by U.S. mail, Fax, or in person will not be accepted. Apply online by clicking the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements . Fill out your application and supplemental questionnaire completely to receive full credit for related education and/or experience in the spaces provided so we can evaluate your qualifications for the job. Please do not group your experience. For each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. IMPORTANT NOTES : All information and documents provided by applicants is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and/or Minimum/Selection Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the Requirements. Comments such as "See Résumé" or referencing other unsolicited materials/documents will not be considered as a response; in doing so, your application will be rejected . It is recommended that you provide your work experience using statements that provide the following three elements: ACTION you took, the CONTEXT in which you took that action, and the BENEFIT that was realized from your action. Include specific reference to the impact you made in the positions you have held. SOCIAL SECURITY NUMBER LANGUAGE : Please include your Social Security Number for record control purposes. Federal law requires that all employees have a Social Security Number. NO SHARING OF USER ID, E-MAIL AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ADA COORDINATOR PHONE: 323-914-6365 CALIFORNIA RELAY SERVICES PHONE: 800-735-2922 DEPARTMENT CONTACT Martha Teran, Exam Analyst HR ESC phone number is (213) 288-7000 mteran1@dhs.lacounty.gov For detailed information, please click here