Personnel Specialist

  • Napa, California
  • Aug 29, 2023
Full Time Human Resources and Personnel
  • Salary: $3,513.00 - $5,823.00 per Month USD

Job Description

Job Description and Duties

The Department of State Hospitals- Napa, Personnel Office is recruiting to fill permanent, full-time Personnel Specialist vacancies. Applicants must demonstrate the ability to apply the State laws, departmental and control agency rules and regulations, and collective bargaining agreement provisions pertaining to a variety of personnel transactions in the areas of personnel record keeping, certification, payroll, and personnel documents processing and related personnel transactions functions. A Personnel Specialist advises employees on their benefits and processes personnel documentation into the computer. Important characteristics include punctuality, good attendance, positive attitude and effective verbal and written communication skills. They must also have the ability to work independently and to interpret and use job-related reference material. Computer skills are also desirable.

Per CalHR Personnel Specialist position is eligible for an annual payment of $2,400, payable upon meeting the designated criteria as stated in Pay Differential 240 .

All interested qualified applicants that meet the recruitment criteria are encouraged to apply via Calcareers, but may also submit Form STD 678 Employment Application to the Human Resources - Exam/Hiring Unit located at Wilkins Cottage.

To ensure that your application will be considered for this recruitment the following items are required:
  • Y our application will be due according to these specific cutoff periods of June 14, 2023 , July 5, 2023, July 26, 2023, August 16, 2023, September 6, 2023 September 27, 2023 and October 12, 2023. Applications received after a cut-off will be processed for the next cut-off.
  • Include the JOB CONTROL (JC) # PERSONNEL SPECIALIST, JC-374844 ” in the “JOB TITLE(S)” section of the application.
  • Complete the STD 678 EMPLOYMENT APPLICATION in its entirety. Include Duties Performed and Supervisor’s name and Contact information must be completed on the STD 678. Incomplete applications will not be considered
  • Resumes will not be accepted in lieu of information provided on the STD. 678
  • Foreign transcripts must be evaluated and submitted with your application
  • Education required to meet the minimum qualifications will require proof of degree and/or transcript submitted with application STD. 678.

You will find additional information about the job in the Duty Statement .

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

  • Job Application Package Checklist
  • Duty Statement

Position Details

Job Code #:


Position #(s):



Working Title:

Personnel Specialist


$3,513.00 - $4,396.00 A

$4,037.00 - $5,061.00 B

$4,183.00 - $5,236.00 C

$4,517.00 - $5,655.00 D

$3,618.00 - $4,527.00 L

$4,162.00 - $5,214.00 M

$4,306.00 - $5,395.00 N

$4,654.00 - $5,823.00 O

# of Positions:


Work Location:

Napa County

Job Type:

Permanent, Full Time

Department Information

Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.

All Hospital Locations:

Effective March 1, 2022, in accordance with CDPH State Public Health Order of December 22, 2021, hospital workforce members currently eligible for booster doses must have received their booster dose.
  • If you are fully vaccinated, you must provide evidence of vaccination prior to your start date.
  • If you are not fully vaccinated, you have the option to receive a vaccine from one of the State Hospitals prior to your start date.
  • If you are not fully vaccinated and choose to complete a request for an exemption, you must submit this exemption and receive approval prior to your start date.
  • If you are not yet eligible for a booster, you must be in compliance no later than 15 days after the recommended timeframe for receiving the booster dose.

All State Hospital Locations:

Please note that start dates will be dependent upon if and when proof of vaccination or exemption requirements are submitted timely and approved.

Face Coverings

While working on-site, employees must follow current face covering guidance as issued by CDPH.

Department Website:

Special Requirements

  • The position(s) require(s) a Background Investigation be cleared prior to being hired.
  • The position(s) require(s) Medical Clearance prior to being hired.

If you are on the CLASSIFICATION list and meet the qualifications based on your education , you must provide Education Documentation (Transcripts, Diploma) along with your application to be considered for this position

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals

Attn: Exams and Hiring Unit

2100 Napa/Vallejo Hwy.

Napa , CA 94558

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals

Exam and Hiring Unit

2100 Napa/Vallejo Hwy.

Napa , CA 94558

Wilkins Cottage

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of: Current office methods, procedures, equipment, and basic math principles

Ability to: Think logically, multitask, and apply laws, rules, regulations, and bargaining contract provisions concerning personnel transactions; independently interpret and use reference material; give and follow directions; gather data; design and prepare tables, spreadsheets, and charts; advise employees of their rights; consult with supervisors on alternative actions which they may take on various transaction situations; communicate effectively; operate a computer keyboard/terminal; establish and maintain cooperative working relations with those contacted during the course of the work; organize and prioritize work; create/draft correspondence; maintain personnel records.


Benefit information may be obtained by visiting the California Department of Human Resources website at and to the California Public Employees Retirement System website for Health Benefits at .

Free Parking
Child Care on-site

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website:

Hiring Unit Contact:
Julie Anderson
(707) 253-5857 ext:

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Tiffani Emerson Morris
(707) 253-5562

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Closing Date/Time: Until Filled

Base Pay


Job Address

Napa, California United States View Map