Executive Administrative Assistant III - Unclassified

  • San Bernardino, California
  • Aug 29, 2023
Full Time Administration and Management
  • Salary: $60,673.60 - $85,779.20 Annually USD

Job Description

The Job

Priority Review: Apply by 5:00 PM on Friday, June 16 , 2023, for Priority Consideration for First Round Interviews
3% Annual Across the Board Salary Increases on February 2024/25*
Bi-annual step increases of 2.5% up to Step 16**

The County Administrative Office (CAO) has multiple vacancies for highly qualified Executive Administrative Assistants III*** to provide a variety of complex, responsible administrative/secretarial support to the County Administrative Office.

Incumbents will provide complex administrative/secretarial support to executive-level administrators. Responsibilities include, but are not limited to, the following:
  • Screen and prioritize incoming correspondence, emails, calls, and visitors;
  • Answer correspondence on behalf of the administrator;
  • Manage the administrator's calendar; arrange meetings, prepare agendas and materials, and take minutes;
  • Handle highly confidential information ; research compile and organize information/data to be used in the completion of reports, recommendations, and special projects;
  • Prepare reports and assist in the coordination of special projects for the office; and
  • Develop and manage the Board Agenda Items (BAI) process as directed.
The vacancies are for Unclassified positions that reports directly to and serve at the pleasure of the County Administrative Office; incumbents do not attain regular status.

*Official Job Title: Executive Secretary III- Unclassified

For more detailed information, refer to the Executive Secretary III- Unclassified job description.


Pre-Employment Process:
Prior to appointment, applicants must successfully pass a background check, including fingerprinting, verification of employment history and education, and physical exam/drug test.

Travel: Travel throughout the County may be required. Employees may be required to make provision for transportation and use personal vehicles (mileage reimbursement at current IRS rate is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.

This excellent opportunity for career growth also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.5% up to max step, and the benefits listed below:

As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbOU - Benefits Summary Guide .

*Salary increases contingent upon assessed values for prior fiscal year
**Step 15 added effective 01/14/23, step 16 will be added effective 07/15/23

Minimum Requirements

Applicants must meet both of the following experience and typing requirements:

EXPERIENCE: Three (3) years of f ull-time equivalent experience (within the last five (5) years) performing highly responsible, complex administrative assistant duties in support of an executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties included collecting and analyzing information, drafting reports based upon data analysis, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas.


TYPING: Possess a minimum corrected typing/keyboarding speed of 55 WPM or higher. Your typing speed must be indicated in the supplemental questionnaire and work history section of the application.

IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary I or higher classification providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, or Division Chief).

Desired Qualifications

The ideal candidate will have:
  • Extensive experience providing highly responsible and confidential complex administrative secretarial support to executive level or professional managers/administrators;
  • Exceptional aptitude for organization and attention to details;
  • Highly developed decision making, problem solving, and verbal/written communication skills;
  • In-depth knowledge of modern office practices, methods, and procedures; and
  • Ability to manage and quickly shift priorities.

Selection Process

There will be a competitive evaluation of qualifications based on the information provided in the Application and Supplemental Questionnaire - do not refer to a resume. The most highly qualified, based upon the results of the evaluation, may be referred for a selection interview.

Priority Application Review Date: Priority consideration will be given to applications received by 5 p.m., Friday, June 16, 2023.

Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire as soon as possible. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. Do not refer to a resume.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.
If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation:
If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points.

Please click HERE for important Applicant Information and the County Employment Process .
Closing Date/Time: Continuous

Job Address

San Bernardino, California United States View Map