• Cal State University (CSU) LA
  • Los Angeles, California
  • Aug 29, 2023
Full Time Administrative Analysis and Research

Job Description

Job #519676; 6/14/2023

Administrative Analyst Specialist
Health and Human Services - Dean’s Office

Salary Range: $3518 - $6791/Monthly

Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire, may be extended, may become permanent; non-exempt classification; non-exempt classification.

Essential Functions: Reporting directly to the Resource Manager, the incumbent will serve as the primary resource person for all academic personnel, temporary faculty hiring and Academic Planning Data Base (APDB). Under the direction of the Resource Manager, incumbent will: devise financial management policies/procedures; administer budgets and resolve accounting problems/issues as they arise with University Auxiliary Services (UAS), Foundation, PaGE, Controller’s Office, Procurement, Office of Research, Scholarship and Creative Activities (ORSCA); process part-time hiring and generate appointment letters; assist with APDB reconciliation and absence management; assist with staff/student hiring; assist with maintaining files and records related to faculty workloads/release time/assign time; answer questions and provide information on fiscal policies and procedures; coordinate and perform clerical functions; and train staff as needed. Incumbent will: resolve College/Department discrepancies; process and distribute various financial forms; perform various UAS-related responsibilities including grant billing; run financial queries and reports; track expenditures, track University/Cal State LA foundation accounts; review and oversee the processing of reimbursement requests; maintain responsibility for accounts payable/receivable; create and maintain appropriate filing systems; and assist in the development of internal fiscal and operational policies for the College.

Required Qualifications & Experience: Bachelor's degree and/or equivalent training and two years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Proficient with English grammar, business writing, punctuation, and spelling. Working knowledge of budget policies and procedures with the ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections. Must have strong analytical problem-solving and writing skills with experience using word processing, spreadsheets, and databases. Must have the ability to: perform accurately in a detail-oriented environment; quickly learn and apply a variety of state, federal, CSU and Cal State LA policies and procedures; review financial documents for accuracy, completeness, validity and adherence to standards, maintain files and records; identify, trace and correct errors, interpret and apply written rules and regulations; be fully functional in all technical aspects of work assignments; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; and handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

Desired Qualifications: Bachelor’s degree in Business, Finance or related field. Experience in an academic setting. Experience with Cal State LA university policies and procedures and financial tracking/reporting. Working knowledge of PeopleSoft. Basic math and accounting skills.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date: Review of applications will begin on June 28, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678

Closing Date/Time: Open until filled

Job Address

Los Angeles, California 90032 United States View Map