Description
A 4% Cost of Living Increase is scheduled for 07/01/2024. Join us in serving our community with PRIDE as an
Administrative Assistant with the City of Laguna Beach Police Department! This position serves as the central hub for all departmental activities within the Police Department, playing a crucial role in ensuring seamless coordination, effective communication, and efficient operations that contribute to the overall success of the department and the City as a whole. This is a great opportunity to make a significant impact in a small organization. If you have a knack for creating efficient processes, coupled with proficiency in Excel, Outlook, and other tools, we invite you to apply!
You'll be great at: - Being flexible and able to pivot from one duty to another as priorities change daily.
- Multitasking with confidence and handling a wide range of work responsibilities.
- Effective communication and customer service skills.
- Pivoting seamlessly between tasks and navigating interruptions.
- Execute daily tasks with tact and confidentiality.
- Making connections and serving your community with passion and professionalism.
- Experience in Canva, InDesign or other graphic design experience is highly desirable.
Examples of Duties
What you'll do: - Provide support to the Police Department by performing a variety of administrative duties, including handling confidential information.
- Work directly with and support the Police Captains.
- Offer complex administrative support to command staff.
- Process, manage, and track a variety of correspondence.
- Maintain department files in an organized and easily accessible manner.
- Handle payroll processing and manage all department invoices.
- Reconcile department credit card transactions.
The normal duties for this position can be found in the job description for Administrative Assistant . They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Qualifications
Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows:
Education: Graduation from high school or equivalent is required, preferably supplemented by courses or training in areas of specialization.
Experience : At least 5 full-time years of increasingly responsible administrative or secretarial support experience.
License/Certificate Requirements: Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver’s license and an acceptable driving record are required.
Supplemental Information
This recruitment may be used to fill other vacancies for Administrative Assistant positions. There is currently a vacancy in the Police Department.
Application/Selection Process: This recruitment will be used to establish an Eligibility List and may be used to fill vacancies within departments across the City. All interested applicants must submit a completed online city application. Applications will be accepted on a continuous basis with a first review on
April 1, 2024 . Candidates will be notified via email of next steps with advanced notice. Applications will be screened carefully, and selected applicants will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of applicants deemed eligible before making selection decisions. The selection process may be modified based on the needs of the City.
A candidate selected for this position must successfully complete a background security investigation, polygraph examination, and pre-employment medical examination including a drug test. Why work for Laguna Beach: Laguna Beach is a beautiful coastal city located in Orange County, California, with a vibrant art scene and cultural events. We offer competitive compensation and benefits packages, including City paid health insurance for employees, alternative work schedules, wellness programs and more! The City has a strong commitment to its employees, providing opportunities for professional growth and development through training and education programs.
The Department: The Police Department is organized into two divisions and provides general law enforcement services, including animal control and oversight and management of our local animal shelter. There are 104 full-time positions, of which 58 of the positions are sworn personnel. The department augments its services with the assistance of Reserve Police Officers, Community Volunteers, Animal Shelter Volunteers, Police Explorers, Police Cadets, and Traffic Control Aides.
Benefits for Laguna Beach Municipal Employees' Association (MEA) Retirement: The City offers membership in the California Public Employees Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS. 2% at 62 for PEPRA CalPERS members, or 2.5% at 55 for Classic CalPERS members.
Health Coverage: The City covers the medical and dental insurance premium costs for employee-only and provides a contribution towards dependent premium costs. A medical insurance waiver program is available for employees covered by medical insurance other than the City’s medical insurance.
Vacation: Vacation leave accrues at a rate of 96 hours per year. This increases to 136 hours per year after five years of service, and to 176 hours per year after nine years of service. A cash-out option exists for accrued vacation time.
Holiday: The City provides 90 hours for 11 paid holidays per year.
Sick Leave: Sick leave accrues at a rate of 80 hours per year. Unused sick leave is available for cash-in at 50% value into your Retirement Health Savings (RHS) account.
Retirement Health Savings Plan: The City, on your behalf, deposits a monthly pre-tax contribution of $100 into your RHS account.
Life Insurance: The City provides a life insurance benefit in the amount of $50,000, including coverage for Accidental Death and Dismemberment and Long-term Disability.
Pay Plan: The basic pay ranges are composed of 8 steps, with each step varying by approximately 5%.
Acting Pay: Employees will receive an additional 5% of their current base salary for working out of classification for 15 or more consecutive workdays.
Alternate Work Schedule: City Hall is currently operating on a 9/80 work schedule. Other work schedules may be available including, but not limited to, a 4/10, 9/80, 5/8 or other work schedule as may suit the operational needs of the City. Alternate work schedules are subject to City Manager approval.
Other Benefits: The City offers a Flexible Spending Account, Educational Reimbursement Program, Employee Assistance Program, Exceptional Performance Pay Program, and Bilingual Pay Program.
