Facilities Maintenance Specialist - Multiple Vacancies - Open Continuous

  • City of Portland, Oregon
  • Portland, Oregon
  • Mar 26, 2024
Full Time Building Maintenance
  • Salary: $33.21 - $36.95 Hourly USD

Job Description

The Position

. The Office of Management and Finance is hiring three (3), regular Facilities Maintenance Specialists for Facility Services and one (1), limited-duration Facility Maintenance Specialist for Community Safety.

Job Appointment: Three positions are regular. Another position will be appointed limited duration. Persons appointed to limited-term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. All positions are full-time.

Work Schedule: Monday - Friday, 7:30 am - 4 pm with occasional on-call work and opportunities for overtime.

Work Location: Facilities positions reports on-site daily at 3315 NW Yeon. Community Safety will report to 1120 Southwest 5th Avenue. Fieldwork is also required, which includes visiting multiple sites throughout the City as needed.

Benefits: Please check our benefit tab for an overview of benefits for this position.

Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here . Applicants start at the entry salary rate . If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative.

Application Material:Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.

Position Summary - Facilities
The Facilities Maintenance Specialist performs preventative maintenance and repair of heating, cooling, ventilation systems, household appliances, and other building equipment such as lights, plumbing, and office furniture. Work requires familiarity with building heating systems to recognize operating conditions that may lead to breakdown or inefficient operation. The work also involves performing minor building maintenance tasks requiring a variety of mechanical skills.

Position Summary - Community Safety
We are seeking a skilled and reliable Shelter Facilities Maintenance Specialist to join our team. This position will support operations of the City’s portfolio of homeless shelter services, including but not limited to the existing Safe Rest Villages and the Temporary Alternative Shelter Sites. Shelter sites include fenced villages of sleeping pods and/or RV parking supported by containerized hygiene, kitchen, laundry, and office or meeting facilities and covered gathering/activity spaces. Our Shelter Facilities Maintenance Specialist should exhibit trauma sensitivity and compassion to support the Shelter Operations Team in ensuring that all shelter facilities and sites are maintained to meet the needs of participants, site operators, service providers, and other relevant stakeholders.

The ideal candidate will have a strong background in general maintenance, repair work, basic construction tasks, and asset management and tracking. As a Facilities Maintenance Specialist, you will be responsible for completing a variety of tasks ranging from fixing leaky faucets to repairing drywall, ensuring that our shelter facilities are in excellent condition. This includes monitoring and tracking City Assets and property, preventative maintenance, and the repair of sleeping units, heating, cooling, ventilation systems, household appliances, and other shelter site equipment such as lights, fences, gates, plumbing, and furniture. Work requires familiarity with building heating systems to recognize operating conditions that may lead to breakdown or inefficient operation. The work also involves performing minor maintenance tasks on buildings, and containerized hygiene, office, and kitchen units at City-supported shelters.

As a Facilities Maintenance Specialist for Facilities, you will:
  • Perform preventive maintenance to plumbing and mechanical systems and related system components; test systems’ competency and devices and evaluate performance; participate in developing preventative maintenance plans.
  • Operate, maintain, and repair mechanical systems; troubleshoot total building and/or facility mechanical systems to identify and correct problems; adjust system performance as needed to account for changes in seasons, space utilization, occupancy, and other facility needs.
  • Repair and replace plumbing and mechanical systems and components, including sensors and related hardware and software.
  • Maintain induction and air handling units; clean and inspect all equipment; maintain and service refrigeration units.
  • Identify repair and maintenance projects requiring the assistance of contractors or vendors; describe work to be performed, solicit cost estimates, evaluate the selected contractor’s or vendor’s work, and recommend final payment.
  • Repair and maintain facilities structures; perform minor repairs to building door hardware, fire, life, and safety protection equipment/systems, sprinkler systems, and irrigation lines; maintain indoor/outdoor facilities, fans, lights, and related.
  • Maintain and monitor building supplies, materials, and equipment.
  • Provide technical assistance and make recommendations.
  • Perform administrative tasks such as maintaining records, attending meetings, timekeeping, and training.
As a Facilities Maintenance Specialist for Community Safety, you will:
  • Perform general maintenance tasks such as painting, carpentry, and plumbing repairs.
  • Track and monitor the quantity, condition, and location of City shelter assets including housing pods, shower and restroom buildings, auxiliary structures, and other related facility items.
  • Repair and maintain electrical systems, including light fixtures and outlets.
  • Conduct routine inspections of premises and equipment to identify and resolve issues promptly.
  • Install and assemble furniture, fixtures, and equipment as needed.
  • Handle basic landscaping duties, including lawn care and snow removal when seasonally appropriate.
  • Respond promptly to maintenance requests at the direction of City Shelter operations staff.
  • Maintain accurate records of maintenance and repair work performed.

About the Bureau:
OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland’s Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning.

Virtual Zoom Meet & Greet Opportunity
Come meet the hiring manager and the senior recruiter! We'll be talking about this position's duties and responsibilities, day-to-day, review the announcement and how to apply, and answer questions you may have about the position.
Click here to view the recording.


Amanda Hillebrecht, Senior Recruiter

Bureau of Human Resources


To Qualify

The following minimum qualifications are required for this position:
Knowledge of the methods, practices, and tools used in general facility maintenance including, plumbing, mechanical, and related hardware and software equipment. Knowledge of best safety practices including facility maintenance hazards, safety precautions, and applicable OSHA standards. Ability to work effectively with co-workers in a diverse workforce and respond appropriately to questions/concerns from other employees and the public. Knowledge of maintenance, repair, and replacement of building systems including the operation of chillers, fan systems, and pumps. Applicants must also possess:
  • A current/valid state driver's license. Applicants must meet City "good driver" requirements.
  • Pass pre-employment criminal and background check.
Although not required, you may have one or more of the following:
  • Certificate of HVAC Completion from a 2-year Trade School or Apprenticeship
  • ORACCA Brazing Certification or equivalent
  • State of Oregon Backflow Tester/Cross Connection Inspector
  • State of Oregon’s Class 3 Boiler License

The Recruitment Process

STEP 1: Apply online between March 25, 2024 and June 17, 2024

Required Application Materials:
  • Resume
  • Answer the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:
  • Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips:
  • The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
  • Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your resume should support the details described in your responses to the supplemental questions.
  • Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
  • Do not attach materials not requested.
  • All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
  • All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation Phase 1: Week of April 15, 2024 (monthly thereafter)
  • An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
  • Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
  • Additional evaluation may be required before the establishment of the eligible list and/or final selection.

Step 3: Minimum Qualification Evaluation Phase 2: Work Skills Demonstration

  • Applicants who successfully pass Minimum Qualification Evaluation Phase 1 of the recruitment process will be scheduled to participate in the work skills demonstration, weighted 100%. The work skills demonstration test will cover the following:
    • Refrigeration Cycle
    • Tool Identification
    • Sloan Toilet Flushometer-Vacuum Breaker Rebuild
    • Suspended Natural Gas Part Identification
    • Lighting Board Lockout Tagout and Bulb Replacement
An invitation will be sent via email. Out-of-town candidates will be required to travel to participate in phase II. Phase II is tentatively scheduled for the Week of May 27, 2024 , & Week of July 8, 2024.
  • Candidates who apply before April 29th will be invited to test on May 28, 29, and June 3-6, 2024. Candidates who apply after April 29th will be invited to test the week of July 8, 2024.
A photo ID will be required for admittance to the test. All Safety protocols must be followed. You have 14 days from the notice of the minimum qualification evaluation phase 2 results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before establishing the eligible list and final selection.

Step 4: Establishment of Eligible List: Week of June 17, 2024 (monthly thereafter)
  • Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 5: Selection (Interview): To Be Determined

  • The hiring bureau will review and select candidates to interview.
  • Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 6: Offer of Employment: To Be Determined

Step 7: Start Date: To Be Determined
  • A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here for additional information regarding the following:
  • Veteran Preference
  • ADA, Pregnancy, and Religious Accommodations
  • Work Status
  • Equal Employment Opportunity

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to
  • Health Care (Medical, Vision and Dental)
  • Carrot Fertility
  • Wellness Benefits
  • Life Insurance
  • Short- and Long-term disability coverage to eligible employees and their families.
  • Employee Assistance Plan
  • Flexible Spending Accounts
  • Retirement
  • Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
  • Family Medical Leave
  • City Paid Parental Leave

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .

Closing Date/Time: 6/17/2024 11:59 PM Pacific

Job Address

Portland, Oregon United States View Map