The City of Burlingame is accepting applications for the position of Facilities Supervisor Our diverse family of employees welcomes you to apply. We are a small city that gets a lot done, and each member of our team is vital to our success as an organization. We asked our employees what they enjoyed most about working for the City of Burlingame, and their responses fell into five general categories: - Colleagues
- Community
- Location
- The Work
- The Benefits
Browse the Burlingame Welcome Brochure for more information about why employees love working here or view our City of Burlingame is a Great Place to Work Video: Welcome Brochure
City of Burlingame is a Great Place to Work Video
For more detailed information regarding the
minimum qualifications and
essential functions of the position, please review the
Facilities Supervisor job description.
Job Description URL:
https://www.burlingame.org/document_center/Human%20Resources/A-G/Facilities%20Ma...
Job PDF:
https://www.calopps.org/sites/default/files/Facilities%20Supervisor%20-%20B611%20June%202023.pdf Ideal Candidate
With general direction from the Facilities and Fleet Manager, the
Facilities Supervisor - Directs, plans, coordinates, and supervises lead worker(s) and their crews in the Facilities Division regarding maintenance and repairs of City facilities.
- Implements maintenance policies and procedures.
- Outlines, assigns, and determines work projects.
- Performs a variety of technical tasks.
- Ensures safe work practices.
- May act as the Facilities and Fleet Manager in their absence.
- Performs other related duties as required.
DISTINGUISHING CHARACTERISTICS
The Facilities Supervisoris the full supervisory classification assigned to direct the daily operations of the Facilities Division. Positions within this class serve as supervisors for all facilities repair and maintenance, capital improvement projects, inspecting, evaluating, and approving completion of assignments by assigned facilities maintenance work crews. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This classification is distinguished from the next higher classification of Facilities and Fleet Manager in that the latter has overall responsibility for the administration and management of all the Facilities and Fleet Division operations.
SUPERVISION RECEIVED/EXERCISED
Receives direction from the Facilities and Fleet Manager. Exercises functional and technical supervision over assigned staff.
ESSENTIAL FUNCTIONS
(Include, but are not limited to the following) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Assists in the planning, coordinating, and supervising of the City’s building and facilities maintenance; inspecting City buildings, structures, and facilities to locate and determine the extent of repair, maintenance, or suggested improvements required; ensuring all routine and major repairs, replacements, renovations, and maintenance plans are completed; and establishing and maintaining practices consistent with conservation of energy and natural resources.
- Determines priority of work to be done and estimates or obtains estimates of the repair cost.
- Prepares work schedules; assigns work; evaluates and reviews the work of subordinates; trains staff in the safe and proper methods of carrying out assigned tasks; and solves difficult problems encountered by the staff.
- Monitors operations and activities of the Facilities Division; identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
- Establishes and maintains a variety of paper and electronic records, and preventive maintenance schedules, replacements, and upgrade activity records.
- Prepares required reports; makes recommendations on the types of equipment needed for the program’s activities; conducts special studies and prepares reports orally and in writing.
- Inspects work in progress and upon completion to ensure conformance to established standards for City grounds, facilities, infrastructure, equipment, and other areas under the scope of the work assignment to ensure it is properly maintained.
- Ensures that required materials and equipment are available to carry out assigned tasks; determines stock requirements; orders parts, supplies, and equipment as needed.
- Confers with superiors to discuss work projects and establish priorities.
- Conducts safety and other training specific to the unit’s work; oversees and enforces safe work practices.
- Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
- Investigates complaints from the public or internal customers concerning the work unit; takes appropriate action.
- Understands and implements sustainability and conservation strategies to preserve natural resources and energy efficiencies.
- Attend various meetings and makes presentations as needed to provide information relating to the City’s overall maintenance programs.
- Demonstrates the highest standards of internal and external customer service, including professionalism, follow-through, timeliness, and clear communication.
- Assists in the preparation of the budget for the division, monitors, and controls expenditures within appropriations, recommends revenue opportunities, and explores avenues for cost recovery.
- Responds to emergency situations as necessary.
- Performs other related duties as assigned.
KNOWLEDGE/ABILITIES/SKILLS:
( The following are a representative sample of the knowledge/abilities and skills necessary to perform essential duties of the position.)
Knowledge of :
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
- Principles and practices of building and equipment maintenance and repair program development and administration.
- Operational characteristics of building diagnostic equipment and components.
- Principles, practices, equipment, tools, and materials used in the maintenance, diagnosis, and repair of buildings, light- and heavy-duty refrigeration equipment, and specialized equipment, including hydraulics, and computer-controlled systems.
- Principles and practices of facilities maintenance program development and administration.
- Principles, practices, equipment, tools, and materials of construction, maintenance, and repair of City facilities and buildings, including carpentry, plumbing, painting, masonry, and mechanical and electrical work.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility.
- Basic principles and practices of budget development, administration, and accountability.
- Safety principles, practices, and procedures of equipment maintenance and repair, including related parts, tools, supplies, and materials.
- The operation and maintenance of a variety of hand and power tools, vehicles, and power equipment.
- Basic mathematics.
- Safe driving rules and practices.
- Modern office practices, methods, and computer equipment and applications.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to :
- Participate in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
- Supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff.
- Organize, implement, and direct assigned maintenance and operations activities.
- Manage the use, operations, maintenance, and repair fuel storage systems.
- Develop cost estimates for supplies, equipment, and vehicles.
- Work safely and effectively under pressure, including during emergency situations.
- Interpret, explain, and apply applicable laws, codes, and regulations.
- Read, interpret, and record data accurately.
- Establish and maintain a variety of manual and computerized files, record-keeping, and project management systems.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Work independently and as part of a team.
- Make sound independent decisions within established guidelines.
- Identify problems, research, and analyze relevant information, develop, and present recommendations, and justification for solution(s).
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Read, and interpret, drawings, blueprints, maps, and specifications.
- Safely and effectively use and operate hand tools, mechanical equipment, power tools, and equipment required for the work; perform routine equipment maintenance.
- Observe safety principles and work in a safe manner.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
QUALIFICATIONS
Education & Experience
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Facilities Supervisor. A typical way of obtaining the required qualifications is to possess the equivalent of two years of increasingly responsible experience in general repair and maintenance in one or more of the building trades, in a lead or supervisory capacity, and a high school diploma or equivalent.
License
Possession of a valid Class C California driver’s license and a satisfactory driving record. EPA Section 608 universal technician certification required. Possession of, or ability to obtain the Certified Building Operator Certification is highly desirable.
SPECIAL REQUIREMENTS
Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, and making repetitive hand movements in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The position requires work in confined spaces and off creeper; to lift up to ninety (90) pounds; work with hazardous materials used in vehicular and industrial equipment repair such as used motor oil, gasoline, solvents, related brake parts, coolants, and transmission fluids. Additionally, the incumbent in this outdoor position works in all weather conditions, including wet, hot, and cold. The incumbent may use cleaning and lubricating chemicals, which may expose the employee to fumes or airborne particles, and the incumbent may be exposed to mechanical and electrical hazards. The nature of the work also requires the incumbent to use power and noise-producing tools and equipment, drive motorized vehicles and heavy equipment, and often work with constant interruptions. The incumbent may be required to be on-call and to work various shifts or emergencies on evenings, weekends, and/or holidays.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Benefits
BENEFITS: - Retirement: CalPERS 2.5% at 55 for Classic members and 2.0% at 62 for New members; Classic members contribute 1.5% of the City’s contribution to CalPERS retirement via payroll deduction on a pre-tax basis
- Health Insurance: Choice of CalPERS Medical plans; City pays up to 92.5% of medical premium of most medical plans
- City contribution to Retiree Health Reimbursement Arrangement (HRA)
- Dental and Vision for employee and dependents
- Term life and AD&D insurance policy in the amount of $100,000
- Long-Term Disability Insurance plan pays 60% of monthly salary ($3,500 max)
- Vacation leave of 10-24 days per year, based on length of service
- Paid holidays of 14 days per year (includes 2 floating holidays)
- Sick Leave of 12 days per year
- Administrative leave of 80 hours per fiscal year, accrued on a bi-weekly basis
- Deferred Compensation: City contributes $45 per pay period matching contribution to a 457 plan
- Section 125 Flex Benefit: Un-reimbursed Medical and Child Care
- Transportation Incentive Program
- Reduced fee for City Recreation fitness classes
- Employee Assistance Program
Special Instructions
APPLICATION PROCESS
This recruitment is scheduled to close on Wednesday, May 1, 2024 at 5:00 pm.
Interested candidates must submit a completed online employment application. Resumes are highly desirable, but a resume in lieu of a completed application will not be accepted.
Unless otherwise specified, all correspondence will be conducted via the email address provided on your
application.SELECTION PROCESS Applications will be reviewed for relevant education, experience, training and other job related qualifications. Based upon a review of employment applications, a limited number of the qualified applicants will be invited to participate in the examination process.
The process will consist of an Oral Panel Interview. An eligibility list will be established from those who pass the examination process with a score of 70% or higher. Current and future vacancies may be filled from this list. The list will remain in effect for at least one year unless exhausted sooner.
The department will invite the most qualified candidates from the eligibility list to a final department interview. The Public Works Director will make the final appointment.
Depending upon the number of candidates, this process may be altered.
Tentative Dates for Examinations (subject to change):
- Oral Panel Interview: TBD; Typically 1-2 weeks following close of recruitment
- Department Interview: TBD; Typically 1 week following Oral Panel Interview
Note: Meeting the minimum qualifications does not guarantee that a candidate will be invited to participate in the selection process. The City of Burlingame reserves the right, at its discretion, to limit the number of qualified candidates invited to the selection process. PRIOR TO APPOINTMENT
Prior to appointment, candidates will be required to:
- pass a fingerprint check submitted to the Department of Justice
- provide their official DMV driving record no more than three months old
- pass a background investigation, drug screen and physical examination
- comply with The Immigration Reform and Control Act of 1986 and provide proof of identity and authorization to work in the United States at date of hire
This position has a 12-month probationary period from the date of hire. Whereby, the selected candidate must receive a rating of no less than 'satisfactory' at the end of the probationary period to continue forward with employment. During the 12-month probationary period, the selected candidate can be terminated with, or without cause.
The City of Burlingame is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies, and practices. The duties described in this job announcement are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job announcement does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Closing Date/Time: 5/1/2024 at 5pm
