Description
The County of Yuba is currently recruiting for the flexibly staffed position of Elections Clerk I-II in the Elections Division within the Clerk-Recorder’s Office for both Extra Help and Full Time positions. This position reports directly to the Registrar of Voters Manager. This class is flexibly staffed, and incumbents may advance to the II-level after gaining experience, demonstrating proficiency, and meeting the qualifications. Initially under close supervision, incumbents learn state and federal laws, rules and regulations related to conducting elections as well as County policies and procedures. As experience is gained, assignments become more complex and are performed under more general supervision. Incumbent to this position will assist in conducting elections; process voter registration; maintain voter registration database; review and accept election filings; coordinate poll workers and polling facilities; proof printed, audio and electronic election materials; track, prepare and test electronic voting equipment; and perform other duties as assigned.
EXAMPLES OF DUTIES: - Perform general and specialized clerical duties related to assigned functional area.
- Process and verify a variety of documents including general and legal correspondence, memos and statistical data.
- Provide and maintain quality customer service relationships with co-workers, other County employees and the general public.
- Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area.
- Accept, process, issue, file and purge affidavits of registration; enter information into an automated system for voter registration maintenance.
- Issue, receive, review and file nomination papers for public office.
- Deposit filing fees and issue receipts; collect and summarize election cost data.
- Coordinate and schedule precinct poll workers; assist in development of poll worker training.
Job Description URL:
https://cms7files.revize.com/yubaca/Yuba%20County/Human%20Resources%20and%20Orga...Job PDF:
Elections Clerk OUF Flyer.pdf Ideal Candidate
If you would like to be a part of supporting the democratic process, then you are our ideal candidate! You must have a desire to learn about the election process; record maintenance, knowledge of laws, regulations and procedures governing voter registration, equipment and materials utilized in elections; You should possess basic knowledge of standard office practices and procedures, including the operation of standard office equipment. Possess the ability to prepare clear and concise reports, correspondence, and other written materials; providing prompt, courteous and accurate customer service and maintain composure even in difficult situations.
Required Qualifications: Minimum Level I: Graduation from high school and three (3) years of clerical experience which has involved researching and/or processing documents in accordance with laws, codes and/or other regulations.
Preferred Level I: In addition to the I-level minimum, completion of one year of college (30 semester units) with major course work in business administration, geography, history, political science, public administration or a related field and one additional year of specialized experience in elections programs such as voter registration, candidate filing or absentee voting.
Minimum Level II: In addition to the I-level minimum, one year of experience at a level equivalent to the County’s class of Elections Clerk I.
Preferred Level II: In addition to the II-level minimum, completion of two years of college (60 semester units) with major course work in business administration, geography, history, political science, public administration or a related field and two additional years of specialized experience in election programs such as voter registration, candidate filing or absentee voting.
Special Requirements: Must have the ability to type at a rate of 40 net words per minute.
Significant evening and weekend work required during each election cycle-often with little or no advance notice. Must successfully complete an extensive and thorough background investigation which includes Live Scan fingerprinting prior to hire. Will be required to perform disaster service activities pursuant to Government Code 3100-3109.
Licenses and Certifications: The ability to obtain a valid California Class C driver’s license within ten (10) days of employment.
Benefits
HIRING RANGE: Level I: $3,255 - $3,581
Level II: $3,558 - $3,914
EXTRA-HELP LEVEL I: $18.78 - $20.64/Hourly (DOE)
EXTRA-HELP LEVEL II: $20.53 - $22.58/Hourly (DOE)
FULL-TIME BENEFITS: MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this
link.
RETIREMENT MISCELLANEOUS:
Classic: 2% @ 55
New: 2% @ 62
For more information about CalPERS Pension, please visit
CalPERS Retirement.
SOCIAL SECURITY: Yuba County does not participate in the Social Security Program
MEDICARE: Yuba County does participate in the Medicare Program.
STATE DISABILITY INSURANCE: SDIprovides benefits to employees who are unable to work due to non-work-related illness or injury. Paid Family Leave (PFL) automatically covers persons covered by SDI.
MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit
Health Insurance and see General Resources.
DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits.
*Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage.
LIFE INSURANCE: County provides $50,000 in life insurance coverage. Employees may purchase additional coverage for themselves and dependents.
EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member.
DEFERRED COMPENSATION: One Voluntary Deferred Compensation plan is available.
UNION AFFILIATION:
Yuba County Employee Association (YCEA). To learn more visit
Labor Relations.
F
or Leave Accrual Rates and Specialty Pays for classifications within the Yuba County Employees Association Bargaining Unit, please reference this Yuba County Employee's Association (YCEA) Benefits Summary . Special Instructions
Open Until Filled: Review Date April 24, 2024
APPLICATION SCREENING: An official Yuba County employment application must be submitted by final filing deadline. Applications must include supplemental questionnaire, copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.
TO APPLY ON-LINE APPLICATION: Applications may be submitted on-line through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application and Supplemental Questionnaire.
OR HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application and Supplemental Questionnaire by visiting our website at
http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted.
All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily as to not miss any important communication from the County.
Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.
Applicants must provide the following documents with their application by the filing deadline: - Completed Yuba County Employment Application (OnLine or Hard Copy)
- Supplemental Questionnaire
- Any Diplomas and Unofficial Transcripts
- Copies of Related Certifications
(Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at:
http://ope.ed.gov/accreditation/search.aspx )
MINIMUM QUALIFICATIONS: The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.
RECRUITMENT SELECTION PROCESSES: The recruitment process involves multiple steps which may include but are not limited to:
- Supplemental Questionnaire
- Exams
- Department Interviews
(Please note: The entire recruitment process from recruitment opening date to start date could take 10 - 12 weeks for successful candidates).
SUPPLEMENTAL QUESTIONNAIRE: A completed supplemental questionnaire is an essential part of the examination process for this position. The responses will be reviewed for sufficient detail and will be rated according to pre-determined guidelines. Please include; 1) Places of employment; 2) pertinent dates; 3) duties performed, etc. when responding to the questions. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Any experience and/or training listed
MUST be identified on your application. Resumes, letters and other materials will not be evaluated or considered as responses to the supplemental questionnaire.
EXAM: Applicants who have successfully met the position qualifications and completed any screening processes must successfully complete a CPS-HR Exam with a passing score to continue to the next phase of the recruitment process. This exam may be administered in a written format or online using County computers.
TYPING SELF CERTIFICATION: Must have the ability to type at the speed of 40 net words per minute.
TESTING ACCOMMODATION: If special accommodations are required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at
Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860.
VETERAN’S CREDIT: All applicants who have successfully completed the application/selection procedures and examination process may be eligible for veteran’s credit. Applicants must have served on active duty for a period of not less than 90 days in the armed forces in time of war or national emergency, or in time of peace in a campaign or expedition for service in which a medal has been authorized by the government of the United States and who has been discharged or released under honorable conditions, and widows of such persons shall be allowed credit. Military Records Form DD214 must be submitted for further review and determination of appropriate credits.
WAIVER OF SELECTION PROCEDURES: When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances.
EMPLOYMENT ELIGIBILITY LIST: An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview.
DEPARTMENTAL INTERVIEW: The hiring department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense.
Recruitment Contact
Contact phone:
(530)749-7875
Contact email:
dbardford@co.yuba.ca.usClosing Date/Time: Until filled
