Description
THE CITY OF PLACENTIA IS NOW RECRUITING FOR THE POSITION OF
SENIOR COMMUNITY SERVICES SPECIALIST (SENIOR SERVICES) The City of Placentia is seeking a dynamic, team-oriented, and motivated individual to deliver the highest quality of customer service and administrative support for a variety of programs, services, and special events in support of the Community Services Department. If you have a passion for public service and the desire to make a meaningful impact in a vibrant and diverse community,
Don't Wait, Apply Today! THE POSITION: Under general supervision, assists in planning, coordinating, and supervising of the City's senior services programming and may assist with one or more phases of the City-wide recreation program; performs a wide variety of office work in support of recreation programming; and does related work as required.
The Senior Community Services Specialist receives direction from the Community Services Coordinator, which has accountability for programs and events at all of the City's different centers, and who works with the Deputy Director of Community Services in planning and evaluating programs, in accordance with City needs and priorities.
This position is a part-time, at-will, non-benefited, and up to 28 hours per week; additionally, this recruitment will be used to fill a vacancy and establish and eligibility list in the even of future openings. Examples of Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
- Plan, organize, and coordinate recreational and leisure programs for the City's Senior Center and related programs. This may encompass a variety of activities such as exercise classes, banquet programs, groceries and commodities programs, bingo/games, special interest classes, excursions, and special events. Develop innovative program ideas, establish goals and objectives, and execute related programs.
- Supervise the day-to-day operations of the senior center. Maintain an organized system of files, records, and database information pertaining to programs, participants, and activities.
- Cultivate productive relationships with external organizations like Meals on Wheels OC, Second Harvest Food Bank, Community Action Partnership (CAP), and the Office on Aging.
- Coordinate and plan special events, manage supply and equipment procurement, engage instructors and service providers, and oversee facility usage for Senior Services programs.
- Schedule, train, oversee, and appraise the performance of staff and contractors. Aid in the recruitment, selection, and orientation of new employees. Strategize staff assignments, projects, and work schedules concerning senior programs.
- Develop a monthly calendar of activities and special events. Create, distribute, and publicize program and event materials such as flyers, brochures, and pamphlets for Senior Services.
- Ensure the senior center's upkeep and communicate repair or maintenance needs to the Community Services Coordinator. Report safety incidents and ensure safety compliance.
- Compile data for daily, monthly, and annual reports on center activities. Include statistics on program attendance, revenues, maintenance and repairs, incidents, accidents, and participation rates in Senior Services programs.
- Contribute to the formulation of annual program and facility budgets. Monitor expenditures and revenue by account, maintaining financial records for Senior Services programs.
- Manage inventory of supplies, equipment lists, and other essential records.
- Deliver oral and written information to program participants about program services and events. Prepare agendas, staff reports, and correspondence as necessary.
- Evaluate programs and staff on a daily basis and provide recommendations for program enhancements and personnel improvements.
- Undertake responsibilities as a ServSafe Kitchen Manager, including receiving meal deliveries, maintaining kitchen cleanliness and sanitation, and preparing meals following Meals On Wheels OC guidelines.
- Act on behalf of the Community Services Coordinator when required and perform other relevant duties as required.
Typical Qualifications
EDUCATION & EXPERIENCE A typical way of obtaining the knowledge, skills and abilities described above involves:
- EXPERIENCE: A minimum of two (2) years experience assisting in organizing, implementing, and planning recreational, social services, and/or community service programs.
- Previous experience in coordinating and planning social programs and events for seniors or community members is high preferred; prior experience working for a public agency, non-profit, or related is beneficial.
- EDUCATION: Graduation from high school or GED is required; furthered by the completion of college-level courses in public administration, recreation, social services, or a closely related field.
LICENCES & CERTIFICATIONS: - Possession of, or the ability to obtain an American Red Cross or equivalent CPR/FIRST AID/AED Certification is required by start date.
- Possession of a valid Class C California driver’s license and acceptable driving record is required.
KNOWLEDGE OF:
Modern theories, principles, and practices in the field of recreation; applicable federal, State, and local laws, regulations, and ordinances related to health and safety at community facilities; accounting, purchasing, and budgeting practices; research and report writing methods and techniques; project management and event planning skills; local government organization and the functions and practices of a municipal recreation unit; work planning, organization, and employee supervision and training; computer hardware and software applications.
ABILITY TO: Plan, organize, review, and evaluate the work of part-time and seasonal employees; lead, motivate, and train staff in work procedures; plan, organize, and prioritize tasks; effectively coordinate and administer a variety of programs, projects, and special events; recommend comprehensive programs based upon community needs, available resources and overall City priorities and policies; represent the City effectively in meetings with commissions, community groups, governmental bodies, the media, and the public; establish and maintain cooperative working relationships with co-workers, supervisors, vendors, contractors, consultants, government officials and others contacted in the course of work; exercise sound independent judgment within departmental guidelines; follow oral and written instructions; communicate effectively, both orally and in writing; prepare clear, concise and complete documents, reports and correspondence; conduct analyses and make accurate recom menda tions based on study findings; operate computer hardware and use word processing, spreadsheet, database, and graphics software programs.
Supplemental Information
PHYSICAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Physical Demands
While performing the duties of this class, the employee is regularly required to stand, sit, or walk; talk or hear, in person and by telephone. Lifting, straightening, and moving tables and chairs and/or equipment to arrange facilities for special events and/or meetings. Depending upon the position assignment, the employee is expected to demonstrate skills and participate in or lead sports and events. The employee may occasionally lift, move, and carry objects typically weighing up to 40 pounds. The employee must be able to physically lift, push, pull, and/or carry materials and equipment used for special events weighing up to 50 pounds. Sensory demands include the ability to see within normal range, the ability to use close vision and adjust focus, and talk, hear, and use electronic touch keypads.
WORK ENVIRONMENT The employee works in both office and field settings, and occasional travel is required to different community centers, events, and public meeting sites. In the office setting, the noise level is frequently moderate, and typically below 70 decibels.
In field settings, the employee is occasionally exposed to loud noise during sporting and recreational activities which exceeds 80 decibels. The employee works under variable weather conditions at different sites and events.
RECRUITMENT PROCESS Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at https://www.governmentjobs.com/careers/Placentia as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application.
All applications will be reviewed and only those candidates determined to be most qualified on the basis of education, training, and experience, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to oral interviews and/or written exams and oral presentations. Successful candidates will be placed on the employment-eligible list from which hires may be made. The list is valid for up to one year, or until an insufficient number of candidates remain unless exhausted sooner.
EQUAL OPPORTUNITY EMPLOYER
The City of Placentia is an Equal Opportunity employer and does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, veteran status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is committed to making its programs, services, and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact the Human Resources Office at (714) 993-8141 prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.The City of Placentia's Drug-Free Workplace Policy requires that all applicants undergo substance abuse testing prior to employment.
The City of Placentia will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City is concerned regarding a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act/ .
In accordance with California Government Code Section 3100, City of Placentia employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.
Retirement - California Public Agency Retirement Services (PARS) PST Deferred Compensation Plan. Contribution to this account is 7.5% per pay period, the City pays 3.75% and the employee pays 3.75% deducted from salary. Additionally, e?????mployee pays 1.45% ???????towards Medicare per paycheck.
Part-Time Sick Leave -24 hours of sick leave per fiscal year with a banked max of 48 hours.
Closing Date/Time: 5/5/2024 11:59 PM Pacific
