Description
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have outstanding career opportunities available, as we're looking for the "right people" to serve as
Accounting Technician with the City Treasurer's Office. Note : The eligible list established from this recruitment may be used for future vacancies for Accounting Technician in other departments.
The Department The City Treasurer's Office consists of Cashiering and Accounts Receivable/Collections. Cashiering is responsible for receiving, depositing, and collecting on behalf of the City, all taxes, assessments, fees, and other revenues. This department processes and records all revenue received at City Hall, as well as, all City off-site locations, and also ensures revenue is deposited in a timely manner into the City's financial depository accounts. Accounts Receivable/Collections is responsible for ensuring all revenues owed to the City are received and may use a variety of methods to collect these funds, including sending delinquent notices, making collections calls, placing a lien on property, filing a claim in Small Claims Court or sending delinquent receivables to an outside collection agency. The department is also responsible for disbursing all approved funds and processing all checks and electronic payments for the payment of goods and services approved in the budget and the City’s financial system.
The Position The Accounting Technician provides quality customer services and performs a variety of technical accounting duties involving revenue collection, treasury, accounts receivable, requisitioning and purchasing of supplies, materials; maintains a variety of records, ledgers, logs, files and systems; and assists in the preparation of documents, reports, and/or analyses and financial statements.
Examples of Essential Duties
- Performs a variety of financial record keeping and reporting duties in support of assigned area including in the areas of accounts payable, accounts receivable, revenue management and purchasing
- Assists in establishing and maintaining accounts, journals and ledgers and prepares accounting entries to transfer funds between accounts
- Reconciles accounts
- Checks documents for accuracy
- Researches invoices and obtains authorization for payment
- Utilizes various computer applications and software packages to create spreadsheets, enter data, and generate reports using spreadsheet software and creates documents using word processing software
- Answers telephones, responds to questions, provides accurate information
- Enters financial data into appropriate accounting and computer systems and maintains records and files associated with various business transactions
- Verifies and reconciles accounts receivable transactions
- Performs routine clerical support duties
- Prepares customer correspondence using word processing software
- Maintains complex filing systems and researches historical files
- May perform back-up duties for other positions within the work group
- Reports to work as scheduled and may work a variety of schedules which may include evenings, weekends and holidays as required
- Performs other related duties as assigned
DEPENDING ON DEPARTMENT/DIVISION ASSIGNMENT, MAY ALSO PERFORM THE FOLLOWING ESSENTIAL DUTIES:- Greets the public, responds to questions concerning fees, requirements or services, provides accurate information
- Accepts payments from walk-in customers, online platforms, by mail or night depository
- Receives, processes, and posts details of accounts receivable such as civil citations, utility payments, licensing and permit fees and fines
- Performs account maintenance by updating accounts, inputting and filing financial, statistical and related data, and retrieving, gathering, assembling, tabulating, checking and auditing data and preparing reports
- Generates billings and reviews for accuracy
- Gathers, assembles, tabulates, checks, audits, posts, inputs, and files financial, statistical, personnel, and related data
- Verifies fund balances, maintains control on assigned funds and accounts, and assists in the preparation of financial statements and recommendations
- Receipts, balances and posts cash funds; opens, closes, operates and balances cash register on a daily basis
- Receives, audits, processes, inputs and distributes requisitions and purchase orders
- Orders materials, supplies, equipment and services; receives shipments and ensures accuracy of orders; communicates with vendors
- Assists in the establishment of forms and procedures relating to financial record keeping methods
- Completes applications for services and licenses, provides documents, instructions or directs visitor to appropriate party
- Receives, posts and audits accounts receivable, civil citations, and fines, audits accounts for accuracy, and researches discrepancies
- Monitors delinquent accounts, assists customers with payment arrangements, sets up and tracks promissory notes and refers past due accounts to collection agencies
- Assists with providing customers information and educational materials regarding changes to local, state, and federal laws
Click here to view the full job description
Minimum Qualifications
MINIMUM QUALIFICATIONS Education: High school diploma or equivalent certificate. Supplemental classes or coursework in Accounting, Business Administration or other related field is preferred.
Experience: Two (2) years of accounting, accounts payable, accounts receivable, bookkeeping, timekeeping, and/or cashiering experience. Completed coursework in Accounting, Business Administration or related area may substitute for required experience on a 30 semester or 45 quarter unit-per-year basis.
Certifications/License: A valid California Class C driver license and an acceptable driving record are required by time of appointment and during course of employment.
SPECIAL CONDITIONS Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.
Click here to view the full job description
APPLICATION AND SELECTION PROCEDURE - Application Review
- Examination - Applicants who best meet the City's needs will be invited to participate in the assessment process which will include : a Written Exam (Pass/Fail) - tentatively scheduled for
May 10, 2024 and a virtual Oral Exam (weighted 100%) -
tentatively scheduled for May 22, 2024- Selection Interview
- Background Investigation
- Appointment
Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.Supplemental Information
Click here to view the full job description
The City of Huntington Beach offers a comprehensive benefit package to Huntington Beach Municipal Teamsters (formerly MEA) members, including:
The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.
PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.
TWELVE PAID HOLIDAYS provided per year.
GENERAL LEAVE with pay of 176 hours is granted to regular full-time employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.
EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.
GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.
FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.
RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.
The benefit formula, final compensation period, and member contribution rate is as represented below:
Classic Miscellaneous Members:Benefit Formula Miscellaneous 2.5% at age 55
Final Compensation Period 1-year Final Compensation
Member Contribution Rate 9.0% of Reportable Compensation
New Miscellaneous Members under PEPRA:Benefit Formula Miscellaneous 2% at age 62
Final Compensation Period 3-year Final Compensation
Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)
DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.
CREDIT UNION membership is available to all City employees and provides access to low interest loans.
FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.
An Agency Shop Agreement exists between the City of Huntington Beach and the Huntington Beach Municipal Teamsters (HBMT). As a result, employees in classifications represented by the HBMT are required, no later than 30 days after commencing employment, to either opt out or become a dues paying HBMT member. All dues are collected via payroll deduction and distributed directly to HBMT for processing.
NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.
For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Huntington Beach Municipal Teamsters" or "Municipal Employees' Association".
Closing Date/Time: 5/1/2024 5:00 PM Pacific
