JOB SUMMARY
The City of Manhattan Beach is looking for an experienced accounting professional to join our Finance Team as an Accounting Technician. The ideal candidate will have experience with processing various financial functions such as account payable, payroll, and general ledger processes and procedures, with deep knowledge of local City governmental accounting and finance practices. City Hall offers ocean views, easy access to local restaurants and shopping, and a dedicated team of employees committed to providing world-class service to residents, local businesses, and visitors. Join us today! Under general supervision, the Accounting Technician performs a variety of specialized, technical, and administrative accounting work related to the preparation, review, analysis, and maintenance of financial and statistical records; assists in the processes of various functions related to accounts payable, payroll, and general ledger activities; and prepares financial reports and returns as needed.
ESSENTIAL DUTIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
- Performs clerical accounting work related to the administration of payroll, accounts payable, and general ledger functions in terms of processing, reconciliation, verifying and updating records, and ensuring the accuracy of data.
- Assists with the preparation of financial statements, reports, tax forms, and information requests in relation to these functions, which includes mandated reporting to various Federal, State, and Local agencies.
- Posts to the general ledger and its subsidiary accounts through the journal entry, accounts payable, and payroll modules of the City’s financial management system.
- Provides functional and technical guidance to various departments for accounting related activities, including accounts payable, payroll, or general ledger issues.
- Provides customer service to employees and vendors by answering questions, furnishing information, and researching issues related to the City’s general accounting, accounts payable, and payroll functions.
- Assures the proper maintenance of various ledgers, journals, accounts, and other similar accounting records; verifies, balances, or adjusts accounts as necessary.
- Performs accounts payable services to City departments; opens and sorts incoming or outgoing mail; receives and enters invoices for processing; contacts vendors to resolve issues related to accounts payable.
- Identifies and resolves discrepancies and inconsistencies, determines corrective entries required to maintain accounting controls.
- Audits and reconciles daily cash report and journal entries, including cash receipts and disbursements.
- Assists in the preparation and processing of journal entries and month-end journal reports.
- Prepares and reconciles monthly bank statements.
- Assists with the preparations for various audits, including the annual financial audit, by performing year-end journal and accounts reconciliation, Government Accounting Standard Board (GASB) journals, accruals and deferrals, preparing data, and other related functions.
- Adheres to and suggests improvements to internal control policies and procedures.
- Develops customized reports and spreadsheets; provides detailed information to various departments, and requesting agencies as needed.
- Assists in the preparation of the Annual Comprehensive Financial Report (ACFR).
- Assists with routine, ad hoc, and special projects on an as-needed basis.
- Performs other related duties as assigned.
MINIMUM QUALIFICATION GUIDELINES
Education/Training/Experience: - High school diploma or G.E.D. and three (3) years of experience in the preparation and maintenance of financial records is required.
- Associate’s degree may substitute for one (1) years of experience.
- Bachelor’s degree may substitute for two (2) years of experience.
- Experience involving the preparation of financial reporting statements, performing general accounting analysis and the completion of related accounting tasks in a local government agency is desirable.
Licenses/Certificates/Special Requirements: In accordance with California Government Code Section 3100, City of Manhattan Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.
Knowledge of: Generally accepted accounting principles (GAAP); Governmental Accounting Standard Board (GASB), Government Finance Officers Association (GFOA), payroll, accounts payable, purchasing, and cash management reporting practices; Federal and State payroll tax codes and filing requirements; internal auditing methods and techniques; local government accounting practices; and bank statement reconciliation procedures.
Ability to: Organize, prepare, and balance accounting records, financial statements and accounting reports using administrative accounting methods; plan and prioritize tasks to meet work deadlines; communicate effectively, both orally and in writing; establish and maintain effective interactions with staff, management, auditors, contractors, vendors, and other public and private representatives; proofread using correct grammar and punctuations; operate computer hardware and modern office equipment; and use spreadsheets, databases, and specialized accounting software programs.
APPLICATION & SELECTION PROCESS
The application filing deadline is Wednesday, May 15, 2024. All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Meeting the minimum requirements listed in this job announcement does not guarantee advancement in subsequent phases of the selection process. The selection process may be changed as deemed necessary by the City Human Resources Department.
The selection process will consist of the following component and weight:
Oral Interview (100%)
* The oral panel interview is tentatively scheduled for May 29, 2024.
If you need special assistance in the recruitment process please contact the Human Resources Department at (310) 802-5258.
NOTE: The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
The City of Manhattan Beach offers a generous benefits package to full-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and more.
_______________________________________________________________________
To see detailed information about
Teamsters bargaining unit benefits, please visit our
benefit page on the City's official website.
_______________________________________________________________________
Part-time employees are enrolled in PARS (Public Alternate Retirement System). All part-time and seasonal employees contribute 7.5% each pay period on a pre-tax basis. If an employee reaches 1,000 hours within a fiscal year (July 1st to June 30th) or is already a CalPERS member, then they are enrolled in CalPERS (Public Employees Retirement System).
The City complies with California Labor Code 245-249 by providing paid sick leave for part-time hourly employees accordingly.
The City of Manhattan Beach does not provide medical/dental/vision benefits to part-time employees. Eligible employees enrolled in CalPERS may opt into a CalPERS medical plan.
Closing Date/Time: 5/15/2024 11:59 PM Pacific
