Description
Thank you for your interest in a career with the Vallejo Police Department!
The Vallejo Police Department is committed to hiring personnel who embody professionalism, are dedicated to providing superior service to the community, and who will uphold the values and core principles of the department. THE POSITION This recruitment is being conducted to fill three full-time vacancies. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.The department may choose to fill these vacancies at the I or II level, depending on the qualifications of the candidate pool.The Police Department has exciting opportunities in this pivotal role which will undertake a diverse array of administrative tasks, including the development of statistical reports, policy research, and ensuring compliance. Reporting directly to the Administrative Manager, you'll provide crucial assistance to the Compliance, Integrity, and Accountability Division, as well as the Professional Standards Division. Your responsibilities encompass managing sensitive materials, conducting analytical research, producing statistical reports, ensuring document accuracy and consistency, policy review, compliance audits, redacting content for public disclosure, and reporting on personnel misconduct. Materials handled may involve policies, procedures, use of force incidents, legal matters, personnel misconduct investigations, background/personnel files, and audio/video/record management.
Who should apply? The
ideal candidate for this position should possess strong organizational skills, attention to detail, and a solid understanding of administrative procedures and compliance requirements within law enforcement settings. They should have experience in conducting research, analyzing data, and developing statistical reports. Excellent written and verbal communication skills are essential, as the role involves working with confidential information and interacting with various divisions within the Police Department. The candidate should also demonstrate discretion, professionalism, and the ability to handle sensitive matters tactfully and with integrity. Experience with document formatting, grammatical accuracy, and policy review would be advantageous. Additionally, familiarity with legal processes, investigative techniques, and law enforcement terminology is desirable. This position offers a unique and exciting opportunity for professional growth and development within the Police Department and to be a member of the team of analysts who support the ground-breaking Compliance, Integrity, and Accountability Division.
THE DEPARTMENT The Vallejo Police Department's mission is to provide professional law enforcement services that enhance, protect, and promote the quality of life for persons residing, visiting, or doing business in the City of Vallejo.
As an integral part of the community the Vallejo Police Department is committed to providing a highly professional, ethical and quality Police service. The proud men and women of the Department are dedicated to maintaining law and order by proactively addressing crime, protecting welfare, property, and the rights of all people. In partnership with the community, community groups and other city departments, the Vallejo Police Department continually endeavors to improve its service, making Vallejo a safe place to live, work and visit.
For more information about the Vallejo Police Department, please visit their
webpage.
THE CITY OF VALLEJO The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks.
SALARY Administrative Analyst I:
$39.1791 - $47.6443 Hourly
$3,135.77 - $3,811.54 Bi-Weekly
$6,794.16 - $8,2587.35 Monthly
$81,529.97 - $99,100.14 Annually
Administrative Analyst II:
$45.5320 - 55.3445 Hourly
$3,642.56 - $4,427.56 Bi-Weekly
$7,892.21 - $9,593.05 Monthly
$94,706.56 - $115,116.56 Annually
This is an at-will position and as such serves at the pleasure of the City Manager.
DISTINGUISHING CHARACTERISTICS Administrative Analyst I - This is the entry level class in the Administrative Analyst series. This class is distinguished from the Administrative Analyst II by the performance of more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience.
Administrative Analyst II - This is the full journey level class within the Administrative Analyst series. Employees within this class are distinguished from the Administrative Analyst I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience.
SUPERVISION RECEIVED AND EXERCISED Administrative Analyst I- Receives general supervision from higher level supervisory and management staff.
Administrative Analyst II- Receives direction from higher level supervisory and management staff.
- May exercise direct supervision over clerical and technical staff.
Essential Functions The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Important responsibilities and duties may include, but are not limited to, the following:
- Oversee assigned administrative support functions including budget, purchasing, or other specialized department programs; direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in work flow, procedures and use of equipment forms.
- Develop and implement operational, administrative, program, and other policies and procedures; participate in hiring assigned staff; assist in contract negotiations.
- Participate in the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls.
- Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports which present and interpret data, identify alternatives, and make and justify recommendations.
- Assist in the drafting and implementation of department policies and procedures.
- Serve as a liaison with public and private organizations, community groups and other social organizations.
- Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary reports as required.
- Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; participate in a variety of department operations.
- Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements.
- Prepare comprehensive technical records and reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis.
- Maintain personnel and payroll records; process paperwork for personnel actions including new hires, terminations and promotions; coordinate recruitment process with the Human Resources Department; monitor performance evaluation dates and provide appropriate forms to staff.
- Provide training in various areas to department employees including Workers' Compensation requirements, updated rules and laws, and other areas as required.
- Maintain calendars of department activities, meetings and various events; coordinate activities with other City departments, the public and outside agencies; attend meetings as representative for assigned department.
- Perform related duties and responsibilities as required.
Minimum Qualifications/Knowledge, Skills & Abilities Administrative Analyst I KNOWLEDGE OF:
- Basic principles and practices of budget administration.
- Basic methods of research, program analysis, and report preparation.
- English usage, spelling grammar and punctuation.
- Modern office procedures, methods and computer software and hardware.
- Basic principles and procedures of record keeping.
ABILITY TO:
- Learn to interpret the policies and procedures of the assigned department.
- Learn and understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
- Perform personnel activities with adherence to confidentiality for the assigned department.
- Perform responsible administrative work involving the use of independent judgment and personal initiative.
- Research, analyze, and evaluate programs, policies, and procedures.
- Prepare clear and concise reports.
- Independently prepare correspondence and memoranda.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- To meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference.
Administrative Analyst I:( in addition to the qualifications stated for Administrative Analyst I
): KNOWLEDGE OF :
- Policies and procedures of the assigned department.
- Methods of research, program analysis, and report preparation.
- Public relations techniques.
- Principles and procedures of record keeping.
- Basic principles and practices of supervision and training.
ABILITY TO :
- Organize and direct the work of assigned staff.
- Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
- Interpret and apply administrative and departmental policies and procedures.
- Work independently in the absence of supervision.
- Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Administrative Analyst I Experience :
- Some administrative and analytical experience, preferably within a local government environment, is desirable.
Education :
- Possession of a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field.
Administrative Analyst II Experience :- Two years of increasingly responsible administrative and analytical experience preferably within a local government environment.
Education :- Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field.
Additional Information Working Conditions Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.
The Recruitment and Selection Process 1. Applications are due by 5:00 P.M. on Monday, May 20, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.
NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues.
2. Applications will be screened for overall qualifications the week of May 20, 2024.
3. The most qualified applicants will have their supplemental responses scored by subject matter experts. Supplemental responses will be scored by subject matter experts tentatively the week of May 28, 2024.
The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.
4. The most qualified applicants from the scoring of the supplemental questions will be invited to participate in an Oral Panel Interview.
5. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the Department's discretion. The Department will conduct all final interviews and make the final candidate selection for this position.
REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Marie Cruz at
(707) 554-5914 or send an email to: marie.cruz@cityofvallejo.net prior to May 20, 2024.
PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a thorough background investigation, including fingerprint check, polygraph, psychological evaluation, and medical evaluation. 3) Provide proof of legal right to work in the United States.
Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section
3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.
Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Closing Date/Time: 5/20/2024 5:00 PM Pacific
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