Lead Accounting Specialist (Administrative Analyst/Specialist Exempt I) - College of Science & Engineering/Dean's Office

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • May 03, 2024
Accounting and Finance Administrative Analysis and Research Clerical and Administrative Support Education and Training Engineering

Job Description

Working Title

Lead Accounting Specialist

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


College of Science & Engineering - Dean's Office

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday through Friday, from 8:00am - 5:00pm

Anticipated Hiring Range

$5,310.00 - $6,100.00 Per Month ($63,720.00 - $73,000.00 Annually)

Salary is commensurate with experience.

Position Summary

The College of Science & Engineering (COSE) is one of the largest colleges on campus currently serving over 7,000 majors. We are comprised of six departments, School of Engineering, School of the Environment, several on-site centers, and two off-site centers, with a total population of approximately 170 full-time faculty, 300 lecturers and graduate teaching assistants, 70 staff and 300 student employees.

The Lead Accounting Specialist is a key staff member of the college’s Finance Office, reviews and reconciles accounting transactions for the college, and provides regular financial analysis on various college accounts under the supervision of the CoSE Director of Budget & Finance (DBF). The incumbent ensures that financial transactions processed by the college are posted accurately on the university financial reporting system and takes necessary steps should there be any discrepancies between college’s and university’s records. The incumbent works closely with colleagues in Budget office, accounting office, Procurement office and Office of Research and Sponsored Programs on a regular basis. The Lead Accounting Specialist reviews purchase orders and process payments for invoices for the college, and acts as the liaison between COSE, Procurement Office, and our users, ensures the departments and units following through all necessary procedures in equipment purchases and service contracts that support the college’s instructional and research activities on a timely manner. The incumbent handles inquiries from staff and faculty on financial data review, requisition submissions, and supports user-friendly financial record keeping systems for the users/units.

Position Information

Financial Reconciliation
  • Reconciles and analyzes financial transactions (including, but not limited to: credit cards, purchase orders, reimbursements, payments, travel, miscellaneous payroll expenses such as students/temporary employees) for the college to match with records on the university financial reporting system, and to identify accounting discrepancies, and process any adjusting entries according to the policies and procedures of the CSU guidelines.
  • Prepares and maintains complete financial records for the college and prepares a range of financial data reports for various use in the college.
  • Works closely with DBF and other members of the Finance Office in creating user-friendly fiscal reports for departments and faculty.

Payment Request Coordination
  • Coordinates, sets-up and/or oversees requests for payments, including but not limited to invoices, direct payments, fund transfers, honorarium, stipends, requisitions, and purchase orders.
  • Verifies accuracy of information and funding and approves documents for processing and payments.
  • Makes sensible judgments on use of funding and provides guidelines/training to faculty and staff as needed.

Serves as the back-up on auditing the credit card monthly reports.

Assists and advises departments on account balances, fiscal procedures and training. Assists department staff and others as needed with fiscal related issues.

Completes other projects/tasks as assigned, including compiling financial data for ad-hoc projects, assisting with year-end audits, and collaborating with other members of the dean’s office staff on various projects.

Minimum Qualifications
  • Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
  • Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
  • Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies.
  • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
  • Ability to work with representatives from public and private entities and handle potentially sensitive situations.
  • Demonstrated consultative skills in working with internal and external constituent groups.
  • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications
  • Bachelor's degree with a major in accounting, finance, public/business administration, or a closely related field; or equivalent training and administrative work experience.
  • Working knowledge of budget/fiscal policies and procedures; proficiency in using PC operating systems, MS Excel, Word, Outlook, CFS reporting system, Peoplesoft system.
  • Strong analytical skills in reconciling ledgers and monitoring expenditures. Good numerical aptitude and attention to details. Be able to review financial information accurately, collect and analyze data, compile/compose/present reports.
  • Ability to organize and plan work and projects including handling multiple priorities and deadlines.
  • Effective interpersonal and oral/written communication skills; respond accurately and promptly to questions presented. Must be a team player and able work collaboratively and effectively with a diverse faculty/staff across all levels within the organization.
  • 5+ years of technical/administrative work experience involving study/analysis/recommendation of program administration; experience in fund/governmental accounting in networked environment.
  • Knowledge of the CFS and Peoplesoft systems, Financial Data Warehouse, and governmental accounting. Familiarity with business offices and operations as well as accounting and other administrative practices.
  • Ability to learn/interpret/apply a wide variety of policies/procedures; interpret and integrate complex data and information; organize/ plan/complete work and projects related to program/ administrative specialty.
  • Strong analytical skills. Ability to perform preliminary analyses, make independent decisions and exercise sound judgment.
  • Ability to take initiatives and independently plan, organize, coordinate, and perform work in various situations.
  • Ability to learn and adapt to new financial reporting tools as needed.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information


Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: May 02 2024 Pacific Daylight Time
Applications close:

Closing Date/Time:

Job Address

San Francisco, California 94132 United States View Map