Parks and Recreation Aide 5 (Office Assistant)

Minimum Qualifications

No Minimum Qualifications

per Civil Service.

See Additional Comments

for operating needs and preferred operating needs.
Experience in office work is preferred but not necessary.

Must possess a valid Driver’s License that allows the candidate to operate a vehicle in New York State.

Duties Description

DUTIES AND RESPONSIBILITIES:
Under the supervision of the Office Manager(s), the incumbent will:
• Greet visitors, answer phones and/or radio transmissions; provide information as appropriate.
• Track and coordinate assignments and work self-sufficiently to resolve competing priorities.
• Operate office equipment such as printers, scanners, and copiers.
• Create, maintain, and enter information into spreadsheets, trackers, and databases.
• Complete forms in accordance with agency procedures.
• Set up and manage paper and electronic filing systems.
• Prepare cashier and office staff weekly schedules.
• Supervise subordinate staff; ensuring that cashiers are occupied with tasks when not cashiering.
• Prepare cashier for revenue collection, reconcile revenue at the end of the day; prepare revenue deposits.
• Assist in the scheduling and coordination of events.
• Assist in the hiring process.
• Light maintenance of main office and the main office restroom.
• Additional duties as assigned.

OPERATIONAL NEEDS:
Must be able to work in a fast-paced environment and be able to multi-task. Must be able to prioritize a wide range of responsibilities. Must have excellent interpersonal skills. Excellent organizational and communication skills, both written and verbal with attention to detail. Must be proficient in Microsoft office programs including Outlook, Word, and Excel. Must be able to accept direction from supervisors and take initiative to learn and retain new information. Must be able to work with confidential information

Additional Comments

BENEFITS:
Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off
• PEF & CSEA: 44 days - 13 vacation days, 13 sick days, and 5 personal leave days, 13 holidays
• M/C: 39 days - 13 vacation days, 8 sick days, and 5 personal leave days, 13 holidays
• Three (3) days of professional leave annually to participate in professional development
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 05/18/24

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Valley Cottage, New York United States View Map