Historic Site Assistant (NY HELPS) - Schuyler Mansion State Historic Site

  • New York State Office of Parks, Recreation & Historic Preservation
  • Albany, New York
  • May 17, 2024
Full Time Accounting and Finance
  • Salary: From $46306 to $56743 Annually USD Annually
  • Salary Top: 4630656743 USD Annually

Job Description

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Three years of qualifying experience** in a historic house museum, in a historical society, within the history section of a museum, in the department of a governmental agency having responsibility for historic museums or historic sites, in an art gallery, or in a cultural center,


an Associate's degree*** or higher AND one year of qualifying experience** in a historic house museum, in a historical society, within the history section of a museum, in the department of a governmental agency having responsibility for historic museums or historic sites, in an art gallery, or in a cultural center.

You must clearly list this information on your application.

*For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

**Qualifying experience is defined as experience presenting and/or guiding interpretive tours or programs; conducting historical and/or curatorial research on persons, places, events or museum objects; and performing collections management duties (accessioning, cataloging and conducting inventories).

***Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. You can write to the Examination Information Desk of the NYS Department of Civil Service for a list of acceptable companies who provide this service. This information can also be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

Duties Description

The selected candidate will be assigned interchangeably to one or more of the following areas which duties include but are not limited to the following:

• Under the direction of the Historic Site Manager or the Interpretive Programs Assistant, help coordinate site programs (on and off-site school programs, events, outreach programs, focus tours, and general tour offerings).
• Conduct research, guide interpretive tours, develop outreach program and blog posts.
• Attends regular team meetings to develop the annual calendar of public offerings.
• Helps maintain the reference library for researchers and staff.

Office / Maintenance:
• Includes entering payroll, attendance and revenue, making bank deposits, payment of invoices through NYS accounting and tracking systems. This may include creating a work order for regional maintenance. Includes maintaining internal controls and completing required daily, weekly and monthly paperwork.
• Includes assisting in all operations of the site, including working the reception desk, regular monitoring of the AED unit, helping to clean the office and public spaces, and keeping outside walkways clear of debris, snow, and ice.

Collections Management:
• Monitor and care for objects in the exhibits and in onsite storage. Monitor heat and humidity levels in the mansion. Download the data loggers to the EClimate Notebook
• Participate in deep cleaning of the mansion during January, February, March, and April. Help keep the mansion and its objects clean during the remainder of the year.
• Help monitor Schuyler's eBay activity and notify staff. Record all available items in our digital files. Responsibilities may include collections committee agenda requests and attending meetings at Peebles Island.
Supervisory Duties:
• Includes assisting in hiring, training and supervising of temporary and seasonal staff members, as well as interns and volunteers, as delegated by the IPA.
• Training includes required agency training, museum standards training, training in state and site operations and in historical interpretation.
• Under the direction of the historic site manager, the historic site assistant will follow all agency policies and procedures and ensure that site T&S employees do the same.

Community Outreach / Digital History:
• Includes working with Friends of Schuyler Mansion and their board activities and possibly being the site representative on select Friends committees. Occasionally the IPA or the HSA may be asked to fill in for the site manager at FOSM boar meetings (which may not always be scheduled during regular work hours).
• Under the direction of the HSM or the IPA, the HSA will actively work with partners for programming, community initiatives and for cultural cohesion.
• Public relations responsibilities include writing press releases, articles for the newsletter and Schuyler Mansion Blogspot, checking the site’s webpage and agency calendar regularly for accuracy
• Working with the team to update the site social media pages with appropriate and timely posts.
• Updating community calendars, blogs and websites with current events.
• Enthusiastically promotes temporary exhibits and opportunities that arise.
• Generally, works to promote Schuyler Mansion to new audiences and the greater community to gain widespread support for the tour program, special programs and events, the historic site restorations needs and improvements and for our partners including Friends of Schuyler Mansion.

Additional Comments

Under the supervision of the Historic Site Manager, the Historic Site Assistant will:
• Contribute to the development and delivery of interpretive programs including tours, educational programs, and outreach initiatives.
• Serve as the primary point of contact for general inquiries, research, and collections assistance.
• Contribute to social media campaigns and public relations and assist with information technology needs, virtual programming, and digital history initiatives at the historic site.
• Handle some financial administration and office management responsibilities.

Generous benefits package, worth approximately 65% of salary, including:

• Paid Time Off:
o 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.
• Health Care Benefits:
o Eligible employees and dependents can pick from a variety of affordable health insurance programs
o Family dental and vision benefits at no additional cost
• Additional Benefits:
o New York State Employees’ Retirement System (ERS) Membership
o NYS Deferred Compensation
o Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
o Public Service Loan Forgiveness (PSLF)
o Paid Parental / Family Leave

To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx

Some positions may require additional credentials or a background check to verify your identity.

Closing Date/Time: 05/31/24

Base Pay


Job Address

Albany, New York United States View Map