Position Description
Application review to take place the week of October 9th.
First 5 Calaveras is seeking an experienced, people-focused, and results-oriented professional to be their next Executive Director. Under the oversight of the First 5 Calaveras Commission and the supervision of the Calaveras County Health and Human Services Director, the Executive Director will serve as an administrator, coordinator, resource and advisor to the Commission, with the goal of continuing to create integrated and resilient systems that support successful outcomes for local children and families. The Executive Director is a visible leader and champion of early childhood development, representing First 5 across a continuum of efforts. The Executive Director is the lead relationship and coalition builder who creates and grows the organizational infrastructure necessary to execute on the direction and priorities approved by the Commission as outlined in the Strategic Plan. The Executive Director serves as a management team member, while providing proactive and positive leadership and support to departmental multi-disciplinary teams, the First 5 Commission, and grantees.
The Ideal Candidate will:
• Be an active listener, a team builder, and a collaborator who fosters a culture of belonging while possessing excellent leadership skills with the ability to lead by example and maintain positive working relationships.
• Have a strong budget acumen, demonstrating accuracy, accountability, timeliness and integrity and demonstrate the ability to read, analyze and interpret financial reports and legal documents.
• Demonstrate grant writing, procurement, contract development, management and oversight.
• Have strong written and oral communication skills and the ability to summarize and present information about the value and direction of the Commission to policymakers, parents, providers, and the community.
• Be a leader who can help the Commission develop goals, objectives and plans to move the Strategic Plan forward by analyzing problems, identifying alternative solutions. and implementing recommendations.
• Possess the ability to successfully interact and build positive working collaborative relationships with various stakeholders and build partnerships in the community.
• Have knowledge of and sensitivity to the needs of children and families, respecting the value of diversity and equity of Calaveras County residents while incorporating strategies in trauma -informed practices.
Looking to fill the position the beginning of January 2024.
First 5 Calaveras seeks an enthusiastic and experienced leader to serve under the direction of the First 5 Commission to administer and coordinate programs and activities supporting the First 5 Calaveras strategic plan priorities: (1) strong families; (2) children and learning and ready for school; (3) healthy children; and (4) systems integration and collaboration.
DISTINGUISHING CHARACTERISTICS This position is responsible for providing a full range of management level support to the Commission in its mission to promote, support and improve early childhood development from the prenatal stage to five years of age. The Executive Director shall develop, organize, coordinate and manage all fiscal, operational, and staffing aspects of the program.
Example of Duties
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Commission Operations Support. Work directly with the Commission and oversee the activities of Commission staff to fulfill the responsibilities outlined in the Children and Families First Act, the local ordinance, the Commission's bylaws, and any additional contractual obligations.
- Work directly with the Commission members to establish goals, processes, procedures and programs; plan and set Commission meeting agendas in conjunction with Commission; attend commission meetings; facilitate successful conduct of Commission business through provision of background information and statistics.
- Ensure that all public meeting notice requirements are met; monitor and update by-laws, policies and procedures.
- Orient new Commissioners and provide on-going support to Commissioners and advisory committees, ensuring adherence to legislative requirements.
- Select, supervise and evaluate staff; delegate work assignments.
- Analyze and provide information to the Commission on critical topics. Provide analysis on complex issues, providing direction and guidance to Commissioners and staff.
Planning. Work with the Commission to annually update the Commission's Strategic Plan and the Long Term Financial plan.
Fiscal Management. Provide oversight and management of funds in the County's Children and Families Trust Fund.
- Develop and administer the annual budget; ensure accurate and appropriate records are maintained regarding income, expenditures and the balance of the Trust Fund, in close alignment and cooperation with the Calaveras County Auditor's Office.
- Prepare applications, as appropriate, for additional leveraged funding, in alignment with the Commission's Strategic Plan.
Fund Allocation: Assist the Commission in the allocation of funds, in alignment with the Strategic and Long Term Financial Plan, using Commission directed strategies and following approved policies and procedures. Establish contracts in a timely manner, ensure adherence to County of Calaveras systems, monitor and report to the Commission. Ensure that the fundamental components of program design, implementation and evaluation are addressed in project awards.
Contract Management: Administer and monitor grants and contracts to ensure strict accountability over the use of funds and ensure compliance with contract provisions.
Oversight of Outside Funding Initiatives: Ensure that all initiatives with outside funding are implemented in a timely fashion, are monitored and evaluated and meet the conditions of the contract agreements, including negotiating subcontracts, monitoring contract deliverables and completing required reports in a timely fashion.
Legal Requirements, Tracking and Compliance. Ensure that the Commission is in compliance with all state statues and local ordinances, including an annual fiscal and compliance audit. Ensure that the Commission is informed of changes in state and local laws and regulations affecting the Commission and that new policies and practices are implemented to ensure compliance.
State-level Involvement and Advocacy. Participate in the First 5 Association of California meetings and access information from the First 5 California Children and Families Commission's meetings and website. Link the Commission with resources and programs available through these entities and represent the Commission at state-wide meetings.
Evaluation. Define and report measurable outcomes of the commission's programs, services and projects using appropriate, reliable indicators. Perform evaluation tasks directly, or work closely with staff or consultants to ensure compliance. Maintain and enforce all aspects of confidentiality of client information.
Informing the Public: Facilitate information sharing between the Commission, the general public, elected officials and with consumers and providers of early childhood development services, through a Commission website, mailings, local media, and presentations.
Collaboration and Integration of Services. Assist the Commission in promoting coordinated planning, service delivery, information sharing and other initiatives with and among providers of early childhood development, health services, and family support services through involvement in local initiative planning, convening of groups, or other collaborative planning efforts for critical 0-5 efforts.
Technical Assistance. Directly provide (or link) grantees with the technical assistance resources necessary to provide quality and responsive 0-5 services.
Minimum Qualifications
Knowledge of :- Knowledge of the principles and practices of leadership, supervision, and management.
- Knowledge of early childhood development, beginning at the prenatal stage.
- Knowledge of applicable laws, codes, and regulations.
- Knowledge of public funding, budget preparation, grant application, and public relations.
- Knowledge of effective personnel practices including performance evaluations and progressive discipline.
- Knowledge of the principles and techniques of training and staff development.
- Knowledge of administrative principles and practices, including goal setting, program development, implementation and evaluation.
Skill to :
- Skill in working effectively with county health and human service agencies, private and community based organizations, school administrators, and medical professionals to fulfill the mission of the Calaveras County First 5 Commission.
- Skill in applying thorough knowledge of the principles and practices of early childhood and family services delivery systems.
- Skill in developing strategic program plans, long term financial plans and budgets.
- Skill in planning, organizing, and directing the work of subordinate staff.
- Skill in establishing goals and objectives for assigned programs.
- Skill in analyzing problems, selecting alternatives, projecting consequences of proposed actions and implementing recommendations in support of objectives.
- Skill in evaluating quality and quantity of individual and unit performance.
- Skill in analyzing, interpreting, applying and explaining rules, regulations, and policies to staff.
- Skill in reading and comprehending complex written materials.
- Skill in communicating clearly and concisely, both orally and in writing.
- Skill in working effectively with those contacted in the course of work.
Education, Training, and Experience :
- A Baccalaureate Degree in social work, psychology, early childhood education, health sciences, public or business administration, or closely related field from an accredited college or university and three (3) years of responsible managerial or staff support experience in a health or social service agency, preferably involving the provision of services to children and families.
- A Master's Degree in social work, psychology, early childhood education, health sciences, public or business administration, or a closely related field from an accredited college or university may be substituted for two (2) years of the required experience.
- A valid State of California driver's license is required.
Bargaining Unit 6 - Other Management Exempt Employees
Classifications: Public Authority Manager, Executive Director First 6, and Calaveras/ Mariposa Community Action Agency Executive Director
For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights:
- Down Payment Assistance, up to 5.5% of the Total Mortgage Loan.
- Available with purchase of a primary residence.
- Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans).
- No first-time homebuyer requirement to qualify.
- Flexible guidelines: Minimum FICO 640; Maximum DTI 50%.
- Flexible income limits, up to moderate income levels; no income limits for FHA and VA.
For more information, vists Calaveras County Assist-to-Own
Extra-Hire:Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance.
Vacation days:0 - 3 complete years = 80 hours per year.
After 6 months you can take your first week.
3 - 10 complete years = 120 hours per year
10 years+ = 160 per year
Holidays:13 paid holidays per year.
Sick Leave:12 days annual sick leave accrual with unlimited accumulation.
Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period.
60 hours of sick leave can be used for immediate family, parent spouse, child or sibling.
Management Time Off (MTO): 40 annually, pro-rated if hired on/after July 1st.
Merit:After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step.
Probation Period:New employees remain in a probationary status for one year.
Longevity Incentives @ 2.5% for each of the following: - 5.5 years (if hired before March 28, 2005)
- 6 years
- 10 years
- 15 years
- 20 years
- 25 years
Flexible Spending Accounts under Section 125 - Flexible Spending:Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually
- Flexible Spending:Pre-Tax Dependent Care Account - Max contribution of $5,000 annually
Section 125 Plan:Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site.
AFLAC
- Heart & Stroke Insurance
- Cancer Insurance
- Accident Insurance
- Universal Life Insurance
- Short Term Disability Insurance
LEGALSHIELD
Life Insurance:$50,000.00 County paid
Retirement Information: CalPERS:CLASSIC MEMBERS: 2% at 55
PEPRAMEMBERS: 2% at 62
Additional Retirement Plan:The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan (
Pre or Post Tax options).The County utilizesVALIC.
Participating employees will receive a County paid match of up to $50a monthClosing Date/Time: Continuous
