Job Description and DutiesJoin our dynamic team of criminal prosecutors and legal staff in our Orange Office protecting the most vulnerable members of our communities and to safeguarding our state’s healthcare programs! The Division of Medi-Cal Fraud and Elder Abuse investigates and prosecutes complex criminal cases in state courts, including (1) fraud committed against the Medi-Cal programs by providers, such as licensed physicians, pharmacists, and nurses and others, and (2) criminal abuse and neglect of elder and dependent adults in nursing homes and other residential care facilities. We are looking for you if you are a team-oriented, well-organized self-starter seeking to serve justice for your fellow Californians.
Under the supervision of the Supervising Deputy Attorney General, the Legal Secretary performs legal secretarial duties in support of the Orange Office’s legal team. The Legal Secretary adheres to office procedures, ensures all legal documents are skillfully drafted, proofread, formatted, and files and serves said documents in accordance with legal requirements and court deadlines. At the Orange Office, the Legal Secretary maintains internal databases and systems and organizes voluminous case files complying with federal, state, and local laws, rules and regulations, as well as office policies and practices. The Legal Secretary drafts, reviews, and process office correspondence, maintains office calendars, and processes subpoenas and travel.
Duty Statement
40% Types, reviews, edits, processes, stores, formats, retrieves, serves, and files legal documents and correspondence, such as pleadings, briefs, motions, and subpoenas, as well as other related legal documents, in state courts, on the defense and third parties, using modern office technology, methods and procedures as required; assures all documents are prepared, proofread, copied, and processed to meet legal requirements and deadlines; under the direction of the prosecuting attorney or legal analyst, prepares and assists with the preparation of discovery, including the organization, indexing, numbering, copying, and serving of discovery to the defense; uses law libraries, computer databases, and software programs to check case citations and quotations, reviews and prepares jury instructions and verdict forms using statutory and case law; notates and calendars staff meetings and appointments, court appearances, and statutory deadlines; and transcribes complex dictations, including, but not limited to, audio recordings, interviews, and meetings.
30% Provides ProLaw case management support; adds docket events following case events and court appearances; reviews and edits daily reports; formats reviews, and scans documents associated with docket events, e.g. pleadings, motions, and transcripts; tracks status of locally and federally prosecuted cases; schedules, reviews, and finalizes case closures, uses state and federal court databases to obtain case information, such as PACER, LexisNexus, and Westlaw; finalizes and reports sentencing information for and to Headquarters, partner agencies, and the Office of Inspector General; assists with reports and ProLaw queries; offers assistance to legal analyst as needed; and processes invoices.
20% Performs data entry; accesses and searches various databases; assists with necessary deadlines and filings; acts as backup for the legal analyst; makes travel arrangements; requests travel advances, and prepares travel expense claims.
10% Assists legal team with preparing for litigation, such as preliminary hearings, grand jury proceedings, law and motions, and jury trials.
Working ConditionsThis location offers
FREE parking, as well as discounted trolley and other public transportation, and many restaurants and shops within walking distance.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Additional Documents - Job Application Package Checklist
Position DetailsJob Code #: JC-433231
Position #(s): 423-664-1282-XXX
Working Title: Legal Secretary Classification: LEGAL SECRETARY
$4,120.00 - $5,159.00 A
$4,327.00 - $5,418.00 B
# of Positions: 1
Work Location: Orange County
Telework: Hybrid
Job Type: Permanent, Full Time
Work Shift: Day
Work Week: Monday-Friday
Department Information- This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Criminal Prosecutions Section, Orange.
- Individuals who are new to State service must have list eligibility in order to gain employment with the Office of the Attorney General. To access the Legal Secretary Examination and obtain list eligibility, please click HERE .
- Additional exams and information can be found at: https://oag.ca.gov/careers/exams .
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the Department of Justice, please visit the Attorney General’s website at www.oag.ca.gov.
- Please let us know how you heard about our position by taking this brief survey:
https://www.surveymonkey.com/r/P7X675V
Special Requirements • A fingerprint check will be required.
• Clearly indicate JC-433231 and the title of this position in the “Examination or Job Title(s) for Which you are Applying:” section located on the first page of your State Application.
• See the list of Required Application Package Documents below; incomplete application packages will not be considered.
Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/21/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Anthony Doss (JC-433231)
2329 Gateway Oaks Drive
Sacramento , CA 95833
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Anthony Doss (JC-433231)
2329 Gateway Oaks Drive
Sacramento , CA 95833
08:30 AM - 04:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable QualificationsIn addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Experienced in Microsoft Word, Outlook and Adobe Acrobat necessary
- Knowledge of ProLaw, Excel, PowerPoint, OneNote highly desirable
- Skilled in using the California Style Manual and Bluebook desirable
- Excellent grammar, spelling, and proofreading skills necessary
- Knowledge of criminal discovery process and criminal law and procedure, including legal terminology, and Rules of Court highly desirable
- Experience with criminal case management systems desirable
- Works well in a team environment and independently
- Is cooperative and tactful with staff and management
- Shows initiative and willingness to learn and grow
- Communicates directly and effectively orally and in writing
- Uses discretion when dealing with sensitive and confidential information
- Excellent organizational skills
- Ability to work under pressure
- Professional demeanor and appearance
- Excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility
BenefitsBenefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx
Contact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Anthony Doss
(916) 621-1796
DMFEA_Personnel@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Information on Application FilingPlease note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.
Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: 6/21/2024
