CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties Under the general supervision of the Staff Services Manager I of the Division of Law Enforcement, Office of the Chief, the Staff Services Analyst is independently responsible for the procurement of DLE equipment, goods, and services. This position requires extensive knowledge of Division, Department, and State procurement policies and procedures, the State Contracting Manual, and the State Administrative Manual. Must have the ability to present information clearly and effectively and pay close attention to detail. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-434723 Position #(s): 420-710-5157-041 Working Title: Purchasing Analyst Classification: STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A $3,941.00 - $4,933.00 B $4,726.00 - $5,916.00 C # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Week: Monday-Friday Department Information This position is located in the Division of Law Enforcement,Office of the Chief. Please disregard the SROA/Surplus language below, as theDepartment of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department please visit the Attorney General’s website . The work location is in Sacramento. Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired. Please do not include additional documents other than those listed in the "Required Application Package Documents" Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/18/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Nancy Vang - DLE/OC - Personnel Services Unit - JC-434723 1300 I Street Suite 1140 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Nancy Vang - DLE/OC - Personnel Services Unit - JC-434723 1300 I Street Suite 1140 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion of how your education, experience, and training specifically apply to the job duties (as outlined on the duty statement) and desirable qualifications, and how your skills make you a desirable candidate for this position. The SOQ serves as documentation of your ability to communicate clearly and concisely in writing, should be typed, and no more than one page in length. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Strong communication skills; knowledge of Microsoft Excel, Word and Outlook; excellent organizational skills; exceptional attention todetail; ability to work under pressure and perform multiple tasks with accuracy, precision and neatness; ability to maintain professional andcourteous working relationships with all levels of staff; ability to foster positive working relationships with internal/external customers and/orcontacts; act independently as well as in a team environment; receive and follow directions from supervisor; strong work ethic; maintains ahigh level of confidentiality and good attendance. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Nancy Vang (916) 210-6735 nancy.vang@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information on Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/18/2024
Jun 04, 2024
Full Time
Job Description and Duties Under the general supervision of the Staff Services Manager I of the Division of Law Enforcement, Office of the Chief, the Staff Services Analyst is independently responsible for the procurement of DLE equipment, goods, and services. This position requires extensive knowledge of Division, Department, and State procurement policies and procedures, the State Contracting Manual, and the State Administrative Manual. Must have the ability to present information clearly and effectively and pay close attention to detail. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES ANALYST Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-434723 Position #(s): 420-710-5157-041 Working Title: Purchasing Analyst Classification: STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A $3,941.00 - $4,933.00 B $4,726.00 - $5,916.00 C # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Week: Monday-Friday Department Information This position is located in the Division of Law Enforcement,Office of the Chief. Please disregard the SROA/Surplus language below, as theDepartment of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department please visit the Attorney General’s website . The work location is in Sacramento. Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired. Please do not include additional documents other than those listed in the "Required Application Package Documents" Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/18/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Nancy Vang - DLE/OC - Personnel Services Unit - JC-434723 1300 I Street Suite 1140 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Nancy Vang - DLE/OC - Personnel Services Unit - JC-434723 1300 I Street Suite 1140 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion of how your education, experience, and training specifically apply to the job duties (as outlined on the duty statement) and desirable qualifications, and how your skills make you a desirable candidate for this position. The SOQ serves as documentation of your ability to communicate clearly and concisely in writing, should be typed, and no more than one page in length. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Strong communication skills; knowledge of Microsoft Excel, Word and Outlook; excellent organizational skills; exceptional attention todetail; ability to work under pressure and perform multiple tasks with accuracy, precision and neatness; ability to maintain professional andcourteous working relationships with all levels of staff; ability to foster positive working relationships with internal/external customers and/orcontacts; act independently as well as in a team environment; receive and follow directions from supervisor; strong work ethic; maintains ahigh level of confidentiality and good attendance. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Nancy Vang (916) 210-6735 nancy.vang@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Information on Application Filing Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/18/2024
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties The California Department of Justice’s Bureau of Firearms ensures that the state’s firearms laws are administered fairly, enforced vigorously, and understood uniformly throughout California. We are hiring a Crime Analyst I to assist with the Carry Concealed Weapons licensing program. Under the general supervision of a Crime Analyst Supervisor, in the Carry Concealed Weapon (CCW) Background Team, the Crime Analyst (CA) I provides firearms services to licensing law enforcement agencies (LEAs) required by California law to submit LiveScan (electronic fingerprint submission) applications and renewal backgrounds to the Department of Justice (DOJ) for CCW licensing purposes. The CA I will analyze the firearms eligibility status of applicants utilizing criminal offender record information (CORI) and other firearms eligibility related records in the California Law Enforcement Telecommunications System (CLETS) and various law enforcement databases. Upon making a determination, the CA I generates a notification of authorization/denial and sends the notification to the applicant agency to complete the firearms request. Additionally, the CA I conducts annual reviews, monitors subsequent arrest notifications of authorized applicants and notifies licensing LEAs if applicants become prohibited from purchasing, possessing or owning a firearm. In addition to processing background checks, the CA I should have the ability to research and reconcile incomplete or inaccurate records generated from reports and database systems; understand the criminal justice system, confidentiality, and State and Federal laws and regulations as it relates to a applicants eligibility to purchase, possess or own firearms in California; and communicate via phone, facsimile or email with law enforcement and other government agencies to obtain missing dispositions and warrants, as well as other pertinent information necessary to determine firearms eligibility. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions DOJ has adopted telework for employees who can effectively perform their essential work functions remotely. After an initial training period, this position may allow for some telework opportunities. All telework schedules are based on current conditions and may be re-evaluated as conditions change. Minimum Requirements You will find the Minimum Requirements in the Class Specification. CRIME ANALYST I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-428108 Position #(s): 420-510-0109-901 Working Title: Crime Analyst I Classification: CRIME ANALYST I $3,829.00 - $4,991.00 A $4,556.00 - $5,994.00 B # of Positions: 2 Work Location: Sacramento County Telework: Hybrid Job Type: 12 Month Limited Term - Full Time Work Shift: Day Work Week: Monday-Friday Department Information These positions are located in the Division of Law Enforcement, Bureau of Firearms, Carry Concealed Weapons Program. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General’s website at the www.oag.ca.gov . Pending budget approval. Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired. Clearly indicate the Job Control (JC-428108) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Application (STD. 678). This page is for examination use only. A background check will be required. A fingerprint check will be required. If interested in this position, please apply and List/Transfer eligibility will be verified. This is a 12-month limited term position, but it may be extended to a maximum of 24 months and/or may become a permanent position based upon operational needs. Failure to submit the required application documents may result in the disqualification of your application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/19/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Abigail Lentine 1300 I Street, Suite 1140 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Abigail Lentine 1300 I Street, Suite 1140 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of:The structure and content of the English language for oral and written communication; databases used to maintain information; policies regarding record management and access; and computer applications such as word processing and presentation software. Ability to:Follow directions given by supervisors; navigate and collect information from a variety of databases; analyze and evaluate information; listen and communicate orally to gather and convey information; understand and interpret written material; attend to details in written and oral communication; and conduct oneself in a professional manner and with discretion when dealing with sensitive/confidential information. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Breanna Westlake (916) 210-2376 breanna.westlake@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Timely Filing of Applications Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Limited Term Information This is a 12-month limited term position, but it may be extended to a maximum of 24 months and/or may become a permanent position based upon operational needs. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/19/2024
Jun 06, 2024
Full Time
Job Description and Duties The California Department of Justice’s Bureau of Firearms ensures that the state’s firearms laws are administered fairly, enforced vigorously, and understood uniformly throughout California. We are hiring a Crime Analyst I to assist with the Carry Concealed Weapons licensing program. Under the general supervision of a Crime Analyst Supervisor, in the Carry Concealed Weapon (CCW) Background Team, the Crime Analyst (CA) I provides firearms services to licensing law enforcement agencies (LEAs) required by California law to submit LiveScan (electronic fingerprint submission) applications and renewal backgrounds to the Department of Justice (DOJ) for CCW licensing purposes. The CA I will analyze the firearms eligibility status of applicants utilizing criminal offender record information (CORI) and other firearms eligibility related records in the California Law Enforcement Telecommunications System (CLETS) and various law enforcement databases. Upon making a determination, the CA I generates a notification of authorization/denial and sends the notification to the applicant agency to complete the firearms request. Additionally, the CA I conducts annual reviews, monitors subsequent arrest notifications of authorized applicants and notifies licensing LEAs if applicants become prohibited from purchasing, possessing or owning a firearm. In addition to processing background checks, the CA I should have the ability to research and reconcile incomplete or inaccurate records generated from reports and database systems; understand the criminal justice system, confidentiality, and State and Federal laws and regulations as it relates to a applicants eligibility to purchase, possess or own firearms in California; and communicate via phone, facsimile or email with law enforcement and other government agencies to obtain missing dispositions and warrants, as well as other pertinent information necessary to determine firearms eligibility. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions DOJ has adopted telework for employees who can effectively perform their essential work functions remotely. After an initial training period, this position may allow for some telework opportunities. All telework schedules are based on current conditions and may be re-evaluated as conditions change. Minimum Requirements You will find the Minimum Requirements in the Class Specification. CRIME ANALYST I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-428108 Position #(s): 420-510-0109-901 Working Title: Crime Analyst I Classification: CRIME ANALYST I $3,829.00 - $4,991.00 A $4,556.00 - $5,994.00 B # of Positions: 2 Work Location: Sacramento County Telework: Hybrid Job Type: 12 Month Limited Term - Full Time Work Shift: Day Work Week: Monday-Friday Department Information These positions are located in the Division of Law Enforcement, Bureau of Firearms, Carry Concealed Weapons Program. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General’s website at the www.oag.ca.gov . Pending budget approval. Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired. Clearly indicate the Job Control (JC-428108) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Application (STD. 678). This page is for examination use only. A background check will be required. A fingerprint check will be required. If interested in this position, please apply and List/Transfer eligibility will be verified. This is a 12-month limited term position, but it may be extended to a maximum of 24 months and/or may become a permanent position based upon operational needs. Failure to submit the required application documents may result in the disqualification of your application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/19/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Abigail Lentine 1300 I Street, Suite 1140 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Abigail Lentine 1300 I Street, Suite 1140 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of:The structure and content of the English language for oral and written communication; databases used to maintain information; policies regarding record management and access; and computer applications such as word processing and presentation software. Ability to:Follow directions given by supervisors; navigate and collect information from a variety of databases; analyze and evaluate information; listen and communicate orally to gather and convey information; understand and interpret written material; attend to details in written and oral communication; and conduct oneself in a professional manner and with discretion when dealing with sensitive/confidential information. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Breanna Westlake (916) 210-2376 breanna.westlake@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Timely Filing of Applications Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Limited Term Information This is a 12-month limited term position, but it may be extended to a maximum of 24 months and/or may become a permanent position based upon operational needs. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/19/2024
City of Huntington Beach, CA
Huntington Beach, California, United States
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The City of Huntington Beach offers flexible schedule options, including 5/40, 9/80, and 4/10 work schedules. Additionally, the ability to participate in a pet insurance program will be available as of January 1, 2024. (Updated 12/19/23) The next review of applications is now scheduled to occur for applications received before 10:00 am on January 8, 2024 . This recruitment may close at any time after that date, once a sufficiently strong candidate pool has been established. (updated 12/19/23) NOTE: This posting is a job series in which applications will be accepted, reviewed, and considered based on the qualifications listed on the application. The candidates that meet the minimum qualifications and best meet the City's current needs will be invited to test at the appropriate job level within the series. Only ONE APPLICATION needs to be submitted to be considered for this job series. SALARY RANGE: Senior Finance Analyst : $94,151 - $126,172 annually Principal Finance Analyst : $101,953 - $136,626 annually Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Senior Finance Analyst or Principal Finance Analyst with the FinanceDepartment . Finance Department The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The department accomplishes this objective by providing budgetary oversight, monitoring and preparation; purchasing and procurement expertise; accounting and financial reporting services; cashiering, accounts receivable and collections services; payroll and accounts payable services; utility billing; and business license customer service. The Position The Senior Finance Analyst performs a variety of advanced professional-level accounting, budgetary, and financial analysis and reporting related to the City's financial functions and perform a broad range of related duties. The Principal Finance Analyst performs difficult and complex professional-level financial analysis requiring advanced knowledge and competency in various financial functions such as accounting, budgeting and financial planning; supervises the activities of assigned personnel and provides responsible staff assistance to the Finance Manager or Chief Financial Officer/Assistant Chief Financial Officer. The current vacancies are in the Budget Management Division and the Accounting Services Division. The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City . Accounting Services is responsible for maintaining a system of internal controls that preserves and safeguards the City's assets and implementing new accounting requirements. This Division is also responsible for serving as the audit liaison for all departments and serves as the City’s liaison for all financial audits of the City. Accounts Payable is responsible for the processing and payment of all City obligations. (Updated 11/14/23) Examples of Essential Duties Senior Finance Analyst Perform complex financial calculations and analysis; prepare comprehensive financial studies, statements, and reports Prepare and analyze a variety of financial statements, schedules, and reports; ensures that financial statements are prepared on a timely basis in accordance with related governmental accounting regulations Assist in the development of accounting and audit control methods, systems and procedures to comply with accounting procedures, laws, ordinances and regulations; coordinate the preparation of external audit materials and assists auditors in the fiscal year review Assists in establishing parameters for revenue and expenditure estimates and makes recommendations for fiscal guidelines in the budgetary process; participates in the development of schedules, formats, policies, and procedures for the annual adopted budget Assists departments with the formulation, implementation and administration of capital and operating budgets Provides direction to department staff; serves as Finance Department liaison in directing and assisting department representatives with accounting, financial reporting and budget development, administration and implementation throughout the year to ensure adherence to established budget and financial parameters Monitors and reviews financial performance of City departments and projects by conducting budgetary, variance and fund analyses and preparing reports; reviews revenue and expenditures of departmental budgets and develops mitigation plans Please click here to review the full job description. Principal Finance Analyst Performs professional tasks in support of the City’s financial management operations; prepares a variety of complex analyses involving revenue and expenditures, payroll, accounts payable, accounts receivables, budget, and treasury operations. Assigns, monitors and supervises the work of subordinate staff involved in performing accounting, budget, treasury, and financial analysis; participates in the selection and hiring of personnel; conducts performance evaluations and recommends merit step increases; assesses disciplinary action when needed; provides and/or recommends training Leads the preparation, implementation, monitoring and evaluation of capital improvement plans and budgets; monitors and updates operating and capital budget adjustments and funding changes; reviews CIP requests for financial compliance Oversees the coordination of the master fee schedule Prepares and analyzes highly complex and sensitive budget requests, policy proposals, and financial reports, including reports regarding the City’s long-term obligations, revenue forecasts and expenditure trends Assists in the preparation of a variety of complex financial analyses, forecasts, and reports, including the annual budget, Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR) Develops presentations to help summarize budget results, financial reports, forecasts and trends in a comprehensive and easy-to understand format Please click here to review the full job description. Minimum Qualifications Education: A Bachelor’s degree from an accredited college or university in Accounting, Economics, Finance, Business, Public Administration or other closely related field. A Master’s degree, Certified Public Accountant (CPA), and/or Certified Government Financial Manager (CGFM) is desirable. Experience: Senior Finance Analyst : Four (4) years’ professional level experience performing complex governmental accounting, budgetary financial analysis and research including two (2) years’ related finance and/or auditing experience for a municipality or other public sector entity. Principal Finance Analyst : Four (4) years’ increasingly responsible professional level governmental financial management, accounting, budgeting or auditing experience, with an emphasis in business and revenue operations activities, including one (1) year in a senior capacity or as supervisor of professional-level finance staff for a municipality or other public sector entity. Certificates/Licenses: A valid California Class C driver license with an acceptable driving record required at time of appointment and during course of employment. Supplemental Information APPLICATION AND SELECTION PROCESS: Application Review Examination(s) - A virtual oral exam (weighted 100%) is tentatively scheduled for a date TBD (updated 11/14/23) Selection Interview Background Investigation Appointment The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including: The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance. PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations. TWELVE PAID HOLIDAYS provided per year. GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service. ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year. EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities. GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances. FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses. RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members. The benefit formula, final compensation period, and member contribution rate is as represented below: Classic Miscellaneous Members: Benefit Formula Miscellaneous 2.5% at age 55 Final Compensation Period 1-year Final Compensation Member Contribution Rate 9.0% of Reportable Compensation New Miscellaneous Members under PEPRA: Benefit Formula Miscellaneous 2% at age 62 Final Compensation Period 3-year Final Compensation Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23) DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available. CREDIT UNION membership is available to all City employees and provides access to low interest loans. FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval. NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice. For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization". Closing Date/Time: Continuous
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job The County of San Bernardino seeks self-motivated and innovative individuals to perform complex professional administrative and analytical work in support of managerial functions throughout County departments. San Bernardino County is recruiting for experienced Contracts/Organizational Analysts to support contracts, grants and organizational analysis functions within County departments. These positions will be responsible for preparing and managing a variety of complex documents, such contracts, grants and/or service agreements upon which departments depend on to provide services . Incumbents will conduct analytical studies in these and other areas of departmental operations, make recommendations to management and support the implementation of solutions. Primary duties include: Recommend and establishes contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems. Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval. Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met; Review expenditures and purchase orders; coordinate site visits and provide support in performance audits; May draft bid proposals; research, analyze, and prepare specifications and conditions; coordinate the issuing of proposal and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance. Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation. May support in the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; designs or improves forms to expedite procedures and coordinates the publication and dissemination of information. Prepare analytical reports, correspondence, and memoranda. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination, f acilities and capital improvement planning, budget/fiscal management, or organizational/staffing analysis. *Official Class Title: Staff Analyst II. Click here to review the official job description. The eligible list established by this recruitment will be used to fill vacancies throughout the County as well as in the County Fire Department and Special Districts Department . Applicants will be asked to indicate their availability and preference for referral to the different agencies in the Supplemental Questionnaire . The County Fire District and Special Districts are separate entities from the County of San Bernardino, and as such, compensation and benefits for their positions are set forth in a different compensation plan. Click here for a summary of benefits. For additional details, refer to the Non-Represented Employee Compensation Plan . CONDITIONS OF EMPLOYMENT Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Background : Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidate selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education: REQUIRED EXPERIENCE (m ust meet one of the following options) : Option 1 Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management. Option 2 Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. Option 3 Must possess two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County. REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties. * T he 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under the Required Experience . Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Desired Qualifications Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired. Essential knowledge and skills include: An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance. Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents , legally binding agreements/contracts, and compelling grant application proposals. Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance. The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. Proficient with procurement management systems, such as ePro, and SAP contract management modules. Selection Process Examination Procedure : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials. Application Procedure : (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment Process Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Mar 08, 2024
Full Time
The Job The County of San Bernardino seeks self-motivated and innovative individuals to perform complex professional administrative and analytical work in support of managerial functions throughout County departments. San Bernardino County is recruiting for experienced Contracts/Organizational Analysts to support contracts, grants and organizational analysis functions within County departments. These positions will be responsible for preparing and managing a variety of complex documents, such contracts, grants and/or service agreements upon which departments depend on to provide services . Incumbents will conduct analytical studies in these and other areas of departmental operations, make recommendations to management and support the implementation of solutions. Primary duties include: Recommend and establishes contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems. Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval. Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met; Review expenditures and purchase orders; coordinate site visits and provide support in performance audits; May draft bid proposals; research, analyze, and prepare specifications and conditions; coordinate the issuing of proposal and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance. Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation. May support in the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; designs or improves forms to expedite procedures and coordinates the publication and dissemination of information. Prepare analytical reports, correspondence, and memoranda. May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination, f acilities and capital improvement planning, budget/fiscal management, or organizational/staffing analysis. *Official Class Title: Staff Analyst II. Click here to review the official job description. The eligible list established by this recruitment will be used to fill vacancies throughout the County as well as in the County Fire Department and Special Districts Department . Applicants will be asked to indicate their availability and preference for referral to the different agencies in the Supplemental Questionnaire . The County Fire District and Special Districts are separate entities from the County of San Bernardino, and as such, compensation and benefits for their positions are set forth in a different compensation plan. Click here for a summary of benefits. For additional details, refer to the Non-Represented Employee Compensation Plan . CONDITIONS OF EMPLOYMENT Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Background : Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidate selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education: REQUIRED EXPERIENCE (m ust meet one of the following options) : Option 1 Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management. Option 2 Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. Option 3 Must possess two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County. REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties. * T he 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under the Required Experience . Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Desired Qualifications Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired. Essential knowledge and skills include: An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance. Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents , legally binding agreements/contracts, and compelling grant application proposals. Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance. The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. Proficient with procurement management systems, such as ePro, and SAP contract management modules. Selection Process Examination Procedure : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials. Application Procedure : (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment Process Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
SAN BERNARDINO SUPERIOR COURT
San Bernardino, California, United States
Description The Superior Court of California, County of San Bernardino, is seeking a qualified Fiscal Analyst . Fiscal analysts are pivotal in ensuring financial stability and strategic decision-making within organizations. Join our team as a fiscal analyst and dive into the intricate world of financial data analysis and forecasting, where your expertise will drive fiscal responsibility and organizational growth. Please note that this position may close without notice once a suitable candidate is selected. The first round of interviews is scheduled for the week of June 3. We encourage interested applicants to submit their applications promptly. SALARY UPDATES Effective the first full pay period on October 2024, the salary range will increase by 3% ; approximate salary range $86,070 - $109,958 annually. Benefits Highlights VIEW THE 2024 BENEFITS GUIDE (Download PDF reader) . TELEWORK/ALTERNATIVE SCHEDULE OPPORTUNITY This position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule after successful completion of the probationary period. Telework must be completed from a pre-designated home-based location within the State of California and employees may be required to report on-site to address business needs. Telework is at the sole discretion of the Court and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court. ABOUT THE POSITION The Fiscal Analyst plans, organizes, supervises, and participates in the work of staff providing a variety of professional and advanced level research and analytical activities in support of the Court’s F inancial Services Department. This includes forecasting, financial reporting, and analysis of financial data to support decision-making processes which includes creating dashboards and data visualization tools to facilitate decision making and collaborates with other analysts within the organization to improve data analysis; may provide training or support for implementation of new Financial Services programs, policies, and legislation. The role requires a strong understanding of accounting principles, financial modeling, and local government financial operations. The official classification is Management Analyst II and is currently under review. For full position details, please view the job description . Essential Functions The duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list. Performs difficult or complex analytical work and project management responsibilities that may involve sensitive issues requiring resolution and court-wide impact; work is often assigned on a project basis, and usually culminates in recommendations communicated to judicial leaders and executive management. Some projects may be assigned on a long-term or on-going basis.Provides technical assistance to Court Management by conducting research and drafting documents and materials for review; develops data collection tools, including surveys and questionnaires; analyzes program and operational data and develops recommendations to improve productivity and effectiveness.Work with or serve as a subject-matter expert for a variety of projects and provides project support to committees and project chairs, including support for the case management systems and JBSIS; gathers and compiles data from various sources; analyzes data, including budget, statistical and operational needs; explains processes and techniques, monitors information, evaluates possible courses of actions and outcomes, and develops workflow and productivity plans.Track, monitor and advise management of the status of and changes in current and/or pending legislation; researches and makes policy recommendations; drafts legislative proposals.Undertakes a variety of administrative and operational studies including cost/benefit analysis, equip ment usage, staffing patterns, work flow optimization and space utilization; prepares special management reports by compiling, evaluating, interpreting and reporting on current and projected results of operational, financial and administrative activities.Represents the court in designated meetings; participates in committees and/or task forces involving court administration, management, and fiscal/budgetary and personnel matters; coordinates with county and state management staff.Prepares and reviews grant proposals; prepares claims for reimbursement for grant and state pro grams; interfaces with governmental agencies regarding requirements for obtaining funds.May function as a project lead or manage small programs involving management and operational issues; develops project prior ities, plans and schedules; monitors project progress and provides status reports; develops, recom mends and implements project changes; research new innovative trends and introduces programs to meet the Court's needs; evaluates program effectiveness and recommends that program improvements, expansion, or termination as needed.Plans, organizes and facilitates training events and conferences; develops training matrix, manages budgets; meets and makes arrangements with vendors; creates and monitors registration processes, answers inquiries from potential attendees and purchases necessary supplies following established procedures.Drafts a wide variety of materials on assigned issues, including reports, procedures, manuals, handouts, publications, brochures, press releases, newsletters, flyers, communications memoranda, graphs and charts for presentations, proposed policy changes and other materials.Prepare statistical reports and conduct analysis and validate data to comply with state reporting and funding requirements and perform some trend analysis.Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in public or business admin istration, criminal justice, court administration or a closely related field, and at least three (3) years of professional experience performing statistical analysis, special studies or complex program/project management responsibilities. Experience in a trial court is preferred. A master's degree in one of the above fields will be accepted for one (1) year of experience. Licenses; Certificates; Special Requirements: A valid California Class C driver's license and the ability to maintain insurability under the Court's vehicle insurance program. In addition to the knowledge and abilities for Management Analyst I: Knowledge of: Principles of public administration and management; Principles, practices, and applications of statistical methods, systems, economic, and procedural analysis and research methods; Functions and operations of the Superior Court; Court policy issues, such as legislative proposals, statewide budget and governance policy; Principles, tools and techniques of project planning and management; Principles of cost/benefit and statistical analysis, accounting, budget preparation, purchasing, planning and personnel administration; Court ordinances, codes, procedures and practices regarding computer hardware, software and data security; Correct English usage, including spelling, grammar and punctuation; Court and/or departmental business processes commonly supported by applications; Safety policies and safe work practices applicable to the work. Ability to : Analyze procedural, operational, financial or budgetary problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations; Collect, evaluate and interpret data, either in statistical or narrative form; Conduct and facilitate meetings; create and deliver presentations; Gain the cooperation of associates, officials and the public; Work with minimal direction and under strict time constraints and competing priorities; Solve problems and make effective decisions; Manage and coordinate work groups and court-wide projects; Deal with sensitive, complex and confidential issues with tact and diplomacy; Organize, set priorities and exercise sound, independent judgment within areas of responsibility; Prepare clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience; Operate a computer and use standard business and operations support software; Understand, interpret, explain and apply applicable laws, ordinances and technology policies; Read and interpret legislation and regulations; Represent the court effectively in dealings with vendors and contractors; Present proposals and recommendations clearly, logically and persuasively before the policy and decision-making bodies; Establish and maintain effective working relationships with internal and external customers such as judges, the Judicial Council, CJER and justice partners. ************************************************************************************************************ Resumes will not be accepted in lieu of the required application and supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one. Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at careers @sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. Physical Characteristics The physical and mental demands described in the job description are representative of those that employees must meet to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer- M/F/D/V. SUPERIOR COURT OF CALIFORNIA COUNTY OF SAN BERNARDINO BENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 58% of lowest cost HMO plan based on level of coverage. DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO plan (but not less than twenty dollars {$20.00} per pay period). VISION: Court-paid plan for employees and eligible dependents. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months. SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LONG-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LIFE INSURANCE: Court-paid basic life insurance benefit of $60,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily. MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan. The Court contributes a dollar for dollar match up to $20.00 per pay period up to a maximum of five-hundred dollars ($500.00) per plan year. DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 200 hours annually. ADMINISTRATIVE LEAVE: Eighty (80) hours of additional leave to be used during the calendar year, prorated depending on start date. HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually. SICK LEAVE: Employees in regular positions accrue approximately 3.69 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments. BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family. Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare. Retirement benefits subject to change. DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 and/or the 401(k) Deferred Compensation Plans. These are supplemental retirement plans that permit employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income. 401(k): The Court matches a percentage of the employee's earnable compensation based on the employee contributions. 457: Employees may elect to have a percentage of their salary or a flat amount deferred for a pre or post tax investment. RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement. Participation is for those with ten (10) or more years of participation in SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s). Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis. All contributions, earnings, and reimbursements are tax free. The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions. The Court contributes a percentage of the employee's salary to the trust per pay period. Additional Benefits TUITION BENEFIT: The Court shall provide $1,000.00 per fiscal year to be used for job related education or career development, book fees or to reimburse membership dues in professional organizations. CAR ALLOWANCE: Use of Court Vehicle. CELL PHONE: The Court shall provide reimbursement of $20.00 for voice and $20.00 for data services per month upon submission of proper forms and documentation. FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements. COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities. The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations. Closing Date/Time: Continuous
Apr 13, 2024
Full Time
Description The Superior Court of California, County of San Bernardino, is seeking a qualified Fiscal Analyst . Fiscal analysts are pivotal in ensuring financial stability and strategic decision-making within organizations. Join our team as a fiscal analyst and dive into the intricate world of financial data analysis and forecasting, where your expertise will drive fiscal responsibility and organizational growth. Please note that this position may close without notice once a suitable candidate is selected. The first round of interviews is scheduled for the week of June 3. We encourage interested applicants to submit their applications promptly. SALARY UPDATES Effective the first full pay period on October 2024, the salary range will increase by 3% ; approximate salary range $86,070 - $109,958 annually. Benefits Highlights VIEW THE 2024 BENEFITS GUIDE (Download PDF reader) . TELEWORK/ALTERNATIVE SCHEDULE OPPORTUNITY This position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule after successful completion of the probationary period. Telework must be completed from a pre-designated home-based location within the State of California and employees may be required to report on-site to address business needs. Telework is at the sole discretion of the Court and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court. ABOUT THE POSITION The Fiscal Analyst plans, organizes, supervises, and participates in the work of staff providing a variety of professional and advanced level research and analytical activities in support of the Court’s F inancial Services Department. This includes forecasting, financial reporting, and analysis of financial data to support decision-making processes which includes creating dashboards and data visualization tools to facilitate decision making and collaborates with other analysts within the organization to improve data analysis; may provide training or support for implementation of new Financial Services programs, policies, and legislation. The role requires a strong understanding of accounting principles, financial modeling, and local government financial operations. The official classification is Management Analyst II and is currently under review. For full position details, please view the job description . Essential Functions The duties specified below are representative of the range of duties assigned to this job class and are not intended to be an inclusive list. Performs difficult or complex analytical work and project management responsibilities that may involve sensitive issues requiring resolution and court-wide impact; work is often assigned on a project basis, and usually culminates in recommendations communicated to judicial leaders and executive management. Some projects may be assigned on a long-term or on-going basis.Provides technical assistance to Court Management by conducting research and drafting documents and materials for review; develops data collection tools, including surveys and questionnaires; analyzes program and operational data and develops recommendations to improve productivity and effectiveness.Work with or serve as a subject-matter expert for a variety of projects and provides project support to committees and project chairs, including support for the case management systems and JBSIS; gathers and compiles data from various sources; analyzes data, including budget, statistical and operational needs; explains processes and techniques, monitors information, evaluates possible courses of actions and outcomes, and develops workflow and productivity plans.Track, monitor and advise management of the status of and changes in current and/or pending legislation; researches and makes policy recommendations; drafts legislative proposals.Undertakes a variety of administrative and operational studies including cost/benefit analysis, equip ment usage, staffing patterns, work flow optimization and space utilization; prepares special management reports by compiling, evaluating, interpreting and reporting on current and projected results of operational, financial and administrative activities.Represents the court in designated meetings; participates in committees and/or task forces involving court administration, management, and fiscal/budgetary and personnel matters; coordinates with county and state management staff.Prepares and reviews grant proposals; prepares claims for reimbursement for grant and state pro grams; interfaces with governmental agencies regarding requirements for obtaining funds.May function as a project lead or manage small programs involving management and operational issues; develops project prior ities, plans and schedules; monitors project progress and provides status reports; develops, recom mends and implements project changes; research new innovative trends and introduces programs to meet the Court's needs; evaluates program effectiveness and recommends that program improvements, expansion, or termination as needed.Plans, organizes and facilitates training events and conferences; develops training matrix, manages budgets; meets and makes arrangements with vendors; creates and monitors registration processes, answers inquiries from potential attendees and purchases necessary supplies following established procedures.Drafts a wide variety of materials on assigned issues, including reports, procedures, manuals, handouts, publications, brochures, press releases, newsletters, flyers, communications memoranda, graphs and charts for presentations, proposed policy changes and other materials.Prepare statistical reports and conduct analysis and validate data to comply with state reporting and funding requirements and perform some trend analysis.Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in public or business admin istration, criminal justice, court administration or a closely related field, and at least three (3) years of professional experience performing statistical analysis, special studies or complex program/project management responsibilities. Experience in a trial court is preferred. A master's degree in one of the above fields will be accepted for one (1) year of experience. Licenses; Certificates; Special Requirements: A valid California Class C driver's license and the ability to maintain insurability under the Court's vehicle insurance program. In addition to the knowledge and abilities for Management Analyst I: Knowledge of: Principles of public administration and management; Principles, practices, and applications of statistical methods, systems, economic, and procedural analysis and research methods; Functions and operations of the Superior Court; Court policy issues, such as legislative proposals, statewide budget and governance policy; Principles, tools and techniques of project planning and management; Principles of cost/benefit and statistical analysis, accounting, budget preparation, purchasing, planning and personnel administration; Court ordinances, codes, procedures and practices regarding computer hardware, software and data security; Correct English usage, including spelling, grammar and punctuation; Court and/or departmental business processes commonly supported by applications; Safety policies and safe work practices applicable to the work. Ability to : Analyze procedural, operational, financial or budgetary problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations; Collect, evaluate and interpret data, either in statistical or narrative form; Conduct and facilitate meetings; create and deliver presentations; Gain the cooperation of associates, officials and the public; Work with minimal direction and under strict time constraints and competing priorities; Solve problems and make effective decisions; Manage and coordinate work groups and court-wide projects; Deal with sensitive, complex and confidential issues with tact and diplomacy; Organize, set priorities and exercise sound, independent judgment within areas of responsibility; Prepare clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience; Operate a computer and use standard business and operations support software; Understand, interpret, explain and apply applicable laws, ordinances and technology policies; Read and interpret legislation and regulations; Represent the court effectively in dealings with vendors and contractors; Present proposals and recommendations clearly, logically and persuasively before the policy and decision-making bodies; Establish and maintain effective working relationships with internal and external customers such as judges, the Judicial Council, CJER and justice partners. ************************************************************************************************************ Resumes will not be accepted in lieu of the required application and supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one. Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at careers @sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. Physical Characteristics The physical and mental demands described in the job description are representative of those that employees must meet to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer- M/F/D/V. SUPERIOR COURT OF CALIFORNIA COUNTY OF SAN BERNARDINO BENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 58% of lowest cost HMO plan based on level of coverage. DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO plan (but not less than twenty dollars {$20.00} per pay period). VISION: Court-paid plan for employees and eligible dependents. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months. SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LONG-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LIFE INSURANCE: Court-paid basic life insurance benefit of $60,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily. MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan. The Court contributes a dollar for dollar match up to $20.00 per pay period up to a maximum of five-hundred dollars ($500.00) per plan year. DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 200 hours annually. ADMINISTRATIVE LEAVE: Eighty (80) hours of additional leave to be used during the calendar year, prorated depending on start date. HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually. SICK LEAVE: Employees in regular positions accrue approximately 3.69 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments. BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family. Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare. Retirement benefits subject to change. DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 and/or the 401(k) Deferred Compensation Plans. These are supplemental retirement plans that permit employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income. 401(k): The Court matches a percentage of the employee's earnable compensation based on the employee contributions. 457: Employees may elect to have a percentage of their salary or a flat amount deferred for a pre or post tax investment. RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement. Participation is for those with ten (10) or more years of participation in SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s). Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis. All contributions, earnings, and reimbursements are tax free. The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions. The Court contributes a percentage of the employee's salary to the trust per pay period. Additional Benefits TUITION BENEFIT: The Court shall provide $1,000.00 per fiscal year to be used for job related education or career development, book fees or to reimburse membership dues in professional organizations. CAR ALLOWANCE: Use of Court Vehicle. CELL PHONE: The Court shall provide reimbursement of $20.00 for voice and $20.00 for data services per month upon submission of proper forms and documentation. FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements. COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities. The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations. Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER W1515A When to Submit Your Application: The application filing period will begin January 22, 2024 at 7:00 a.m. (PT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice. Type of Recruitment: Open Competitive Job Opportunity NO OUT-OF-CLASS EXPERIANCE WILL BE ACCPTED Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector packages in the nation. Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary. Generous Maternity and Family Leave Benefits Flexible Schedules (Telework - where appropriate) Rideshare, Parking, and Transit Benefits 13 paid holidays per year Click here for more details on employee benefits. Who We Are: The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885M and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing, and contracting, ISD is the County's trusted partner and provider of choice. The Opportunity: We are pursuing a highly qualified, self motivated candidate to fill a Senior Disaster Services Analyst position in the Executive Management Services Division (EMSD). The Senior Disaster Services Analyst position c onducts investigations, analyses, and special studies of the more difficult and complex problems, plans, and programs involved in disaster/emergency preparedness. Positions allocable to this class typically report to a departmental manager responsible for disaster/emergency service preparation or operations and perform a full range of administrative functions supporting those operations. Incumbents must have knowledge of basic communication concepts and principles to assess and recommend on a range of departmental operational issues impacted by events such as major fires, floods, earthquakes, or civil disturbances. Positions may require psychical class IV - arduous activity which involves frequent lifting over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. It includes those positions that occasionally demand extraordinaire physical activity such those in safety positions. Essential Job Functions What You Will Do A ssists in identifying and analyzing problems and complaints relating to disaster and emergency systems and recommends solutions to maximize effectiveness and efficiency. Analyzes and interprets legislative proposals relating to emergency/disaster management systems and recommends amendments as needed. Provides assistance to department on developing, coordination, and evaluation of building and facility evacuation and training programs. Prepares and maintains emergency/disaster procedures manuals and assists in preparing educational materials and programs. Gathers and analyzes data needed to respond to correspondence or prepares reports requiring specialized knowledge of the County emergency/disaster and disaster services system. Supervises a work unit of program specialists responsible for ongoing emergency/disaster preparedness programs and planning in a large County department. Moves supplies and equipment to facilitate information, disaster preparedness, and disaster recovery efforts. Walks or climbs over uneven surfaces to assist with active disaster role(s). Oversees and assist projects undertaken by other disaster services personnel as well as assists with the development of grants for emergency related programs. Leads department Continuity of Operations (COOP) program activities including coordination of sessions, trainings, and exercises. Additionally provides guidance for department staff in completing their services’ COOP plans Leads efforts for emergency educational outreach and programs for department staff. Leads Emergency Management section in the absence of the unit’s lead with all the duties and responsible. Assists with County Emergency Operations Center (EOC) activations within the Logistics section preforming in the role(s) assigned by EOC director. Requirements TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties, and PROVIDE documentation for specified courses related to the requirements below and within your online job application under the "Experience" area and Supplemental Questionnaire. Requirements to Qualify: OPTION I: Graduation from an accredited* institution with a Master's degree in Homeland Security or Emergency Management OPTION II: Graduation from an accredited* institution with a Bachelor's degree -AND- two (2) years of responsible professional experience ** analyzing and developing plans, procedures and training programs in an emergency management, emergency response, disaster recovery or disaster preparedness program. OPTION III : Three (3) years of responsible professional experience** analyzing and developing plans, procedures and training programs in an emergency management, emergency response, disaster recovery or disaster preparedness program. OPTION IV: One (1) year of experience as a Disaster Services Analyst*** (or comparable Local, State or Federal government position) or higher. - AND - In addition to OPTIONS I, II, III & IV successful completion **** of the following Federal Emergency Management (FEMA) Independent Study Program courses : IS-100.C: Introduction to the Incident Command System IS-200.C: Basic Incident Command System for Initial Response IS-700.B: An Introduction to the National Incident Management System IS-800.D: National Response Framework, An Introduction License : A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations: 2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Some positions may require psychical Class IV. Special Requirement Information: All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded. *Accredited colleges and universities include all colleges and universities that meet the accreditation guidelines indicated on the bulletin. **Professional experience is defined as paid work experience that is relevant to a specific role or industry. Mostly, professional experience applies to those who have accrued experience through full-time work in a field where related education is a requirement or in a field where an individual must have a professional license. ***A t the level of Disaster Services Analyst or higher is defined as c onducts a wide range of studies and analyses of disaster services and emergency preparedness programs and plans. For applicants with international transcript(s) , a report by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. must be submitted at the time of filing or within 15 calendar days. The report must confirm the U.S. course/degree equivalency. ****In order to receive credit for the required degree/coursework and/or license, you must include a legible copy of the official transcripts and/or a legible copy of the official certificate and/or license at the time of filing or within 15 calendar days from the date of filing application. Please submit documentation to KIrby@isd.lacounty.gov and indicate your name, exam name (SR. DISASTER SERVICES ANALYST), and the exam number (W1515A ) . DESIRABLE QUALIFICATIONS: Additional points will be awarded for additional experience beyond the requirements. Completion of a Emergency Operations Center Type I, II and/or III credential(s) certified by the State of California Governor's Office of Emergency Services. Certificates of successful completion of the following Federal Emergency Management (FEMA) Independent Study Program course in any of the following: IS-120.C: An Introduction to Exercises IS-230.E: Fundamentals of Emergency Management IS-235.C: Emergency Planning IS-240.C: Leadership and Influence IS-241.C: Decision Making and Problem Solving IS-242.C: Effective Communication IS-244.B: Developing and Managing Volunteers Additional Information Our Assessment Process: This examination will consist of two (2) parts: Part I - An Evaluation of Training and Experience based on application information and desirable qualifications weighted at 40%. - AND - Part II - An Interview covering Disaster Management, Complex Problem Solving, Judgment and Decision Making, Analytical Skills and Oral and Written Communication Skills weighted at 60%. You must achieve a passing score of 70% or higher on each assessment in order to be added onto the register of eligible candidates. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Kirby @isd.lacounty.gov , info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Eligibility Information: The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every twelve (12) months. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add KIrby@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information.For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have questions about anything listed above? Contact us: Exam Number: W1515A Department Contact Name: Kari Irby Department Contact Phone: (323) 881-4689 Department Contact Email: Kirby@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
Jun 05, 2024
Full Time
Position/Program Information EXAM NUMBER W1515A When to Submit Your Application: The application filing period will begin January 22, 2024 at 7:00 a.m. (PT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice. Type of Recruitment: Open Competitive Job Opportunity NO OUT-OF-CLASS EXPERIANCE WILL BE ACCPTED Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector packages in the nation. Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary. Generous Maternity and Family Leave Benefits Flexible Schedules (Telework - where appropriate) Rideshare, Parking, and Transit Benefits 13 paid holidays per year Click here for more details on employee benefits. Who We Are: The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885M and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing, and contracting, ISD is the County's trusted partner and provider of choice. The Opportunity: We are pursuing a highly qualified, self motivated candidate to fill a Senior Disaster Services Analyst position in the Executive Management Services Division (EMSD). The Senior Disaster Services Analyst position c onducts investigations, analyses, and special studies of the more difficult and complex problems, plans, and programs involved in disaster/emergency preparedness. Positions allocable to this class typically report to a departmental manager responsible for disaster/emergency service preparation or operations and perform a full range of administrative functions supporting those operations. Incumbents must have knowledge of basic communication concepts and principles to assess and recommend on a range of departmental operational issues impacted by events such as major fires, floods, earthquakes, or civil disturbances. Positions may require psychical class IV - arduous activity which involves frequent lifting over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. It includes those positions that occasionally demand extraordinaire physical activity such those in safety positions. Essential Job Functions What You Will Do A ssists in identifying and analyzing problems and complaints relating to disaster and emergency systems and recommends solutions to maximize effectiveness and efficiency. Analyzes and interprets legislative proposals relating to emergency/disaster management systems and recommends amendments as needed. Provides assistance to department on developing, coordination, and evaluation of building and facility evacuation and training programs. Prepares and maintains emergency/disaster procedures manuals and assists in preparing educational materials and programs. Gathers and analyzes data needed to respond to correspondence or prepares reports requiring specialized knowledge of the County emergency/disaster and disaster services system. Supervises a work unit of program specialists responsible for ongoing emergency/disaster preparedness programs and planning in a large County department. Moves supplies and equipment to facilitate information, disaster preparedness, and disaster recovery efforts. Walks or climbs over uneven surfaces to assist with active disaster role(s). Oversees and assist projects undertaken by other disaster services personnel as well as assists with the development of grants for emergency related programs. Leads department Continuity of Operations (COOP) program activities including coordination of sessions, trainings, and exercises. Additionally provides guidance for department staff in completing their services’ COOP plans Leads efforts for emergency educational outreach and programs for department staff. Leads Emergency Management section in the absence of the unit’s lead with all the duties and responsible. Assists with County Emergency Operations Center (EOC) activations within the Logistics section preforming in the role(s) assigned by EOC director. Requirements TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties, and PROVIDE documentation for specified courses related to the requirements below and within your online job application under the "Experience" area and Supplemental Questionnaire. Requirements to Qualify: OPTION I: Graduation from an accredited* institution with a Master's degree in Homeland Security or Emergency Management OPTION II: Graduation from an accredited* institution with a Bachelor's degree -AND- two (2) years of responsible professional experience ** analyzing and developing plans, procedures and training programs in an emergency management, emergency response, disaster recovery or disaster preparedness program. OPTION III : Three (3) years of responsible professional experience** analyzing and developing plans, procedures and training programs in an emergency management, emergency response, disaster recovery or disaster preparedness program. OPTION IV: One (1) year of experience as a Disaster Services Analyst*** (or comparable Local, State or Federal government position) or higher. - AND - In addition to OPTIONS I, II, III & IV successful completion **** of the following Federal Emergency Management (FEMA) Independent Study Program courses : IS-100.C: Introduction to the Incident Command System IS-200.C: Basic Incident Command System for Initial Response IS-700.B: An Introduction to the National Incident Management System IS-800.D: National Response Framework, An Introduction License : A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations: 2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Some positions may require psychical Class IV. Special Requirement Information: All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded. *Accredited colleges and universities include all colleges and universities that meet the accreditation guidelines indicated on the bulletin. **Professional experience is defined as paid work experience that is relevant to a specific role or industry. Mostly, professional experience applies to those who have accrued experience through full-time work in a field where related education is a requirement or in a field where an individual must have a professional license. ***A t the level of Disaster Services Analyst or higher is defined as c onducts a wide range of studies and analyses of disaster services and emergency preparedness programs and plans. For applicants with international transcript(s) , a report by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. must be submitted at the time of filing or within 15 calendar days. The report must confirm the U.S. course/degree equivalency. ****In order to receive credit for the required degree/coursework and/or license, you must include a legible copy of the official transcripts and/or a legible copy of the official certificate and/or license at the time of filing or within 15 calendar days from the date of filing application. Please submit documentation to KIrby@isd.lacounty.gov and indicate your name, exam name (SR. DISASTER SERVICES ANALYST), and the exam number (W1515A ) . DESIRABLE QUALIFICATIONS: Additional points will be awarded for additional experience beyond the requirements. Completion of a Emergency Operations Center Type I, II and/or III credential(s) certified by the State of California Governor's Office of Emergency Services. Certificates of successful completion of the following Federal Emergency Management (FEMA) Independent Study Program course in any of the following: IS-120.C: An Introduction to Exercises IS-230.E: Fundamentals of Emergency Management IS-235.C: Emergency Planning IS-240.C: Leadership and Influence IS-241.C: Decision Making and Problem Solving IS-242.C: Effective Communication IS-244.B: Developing and Managing Volunteers Additional Information Our Assessment Process: This examination will consist of two (2) parts: Part I - An Evaluation of Training and Experience based on application information and desirable qualifications weighted at 40%. - AND - Part II - An Interview covering Disaster Management, Complex Problem Solving, Judgment and Decision Making, Analytical Skills and Oral and Written Communication Skills weighted at 60%. You must achieve a passing score of 70% or higher on each assessment in order to be added onto the register of eligible candidates. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Kirby @isd.lacounty.gov , info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Eligibility Information: The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every twelve (12) months. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add KIrby@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information.For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have questions about anything listed above? Contact us: Exam Number: W1515A Department Contact Name: Kari Irby Department Contact Phone: (323) 881-4689 Department Contact Email: Kirby@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
CAREER DESCRIPTION Operations & Maintenance Analyst In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment is open to the public and will remain open for a minimum of five (5) business days and will and will remain open on a continuous basis until 11:59 p.m. (P.S.T.) on the day the County's needs are met. Qualified applicants are encouraged to apply immediately. This recruitment will establish an open eligible list and will be used to fill current and future Operations & Maintenance Analyst positions within the Health Care Agency. This eligible list may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. THE AGENCY The County of Orange , Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal, individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of five (5) service areas - Administrative Services, Behavioral Health Services, Specialized Medical Services, Correctional Health, and Public Health - is committed to meeting the health needs of the diverse Orange County community. THE DEPARTMENT Under the Administrative Services , HCA Facilities Services & building Management is responsible for the management and oversight of HCA facilities including renovations, improvement project management, program relocations, building access management, leased facility maintenance and coordination for the Agency’s 135+ facilities throughout Orange County. THE OPPORTUNITY The Operations & Maintenance Analyst will work within the Facilities Services Program of the Management Services Division and will be responsible for managing construction projects, vendor relationships, work order management, landlord-tenant interactions, customer service, program moves, operational building management, space planning, and maintenance across County-owned and leased facilities. The primary responsibilities of the position include, but are not limited to: Oversight of building management in collaboration with program, other County Agencies, and vendors to keep buildings properly maintained and ensure HCA programs can provide uninterrupted services in a safe environment. Efficiently handles work order requests for repairs, maintenance, or alterations, utilizing computerized maintenance management systems. Acts as a liaison to troubleshoot building issues with Program staff, vendors, and contracted partners. Selects, negotiates with, and manages vendors providing services, ensuring compliance with county procurement policies. Maintains positive relationships with landlords, negotiates lease terms, and ensures compliance with lease agreements and legal requirements. Oversees construction projects from initiation to completion, ensuring compliance of building safety, program, budget, and contractual requirements. Leads and manages program moves, building renovations, and site improvements. Conducts site visits to provide customer service, analyzes and provides recommendations on building issues and security planning to Facilities Leadership and HCA Executives. Responds promptly and accordingly to urgent or priority requests and responds after regular hours to resolve issues at HCA facilities. Monitors vendor performance, oversees costs, and provides payment approval upon successful completion of scope. Supervision and oversight of non-management personnel. DESIRABLE QUALIFICATIONS The ideal candidate will possess at least three (3) years of experience working in facilities services support and/or project oversight or coordination, and at least two (2) years of experience in leading programs, projects, and/or groups. In addition, the ideal candidate will possess the knowledge, skills and abilities that demonstrate the following competencies: Professional & Technical Experience Performing a wide-variety of facility and building-related service functions Overseeing results of daily maintenance tasks, monitoring, and enforcing lease agreements, and coordinating third party vendors and/or property management Working with program managers to determine building needs and developing plans for facility projects Knowledge of County policies, procedures, and regulations regarding facility operations, safety and purchasing Ability to use Microsoft Office programs such as Word, Excel, and Outlook Project Management Balancing multiple projects and consistently delivers timely and accurate results while addressing changing priorities Managing project staff, including vendors and contractors to ensure desired results Planning and coordinating public works tenant improvement projects, building repairs, and maintenance Critical Thinking | Decision Making Detecting, evaluating, and identifying program issues, and generating alternative solutions to make recommendations that meet business needs Analyzing problems in context of available information and program constraints Integrating information from diverse sources to support sound decision-making Selecting appropriate performance measures and outcomes to track and measure results using independent judgment Multitasking and working well under high pressure in a fast-paced environment Oral & Written Communication Skills Effectively communicate with peers, management, vendors, public, and city or county staff to achieve business objectives and foster effective working relationships Present thoughts, ideas, information, and messages clearly, concisely, logically, and persuasively both orally and in writing with correct punctuation and spelling Customer Focus | Building & Maintaining Relationships Providing excellent customer service to external and internal stakeholders, such as County agencies/departments, management, consultants, contractors, and the public Using diplomacy when dealing with challenging situations and/or people Handling emergency situations while maintaining composure and respect to all parties involved Maintaining client confidentiality and adhering to laws Ability to receive directives from superiors and follow through Leadership | Coaching & Developing Others Displaying broad organizational perspective in providing guidance and direction Providing training, mentoring, appropriate feedback, and counseling to staff Effectively communicate and coach supervisory or high-level staff in accomplishing their responsibilities and goals Facilitating team development by sharing essential information, ensuring conflict resolution, providing learning opportunities and fostering team empowerment Encouraging staff to develop and share new and innovative ideas to meet business goals Leading with integrity, transparency and high ethical standards and behavior Able to promote teamwork and positivism within the office MINIMUM QUALIFICATIONS: Click here to learn more about the minimum qualifications for the Operations and Maintenance Analyst classification. THE RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step in the recruitment process. All applicants will be notified via e-mail of their status in the process. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview (Weighted 100%) Applicants will be interviewed and rated by a panel of subject matter experts (SMEs). Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All applicants will be notified of any changes in the selection procedure. Eligible List Once the assessments have been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION Email Notification Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . Frequently Asked Questions Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Mariah Cuellar at (714) 834-3179 or mcuellar@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
May 16, 2024
Full Time
CAREER DESCRIPTION Operations & Maintenance Analyst In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment is open to the public and will remain open for a minimum of five (5) business days and will and will remain open on a continuous basis until 11:59 p.m. (P.S.T.) on the day the County's needs are met. Qualified applicants are encouraged to apply immediately. This recruitment will establish an open eligible list and will be used to fill current and future Operations & Maintenance Analyst positions within the Health Care Agency. This eligible list may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. THE AGENCY The County of Orange , Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal, individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of five (5) service areas - Administrative Services, Behavioral Health Services, Specialized Medical Services, Correctional Health, and Public Health - is committed to meeting the health needs of the diverse Orange County community. THE DEPARTMENT Under the Administrative Services , HCA Facilities Services & building Management is responsible for the management and oversight of HCA facilities including renovations, improvement project management, program relocations, building access management, leased facility maintenance and coordination for the Agency’s 135+ facilities throughout Orange County. THE OPPORTUNITY The Operations & Maintenance Analyst will work within the Facilities Services Program of the Management Services Division and will be responsible for managing construction projects, vendor relationships, work order management, landlord-tenant interactions, customer service, program moves, operational building management, space planning, and maintenance across County-owned and leased facilities. The primary responsibilities of the position include, but are not limited to: Oversight of building management in collaboration with program, other County Agencies, and vendors to keep buildings properly maintained and ensure HCA programs can provide uninterrupted services in a safe environment. Efficiently handles work order requests for repairs, maintenance, or alterations, utilizing computerized maintenance management systems. Acts as a liaison to troubleshoot building issues with Program staff, vendors, and contracted partners. Selects, negotiates with, and manages vendors providing services, ensuring compliance with county procurement policies. Maintains positive relationships with landlords, negotiates lease terms, and ensures compliance with lease agreements and legal requirements. Oversees construction projects from initiation to completion, ensuring compliance of building safety, program, budget, and contractual requirements. Leads and manages program moves, building renovations, and site improvements. Conducts site visits to provide customer service, analyzes and provides recommendations on building issues and security planning to Facilities Leadership and HCA Executives. Responds promptly and accordingly to urgent or priority requests and responds after regular hours to resolve issues at HCA facilities. Monitors vendor performance, oversees costs, and provides payment approval upon successful completion of scope. Supervision and oversight of non-management personnel. DESIRABLE QUALIFICATIONS The ideal candidate will possess at least three (3) years of experience working in facilities services support and/or project oversight or coordination, and at least two (2) years of experience in leading programs, projects, and/or groups. In addition, the ideal candidate will possess the knowledge, skills and abilities that demonstrate the following competencies: Professional & Technical Experience Performing a wide-variety of facility and building-related service functions Overseeing results of daily maintenance tasks, monitoring, and enforcing lease agreements, and coordinating third party vendors and/or property management Working with program managers to determine building needs and developing plans for facility projects Knowledge of County policies, procedures, and regulations regarding facility operations, safety and purchasing Ability to use Microsoft Office programs such as Word, Excel, and Outlook Project Management Balancing multiple projects and consistently delivers timely and accurate results while addressing changing priorities Managing project staff, including vendors and contractors to ensure desired results Planning and coordinating public works tenant improvement projects, building repairs, and maintenance Critical Thinking | Decision Making Detecting, evaluating, and identifying program issues, and generating alternative solutions to make recommendations that meet business needs Analyzing problems in context of available information and program constraints Integrating information from diverse sources to support sound decision-making Selecting appropriate performance measures and outcomes to track and measure results using independent judgment Multitasking and working well under high pressure in a fast-paced environment Oral & Written Communication Skills Effectively communicate with peers, management, vendors, public, and city or county staff to achieve business objectives and foster effective working relationships Present thoughts, ideas, information, and messages clearly, concisely, logically, and persuasively both orally and in writing with correct punctuation and spelling Customer Focus | Building & Maintaining Relationships Providing excellent customer service to external and internal stakeholders, such as County agencies/departments, management, consultants, contractors, and the public Using diplomacy when dealing with challenging situations and/or people Handling emergency situations while maintaining composure and respect to all parties involved Maintaining client confidentiality and adhering to laws Ability to receive directives from superiors and follow through Leadership | Coaching & Developing Others Displaying broad organizational perspective in providing guidance and direction Providing training, mentoring, appropriate feedback, and counseling to staff Effectively communicate and coach supervisory or high-level staff in accomplishing their responsibilities and goals Facilitating team development by sharing essential information, ensuring conflict resolution, providing learning opportunities and fostering team empowerment Encouraging staff to develop and share new and innovative ideas to meet business goals Leading with integrity, transparency and high ethical standards and behavior Able to promote teamwork and positivism within the office MINIMUM QUALIFICATIONS: Click here to learn more about the minimum qualifications for the Operations and Maintenance Analyst classification. THE RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step in the recruitment process. All applicants will be notified via e-mail of their status in the process. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Structured Oral Interview (Weighted 100%) Applicants will be interviewed and rated by a panel of subject matter experts (SMEs). Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All applicants will be notified of any changes in the selection procedure. Eligible List Once the assessments have been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. ADDITIONAL INFORMATION Email Notification Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . Frequently Asked Questions Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Mariah Cuellar at (714) 834-3179 or mcuellar@ochca.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Dean of Humanities & the Arts, the Community Events Specialist is charged with the planning and support of curricular programming events for the College and all of its units. This position is key in working with faculty, staff, and students to ensure clear processes and outcomes for all sponsored College events. The Community Events Specialist is expected to work alongside the Director of Public Programming and Marketing Coordinator and Project Specialist to assist the faculty and staff in producing consistent quality events and communication support for the College of Humanities and the Arts. The position provides awareness of the college's brand identity, mission, and vision to produce a wide range of university and public events that involve a collection of SJSU stakeholders, community leaders, and public supporters. Will involve evening and weekend work, as events are scheduled. Key Responsibilities Develop and plan timelines, monitors budget, provide faculty budgetary guidance and support, and coordinate Humanities and Art (H&A) Artistic Excellence Programming outreach events within SJSU, City of San Jose, and surrounding community Enters purchase orders, direct payments, reimbursements, travel authorizations, travel reimbursements for AEPG events and other H&A events Tracks budget allocations and expenses for AEPG events and other events Coordinates with FD&O, Events Center and Purchasing, as needed Coordinating staffing needs with the College and department(s) associated with the event. Including set up, event duration, and breakdown Events range from small dinner gatherings and small receptions to large-scale gala-type events Create engaging content to announce and publicize events Hire, train, and supervise student assistants Update College directories, calendars, websites, and other social media avenues to drive engagement Assist with running reports and creating surveys of Directed Self Placement courses. Release students holds in PeopleSoft Design and create engaging text, image, and video content for College website and social media accounts to create an online presence for college programs and events Knowledge, Skills & Abilities Ability to handle multiple work priorities, organize and plan work and projects Ability to perform accurately in a detail-oriented environment Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies General knowledge of University methods, procedures, and practices; English grammar, business writing, punctuation, and spelling Ability to compose and appropriately format correspondence and reports General knowledge of standard office technology and systems, and software applications such as word processing, spreadsheet, and database management Ability to learn PeopleSoft and Oracle reporting systems and extract financial information from mainframe financial or student systems Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the department Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area Strong oral and written communication skills Must possess excellent customer service and public relations skills Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor of Arts or Bachelor of Science related to disciples in H&A or business Four (4) years of related experience in office management, event management, project management and customer service Experience with computers, relational databases, and spreadsheets applications Experience in the supervision and training of staff and familiarity with university policies and department procedures Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $5,130/month - $5,517/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: December 6, 2023 through January 21, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Dec 06 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary Reporting to the Dean of Humanities & the Arts, the Community Events Specialist is charged with the planning and support of curricular programming events for the College and all of its units. This position is key in working with faculty, staff, and students to ensure clear processes and outcomes for all sponsored College events. The Community Events Specialist is expected to work alongside the Director of Public Programming and Marketing Coordinator and Project Specialist to assist the faculty and staff in producing consistent quality events and communication support for the College of Humanities and the Arts. The position provides awareness of the college's brand identity, mission, and vision to produce a wide range of university and public events that involve a collection of SJSU stakeholders, community leaders, and public supporters. Will involve evening and weekend work, as events are scheduled. Key Responsibilities Develop and plan timelines, monitors budget, provide faculty budgetary guidance and support, and coordinate Humanities and Art (H&A) Artistic Excellence Programming outreach events within SJSU, City of San Jose, and surrounding community Enters purchase orders, direct payments, reimbursements, travel authorizations, travel reimbursements for AEPG events and other H&A events Tracks budget allocations and expenses for AEPG events and other events Coordinates with FD&O, Events Center and Purchasing, as needed Coordinating staffing needs with the College and department(s) associated with the event. Including set up, event duration, and breakdown Events range from small dinner gatherings and small receptions to large-scale gala-type events Create engaging content to announce and publicize events Hire, train, and supervise student assistants Update College directories, calendars, websites, and other social media avenues to drive engagement Assist with running reports and creating surveys of Directed Self Placement courses. Release students holds in PeopleSoft Design and create engaging text, image, and video content for College website and social media accounts to create an online presence for college programs and events Knowledge, Skills & Abilities Ability to handle multiple work priorities, organize and plan work and projects Ability to perform accurately in a detail-oriented environment Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies General knowledge of University methods, procedures, and practices; English grammar, business writing, punctuation, and spelling Ability to compose and appropriately format correspondence and reports General knowledge of standard office technology and systems, and software applications such as word processing, spreadsheet, and database management Ability to learn PeopleSoft and Oracle reporting systems and extract financial information from mainframe financial or student systems Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the department Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area Strong oral and written communication skills Must possess excellent customer service and public relations skills Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor of Arts or Bachelor of Science related to disciples in H&A or business Four (4) years of related experience in office management, event management, project management and customer service Experience with computers, relational databases, and spreadsheets applications Experience in the supervision and training of staff and familiarity with university policies and department procedures Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $5,130/month - $5,517/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: December 6, 2023 through January 21, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Dec 06 2023 Pacific Standard Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER W1514A When to Submit Your Application The application filing period will begin January 22, 2024 at 7:00 a.m. (PT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice. Type of Recruitment: Open Competitive Job Opportunity NO OUT-OF-CLASS EXPERIENCE WILL BE ACCPTED Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector packages in the nation. Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary. Generous Maternity and Family Leave Benefits Flexible Schedules (Telework - where appropriate) Rideshare, Parking, and Transit Benefits 13 paid holidays per year Click here for more details on employee benefits. Who We Are The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885M and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing, and contracting, ISD is the County's trusted partner and provider of choice. The Opportunity We are pursuing a highly qualified, self motivated candidate to fill a Disaster Services Analyst position in the Executive Management Services Division (EMSD). The Disaster Services Analyst position c onducts investigations, analyses, and special studies of the more difficult and complex problems, plans, and programs involved in disaster/emergency preparedness. Positions allocable to this class typically report to a departmental manager responsible for disaster/emergency service preparation or operations and perform a full range of administrative functions supporting those operations. Incumbents must have knowledge of basic communication concepts and principles to assess and recommend on a range of departmental operational issues impacted by events such as major fires, floods, earthquakes, or civil disturbances. Positions may require psychical Class IV - arduous activity which involves frequent lifting over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. It includes those positions that occasionally demand extraordinaire physical activity such those in safety positions. Essential Job Functions What You Will Do: Investigates, analyzes, and makes recommendations concerning the more complex disaster/emergency preparedness problems, plans, and programs involving the County and its municipalities, private industry, and the general public. Participates in planning disaster/emergency preparedness projects and functions such as educational programs, training exercises, and other forms of preparedness. Analyzes and interprets State and Federal regulations pertaining to disaster/emergency activities and advises County officials regarding compliance with such regulations. Prepares reports and applications connected with Federal and State subventions for disaster/emergency preparedness planning, training, and operations. Prepare reports for the department or County as well. Consults with County officials and employees concerning disaster/emergency plans and activities, including the need for provision of mutual aid. Leads as Department Operations Center (DOC) preparedness and response coordinator in charge of preparing DOC staff for emergency activations. This includes preparing and executing documentation and exercises to operationalize a DOC. Supervises County employees providing disaster/emergency services. Participates in emergency exercises and assists in training emergency services workers. Moves supplies and equipment to facilitate information, disaster preparedness, and disaster recovery efforts. Walks or climbs over uneven surfaces to assist with active disaster role(s). Manages, reviews, and updates ISD emergency management intranet site with current content. Assists as a departmental trainer for the various emergency management programs as well as understanding and use of necessary County systems such as Operational Area Response and Recovery System, Web Emergency Operations Center, or similar systems. Leads Building Emergency Response Team (BERT) related activities including strategizing, writing/reviewing procedures, training, and assigning of personnel. Requirements TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties, and PROVIDE documentation for specified courses related to the requirements below and within your online job application under the "Experience" area and Supplemental Questionnaire. Requirements to Qualify OPTION I: Graduation from an accredited* institution with a Bachelor’s degree in Homeland Security or Emergency Management. OPTION II: Graduation from an accredited* institution with a Bachelor's degree - AND- Three (3) years of experience providing technical staff support assisting with technical and administrative tasks related to an emergency management, emergency response, disaster recovery or disaster preparedness program. OPTION III : Five (5) years of experience providing technical staff support assisting with technical and administrative tasks related to an emergency management, emergency response, disaster recovery or disaster preparedness program, three (3) years of which must have been at the level of Disaster Services Planning Assistant ** or higher - AND - In addition to OPTIONS I, II or III successful completion of the following Federal Emergency Management (FEMA) Independent Study Program courses is required : IS-100.C: Introduction to the Incident Command System IS-200.C: Basic Incident Command System for Initial Response IS-700.B: An Introduction to the National Incident Management System IS-800.D: National Response Framework, An Introduction License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations 2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Some positions may require psychical Class IV. Special Requirement Information All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded. *Accredited colleges and universities include all colleges and universities that meet the accreditation guidelines indicated on the bulletin. For applicants with international transcript(s) , a report by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. must be submitted at the time of filing or within 15 calendar days. The report must confirm the U.S. course/degree equivalency. In order to receive credit for the required degree/coursework and/or license, you must include a legible copy of the official transcripts and/or a legible copy of the official certificate and/or license at the time of filing or within 15 calendar days from the date of filing application. Please submit documentation to Kirby@isd.lacounty.gov and indicate your name, exam name (DISASTER SERVICES ANALYST), and the exam number (W1514A ) . **A t the level of Disaster Services Planning Assistant or higher is defined as c onducts investigations and performs special assignments in connection with disaster/emergency preparedness. DESIRABLE QUALIFICATIONS: Points will be awarded for additional experience beyond the requirements. Completion of a Emergency Operations Center Type I, II and/or III credential(s) certified by the State of California Governor's Office of Emergency Services. Certificates of successful completion of the following Federal Emergency Management (FEMA) Independent Study Program course in any of the following: IS-120.C: An Introduction to Exercises IS-230.E: Fundamentals of Emergency Management IS-235.C: Emergency Planning IS-240.C: Leadership and Influence IS-241.C: Decision Making and Problem Solving IS-242.C: Effective Communication IS-244.B: Developing and Managing Volunteers Additional Information Our Assessment Process: This examination will consist of two (2) parts: Part I - An Evaluation of Training and Experience based on application information and desirable qualifications weighted at 40%. - AND - Part II - An Interview covering Disaster Management, Complex Problem Solving, Judgment and Decision Making, Analytical Skillsand Oral and Written Communication Skills weighted at 60%. You must achieve a passing score of 70% or higher on each assessment in order to be added onto the register of eligible candidates. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Kirby @isd.lacounty.gov , info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Eligibility Information: The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every twelve (12) months. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Kirby@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information.For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have questions about anything listed above? Contact us: Exam Number: W1514A Department Contact Name: Kari Irby Department Contact Phone: (323) 881-4689 Department Contact Email: Kirby@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
Mar 08, 2024
Full Time
Position/Program Information EXAM NUMBER W1514A When to Submit Your Application The application filing period will begin January 22, 2024 at 7:00 a.m. (PT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice. Type of Recruitment: Open Competitive Job Opportunity NO OUT-OF-CLASS EXPERIENCE WILL BE ACCPTED Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector packages in the nation. Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary. Generous Maternity and Family Leave Benefits Flexible Schedules (Telework - where appropriate) Rideshare, Parking, and Transit Benefits 13 paid holidays per year Click here for more details on employee benefits. Who We Are The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885M and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing, and contracting, ISD is the County's trusted partner and provider of choice. The Opportunity We are pursuing a highly qualified, self motivated candidate to fill a Disaster Services Analyst position in the Executive Management Services Division (EMSD). The Disaster Services Analyst position c onducts investigations, analyses, and special studies of the more difficult and complex problems, plans, and programs involved in disaster/emergency preparedness. Positions allocable to this class typically report to a departmental manager responsible for disaster/emergency service preparation or operations and perform a full range of administrative functions supporting those operations. Incumbents must have knowledge of basic communication concepts and principles to assess and recommend on a range of departmental operational issues impacted by events such as major fires, floods, earthquakes, or civil disturbances. Positions may require psychical Class IV - arduous activity which involves frequent lifting over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. It includes those positions that occasionally demand extraordinaire physical activity such those in safety positions. Essential Job Functions What You Will Do: Investigates, analyzes, and makes recommendations concerning the more complex disaster/emergency preparedness problems, plans, and programs involving the County and its municipalities, private industry, and the general public. Participates in planning disaster/emergency preparedness projects and functions such as educational programs, training exercises, and other forms of preparedness. Analyzes and interprets State and Federal regulations pertaining to disaster/emergency activities and advises County officials regarding compliance with such regulations. Prepares reports and applications connected with Federal and State subventions for disaster/emergency preparedness planning, training, and operations. Prepare reports for the department or County as well. Consults with County officials and employees concerning disaster/emergency plans and activities, including the need for provision of mutual aid. Leads as Department Operations Center (DOC) preparedness and response coordinator in charge of preparing DOC staff for emergency activations. This includes preparing and executing documentation and exercises to operationalize a DOC. Supervises County employees providing disaster/emergency services. Participates in emergency exercises and assists in training emergency services workers. Moves supplies and equipment to facilitate information, disaster preparedness, and disaster recovery efforts. Walks or climbs over uneven surfaces to assist with active disaster role(s). Manages, reviews, and updates ISD emergency management intranet site with current content. Assists as a departmental trainer for the various emergency management programs as well as understanding and use of necessary County systems such as Operational Area Response and Recovery System, Web Emergency Operations Center, or similar systems. Leads Building Emergency Response Team (BERT) related activities including strategizing, writing/reviewing procedures, training, and assigning of personnel. Requirements TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties, and PROVIDE documentation for specified courses related to the requirements below and within your online job application under the "Experience" area and Supplemental Questionnaire. Requirements to Qualify OPTION I: Graduation from an accredited* institution with a Bachelor’s degree in Homeland Security or Emergency Management. OPTION II: Graduation from an accredited* institution with a Bachelor's degree - AND- Three (3) years of experience providing technical staff support assisting with technical and administrative tasks related to an emergency management, emergency response, disaster recovery or disaster preparedness program. OPTION III : Five (5) years of experience providing technical staff support assisting with technical and administrative tasks related to an emergency management, emergency response, disaster recovery or disaster preparedness program, three (3) years of which must have been at the level of Disaster Services Planning Assistant ** or higher - AND - In addition to OPTIONS I, II or III successful completion of the following Federal Emergency Management (FEMA) Independent Study Program courses is required : IS-100.C: Introduction to the Incident Command System IS-200.C: Basic Incident Command System for Initial Response IS-700.B: An Introduction to the National Incident Management System IS-800.D: National Response Framework, An Introduction License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations 2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Some positions may require psychical Class IV. Special Requirement Information All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded. *Accredited colleges and universities include all colleges and universities that meet the accreditation guidelines indicated on the bulletin. For applicants with international transcript(s) , a report by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. must be submitted at the time of filing or within 15 calendar days. The report must confirm the U.S. course/degree equivalency. In order to receive credit for the required degree/coursework and/or license, you must include a legible copy of the official transcripts and/or a legible copy of the official certificate and/or license at the time of filing or within 15 calendar days from the date of filing application. Please submit documentation to Kirby@isd.lacounty.gov and indicate your name, exam name (DISASTER SERVICES ANALYST), and the exam number (W1514A ) . **A t the level of Disaster Services Planning Assistant or higher is defined as c onducts investigations and performs special assignments in connection with disaster/emergency preparedness. DESIRABLE QUALIFICATIONS: Points will be awarded for additional experience beyond the requirements. Completion of a Emergency Operations Center Type I, II and/or III credential(s) certified by the State of California Governor's Office of Emergency Services. Certificates of successful completion of the following Federal Emergency Management (FEMA) Independent Study Program course in any of the following: IS-120.C: An Introduction to Exercises IS-230.E: Fundamentals of Emergency Management IS-235.C: Emergency Planning IS-240.C: Leadership and Influence IS-241.C: Decision Making and Problem Solving IS-242.C: Effective Communication IS-244.B: Developing and Managing Volunteers Additional Information Our Assessment Process: This examination will consist of two (2) parts: Part I - An Evaluation of Training and Experience based on application information and desirable qualifications weighted at 40%. - AND - Part II - An Interview covering Disaster Management, Complex Problem Solving, Judgment and Decision Making, Analytical Skillsand Oral and Written Communication Skills weighted at 60%. You must achieve a passing score of 70% or higher on each assessment in order to be added onto the register of eligible candidates. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Kirby @isd.lacounty.gov , info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Eligibility Information: The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every twelve (12) months. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add Kirby@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information.For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have questions about anything listed above? Contact us: Exam Number: W1514A Department Contact Name: Kari Irby Department Contact Phone: (323) 881-4689 Department Contact Email: Kirby@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
POSITION SUMMARY: This position performs a variety of duties relating to the preparation, implementation, and monitoring of the City’s annual operating budget, as well as monitoring purchasing processes and compliance. Among other duties, the Financial Management Analyst provides assistance to the Director of Finance by overseeing and managing the budget. They also work with the individual departments to monitor their budgets, providing periodic updates and support as needed to manage and understand their budget. This individual will coordinate with the City manager’s office to prepare for budget submission to the City Council; helps prepare all documentation, budget books and reports; analyzes budget submissions for completeness, accuracy, and proper objectives, and complies budget information into summaries, and statements. This position will also serve as a procurement analyst to assist departments in procurement procedures confirming they meet budgetary requirements and all policies and procedures have been followed. This position requires knowledge of local government budgetary processes and procedures, knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines, as well as a person with great people skills. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of a baccalaureate degree in a course of study related to the occupational field. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with two to three years’ experience in a similar position. Possession of or ability to readily obtain a valid driver’s license issued by the State of Texas for the type of vehicle or equipment operated. Ability to be bonded. Click here for FULL JOB DESCRIPTION
May 24, 2024
Full Time
POSITION SUMMARY: This position performs a variety of duties relating to the preparation, implementation, and monitoring of the City’s annual operating budget, as well as monitoring purchasing processes and compliance. Among other duties, the Financial Management Analyst provides assistance to the Director of Finance by overseeing and managing the budget. They also work with the individual departments to monitor their budgets, providing periodic updates and support as needed to manage and understand their budget. This individual will coordinate with the City manager’s office to prepare for budget submission to the City Council; helps prepare all documentation, budget books and reports; analyzes budget submissions for completeness, accuracy, and proper objectives, and complies budget information into summaries, and statements. This position will also serve as a procurement analyst to assist departments in procurement procedures confirming they meet budgetary requirements and all policies and procedures have been followed. This position requires knowledge of local government budgetary processes and procedures, knowledge of generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) guidelines, as well as a person with great people skills. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of a baccalaureate degree in a course of study related to the occupational field. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with two to three years’ experience in a similar position. Possession of or ability to readily obtain a valid driver’s license issued by the State of Texas for the type of vehicle or equipment operated. Ability to be bonded. Click here for FULL JOB DESCRIPTION
Announcement Number: 47777 Open to all qualified persons. Posted 06/12/2024 Close Date: 06/26/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 45 Mins The Position Under immediate supervision, incumbents perform a variety of duties at the sub-journey level while receiving training for advancement to an entry-level professional class related to fiscal or business management functions in State government. Incumbents continue to receive training in performing the duties relevant to the class they are underfilling. This is the final trainee level in the series and incumbents may progress to the appropriate professional series they are underfilling upon meeting the minimum qualifications, satisfactory performance, and with the recommendation of the appointing authority. This trainee position will underfill the Management Analyst 1. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of technical and/or paraprofessional experience in the field in which the applicant is to be trained; OR Associate's degree from an accredited college or university in business or public administration, accounting, finance, or closely related field and one year of experience as described above; OR Bachelor's degree from an accredited college or university in business or public administration, accounting, finance, or closely related; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 13, 2024
Full Time
Announcement Number: 47777 Open to all qualified persons. Posted 06/12/2024 Close Date: 06/26/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 45 Mins The Position Under immediate supervision, incumbents perform a variety of duties at the sub-journey level while receiving training for advancement to an entry-level professional class related to fiscal or business management functions in State government. Incumbents continue to receive training in performing the duties relevant to the class they are underfilling. This is the final trainee level in the series and incumbents may progress to the appropriate professional series they are underfilling upon meeting the minimum qualifications, satisfactory performance, and with the recommendation of the appointing authority. This trainee position will underfill the Management Analyst 1. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of technical and/or paraprofessional experience in the field in which the applicant is to be trained; OR Associate's degree from an accredited college or university in business or public administration, accounting, finance, or closely related field and one year of experience as described above; OR Bachelor's degree from an accredited college or university in business or public administration, accounting, finance, or closely related; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47777 Open to all qualified persons. Posted 06/12/2024 Close Date: 06/26/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 45 Mins The Position Under immediate supervision, incumbents perform a variety of duties at the sub-journey level while receiving training for advancement to an entry-level professional class related to fiscal or business management functions in State government. Incumbents continue to receive training in performing the duties relevant to the class they are underfilling. This is the final trainee level in the series and incumbents may progress to the appropriate professional series they are underfilling upon meeting the minimum qualifications, satisfactory performance, and with the recommendation of the appointing authority. This trainee position will underfill the Management Analyst 1. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of technical and/or paraprofessional experience in the field in which the applicant is to be trained; OR Associate's degree from an accredited college or university in business or public administration, accounting, finance, or closely related field and one year of experience as described above; OR Bachelor's degree from an accredited college or university in business or public administration, accounting, finance, or closely related; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 13, 2024
Full Time
Announcement Number: 47777 Open to all qualified persons. Posted 06/12/2024 Close Date: 06/26/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 45 Mins The Position Under immediate supervision, incumbents perform a variety of duties at the sub-journey level while receiving training for advancement to an entry-level professional class related to fiscal or business management functions in State government. Incumbents continue to receive training in performing the duties relevant to the class they are underfilling. This is the final trainee level in the series and incumbents may progress to the appropriate professional series they are underfilling upon meeting the minimum qualifications, satisfactory performance, and with the recommendation of the appointing authority. This trainee position will underfill the Management Analyst 1. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of technical and/or paraprofessional experience in the field in which the applicant is to be trained; OR Associate's degree from an accredited college or university in business or public administration, accounting, finance, or closely related field and one year of experience as described above; OR Bachelor's degree from an accredited college or university in business or public administration, accounting, finance, or closely related; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Nevada
Gardnerville, Nevada, United States
Announcement Number: 47777 Open to all qualified persons. Posted 06/12/2024 Close Date: 06/26/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 45 Mins The Position Under immediate supervision, incumbents perform a variety of duties at the sub-journey level while receiving training for advancement to an entry-level professional class related to fiscal or business management functions in State government. Incumbents continue to receive training in performing the duties relevant to the class they are underfilling. This is the final trainee level in the series and incumbents may progress to the appropriate professional series they are underfilling upon meeting the minimum qualifications, satisfactory performance, and with the recommendation of the appointing authority. This trainee position will underfill the Management Analyst 1. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of technical and/or paraprofessional experience in the field in which the applicant is to be trained; OR Associate's degree from an accredited college or university in business or public administration, accounting, finance, or closely related field and one year of experience as described above; OR Bachelor's degree from an accredited college or university in business or public administration, accounting, finance, or closely related; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 13, 2024
Full Time
Announcement Number: 47777 Open to all qualified persons. Posted 06/12/2024 Close Date: 06/26/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 45 Mins The Position Under immediate supervision, incumbents perform a variety of duties at the sub-journey level while receiving training for advancement to an entry-level professional class related to fiscal or business management functions in State government. Incumbents continue to receive training in performing the duties relevant to the class they are underfilling. This is the final trainee level in the series and incumbents may progress to the appropriate professional series they are underfilling upon meeting the minimum qualifications, satisfactory performance, and with the recommendation of the appointing authority. This trainee position will underfill the Management Analyst 1. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of technical and/or paraprofessional experience in the field in which the applicant is to be trained; OR Associate's degree from an accredited college or university in business or public administration, accounting, finance, or closely related field and one year of experience as described above; OR Bachelor's degree from an accredited college or university in business or public administration, accounting, finance, or closely related; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47777 Open to all qualified persons. Posted 06/12/2024 Close Date: 06/26/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 45 Mins The Position Under immediate supervision, incumbents perform a variety of duties at the sub-journey level while receiving training for advancement to an entry-level professional class related to fiscal or business management functions in State government. Incumbents continue to receive training in performing the duties relevant to the class they are underfilling. This is the final trainee level in the series and incumbents may progress to the appropriate professional series they are underfilling upon meeting the minimum qualifications, satisfactory performance, and with the recommendation of the appointing authority. This trainee position will underfill the Management Analyst 1. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of technical and/or paraprofessional experience in the field in which the applicant is to be trained; OR Associate's degree from an accredited college or university in business or public administration, accounting, finance, or closely related field and one year of experience as described above; OR Bachelor's degree from an accredited college or university in business or public administration, accounting, finance, or closely related; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 13, 2024
Full Time
Announcement Number: 47777 Open to all qualified persons. Posted 06/12/2024 Close Date: 06/26/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 10 Days 18 Hrs 45 Mins The Position Under immediate supervision, incumbents perform a variety of duties at the sub-journey level while receiving training for advancement to an entry-level professional class related to fiscal or business management functions in State government. Incumbents continue to receive training in performing the duties relevant to the class they are underfilling. This is the final trainee level in the series and incumbents may progress to the appropriate professional series they are underfilling upon meeting the minimum qualifications, satisfactory performance, and with the recommendation of the appointing authority. This trainee position will underfill the Management Analyst 1. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and two years of technical and/or paraprofessional experience in the field in which the applicant is to be trained; OR Associate's degree from an accredited college or university in business or public administration, accounting, finance, or closely related field and one year of experience as described above; OR Bachelor's degree from an accredited college or university in business or public administration, accounting, finance, or closely related; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting expires: June 28, 2024 Salary range: $54,525 - $90,839 General Description The management analyst sr. for OWTR administration is responsible for the commodity contracts for OWTR. Will be responsible for managing the administration of ongoing contracts to assure services meet contract requirements. conducting analysis; interpreting rules and regulations; performing general clerical and administrative functions; conducting training; preparing reports; and processing associated paperwork. Classification Standards This position will demonstrate a substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks within one or more of the following areas. Manages the activities of new and existing commodity contracts to assure they are completed on time, efficiently and meet the specific organizational quality measurements desired. Organizes team meetings with plant managers to ensure goals are being met. Develops detailed corrective action processes when deficiencies are found. Works with plant managers to determine which goods contracts are needed. Provides CEQ’s to DOP for all commodity contracts. Researches, interprets, and explains contract components and resolves contract-related issues as they arise. Plans, directs, and organizes inspections to assure contractors meet the specified organizational measurements. Reviews technical specifications prepared by User Agency. Schedules and attend project team meetings and provides procurement advisory and follow-up information to User Agency personnel. Develops performance criteria for evaluation of proposals. Ensures contracts are followed and any errors or problems corrected. Conducts quality control/quality assurance analysis on RFPs and ITBs. DATA ANALYSIS Receives assignments and plans for data collection and analysis for assigned departmental functions or activities. Designs custom reports and data displays for projects and standard report formats for ongoing functions based on organizational needs for information. Reviews assigned operating records and/or databases for quality. Identifies processes or reporting functions that do not provide the necessary level of completeness, detail, or accuracy. Designs standard report formats based on organizational needs for information. Retrieves and summarizes data from various information systems for inclusion into research or operating reports. Knowledge, SKILLS, and abilities Solid understanding of NIGP and COA Procurement practices, policies, and procedures. Knowledge of contracts and how they are applied. Broad knowledge of all facets of profession and related fields. Skills in use of Microsoft Office, accounting software, databases. Good planning, organizational and communication skills. Ability to handle escalated issues. Ability to use independent judgment and discretion. Skilled in operation of computers to retrieve data and prepare reports and presentations; in writing narrative reports; in communicating. Skill in leading groups and in speaking to groups. Ability to organize and present data in presentations and narrative reports. Ability to review data and identify data trends and/or inconsistencies. Minimum Qualifications Associate degree in Procurement, Accounting, Business Administration, or related fields 3 to 5 years of related experience, or any equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this job. Licensures and Certifications No license or certificate required; however National Institute of Governmental Purchasing (NIGP) courses / certification is helpful. Closing Date/Time: 2024-06-28
Jun 15, 2024
Full Time
Posting expires: June 28, 2024 Salary range: $54,525 - $90,839 General Description The management analyst sr. for OWTR administration is responsible for the commodity contracts for OWTR. Will be responsible for managing the administration of ongoing contracts to assure services meet contract requirements. conducting analysis; interpreting rules and regulations; performing general clerical and administrative functions; conducting training; preparing reports; and processing associated paperwork. Classification Standards This position will demonstrate a substantial understanding of the job requirements and applies knowledge and skills to a wide range of tasks within one or more of the following areas. Manages the activities of new and existing commodity contracts to assure they are completed on time, efficiently and meet the specific organizational quality measurements desired. Organizes team meetings with plant managers to ensure goals are being met. Develops detailed corrective action processes when deficiencies are found. Works with plant managers to determine which goods contracts are needed. Provides CEQ’s to DOP for all commodity contracts. Researches, interprets, and explains contract components and resolves contract-related issues as they arise. Plans, directs, and organizes inspections to assure contractors meet the specified organizational measurements. Reviews technical specifications prepared by User Agency. Schedules and attend project team meetings and provides procurement advisory and follow-up information to User Agency personnel. Develops performance criteria for evaluation of proposals. Ensures contracts are followed and any errors or problems corrected. Conducts quality control/quality assurance analysis on RFPs and ITBs. DATA ANALYSIS Receives assignments and plans for data collection and analysis for assigned departmental functions or activities. Designs custom reports and data displays for projects and standard report formats for ongoing functions based on organizational needs for information. Reviews assigned operating records and/or databases for quality. Identifies processes or reporting functions that do not provide the necessary level of completeness, detail, or accuracy. Designs standard report formats based on organizational needs for information. Retrieves and summarizes data from various information systems for inclusion into research or operating reports. Knowledge, SKILLS, and abilities Solid understanding of NIGP and COA Procurement practices, policies, and procedures. Knowledge of contracts and how they are applied. Broad knowledge of all facets of profession and related fields. Skills in use of Microsoft Office, accounting software, databases. Good planning, organizational and communication skills. Ability to handle escalated issues. Ability to use independent judgment and discretion. Skilled in operation of computers to retrieve data and prepare reports and presentations; in writing narrative reports; in communicating. Skill in leading groups and in speaking to groups. Ability to organize and present data in presentations and narrative reports. Ability to review data and identify data trends and/or inconsistencies. Minimum Qualifications Associate degree in Procurement, Accounting, Business Administration, or related fields 3 to 5 years of related experience, or any equivalent combination of education, training and experience which provides the requisite knowledge, skills, and abilities for this job. Licensures and Certifications No license or certificate required; however National Institute of Governmental Purchasing (NIGP) courses / certification is helpful. Closing Date/Time: 2024-06-28
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under direction, leads and performs complex and varied technical, professional and confidential work required to administer human resources programs, including employee and labor relations, job analysis and compensation, training and development, equal employment opportunity, and other special human resources programs; performs research and analysis to develop information used in negotiations and formulates and recommends effective bargaining language, strategies and techniques related to a variety of program areas; conducts workplace investigations often focused on contested allegations that involve potential violation of the District's standards, policies, ethics or the law; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides work direction to lower-level staff and monitors work for accuracy; provides instruction/ training on HR work processes to staff; provides input to supervisor on employee work performance and behavior. Provides professional advice and counsel to administrators, managers, employees, bargaining unit representatives and the public on human resources policies, procedures and the interpretation and application of collective bargaining agreements, Personnel Commission rules, and state and federal laws applicable to human resources management. Collects, analyzes and reports on data/material utilized by the District Director of Human Resources and the Vice Chancellor, such as market compensation and benefits data; develops recommendations on salary structures and class placement within the grade structure; provides District data as a participant in various external surveys. Conducts classification studies and desk audits; develops and recommends job duties for new/ revised classification specifications; provides the Personnel Commission with input on a classification's education, experience and other requirements; assesses any reclassification appeals and documents conclusions; revises class specifications based on reclass actions, if warranted. Reviews and analyzes employees' working-out-of-class requests; conducts research, assesses comparability of duties, interviews managers and employees, consults with job experts and gathers other necessary information; develops findings, conclusions and recommendations and prepares reports. Reviews report documents of completed interactive discussion meetings and ensures doctors' notes on restrictions are in accordance with ADA and FEHA; ensures each restriction is addressed on the form and a proper accommodation, where possible, is noted; reviews requests for modified duty and permanent restrictions; educates managers on the importance of conducting interactive discussion meetings and assists them with completing the interactive discussion meeting form. Participates in the District's collective bargaining process by researching and collecting data/information, making recommendations on District proposals and providing input to contract language; maintains official records of bargaining sessions. Conducts effective, thorough and impartial investigations of complex and sensitive workplace complaints of discrimination, harassment, retaliation and other policy violations; identifies and documents the scope of the investigation and the process to be followed; interviews complainants, respondents and witnesses; researches and analyzes relevant facts, documents, policies and legal guidance; safeguards the confidentiality of the investigation; prepares report of findings and conclusions. Reviews and evaluates Board policies and administrative regulations; recommends updates where warranted. Conducts a variety of special projects as directed by the District Director of Human Resources and the Vice Chancellor. Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. OTHER DUTIES Serves on or leads committees, work groups and task forces. Recommends, develops, implements and revises policies, procedures and operational guidelines to improve and/or clarify processes. Contributes to ensuring information on the District HR website is accurate and up to date. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Principles, practices and techniques of human resources management, including job analysis and classification, performance planning/appraisal, compensation plan design and administration, training and development and equal employment opportunity. Employee relations principles and practices. Labor relations principles and practices, including negotiation, collective bargaining agreements and contract administration. Principles, practices and methods of administrative, organizational and management analysis. Applicable sections of the California Education Code and other applicable federal, state and local laws, rules and regulations. Principles and practices of sound business communication. Principles and practices of public administration, including budgeting, purchasing and maintaining public records. Research methods and analysis techniques. Practices and techniques of workplace investigations. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations and Human Resources procedures. Skills and Abilities to: Develop and implement comprehensive, effective human resources programs in assigned areas. Analyze a variety of administrative, organizational and personnel management problems and consult effectively with administrators and managers to develop solutions. Utilize human resources information systems (HRIS) and query tools to extract data from databases for interpreting and communicating data. Participate effectively as a District representative in union contract negotiations. Effectively conduct interviews for a myriad of purposes, gleaning pertinent, essential information and knowledge from the subject. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Organize, set priorities and exercise sound, independent judgment within areas of responsibility. Maintain confidentiality of information and work products. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Prepare and present periodic training sessions as directed. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in human resources, industrial relations, public administration or a closely related field, and at least four years of progressively responsible experience in the human resources function, preferably in an institution of higher education; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; accommodate stressful situations; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd . Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will include a competency assessment ( 3 0 % weight) and an oral interview assessment ( 7 0 % weight). Of those achieving a passing score on the competency assessment, only the most qualified candidates will be invited to the oral interview assessment. Passing score is 75% out of 100% on each assessment process . INITIAL ASSESSMENT TENTATIVELY SCHEDULED AS FOLLOWS: COMPETENCY ASSESSMENT: JUNE 28, 2024 ORAL ASSESSMENT: JULY 16, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on the assessment will be placed in rank order on a districtwide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies in this classification for at least six (6) months. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 6/21/2024 11:59 PM Pacific
May 31, 2024
Full Time
General Purpose Under direction, leads and performs complex and varied technical, professional and confidential work required to administer human resources programs, including employee and labor relations, job analysis and compensation, training and development, equal employment opportunity, and other special human resources programs; performs research and analysis to develop information used in negotiations and formulates and recommends effective bargaining language, strategies and techniques related to a variety of program areas; conducts workplace investigations often focused on contested allegations that involve potential violation of the District's standards, policies, ethics or the law; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides work direction to lower-level staff and monitors work for accuracy; provides instruction/ training on HR work processes to staff; provides input to supervisor on employee work performance and behavior. Provides professional advice and counsel to administrators, managers, employees, bargaining unit representatives and the public on human resources policies, procedures and the interpretation and application of collective bargaining agreements, Personnel Commission rules, and state and federal laws applicable to human resources management. Collects, analyzes and reports on data/material utilized by the District Director of Human Resources and the Vice Chancellor, such as market compensation and benefits data; develops recommendations on salary structures and class placement within the grade structure; provides District data as a participant in various external surveys. Conducts classification studies and desk audits; develops and recommends job duties for new/ revised classification specifications; provides the Personnel Commission with input on a classification's education, experience and other requirements; assesses any reclassification appeals and documents conclusions; revises class specifications based on reclass actions, if warranted. Reviews and analyzes employees' working-out-of-class requests; conducts research, assesses comparability of duties, interviews managers and employees, consults with job experts and gathers other necessary information; develops findings, conclusions and recommendations and prepares reports. Reviews report documents of completed interactive discussion meetings and ensures doctors' notes on restrictions are in accordance with ADA and FEHA; ensures each restriction is addressed on the form and a proper accommodation, where possible, is noted; reviews requests for modified duty and permanent restrictions; educates managers on the importance of conducting interactive discussion meetings and assists them with completing the interactive discussion meeting form. Participates in the District's collective bargaining process by researching and collecting data/information, making recommendations on District proposals and providing input to contract language; maintains official records of bargaining sessions. Conducts effective, thorough and impartial investigations of complex and sensitive workplace complaints of discrimination, harassment, retaliation and other policy violations; identifies and documents the scope of the investigation and the process to be followed; interviews complainants, respondents and witnesses; researches and analyzes relevant facts, documents, policies and legal guidance; safeguards the confidentiality of the investigation; prepares report of findings and conclusions. Reviews and evaluates Board policies and administrative regulations; recommends updates where warranted. Conducts a variety of special projects as directed by the District Director of Human Resources and the Vice Chancellor. Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. OTHER DUTIES Serves on or leads committees, work groups and task forces. Recommends, develops, implements and revises policies, procedures and operational guidelines to improve and/or clarify processes. Contributes to ensuring information on the District HR website is accurate and up to date. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Principles, practices and techniques of human resources management, including job analysis and classification, performance planning/appraisal, compensation plan design and administration, training and development and equal employment opportunity. Employee relations principles and practices. Labor relations principles and practices, including negotiation, collective bargaining agreements and contract administration. Principles, practices and methods of administrative, organizational and management analysis. Applicable sections of the California Education Code and other applicable federal, state and local laws, rules and regulations. Principles and practices of sound business communication. Principles and practices of public administration, including budgeting, purchasing and maintaining public records. Research methods and analysis techniques. Practices and techniques of workplace investigations. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations and Human Resources procedures. Skills and Abilities to: Develop and implement comprehensive, effective human resources programs in assigned areas. Analyze a variety of administrative, organizational and personnel management problems and consult effectively with administrators and managers to develop solutions. Utilize human resources information systems (HRIS) and query tools to extract data from databases for interpreting and communicating data. Participate effectively as a District representative in union contract negotiations. Effectively conduct interviews for a myriad of purposes, gleaning pertinent, essential information and knowledge from the subject. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Organize, set priorities and exercise sound, independent judgment within areas of responsibility. Maintain confidentiality of information and work products. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Prepare and present periodic training sessions as directed. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in human resources, industrial relations, public administration or a closely related field, and at least four years of progressively responsible experience in the human resources function, preferably in an institution of higher education; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; accommodate stressful situations; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process APPLICATION SUBMISSION To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd . Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application. ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. APPLICATION REVIEW AND ASSESSMENTS The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process. The assessment process will include a competency assessment ( 3 0 % weight) and an oral interview assessment ( 7 0 % weight). Of those achieving a passing score on the competency assessment, only the most qualified candidates will be invited to the oral interview assessment. Passing score is 75% out of 100% on each assessment process . INITIAL ASSESSMENT TENTATIVELY SCHEDULED AS FOLLOWS: COMPETENCY ASSESSMENT: JUNE 28, 2024 ORAL ASSESSMENT: JULY 16, 2024 The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application. ELIGIBILITY LIST Candidates who attain a passing score on the assessment will be placed in rank order on a districtwide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies in this classification for at least six (6) months. PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT. ACCOMMODATIONS Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page . Closing Date/Time: 6/21/2024 11:59 PM Pacific
Requirements MOS Code: 3451 (Marine Corps), 36B (Army), 6F011 (Air Force) 13-1111.00 (Navy) Education and Experience: Bachelor's Degree or higher in business, public administration, economics, finance, or related field including one (1) year of experience involving the application of research methods. Licenses and Certificates: Texas Class "C" Driver's License or equivalent from another state. Special Requirements : Applicants for positions assigned to the Department of Information Technology Services must pass a Criminal Justice Information Systems (CJIS) finger-print based background check within the first six months from hire and maintain CJIS eligibility. CJIS requirements are related to system access and the following list of convictions and/or deferred adjudications will result in failure of the CJIS background check and disqualification and termination from employment: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. General Purpose Under general supervision, provide financial support, research information, evaluate statistics, and write technical reports on various departmental procedures and projects. Typical Duties Plan, develop, and engage in research projects as instructed regarding but not limited to procurement, contracts, grants, and other financial projects as necessary. Collect and compile information. Receive, review, and revise bid and RFP documents and research and formulate purchase orders to ensure compliance with applicable statutes. Develop complex technical or specialized proposals or solicitations. Perform statistical analysis and interpret findings. Identify alternatives to address situations or solve problems with their advantages and disadvantages. Estimate costs of proposals and forecast future demand resources. Research and review pertinent regulations, laws, manuals, and procedures pertaining to departmental fiscal matters. Draft reports, and other technical documents including but not limited to writing specifications for goods and services. Administer and monitor technical and complex contracts and grant projects. Ensure department receives timely delivery of goods and services. Monitor and judge contractor on pricing, quality, and quantity of goods or services specified in the contract. Act as liaison between department and contractor in case of disputes, clarifications, and complaints. Assist in formal audit review of contractors. Negotiate changes and supplemental agreements. Recommend appropriate remedy in the event of unsatisfactory performance. Conduct pre and post-administrative briefings. Finalize data analysis, statistical charts, graphs, and spreadsheets. Search, update and access computerized databases in support of the overall program. Use and maintain history and research files. Design and develop analysis techniques and methodologies. Prepare reports and studies as a result of special projects where primary data collection is the methodology. Write white papers and statistical reports on departmental operations. Prepare reports including analysis of existing operations and conditions and recommendations for improvement. Represent the department and provide technical support and information. Inform suppliers of purchasing policies and procedures on doing business with the city, bidding process, and related information. Create and maintain a variety of computerized records or reports such as vendor lists, inventory files and reports, financial reports or records, and status reports. Perform other related work as required. General Information For the complete job specification, click here Note: This is an unclassified contract position. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. Note: This is a new advertisement for Financial Research Analyst . You must apply if you are still interested in this position. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior tosubmitting them to the Human Resources Department. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Determined by agreement Closing Date/Time: Continuous
May 31, 2024
Full Time
Requirements MOS Code: 3451 (Marine Corps), 36B (Army), 6F011 (Air Force) 13-1111.00 (Navy) Education and Experience: Bachelor's Degree or higher in business, public administration, economics, finance, or related field including one (1) year of experience involving the application of research methods. Licenses and Certificates: Texas Class "C" Driver's License or equivalent from another state. Special Requirements : Applicants for positions assigned to the Department of Information Technology Services must pass a Criminal Justice Information Systems (CJIS) finger-print based background check within the first six months from hire and maintain CJIS eligibility. CJIS requirements are related to system access and the following list of convictions and/or deferred adjudications will result in failure of the CJIS background check and disqualification and termination from employment: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. General Purpose Under general supervision, provide financial support, research information, evaluate statistics, and write technical reports on various departmental procedures and projects. Typical Duties Plan, develop, and engage in research projects as instructed regarding but not limited to procurement, contracts, grants, and other financial projects as necessary. Collect and compile information. Receive, review, and revise bid and RFP documents and research and formulate purchase orders to ensure compliance with applicable statutes. Develop complex technical or specialized proposals or solicitations. Perform statistical analysis and interpret findings. Identify alternatives to address situations or solve problems with their advantages and disadvantages. Estimate costs of proposals and forecast future demand resources. Research and review pertinent regulations, laws, manuals, and procedures pertaining to departmental fiscal matters. Draft reports, and other technical documents including but not limited to writing specifications for goods and services. Administer and monitor technical and complex contracts and grant projects. Ensure department receives timely delivery of goods and services. Monitor and judge contractor on pricing, quality, and quantity of goods or services specified in the contract. Act as liaison between department and contractor in case of disputes, clarifications, and complaints. Assist in formal audit review of contractors. Negotiate changes and supplemental agreements. Recommend appropriate remedy in the event of unsatisfactory performance. Conduct pre and post-administrative briefings. Finalize data analysis, statistical charts, graphs, and spreadsheets. Search, update and access computerized databases in support of the overall program. Use and maintain history and research files. Design and develop analysis techniques and methodologies. Prepare reports and studies as a result of special projects where primary data collection is the methodology. Write white papers and statistical reports on departmental operations. Prepare reports including analysis of existing operations and conditions and recommendations for improvement. Represent the department and provide technical support and information. Inform suppliers of purchasing policies and procedures on doing business with the city, bidding process, and related information. Create and maintain a variety of computerized records or reports such as vendor lists, inventory files and reports, financial reports or records, and status reports. Perform other related work as required. General Information For the complete job specification, click here Note: This is an unclassified contract position. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. Note: This is a new advertisement for Financial Research Analyst . You must apply if you are still interested in this position. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior tosubmitting them to the Human Resources Department. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Determined by agreement Closing Date/Time: Continuous
Requirements MOS Code: 6F000 (Air Force), 3451 (Marine Corps), 36B (Army) Education and Experience: Bachelor's Degree or higher in business, public administration, economics, finance or related field including two (2) years of experience involving application of research methods to include one (1) year of procurement experience. Licenses and Certificates: Texas Class "C" Driver's License or equivalent from another state. General Purpose Under direction, provide financial support, research information, and evaluation of statistics on various departmental procedures, projects and grants. Ensure accurate and complete accounting, and maintain internal control systems and records. Typical Duties Plan, develop, and engage in research projects as instructed regarding but not limited to procurement, contracts, grants and other financial projects as necessary. Collect and compile information. Receive, review, and revise bid and RFP documents and research and formulate purchase orders to ensure compliance with applicable statutes. Develop complex technical or specialized proposals or solicitations. Perform statistical analysis and interpret findings. Identify alternatives to address situations or solve problems with their advantages and disadvantages. Estimate costs of proposals and forecast future demand resources. Manage the procurement of inventory items, contracts, bids, and associated budget. Communicate with vendors to obtain quotes. Prepare purchase requisitions for materials and supplies. Recommend materials/supply and parts sources. Approve purchase requests. Monitor supply contracts, assure expenditures are within budget and notify management of potential deviations. Recommend changes in procurement policies and practices to management. Manage inventory control of assigned area. Manage the receipt, inspection, storage, security and issuance and delivery of material and equipment. Complete special orders for departmental customers. Prepare activity, progress and special reports. Monitor and judge contractor on pricing, quality, and quantity of goods or services specified in contract. Act as liaison between department and contractor in case of disputes, clarifications and complaints. Establish and adjust work procedures to meet warehouse demands. Assist other sections with materials acquisition. Research and review pertinent regulations, laws, manuals, and procedures pertaining to departmental fiscal matters. Draft reports, and other technical documents including but not limited to writing specifications for goods and services. Administer and monitor technical and complex contracts and grant projects. Assist in formal audit review of contractors. Negotiate changes and supplemental agreements. Recommend appropriate remedy in the event of unsatisfactory performance. Conduct pre and post administrative briefings. Finalize data analysis, statistical charts, graphs and spreadsheets. Search, update and access computerized databases in support of the overall program. Use and maintain history and research files. Represent the department and provide technical support and information. Inform suppliers of purchasing policies and procedures on doing business with the city, bidding process and related information. Create and maintain a variety of computerized records or reports such as vendor lists, inventory files and reports, financial reports or records and status reports. Perform other related work as required. Oversee and monitor assigned staff. Provide assistance and training to professional, technical and clerical staff. Plan and assign work. Oversee and monitor work in progress and finished project. Prepare or provide input to performance evaluations. Provide training, direction, guidance and support for buying and bid section staff. General Information For the complete job specification, click here. Note: This is an unclassified contract position. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Determined by agreement Closing Date/Time: 6/18/2024 11:59 PM Mountain
Jun 14, 2024
Full Time
Requirements MOS Code: 6F000 (Air Force), 3451 (Marine Corps), 36B (Army) Education and Experience: Bachelor's Degree or higher in business, public administration, economics, finance or related field including two (2) years of experience involving application of research methods to include one (1) year of procurement experience. Licenses and Certificates: Texas Class "C" Driver's License or equivalent from another state. General Purpose Under direction, provide financial support, research information, and evaluation of statistics on various departmental procedures, projects and grants. Ensure accurate and complete accounting, and maintain internal control systems and records. Typical Duties Plan, develop, and engage in research projects as instructed regarding but not limited to procurement, contracts, grants and other financial projects as necessary. Collect and compile information. Receive, review, and revise bid and RFP documents and research and formulate purchase orders to ensure compliance with applicable statutes. Develop complex technical or specialized proposals or solicitations. Perform statistical analysis and interpret findings. Identify alternatives to address situations or solve problems with their advantages and disadvantages. Estimate costs of proposals and forecast future demand resources. Manage the procurement of inventory items, contracts, bids, and associated budget. Communicate with vendors to obtain quotes. Prepare purchase requisitions for materials and supplies. Recommend materials/supply and parts sources. Approve purchase requests. Monitor supply contracts, assure expenditures are within budget and notify management of potential deviations. Recommend changes in procurement policies and practices to management. Manage inventory control of assigned area. Manage the receipt, inspection, storage, security and issuance and delivery of material and equipment. Complete special orders for departmental customers. Prepare activity, progress and special reports. Monitor and judge contractor on pricing, quality, and quantity of goods or services specified in contract. Act as liaison between department and contractor in case of disputes, clarifications and complaints. Establish and adjust work procedures to meet warehouse demands. Assist other sections with materials acquisition. Research and review pertinent regulations, laws, manuals, and procedures pertaining to departmental fiscal matters. Draft reports, and other technical documents including but not limited to writing specifications for goods and services. Administer and monitor technical and complex contracts and grant projects. Assist in formal audit review of contractors. Negotiate changes and supplemental agreements. Recommend appropriate remedy in the event of unsatisfactory performance. Conduct pre and post administrative briefings. Finalize data analysis, statistical charts, graphs and spreadsheets. Search, update and access computerized databases in support of the overall program. Use and maintain history and research files. Represent the department and provide technical support and information. Inform suppliers of purchasing policies and procedures on doing business with the city, bidding process and related information. Create and maintain a variety of computerized records or reports such as vendor lists, inventory files and reports, financial reports or records and status reports. Perform other related work as required. Oversee and monitor assigned staff. Provide assistance and training to professional, technical and clerical staff. Plan and assign work. Oversee and monitor work in progress and finished project. Prepare or provide input to performance evaluations. Provide training, direction, guidance and support for buying and bid section staff. General Information For the complete job specification, click here. Note: This is an unclassified contract position. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Determined by agreement Closing Date/Time: 6/18/2024 11:59 PM Mountain
State of Nevada
Gardnerville, Nevada, United States
Announcement Number: 47776 Open to all qualified persons. Posted 06/13/2024 Close Date: 06/27/2024 Recruiter: SUSAN ASHLEY Phone: (775)684-0132 Email: q.ashley@admin.nv.gov Applications accepted for another 12 Days 6 Hrs 55 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processessing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and one year of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR graduation from high school or equivalent education and three years of professional experience as described above; OR two years of experience as an Accountant Technician I or Tax Examiner II in Nevada State service; OR one year of experience as an Accountant Technician II or Fiscal/Business Professional Trainee III in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 14, 2024
Full Time
Announcement Number: 47776 Open to all qualified persons. Posted 06/13/2024 Close Date: 06/27/2024 Recruiter: SUSAN ASHLEY Phone: (775)684-0132 Email: q.ashley@admin.nv.gov Applications accepted for another 12 Days 6 Hrs 55 Mins The Position Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. Position assists in the administration and management of the Bureau of Water Quality Planning. Primary duties include the preparation and management of the biennial budget, including researching historical budgetary needs and estimating future expenditure levels for items such as new personnel, contracts, travel, training, vehicles, computers and other/new program needs for the bureau's programs; as the Certified Contract Manager for the Bureau, prepares and manages contracts and subgrant agreements for a variety of programmatic functions including analyzing and processessing reimbursement requests; assists in grant development and management for federal water quality and Department of Energy grants; tracks and prepares budgetary and financial reports for monthly budget status and revenue reports to ensure expenditures remain within approved budget; prepares budget revision requests; develops and tracks reports to monitor program needs; prepares internal controls for budget tracking, property management, travel and training, purchasing and vehicles; conducts financial analysis for program functions and analyzes cost estimates; performs administrative services as needed. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and one year of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR graduation from high school or equivalent education and three years of professional experience as described above; OR two years of experience as an Accountant Technician I or Tax Examiner II in Nevada State service; OR one year of experience as an Accountant Technician II or Fiscal/Business Professional Trainee III in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Describe your experience with budget preparation. 2) Describe your fiscal management experience. 3) Describe your contracts management experience. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under direction, leads and performs complex and varied technical, professional and confidential work required to administer human resources programs, including employee and labor relations, job analysis and compensation, training and development, equal employment opportunity, and other special human resources programs; performs research and analysis to develop information used in negotiations and formulates and recommends effective bargaining language, strategies and techniques related to a variety of program areas; conducts workplace investigations often focused on contested allegations that involve potential violation of the District's standards, policies, ethics or the law; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides work direction to lower-level staff and monitors work for accuracy; provides instruction/ training on HR work processes to staff; provides input to supervisor on employee work performance and behavior. Provides professional advice and counsel to administrators, managers, employees, bargaining unit representatives and the public on human resources policies, procedures and the interpretation and application of collective bargaining agreements, Personnel Commission rules, and state and federal laws applicable to human resources management. Collects, analyzes and reports on data/material utilized by the District Director of Human Resources and the Vice Chancellor, such as market compensation and benefits data; develops recommendations on salary structures and class placement within the grade structure; provides District data as a participant in various external surveys. Conducts classification studies and desk audits; develops and recommends job duties for new/ revised classification specifications; provides the Personnel Commission with input on a classification's education, experience and other requirements; assesses any reclassification appeals and documents conclusions; revises class specifications based on reclass actions, if warranted. Reviews and analyzes employees' working-out-of-class requests; conducts research, assesses comparability of duties, interviews managers and employees, consults with job experts and gathers other necessary information; develops findings, conclusions and recommendations and prepares reports. Reviews report documents of completed interactive discussion meetings and ensures doctors' notes on restrictions are in accordance with ADA and FEHA; ensures each restriction is addressed on the form and a proper accommodation, where possible, is noted; reviews requests for modified duty and permanent restrictions; educates managers on the importance of conducting interactive discussion meetings and assists them with completing the interactive discussion meeting form. Participates in the District's collective bargaining process by researching and collecting data/information, making recommendations on District proposals and providing input to contract language; maintains official records of bargaining sessions. Conducts effective, thorough and impartial investigations of complex and sensitive workplace complaints of discrimination, harassment, retaliation and other policy violations; identifies and documents the scope of the investigation and the process to be followed; interviews complainants, respondents and witnesses; researches and analyzes relevant facts, documents, policies and legal guidance; safeguards the confidentiality of the investigation; prepares report of findings and conclusions. Reviews and evaluates Board policies and administrative regulations; recommends updates where warranted. Conducts a variety of special projects as directed by the District Director of Human Resources and the Vice Chancellor. Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. OTHER DUTIES Serves on or leads committees, work groups and task forces. Recommends, develops, implements and revises policies, procedures and operational guidelines to improve and/or clarify processes. Contributes to ensuring information on the District HR website is accurate and up to date. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Principles, practices and techniques of human resources management, including job analysis and classification, performance planning/appraisal, compensation plan design and administration, training and development and equal employment opportunity. Employee relations principles and practices. Labor relations principles and practices, including negotiation, collective bargaining agreements and contract administration. Principles, practices and methods of administrative, organizational and management analysis. Applicable sections of the California Education Code and other applicable federal, state and local laws, rules and regulations. Principles and practices of sound business communication. Principles and practices of public administration, including budgeting, purchasing and maintaining public records. Research methods and analysis techniques. Practices and techniques of workplace investigations. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations and Human Resources procedures. Skills and Abilities to: Develop and implement comprehensive, effective human resources programs in assigned areas. Analyze a variety of administrative, organizational and personnel management problems and consult effectively with administrators and managers to develop solutions. Utilize human resources information systems (HRIS) and query tools to extract data from databases for interpreting and communicating data. Participate effectively as a District representative in union contract negotiations. Effectively conduct interviews for a myriad of purposes, gleaning pertinent, essential information and knowledge from the subject. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Organize, set priorities and exercise sound, independent judgment within areas of responsibility. Maintain confidentiality of information and work products. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Prepare and present periodic training sessions as directed. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in human resources, industrial relations, public administration or a closely related field, and at least four years of progressively responsible experience in the human resources function, preferably in an institution of higher education; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; accommodate stressful situations; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Jun 13, 2024
Temporary
General Purpose Under direction, leads and performs complex and varied technical, professional and confidential work required to administer human resources programs, including employee and labor relations, job analysis and compensation, training and development, equal employment opportunity, and other special human resources programs; performs research and analysis to develop information used in negotiations and formulates and recommends effective bargaining language, strategies and techniques related to a variety of program areas; conducts workplace investigations often focused on contested allegations that involve potential violation of the District's standards, policies, ethics or the law; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Provides work direction to lower-level staff and monitors work for accuracy; provides instruction/ training on HR work processes to staff; provides input to supervisor on employee work performance and behavior. Provides professional advice and counsel to administrators, managers, employees, bargaining unit representatives and the public on human resources policies, procedures and the interpretation and application of collective bargaining agreements, Personnel Commission rules, and state and federal laws applicable to human resources management. Collects, analyzes and reports on data/material utilized by the District Director of Human Resources and the Vice Chancellor, such as market compensation and benefits data; develops recommendations on salary structures and class placement within the grade structure; provides District data as a participant in various external surveys. Conducts classification studies and desk audits; develops and recommends job duties for new/ revised classification specifications; provides the Personnel Commission with input on a classification's education, experience and other requirements; assesses any reclassification appeals and documents conclusions; revises class specifications based on reclass actions, if warranted. Reviews and analyzes employees' working-out-of-class requests; conducts research, assesses comparability of duties, interviews managers and employees, consults with job experts and gathers other necessary information; develops findings, conclusions and recommendations and prepares reports. Reviews report documents of completed interactive discussion meetings and ensures doctors' notes on restrictions are in accordance with ADA and FEHA; ensures each restriction is addressed on the form and a proper accommodation, where possible, is noted; reviews requests for modified duty and permanent restrictions; educates managers on the importance of conducting interactive discussion meetings and assists them with completing the interactive discussion meeting form. Participates in the District's collective bargaining process by researching and collecting data/information, making recommendations on District proposals and providing input to contract language; maintains official records of bargaining sessions. Conducts effective, thorough and impartial investigations of complex and sensitive workplace complaints of discrimination, harassment, retaliation and other policy violations; identifies and documents the scope of the investigation and the process to be followed; interviews complainants, respondents and witnesses; researches and analyzes relevant facts, documents, policies and legal guidance; safeguards the confidentiality of the investigation; prepares report of findings and conclusions. Reviews and evaluates Board policies and administrative regulations; recommends updates where warranted. Conducts a variety of special projects as directed by the District Director of Human Resources and the Vice Chancellor. Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff. OTHER DUTIES Serves on or leads committees, work groups and task forces. Recommends, develops, implements and revises policies, procedures and operational guidelines to improve and/or clarify processes. Contributes to ensuring information on the District HR website is accurate and up to date. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Principles, practices and techniques of human resources management, including job analysis and classification, performance planning/appraisal, compensation plan design and administration, training and development and equal employment opportunity. Employee relations principles and practices. Labor relations principles and practices, including negotiation, collective bargaining agreements and contract administration. Principles, practices and methods of administrative, organizational and management analysis. Applicable sections of the California Education Code and other applicable federal, state and local laws, rules and regulations. Principles and practices of sound business communication. Principles and practices of public administration, including budgeting, purchasing and maintaining public records. Research methods and analysis techniques. Practices and techniques of workplace investigations. Safety policies and safe work practices applicable to the work being performed. Personnel Commission Rules, Board Policies, Administrative Regulations and Human Resources procedures. Skills and Abilities to: Develop and implement comprehensive, effective human resources programs in assigned areas. Analyze a variety of administrative, organizational and personnel management problems and consult effectively with administrators and managers to develop solutions. Utilize human resources information systems (HRIS) and query tools to extract data from databases for interpreting and communicating data. Participate effectively as a District representative in union contract negotiations. Effectively conduct interviews for a myriad of purposes, gleaning pertinent, essential information and knowledge from the subject. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies. Organize, set priorities and exercise sound, independent judgment within areas of responsibility. Maintain confidentiality of information and work products. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials. Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences. Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Prepare and present periodic training sessions as directed. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor's degree in human resources, industrial relations, public administration or a closely related field, and at least four years of progressively responsible experience in the human resources function, preferably in an institution of higher education; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; accommodate stressful situations; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .