Student Accounts Specialist/Accountant I (529598)

  • Cal State University (CSU) Maritime Academy
  • Vallejo, California
  • Aug 29, 2023
Full Time Accounting and Finance Sales

Job Description


Working Title: Student Accounts Specialist

Classification Title: Accountant I

Department Name: Financial Services

Time Base: Full-time

Pay Plan: 12 month

Bargaining Unit: 9 (CSUEU)

Employment Type: Probationary/Permanent

Salary Range: $4,039 - $7,568 per month. Hiring salary is anticipated at $4,039 - $4,600 per month commensurate with education and experience.

Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.

Application Deadline: Open until filled, unless there is a specific close date. A review of applications will begin Friday, August 4, 2023 and the review period may end at any time thereafter.

Position Summary: The Accountant I position requires analysis and application of accounting principles and practices to perform a variety of accounting work assignments and resolution of accounting problems/issues. The Accountant I is responsible for analyzing and reconciling accounts, performs designated account reconciliations, and reviewing and preparing all related expenditure journals and disbursement transactions to ensure compliance with GAAP and the Legal Accounting and Reporting Manual. The incumbent performs reviews of student financials accounts for appropriate coding and documentation prior to billing, collection, refunds, etc. in addition to preparing documents for year-end audit and ad hoc analysis. The Accountant I will serve as the Students and Third-Party Accounts Receivables Accountant and customer service representative for the Student Financial Services department and Cashiering.

Under the general direction of the Accounting Manager, the responsibilities of the Student Accounts Specialist include but are not limited to the following:
  • Ensure that assigned accounting and disbursement activities are carried out in accordance with established policies and procedures and Generally Accepted Accounting Principles (GAAP).
  • Analyze data and reports for internal and external purposes.
  • Participate in the preparation and accuracy of daily, monthly and fiscal year end closing activities.
  • Analyze and prepare year-end accruals for legal closing to ensure compliance with GAAP and legal accounting requirements.
  • Gather, analyze, and provide appropriate data in response to internal and external requests, as assigned.
  • Research incomplete, missing, or unusual transactions to determine the proper accounting treatment.
  • Recommending changes to improve efficiency and assist with the documentation and maintenance of business processes, standards, and procedures.
  • Identifying actual or potential problems and recommending corrective or preventative action.
  • Monitors financial risks and provides solutions to the Accounting Manager and/or Controller to address risks.
  • Backing up and participating in cross training other Accountants and staff within the department to ensure continued operations in case of absences.

About California State University Maritime Academy:

Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.

Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.

Major Responsibilities:

Accounting Related Activities include, but not limited to:
  • Reconciliation, analysis, and research
  • Processing and preparing appropriate accounting and disbursement/refund/reversal entries
  • Identifying errors and taking corrective actions
  • Providing accurate information related to financial transactions and campus reporting
  • Analysis of e-check, debit/credit card processing, 3 rd Party authorizations, student and corporate payment arrangements and other credit/debit card processing for departments and external organizations
  • Making recommendations to improve efficiency and effective processes
  • Training Transact/E-Market Users and providing resolution to inquiries and issues related to student/corporate accounts
  • Backing up/training other members of the department such as Accounts Payable, Student Accounts Receivable Accountants.

Month-end, Year-End, and GAAP Closing Activities, include but not limited to
  • Perform various account reconciliation and analysis
  • Assist with recording accruals and adjusting entries
  • Complete and prepare required PBCs
  • Prepare IPEDS and audit schedules and completing audit requests/deliverables such as, ECSI and 1098-T submission and corrections

Maintenance and Implementation of Business Processes
  • Interpret and implement new regulatory requirements from the Chancellor’s Office, State Controller’s, State, Federal agencies, and other regulatory agencies
  • Participate in CMS and Transact/CashNet upgrades, testing and report development
  • Provide e-market updates and assist with the maintenance of the website
  • Recommend, develop, and enhance system processes and reporting
  • Validate system configuration and set up

Other Accounting and Financial-Related Duties
  • Performing duties of a vacated position or staff on vacation/off-campus
  • Managing new projects related to payment processing, collections, and student financial activities
  • Other duties as assigned or as re-assigned through department organization changes

Required Qualifications:
  • Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.
  • General knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures; statistical and mathematical presentation of data; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
  • Ability to interpret and follow instructions and policy guidelines; analyze financial and statistical data and draw conclusions; utilize problem solving techniques; establish and maintain effective working relationships with others; and communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.

Preferred Qualifications:
  • Minimum 3 years of experience in higher education and fund accounting
  • Experience using Oracle PeopleSoft ERP Financial module
  • Equivalent to three years of progressively responsible professional accounting related experience

Special Conditions:

Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds.

Hours of Work/Travel: Additional work hours are required during legal GAAP close. Occasional travel for training is required.

Background Check: Satisfactory completion of a background check (including a criminal records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment.

Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:

EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.

Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.

Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.

Closing Date/Time: Open until filled

Job Address

Vallejo, California 94590 United States View Map