Job Description and Duties
SENIOR PERSONNEL SPECIALIST - ADMINISTRATIVE SERVICES DIVISION / HUMAN RESOURCES DIVISION / TRANSACTIONS UNIT
This advertisement will run until filled with the following cutoff date for review of applications: The 5 th of every month.
The reporting location for this position is in Downtown Sacramento, close to light rail and freeway access. This position will work under the general direction of the Staff Services Manager I. The Senior Personnel Specialist functions as the Trainer for the Personnel Specialists in the Transactions Unit and is responsible for providing training and expertise to the Unit.
The incumbent serves as a subject matter expert and assists in the development, and training for newly hired and veteran staff. The Senior Personnel Specialist continually provides current training information that will expand staff’s knowledge, skills, and abilities to do their job effectively and efficiently. The incumbent will provide training and technical expertise on the full range of duties including but not limited to: appointments, separations, and miscellaneous change transactions, payroll forms, inputting data into the State Controller’s Personnel Information Management System (PIMS) and the California Leave Automated System (CLAS). This position has a variety of duties that require a high degree of initiative and independence of action and diplomacy, the ability to demonstrate good verbal and written communication skills, and produce quality work. Must be able to monitor and review transactions assignments to ensure work is completed in an accurate and timely manner and that critical deadlines are met. Analyze, interpret, and apply applicable laws, rules and regulations governing overall personnel transactions.
The Senior Personnel Specialist must maintain flexibility to work when and where assigned within the Personnel Transactions Unit and at all times must maintain professional, positive and courteous relationships with both internal and external customers. Must be able to lead and train employees to work as a team. Good attendance is essential.
Training and Development Assignments may be considered.
State housing is not available. For further information regarding this position, please contact Ronette Martinez at (916) 653-2624 or ronette.martinez@parks.ca.gov .
You will find additional information about the job in the
Duty Statement .
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
- SENIOR PERSONNEL SPECIALIST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Job Code #: JC-391967
Position #(s): 549-066-1317-015
549-066-1317-003
Working Title: SENIOR PERSONNEL SPECIALIST Classification: SENIOR PERSONNEL SPECIALIST
$4,936.00 - $6,184.00 A
# of Positions: Multiple
Work Location: Sacramento County
Job Type: Permanent, Full Time
Department Information
The mission of California State Parks is to provide for the health, inspiration, and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation.
All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination.
Department Website: http://www.parks.ca.gov
Special Requirements
DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.)
SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document.
This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting.
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Parks & Recreation
Attn: Class & Hiring
P.O. Box 942896
Sacramento , CA 94296-0001
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Parks & Recreation
Class & Hiring
715 P Street
14th Floor, Human Resources - Reception Desk
Sacramento , CA 95814
Monday - Friday, excluding state holidays
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of the State’s human resources and payroll operations, policies, and procedures. Knowledge of transaction codes and application. Ability to appropriately apply laws, regulations, and bargaining unit contract provisions concerning personnel transactions and leave benefits. Excellent interpersonal and communication skills (written and verbal). Provide the highest level of customer service in all situations. Strong organizational skills, detailed oriented.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Department Website: http://www.parks.ca.gov
Hiring Unit Contact:
Ronette Martinez
(916) 653-2624
ronette.martinez@parks.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sharon Comas - Human Rights Office
(916) 653-9990
sharon.comas@parks.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Instructions
If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-066-1317-XXX and the Job Control # JC-391967 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered.
Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview.
Eligibility Information
To be considered for the job vacancy you MUST satisfy one of the following requirements:
List Eligibility - Successfully complete the civil service exam for the classification of Senior Personnel Specialist. Click here for more information on how to apply for the Senior Personnel Specialist exam. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam.
Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).
Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).
In some special circumstances, candidates who meet the Minimum Qualifications for the position, but who do not have one of the types of eligibility listed above, may be hired. However, this is rare, and the preferred method of appointment is through eligibility as described above.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: Until Filled
