Description
This recruitment process is open on a continuous basis and may close at any time. Interested individuals are encouraged to apply immediately. The first review of applications will be completed on
Monda y, O ctober 16, 2023, at 5:00 p.m. Applications received after October 16, 2023, may not be considered. A resume and compelling cover letter addressing your education, your experience developing, planning, coordinating, and promoting cultural arts programs, and activities must be submitted with your online application to be considered complete. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process. The City of El Segundo, incorporated in 1917, is a unique, quaint city by the sea. Home to approximately 17,000 residents and over 75,000 private sector employees of major aeronautical, sports, media, industrial and multiple Fortune 500 companies including Mattel, Chevron and most recently, the Los Angeles Times and Beyond Meat. Further, El Segundo has become the headquarters for major sports franchises, including the LA Lakers and LA Kings. As the economy broadens, El Segundo is becoming home to a variety of high tech and “creative economy” start-up companies. This is reflected in the City motto "Where Big Ideas Take Off!"
DEFINITION: To plan, develop, coordinate and promote cultural arts programs, activities; manages cultural event facilities and public art coordination; between the Art and Cultural Advisory Committee and city government in the administrative areas of technical research, special reports, agenda preparations, and public information presentations.
SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Director of Recreation, Parks and Library.
Essential Job Functions
Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.
The Cultural Arts and Events Coordinator is competent in performing the below duties. Incumbents may not perform all the listed functions and/or may be required to perform additional or different functions from those below, to address business needs or changing business practices:
Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:
- Manages complex public art projects from inception to completion; including defining project scope, drafting requests and proposal, facilitating the selection, contract negotiation and project completion;
- Proposes, organizes, schedules and supervises activities of one or more program area(s), including staffing, facility use, technical and administrative functions, relations with arts organizations and the general public;
- Makes outreach presentations to arts organizations, community groups and residents to gather support and encourage community participation in the arts and culture;
- Plans, organizes and prepares budgets; evaluates the annual budget request against goals established for the division and revenue projections; recommends changes in division requests to Director of Parks, Recreation and Library ;
- Analyzes issues, researches projects, establishes and develops programs related to public art, as directed by Director. Composes staff reports, Commission reports, and professional documents and advises on recommended action or analyses. Performs other analytical work as;
- Complies and disseminates monthly event calendar outlining the month’s activities, special events listings, describing what, where, and when events will be held and the venue, hours, and a brief description of those activities;
- Monitors programs and activities, ensures compliance with contract documents, reviews and verifies contractor’s payment applications and recommends approval for payment;
- Prepares performance reports on artists, consultants and independent contractors;
- Keeps the Director of Parks, Library, and Recreation informed of projects, projected projects, problems and opportunities of which the department head may not be aware;
- Provides customer service to applicants, participants and the general public; acts as an information sources regarding assigned programs; provides feedback to direct user groups, staff and volunteers, as appropriate;
- Receives, researches and resolves complaints by program participants and the public; refers complainants to department head as appropriate;
- Recommends hiring, trains, schedules, assigns and reviews work of assigned staff; initiates corrective and/or disciplinary action and responds to grievances following established personnel policies and procedures and in consultation with the Director of Parks, Recreation, and Library and Human Resources;
- Provides administrative support as needed;
- Regularly and predictably attends work; and
- Performs related duties as assigned.
Qualifications
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of: - Principles and practices of arts programming, planning, funding, development, contract management, implementation and administration, including multi-cultural programming;
- Public arts grants and sources including private and foundation-funding sources;
- Cultural policy, standards, practices and issues;
- Report writing techniques;
- Budgeting practices of performing and visual arts organizations;
- Non-profit foundations, fundraising, and management;
- Project management principles and practices;
- Laws and regulations governing public assembly facilities
- Modern office methods, procedures, software and equipment; and
- Principles and practices of effective supervision.
Skill in: - Reviewing and evaluating arts programs and their relationship to other community/agency programs;
- Translating goals and objectives into workable programs, including fund development, community support and program evaluation;
- Directing and organizing an arts program and deal effectively with policies of the City;
- Providing leadership to a City Council appointed Arts and Cultural Advisory Committee to accomplish its mission;
- Analyzing and solving problems independently and in a timely manner;
- Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly;
- Using personal computers and office related software;
- Skill understanding and following directions and instructions.
- Communicating effectively both orally and in writing;
- Appearing for work on time.
- Following directions from a supervisor.
- Understanding and following posted work rules and procedures.
- Accepting constructive criticism.
- Establishing and maintaining effective working relationships with staff, Elected Officials, other City employees, and the public.
- May be required to work evenings and extended hours.
QUALIFICATIONS: A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Five (5) years increasingly responsible arts experience including one (1) year leading and/or supervising the work of others; or an equivalent combination of education and experience.
Education: Equivalent to a Bachelor’s degree (minimum 120 units) in Public Art, Arts Administration or closely related field. Master’s Degree in Public Art, Arts Administration, Public of Business Administration or closely related field preferred.
License/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required.
Working Conditions: Work is routinely performed in an office environment or program facility environment.
Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.
CITY EMPLOYEES ASSOCIATION (CEA) Benefit Summary - Effective 5/17/2019 PERS Retirement : Tier I-2%@55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members single highest year coordinated with Social Security and Medicare. Employee required contribution is 8% of pensionable income. PERS 2%@62 for new employees/members hired on or after 1/1/13 have three year average coordinated with Social Security and Medicare and payment of 50% of normal cost (6.75%).
Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200.
Retiree Medical: City offers paid retiree medical insurance at same rate as active employees.
Medical Insurance : $1,600 per month for employee and dependents' medical insurance under PERS.
Educational Incentive : Up to $334.21 for B.A. if job doesn't require it. Must be approved by Department Head. Future employees hired on or after May 10, 2017 not eligible.
Optical/Dental/Life/AD&D : $135 per month City contribution. Employee & eligible dependents may be covered for optical and dental. $30,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. AD&D insurance policies provided for employees.
Flex Plan : Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.
State Disability Insurance : Coverage provided through State Employment Development Department for short-term disability. Costs borne by union employees.
Long-Term Disability: City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9750 of employee's salary after a 60-day waiting period. Applies to non-job related occurrences.
Work Schedule: 9/80 with alternating Fridays off.
Holidays : 11 fixed paid holidays plus 1 day of personal leave/floating holiday per year.
Vacation Leave : 96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option.
Sick Leave : 8 hours per month. 100% payment for accrual over 600 hours and percentage of unused leave paid upon retirement or separation.
Bereavement Leave: Three (3) working days [one workweek where travel is 500 miles or more] for qualifying incident.
Tuition Reimbursement : Up to $1,750 per year for tuition and books.
Longevity Pay: Up to $66.84/mo for 5 yrs of service; Up to $133.68 for 10 yrs of service; Up to $200.53/mo for 15 yrs of service. Future employees hired on or after May 10, 2017 not eligible.
Uniform Allowance : Dollar amount varies for specific classes.
Other : Voluntary participation in Credit Union; Long-Term Care (premiums paid by employee); Mission Sqaure 457 Deferred Compensation Program; Payroll Direct Deposit.
Revised: 12/12; 2/13; 1/14; 2/15; 8/16; 5/17;5/19; 8/22
Closing Date/Time: Continuous
