ADMINISTRATIVE COORDINATOR

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: CURRENT CITY OF HOUSTON EMPLOYEES ONLY

DIVISION: SPECIAL EVENTS
REPORTING LOCATION: 901 BAGBY, 1ST FL.
WORKDAYS & HOURS: MONDAY - FRIDAY 8:00 a.m. - 5:00 p.m.*
*Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

• Assist in processing all incoming and outgoing correspondence, file maintenance and archival, scheduling meetings for the Director and supervising the day-to-day operations of the Director’s Office.
• Manage the MOSE Director’s calendar, including setting appointments.
• Answer and direct calls to the correct party.
• Assist the Administration Manager with accounts payable, purchasing supplies and services to ensure that the division's needs are met.
• Research and prepare various reports as required by management. Process purchase requisitions.
• Collect and deposit parade, traffic control and street function fees.
• Assist the Administration Manager in the daily functions of Houston Civic Events, Inc., including tracking all income and expenditures, managing the Board of Directors' communication and ensuring that the organization meets all legal and financial requirements as directed by federal and state law, as well as city ordinance and administrative procedure. Assist in year end financial duties, including processing of 1099s.
• Communicate orally and in writing with the public and governmental entities regarding event planning, coordination and implementation.
• Performs other duties as assigned.
• Maintain tracking report of all receivable transactions. Responsible for the deposits of parade and street function fees.
• Make high-level contacts of a complex and confidential nature, both internal and external to the department.
• Compose, edit, type and distribute correspondence.
• Will occasionally work weekends and holidays when requested.
• Perform administrative duties including filing, data entry, answering telephones, scheduling appointments, faxing, copying and any others that may be required.
• Provide research and assist in preparing various reports and documentation for management as required.
• Deliver and pick up various documents, supplies and other items to designated destinations as required.
• Assist the Special Events section as needed for additional staffing at special events and other duties as assigned

WORKING CONDITIONS
Requires lifting of moderately heavy items weighing up to 40 pounds. May experience long periods of walking and standing on rough surfaces. May be exposed to various weather conditions on outside assignments.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENT
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENT
Five years of administrative experience are required.

Professional administrative experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES

Preference will be given to applicants who have verifiable SAP experience.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test

SAFETY IMPACT POSITION YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 24

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0453).

If you need special services or accommodations, call (832-393-0453). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 5/5/2025 11:59 PM Central

• 

• Houston Airport System

• 2812331839

Show more