Budget Analyst III (ICAP)

General

The Budget Analyst III is a senior level Budget Analyst position that will report to the Director, Budgets and Financial Analysis and is responsible for analyzing and preparing accurate and reasonable distribution of managing agency costs in the internal cost allocation plan (ICAP) for the four agencies: the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), San Mateo County Express Lanes Joint Powers Authority (ELJPA),and the San Mateo County Transportation Authority (TA).

Essential Functions & Duties

• Design, review, and monitor the District cost allocation plans impacting SamTrans, Caltrain, ELJPA, and TA budgets.
• Analyze budget and cost allocation data to support accurate and reasonable cost distribution identifying trends, variances, and potential changes needed.
• Review and analyze year-over-year ICAP changes and historical and future trends.
• Liaison with internal staff and external stakeholders including auditors to provide and retrieve information relevant to cost allocation.
• Assist with development and analysis of the cost allocation plan impacting the annual operating and capital budgets, labor and non-labor inputs for all agencies.
• Lead the revision of the internal cost allocation plan methodology, as appropriate.
• May supervise staff. Participate in selection of staff. Coordinate staff training and professional development. Monitor and evaluate employee performance.

Examples of Essential Duties :

• Monitor the implementation of the plan on a quarterly basis and provide reports by agency.
• Communicate allocation methods and respond to inquires or disputes.
• Provide analysis for current and future budget activities ensuring fair distribution of costs.
• Prepare ICAP presentations for cost center managers, directors, executives, and the GM.
• Conduct training for cost center managers around ICAP aspects as needed.
• Work with internal departments to gather information relevant to cost allocation.
• Ensure compliance with budget processes and procedures.
• Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications

Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:

• A Bachelor’s Degree in accounting, finance, or related field.
• Three (3) years full-time increasingly responsible experience in budgeting, forecasting, financial analysis ideally in internal cost allocation planning.

Preferred Qualifications:

• Experience with internal cost allocation planning for multiple agencies is preferred.
• Experience with an enterprise financial management system (e.g. PeopleSoft) is desirable.
• Experience with Government Finance Officer Association (GFOA) reporting is desirable.
• Effective written and oral communication skills.
• Effective research and analytical skills.
• Proficiency in Microsoft Office Suite programs.

Below is a summary of the comprehensive benefits provided to District full-time employees:

Health and Welfare Benefits:

• Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
  
• Free Dental and Vision Benefits provided - Employer Covers Premiums
  
• Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
  

• Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
  

Retirement Medical Benefits:

• Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
  
• Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.
  

Holidays and Paid Time Off:

• Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
  
• Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
  
• Floating Holidays - District employees can earn up to five (5) floating holidays.
  

Financial Planning Benefits:

• Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
  

• CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
  
• Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
  
• Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
  
• Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.
  

Growth and Education Benefits:

• Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
  
• Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.
  

Other Amazing Benefits:

• Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
  
• Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
  
• Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
  

For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.

Closing Date/Time: 5/25/2025 11:59 PM Pacific

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• San Mateo County Transit District

• 650-508-6308

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