Sheriff's Inventory Management Assistant I/II/III

Description

What We Offer
The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:

• Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive- Some positions may be eligible for bilingual incentive depending on the applicable memorandum of agreement and the needs of the department. To qualify for this incentive, incumbents in eligible positions must take and pass the applicable bilingual fluency examination.
• Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Health Plans - You are afforded a flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental, and vision care expenses.
• Pension Plan- Participation in the County's defined benefit pension plan. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
• Holidays - 12 paid days per year which includes a scheduled floating holiday.

THE POSITION

Under immediate (I), general (II), and limited supervision (III), the inventory management assistant performs the manual and clerical work required for the operation of the Sheriff’s Inmate commissary based at the Todd Road Jail, including receiving, transporting, stocking, issuing, inventorying, assembling, packaging, and record keeping.
The Ventura County Sheriff's Office has immediate openings in the Sheriff's Inmate Commissary based at the Todd Road Jail Facility based in Santa Paula for Inventory Management Assistants at Detention Services Bureau. There are currently two (2) part-time positions available in the Sheriff's Inmate Commissary based at the Todd Road Jail Facility in Santa Paula. These positions are responsible for inventory management and delivery of inmate commissary supplies for use in all detention facilities.

The successful applicant requires the working ability to: perform repetitive work in a jail setting according to established procedures; be detail oriented and maintain accurate records; have basic keyboard and computer knowledge; establish and maintain cooperative working relationships with coworkers, vendors and users; work efficiently and effectively under pressure, and be adaptable to shifting priorities; stand for three (3) hours at a time and push a heavy rolling cart throughout the detention facilities.

Hours of work may vary depending upon assignment and may include evenings and weekends. Throughout employment, the incumbent may be assigned to perform work in any or all of the jail facilities located throughout Ventura County.

Inventory Management Assistant I is the entry level classification in this series. Incumbents perform limited inventory management support tasks associated with a few functional areas, (e.g., stock/issuance, central receiving).

At the journey level, Inventory Management Assistant II, incumbents perform complex and varied inventory management duties in support of multiple functional areas of a large central supply/warehouse unit or all operations of a small storeroom with limited range of stock items.

At the advanced journey level, Inventory Management Assistant III, incumbents are responsible for coordinating the daily operation of a small storeroom (including receiving, storage, issuance, inventory and record keeping functions); OR may serve as a lead person in a large, centralized supply/warehouse unit with considerable latitude to plan, organize and assign work within the unit.

PAYROLL TITLES: Inventory Management Assistant I/II/III

APPROXIMATE SALARIES
Inventory Management Assistant I: $21.00 to 23.54 per hour
Inventory Management Assistant II: $21.00 to 25.88 per hour
Inventory Management Assistant III: $21.00 to $27.81 per hour

AGENCY/DEPARTMENT: Ventura County Sheriff's Office - Detention Services

The Inventory Management Assistant I/II/III is represented by the Service Employees International Union (SEIU) and is eligible for overtime compensation.

TENTATIVE SCHEDULE
OPENING DATE : May 5, 2025
CLOSING DATE : Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applicants to meet business needs.

Examples Of Duties

Depth and breadth of assignments increase at each level, but may include the following:

I nventory Management Assistant I/II/III

• Performs various office tasks such as data entry, document retrieval, records maintenance, copying and scanning, filing (primarily numeric), and answering phones;
• Uses computer and software applications, such as VCIJIS, as well as Microsoft Word;
• Trains/directs inmate workers as needed on Commissary procedures;
• Transports large carts loaded with Commissary products;
• Drives a box truck and operate other transport equipment such as a pallet jack;
• Receives items by reviewing documents to ensure the quantity and quality of items received meet the specification of items ordered;
• Labels and stores items by following methods appropriate for each type of item in order to prevent damage/spoilage and to provide easy accessibility to item;
• Maintains a clean working area/warehouse;
• Inputs and retrieves data used for inventory control by using basic keyboard and computer knowledge in the operation of a computerized inventory control system;
• May repair or perform minor maintenance on warehouse equipment by replacing broken or missing parts or sending equipment to an outside vendor for repairs or maintenance; and
• Performs other related duties as required.

In addition to the duties listed above, Inventory Management Assistant III performs the following duties:

• Plans, organizes and assigns work of lower-level Inventory Management Assistants in a shift; provides training and feedback to assist the employee in learning the most effective method for completing assignments;
• Serves as a resource person for the unit in answering questions or resolving problems associated with the vendors and users;
• Provides oral and written reports to supervisors and management by researching and compiling requested information;
• Maintains control records for a wide variety of property, equipment, or expendable supplies; may update price lists, catalogs or inventory control master files by adding, deleting or revising entries to present the most recent information regarding the products;
• May determine the types and level of inventory necessary to support ongoing operational requirements; references catalogs for information on specific parts, items and substitutions; locates and contacts local and out-of-state vendors and County Purchasing Office to obtain parts, equipment and supplies at the lowest cost and on required delivery dates; and
• Performs other duties as required.

Typical Qualifications

These are entrance requirements to the examination process and ensure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE: Some (I, II) to considerable (III) experience in inventory control, storekeeping, or warehousing, which has led to the acquisition of the required knowledge, skills and abilities. The required knowledge, skills, and abilities may also be obtained by any combination of education, training, and/or experience equivalent to:

Inventory Management Assistant I: Any combination of education, training or experience equivalent to o ne (1) year of clerical experience OR six (6) months experience as a Clerical Trainee for the County of Ventura.

Inventory Management Assistant II: Any combination of education, training or experience equivalent o ne (1) year of clerical experience plus one (1) year experience of inventory control, storekeeping, or warehousing; OR six (6) months experience as an Inventory Management Assistant I for the County of Ventura.

Inventory Management Assistant III: Any combination of education, training or experience equivalent to one (1) year of clerical experience plus two years of experience in inventory control, storekeeping, warehousing; OR one (1) year of experience as an Inventory Management Assistant II for the County of Ventura.

NECESSARY SPECIAL REQUIREMENTS :

• Must possess and maintain a valid California driver license.
• Must be willing and able to lift/carry/move items weighing up to 75 pounds with assistance.
• Must be willing and able to stand for long periods of time on a concrete floor.
• Must be willing and able to have direct and indirect exposure to inmates and inmate workers and move through secure jail facilities in the performance of your duties.

WORKING CONDITIONS: Depending on assignments, incumbents may work in an environment with some disagreeable elements such as noise, dust, fumes, machinery or contagious diseases requiring exercise of safety precautions.

KNOWLEDGE, SKILLS, and ABILITIES: Some to thorough knowledge (depending on level in the series) of the grades, uses and characteristics of inventory management principles and practices; supplies, equipment and parts required in support of the organization's operation; basic storeroom methods and procedures including those of the Commissary; basic computer keyboard and functions; packaging methods and procedures; safety rules and regulations in the operation of equipment and vehicles.

Skilled in computer software applications such as Word and VCIJIS.

Some to working ability (depending on level in the series) to: read and use manufacturer's catalogs and parts lists; systematically arrange similar kinds of stock and/or property into groups or categories according to established criteria; perform repetitive work according to set procedures, sequence and pace; maintain accurate inventory and storekeeping records; lift, move, sort and carry items weighing up 50 to 75 pounds; operate materials handling and safety equipment; write clear and concise reports; plan, schedule and coordinate the work of others; establish and maintain cooperative working relationships with coworkers, vendors and users.

Recruitment Process

FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources, 800 South Victoria Avenue, L1970, Ventura, CA 93009 by 5:00 p.m. on the closing date.

T o apply on-line, please refer to our web site at www.ventura.org/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE : If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

Applicants must provide sufficient information under the Education/Work Experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION - qualifying : All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.

WRITTEN EXAMINATION - 100%: An un-proctored, internet-based, job-related written examination will be conducted to evaluate participating applicants' knowledge of inventory control, comparison, following written instructions, and arithmetic for successful performance on the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Candidates invited to the examination will receive an email confirmation.

ELIGIBLE LIST: Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill present and future regular, temporary, fixed-term, intermittent and extra-help for this and similar vacancies. There are currently two (2) part-time vacancies in Detention Services.

VALIDATING PROCTORED WRITTEN EXAM : Offers of employment may be conditional to the candidate until taking and passing an on-site, proctored exam similar to the un-proctored, internet-based exam.

NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, a funded vacancy in the appropriate classification and in accordance with the business needs of the department.

BACKGROUND INVESTIGATION: PRIOR TO ACTUAL APPOINTMENT FROM THE ELIGIBLE LIST, THE SUCCESSFUL APPLICANT WILL BE REQUIRED TO PASS A THOROUGH BACKGROUND INVESTIGATION CONDUCTED BY THE SHERIFF'S HUMAN RESOURCES BUREAU WHICH MAY ALSO INCLUDE A POLYGRAPH EXAMINATION AND PSYCHOLOGICAL EXAMINATION. BACKGROUND INVESTIGATION FINDINGS MAY BE A BASIS FOR REMOVAL FROM THE ELIGIBLE LIST. TO SPEAK TO A SHERIFF'S OFFICE REPRESENTATIVE CONCERNING THE BACKGROUND INVESTIGATION PROCESS, CALL (805) 654-2375.

EQUAL EMPLOYMENT OPPORTUNITY : The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information regarding this recruitment, please contact Martha Perez by email at Martha.perez@ventura.org or phone (805) 654-3853.

Service Employees International Union (LOCAL 721)
(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Code: UPP

Closing Date/Time: Continuous

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• County of Ventura

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