FINANCE MANAGER - BUDGET

Description

In Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Finance Manager in the Budget Management division of the Finance Department.

The Division
The Budget Management Division is responsible for assisting the City Council and Executive Management team in managing the City's resources, developing and maintaining the City's long-range financial projections, and evaluating the fiscal impact of legislative initiatives and judicial decisions affecting the City. Budget Management coordinates the development and preparation of the annual budget. Quarterly revenue and expenditure reports are prepared and provided to City management to assist with budget monitoring and forecasting. Budget management also assists in the labor negotiations process by providing cost projections and related analyses to the City’s negotiations team pursuant to Ordinance No. 4154 - Openness in Labor Negotiations requirement. The Division also provides and/or coordinates the citywide purchase of goods and services, coordinates the competitive bidding process, and maintains the list of qualified vendors. Furthermore, the Division administers office supply orders, procurement cards, leasing, equipment replacement, professional services, and copy machine programs. Reprographics provides printing services to all City departments, and mail operations provides for the daily collection, sorting, metering, and delivery of City interoffice, U.S. Postal Service mail and special deliveries for all City departments.

The Position

The Finance Manager for the Budget Management division oversees and supports the division’s daily operations. This includes managing financial activities related to budget management, procurement, mail services, and reprographics, as well as managing associated systems and operations. The Finance Manager also provides operational expertise to all City departments on systems, processes, and best practice financial activities, while maintaining internal controls to improve efficiencies to protect public funds.

Examples of Essential Duties

Budget Management Division

• Oversees the work of staff engaged in the development, analysis and evaluation of City programs and budgets
• Directs and supervises staff in the review of budget proposals for assigned departments and divisions and the completion of complex financial analysis of proposed budget and policy changes
• Develops and implements policies and procedures regarding the budget development process; recommends modifications and enhancements to budget procedures and processes; schedules, implements and manages a formal budget development process
• Oversees cost-benefit analysis and recommendations
• Directs, designs and conducts training related to budget processes and procedures
• Develops and implements goals, objectives, policies and priorities for the Division; establishes schedules and methods of Division operations
• Prepares complex periodic and special reports involving budget data, financial projections, expenditure reports and legal requirements
• Develops procedures and policies for financial systems to enhance budget monitoring, required record-keeping and proper budgetary controls
• Monitors compliance with the City’s adopted/revised budget; confers with department heads and/or representatives to recommend budgetary actions and/or adjustments accordingly
• Acts as primary resource on budgetary practices contained in the City's budget manual and instructions and the City’s Administrative Regulations
• Provides costing data of future salary and benefit costs related to employee adjustments and employee associations during labor negotiations
• Oversees the position control function of the City to ensure all permanent positions are fully funded as reflected in the adopted/revised budget; tracks salary and funding sources, and assists in forecasting and planning for compensation updates and changes

• Supervises, trains, and evaluates assigned staff
• Receives and evaluates customer complaints and disputes, recommends resolutions, and responds to customers accordingly
• Ensures compliance with state and federal guidelines and municipal codes and charter
• Works with other Finance Managers in the department to ensure checks and balances, the separation of duties, and financial best practices
• Collaborates with other Finance Managers in the department to achieve optimal departmental and city-wide performance and outcomes
• Attends leadership, management, supervisory and financial training to stay abreast of industry best practices
• Develops processes to ensure business continuity in the event of a disaster
• Reports to work as scheduled and works various hours, including nights and weekends as required

Please click here to view the full list of essential duties

Minimum Qualifications

Education: Bachelor's degree from an accredited college or university in finance, accounting, business, public administration, or other closely related field. A master's degree is desirable.

Experience: Five (5) years increasingly responsible professional level governmental financial management, accounting, budgeting and/or auditing experience including three (3) years supervising professional-level finance staff. Current or recent experience with a California municipality desirable.

SPECIAL CONDITIONS
Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or disaster.

Please click here to view the full job description

APPLICATION AND SELECTION PROCESS:

• Application Review
• Examination(s) - Applicants who BEST meet the needs of the City will be invited to participate in a virtual oral exam (weighted 100%), tentatively scheduled for June 12, 2025.
• Selection Interview
• Background Investigation
• Appointment

The City of Huntington Beach offers a comprehensive benefit package to Management Employees' Organization members including:

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

TWELVE PAID HOLIDAYS provided per year.

GENERAL LEAVE with pay of 176 hours is granted to regular employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.

ADMINISTRATIVE LEAVE with pay is granted in the amount of 60 hours per calendar year.

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.

The benefit formula, final compensation period, and member contribution rate is as represented below:

Classic Miscellaneous Members:
Benefit Formula Miscellaneous 2.5% at age 55
Final Compensation Period 1-year Final Compensation
Member Contribution Rate 9.0% of Reportable Compensation

New Miscellaneous Members under PEPRA:
Benefit Formula Miscellaneous 2% at age 62
Final Compensation Period 3-year Final Compensation
Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: MEMORANDA OF UNDERSTANDINGS Click on the links under "Management Employees' Organization".

Closing Date/Time: 5/28/2025 5:00 PM Pacific

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• City of Huntington Beach

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