MANAGER, PORT PURCHASING

Job Description

*** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED . Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. ***


The Port is currently recruiting for the position of Manager, Port Purchasing. Manager, Port Purchasing plans, directs and supervises the purchasing activities of the Purchasing Department, assists Port departments in meeting their program responsibilities, and provides the management control necessary to guarantee the most effective use of purchasing resources Port-wide.

Examples of Duties

Any one position may not include all the duties listed, nor do the examples cover all the duties which mat be performed. Incumbent may perform other related duties at the equivalent level.

• Establishes policies and procedures concerning the procurement of materials, supplies and services.
• Supervises the preparation of invitations for bids and quotations; conducts formal opening and inspection of bids.
• Directs the awarding of contracts while assuring that the bid procedures conform to Port, state and federal legal requirements.
• Maintains regular contact with Port departments who make use of purchasing supplies and services and serves as a technical resource to them, to top management, and to appropriate public entities.
• Directs preparation of the annual budget for the Purchasing Department; administers the resources to operate.
• Schedules, assigns, supervises, reviews and evaluates the work of departmental personnel.
• Interviews, selects, and provides for training and motivation of staff.
• Prepares employee performance evaluations and deals effectively with job related problems of staff.
• Stays abreast of developments and future trends in purchasing through reading and attendance at conferences and seminars.
• Provides for the advantageous sale of obsolete, damaged, scrap, or surplus equipment, materials and supplies.
• Performs other related duties as assigned.

Minimum Qualifications

EDUCATION AND EXPERIENCE

This position requires education and experience reflecting possession of the required knowledge and skills. A typical combination would include graduation from an accredited college or university with a bachelor's degree in business or public administration or a closely related field plus four years progressively responsible experience in purchasing or materials control.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Modern purchasing practices and procedures, including buying, inspection, storage and shipping methods.
• Sources of supply and markets and price trends to assure that the maximum value will be obtained per dollars expended.
• Various grades and qualities of a variety of materials, supplies and equipment.
• Principles and practices of management and supervision.
• Local, state and federal laws and other requirements governing the purchase of commodities for the port.
• Related outside agencies, their services, roles and responsibilities.
• Minority Business Enterprise Programs to evaluate their impact on an overall purchasing program.

Ability to:

• Plan workloads for others, including assigning and monitoring their work, conducting formal performance evaluations, and administering needed discipline.
• Identify, research and solve a wide range of work related problems, using resources such as trade publications and interviews with specialists in the field.
• Set and meet workload priorities under pressure of deadlines.
• Analyze complex specifications and proposals.
• Develop and implement goals, objectives, policies, and procedures, work standards and internal controls.
• Prepare and administer departmental budgets; negotiate and administer a variety of contracts.
• Supervise and direct subordinate professional and support staff; interpret and enforce administrative/operational polices, practices and procedures.
• Analyze complex administrative and program information, evaluate alternative solutions and recommend or adopt effective courses of action.
• Establish effective working relationships with other officials, vendors and the general public.
• Interpret specifications for equipment, bid proposals, insurance documents and contracts and to evaluate their impact on the port's business.
• Prepare clear, concise, grammatically correct reports, summaries, memorandums and letters to outside agencies.
• Perform and review purchase order calculations and bid proposals.

THE SELECTION PROCESS

Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application and supplemental questionnaire, appraisal review (pass/fail). Applications submitted without a completed supplemental questionnaire will not be given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II.

Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test the applicant’s overall aptitude for the position.

Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration . The Port reserves the right to modify the selection process, as necessary, to conform to administrative or business necessity.
ADVISORIES

Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.

Americans with Disabilities (ADA): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Phetdaravanh at nphetdaravanh@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation.

The Port of Oakland is an Equal Opportunity Employer

Additional Requirements

This classification requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment.

Must be willing to travel overnight.

The Port of Oakland'sbenefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for its employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association.

• The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on predetermined formula that factors in an employee's earnings history, tenure of service and age. The retirement formula for new hires is 2% at 62 years of age or 2.5% at 55 for with other CalPERS service and/or reciprocity.
• The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port).
• The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available.
• The Port pays 100% of the premium cost for dental and vision coverage.
• The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance.
• The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits.
• The Port offers aDeferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits.

Time Away from Work

• From 2 to 5 weeks of vacation depending on years of employment at the Port.
• 10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA).
• 1 paid Floating Holiday per year.
• 12 days of sick leave per year after three months of employment which includes 4 days of personal leave.
• 13paid holidays as well as the second half of the shift on December 24 and December 31.

Closing Date/Time: 5/30/2025 5:00 PM Pacific

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• Port of Oakland

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