Finance Intern

DESCRIPTION

Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application.

Under direct supervision of the Finance Director or designee, the Finance Intern will provide support and gain practical experience in municipal financial operations including accounts payable, accounts receivable, general accounting, budgeting, utility billing, procurement, and financial reporting. This internship is designed to offer exposure to core functions of a governmental finance department, allowing the intern to develop foundational skills and knowledge while contributing to meaningful projects and tasks that support the City’s financial objectives.

JOB REQUIREMENTS

These examples are intended only as illustrations of the various types of work the intern may be assigned. The list is neither exclusive nor all-encompassing.

General Accounting and Financial Reporting

• Assist in preparing journal entries and performing basic reconciliations.
• Help maintain accurate and organized financial records and supporting documentation.
• Support the monthly and year-end close process, including data compilation and system entry.
• Gain familiarity with the City’s chart of accounts, fund structures, and accounting system.

Accounts Payable and Disbursements

• Process vendor invoices and match with purchase orders and receiving documentation.
• Learn to identify proper account coding and cost allocation in accordance with City policies.
• Assist in the preparation and distribution of checks and electronic payments.
• Maintain orderly filing systems for invoices, payment records, and supporting documentation.

Accounts Receivable and Utility Billing

• Support customer account management and billing processes.
• Help research and resolve discrepancies in billing and receivables.
• Assist with the preparation and mailing of invoices or statements.

Budgeting and Financial Planning

• Assist with assembling budget data and reviewing departmental submissions.
• Support the preparation of budget schedules, charts, and reports.
• Learn how revenues and expenditures are tracked and analyzed in a public agency context.

Procurement and Purchasing

• Assist with vendor documentation, quote gathering, and compliance with procurement policies.
• Support contract and purchase order processing and filing.

Other Responsibilities

• Participate in cross-training opportunities to better understand the department’s operations.
• Provide general administrative support to Finance Department staff as needed.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Basic principles of accounting and financial recordkeeping.
• Microsoft Excel, Word, and general office software applications.
• Office practices, filing systems, and standard business communication formats.

Ability to:

• Learn and apply City financial procedures and software tools.
• Perform arithmetic calculations accurately.
• Understand and follow oral and written instructions.
• Work independently and collaboratively with attention to detail.
• Communicate effectively with co-workers and the public.
• Maintain confidentiality and exercise sound judgment.

Education and Experience:

Current enrollment in or recent completion of a college-level program in accounting, finance, business, public administration, or a related field. Prior coursework in accounting or finance preferred.

Special Requirements:

Possession of a valid California Class C Driver’s License may be required.

SELECTION PROCEDURE

Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check.

In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States.

In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test.

The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce.

Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures.

Please contact the City of Ukiah's Human Resources office for benefits information specific to this classification.

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• City of Ukiah

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