Executive Assistant

We respect and embrace the experiences, knowledge and contributions of our team members. We strive for a culture of belonging and balance by upholding our values : Stewardship, Integrity, Collaboration, Respect and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come.

This position will be located at 1101 Riverside Drive Jefferson City, MO 65101.

You will provide executive administrative support to the Division Director and Deputy Division Director and function as a member of the division’s leadership team. You must have the ability to maintain strict confidentiality, strong attention to detail, excellent organizational skills, be a collaborative team member, and have a high level of independent judgement.

• Provide administrative support, including, but not limited to, managing schedules, calendaring, email, and ensuring timely approval of grants and other signature authority duties as delegated by the Department Director.
• Prepares out of state travel requests, following through with making all travel arrangements and itineraries.
• Composes, proofreads, and prepares division memorandums, letters, and reports. May research and prepare information.
• Tracks timesheets - ensuring division team members submit time sheets by due date.
• Manages supplies for the office - making sure adequate supplies are available and ordering additional items as requested.
• Manages multipurpose purchasing card in accordance with state guidelines and policies.
• Serves as the rulemaking coordinator for the division - includes reviewing, logging, and tracking rulemaking documents and ensuring review by appropriate team members.
• Set up new Division of Energy team members’ equipment and establish their computer accesses.
• Create and update Division of Energy forms, ensuring final versions are posted correctly.
• Initiate and coordinate on-boarding of new team members for the Division of Energy, and process appropriate personnel actions.

To be successful in this position, a candidate will need the following skills:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.
• Customer Service : Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
• Integrity and Honesty : contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
• Ability to operate in a discreet environment and maintain a certain level of confidentiality.

Equivalent to those typically gained by:

• Four or more years of office or related clerical experience including one year at an advanced level position

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits & Work-life Balance

Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here .

How we invest in you:

• Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance.
• Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.

Emily Wilbur, Division Director, 573-751-5235 or Emily.wilbur@dnr.mo.gov

Or

Sally Namassy, Recruiter at dnr.recruiter@dnr.mo.gov

• 

• State of Missouri

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