Purchasing & Inventory Control Coordinator

Summary

If you want to join a hardworking team that shares a commitment to provide top-quality municipal services in a prime North County location , consider a career with the City of Escondido. We have an opening for the position of Purchasing & Inventory Control Coordinator in our Public Works Department/City Stores Division. For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's website.

Under general supervision of the Fleet Superintendent, performs duties including ordering, receiving and storing supplies, materials and equipment; inputs requisitions and maintains computerized inventory and related records; maintains the warehouse and storage areas in an orderly manner and ensures that all inventory items are properly labeled while applying all standard safety practices; maintains forklift certification and operates both electric and gas forklifts used within the warehouse.

Key Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Performs purchasing functions in accordance with daily replenishment requirements for City Stores; purchases equipment, materials and supplies according to City Store policies.

Develops and maintains a professional business rapport with vendors. Obtains competitive quotes by telephone or email; analyzes quotes to determine lowest price and best availability; consolidates purchases whenever possible to maximize benefits of large volume purchases.

Maintains computerized inventory records on a daily basis; inputs requisitions as needed.

Maintains ongoing physical inventory of warehouse stock.

Receives and accepts delivery of supplies, tools, materials, and equipment; inspects received items for damage; verifies items and quantities received between orders, packing slips and invoices; maintains records of all warehouse stock ordered and received.

Ensures proper storage of received items and rotates stock; stores items in accordance with established storage system, and maintains records of items received.

Picks up, inventories, stores and disposes of surplus City property. Maintains all records of surplus property and works with auction companies to dispose of surplus property.

Works with other City staff and vendors to resolve various issues and problems such as stocking new items, damaged products and handling returns.

Operates various office equipment in the course of duties such as a personal computer, fax machine, copier, and adding machine.

Operates delivery truck, forklift, electric lift or other light motor vehicle to pick up, deliver, or move parts or supplies.

Assists with annual physical inventory of warehouse stock.

Performs related duties as required.

QUALIFICATIONS
Knowledge of:
Purchasing principles and practices.
Warehouse operations and methods.
Shipping and receiving practices, procedures and terminology.
Safety principles and practices; state and federal health and safety rules and procedures.
Modern office equipment and machines,
Computer operating procedures, including software applications such as word processing, spreadsheets, and databases.
Mathematical principals.
Principles and practices of customer service.

Ability to:
Understand and follow oral and written instructions.
Learn Municipal Purchasing practices, and common Purchasing terminology.
Comply with all state and federal health and safety rules and procedures.
Follow established safety practices.
Establish and maintain effective working relationships with vendors.
Exercise good judgment and confidentiality in maintaining sensitive information.
Learn required software programs utilized in inventory management and control.
Prepare and maintain a variety of purchasing, inventory, and warehouse records.
Perform arithmetic computations quickly and accurately.
Type and enter data at a speed necessary for successful job performance.
Plan and organize work load to meet changing priorities and deadlines.
Maintain a clean, organized and efficient warehouse.
Physically and safely lift 100 lbs.
Operate and use various warehouse equipment including, but not limited to a forklift and electric lift.
Operate and use various office equipment including a personal computer, fax machine, copier, printer, and adding machine.
Possess excellent interpersonal skills with the ability to communicate effectively with outside vendors, as well as City workforce
Establish and maintain effective working relationship with others and contribute to a successful team effort.
Show awareness and respect for the diversity of the City workforce and community.

Minimum Requirements

Education/Training:
Graduation from high school or equivalent.

Experience:
Three years (full-time equivalent) experience in purchasing and materials handling or systemized storekeeping.

License or Certificate:
Must possess and maintain a valid Class C California driver's license or the ability to provide transportation. Must be able to obtain a forklift certification within three (3) months of employment.

Supplemental Information

NOTE: For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's web site. The City of Escondido is committed to a drug and alcohol free workplace. All applicants will be subject to fingerprint investigation before a conditional offer of employment is extended. A medical examination, along with a DRUG SCREEN will be conducted following a conditional offer of employment. Positions subject to the Department of Transportation (DOT) regulations will be subject to DOT pre-employment drug testing and random drug and alcohol testing.

SELECTION PROCEDURE
Applications will be screened and the most qualified candidates will be invited to appear for testing. All positions require the ability to read, write and speak English. Types of tests may include written and/or oral examination, physical agility, practical exam or other appropriate job-related selection process. When testing is completed, candidates will be ranked on an eligibility list in the order of their test score. Selection for appointments is made from names certified on the eligibility list.
All appointments are subject to the successful completion of background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. Qualification by a medical examination will be required at the time of appointment. After appointment, classified employees must satisfactorily complete a probationary period to be eligible for regular status. In accordance with the Immigration Reform and Control Act of 1986, all new employees must produce proof of eligibility to work in the United States within the first three days of their employment. The City of Escondido participates in E-Verify®.
The Loyalty Oath will be administered to all new employees on their first day of hire. New employees hired into positions that require a driver's license must provide proof of a valid California Driver's License of the appropriate class level on their first day of employment.
Additional information regarding the essential functions and physical, environmental and communication demands of the position may be obtained from the Human Resources Department. If you require reasonable accommodation in the testing process, such as an alternate means of testing, you must contact the Human Resources Department by the final filing date to complete a Request for Reasonable Accommodation form. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Note: Pursuant to California Civil Code section 1786.53, the City of Escondido shall provide to all job candidates a copy of any records of arrest, indictment, conviction, civil judicial action, tax lien or outstanding judgment which was obtained in the course of conducting an evaluation for employment, assignment, and/or promotion. A copy of this information, if received by the City, will be given to candidates within seven days of the City's receipt.

VETERANS' PREFERENCE
Eligible individuals are those who meet the following criteria:

• Served in the U.S. armed forces
• Received an honorable discharge
• Did not retire from military service
• Seeking employment with the City of Escondido for the first time.

Guard and Reserve active duty for training purposes does not qualify for veterans' preference. Proof of eligibility (copy of DD-214) must be submitted at time of application, or later if the promulgation of the eligibility list will not be delayed. Veterans' preference credit will only be applied to eligible applicants who attained a passing grade (total score exclusive of credit) on the final open examination.

ABOUT OUR CITY
The City of Escondido is a prominent agricultural, commercial hub and residential center of North San Diego County. Located a short 30-minute drive from the beach, the mountains or downtown San Diego, Escondido residents enjoy the pleasure of a rural lifestyle with all the benefits of suburban living. Escondido is a diverse, vibrant community with many amenities. The city offers attractive homes in a wide range of prices, two lakes, several parks, a sports center, golf courses, restaurants, wineries, shopping centers, a variety of art galleries, entertainment venues, and a state of the art hospital. Established in 1888, the city's rich past brings charm and stability to the community; yet integrated with Escondido's treasured heritage is a progressive future, bright and brimming with promise.

EOE The City of Escondido does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation. We will attempt to reasonably accommodate applicants with disabilities upon request.

The City of Escondido offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance.

The Benefits of Choice program offers you a range of benefits. You choose the coverage that is right for you, your family and your budget. Read this e-Guide for an overview of your options, with links to additional details and forms.

For a more detailed overview of this benefits package, please visit the Administrative / Clerical / Engineering Benefit Summary

Closing Date/Time: 7/21/2025 5:00 PM Pacific

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• City of Escondido

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