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Job Description
Role
Join the Yavapai County Finance Department as a Purchasing Coordinator and play a key role in ensuring compliance with county purchasing and travel policies. This position is responsible for supporting departments in navigating established procedures, maintaining accountability, and promoting efficient, policy-driven purchasing practices across the organization. If you have a strong attention to detail and a commitment to public service, we encourage you to APPLY TODAY!!
Review complete class specification for Purchasing Coordinator here.
Major Duties, Responsibilities- Reviews and approves requisitions, ensuring account codes are accurate, capital expenditures were budgeted, and that the County purchasing policy was followed.
- Enters requisitions in the purchasing program, generates and distributes purchase orders. Balances the purchasing system on a weekly and monthly basis.
- Assists other departments and employees with purchasing related issues and resolves problems. Answers telephone calls, providing requested information or forwarding the caller to the appropriate individual.
- Reviews and approves employee travel claims, ensuring account codes are accurate and that the County travel policy was followed.
- Manages setup and inactivation of P-Cards for employees. Sets up and inactivates users for reconciliation of P-Card transactions.
- Monitors prepayments to vendors, ensuring goods or services were received. Reconciles contract payments on purchase orders at year-end.
- Maintains all financial contracts, intergovernmental agreements, and Board of Supervisors' approved agenda item forms for financial related transactions.
- Reviews Employee Contractor Determination Forms. Works with HR personnel as well as other Finance employees to assist in processing the vendor setup request.
- Opens and sorts mail.
- Operates check signer for payroll and accounts payable warrants.
- Performs other job-related duties as assigned.
Minimum Qualifications
Education:
High school diploma or equivalent.
Experience:
A minimum of three (3) years of relevant experience in general and/or governmental purchasing.
Additional Requirements:
Must possess a valid Arizona driver’s license.
EMPLOYEE BENEFITS
Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program
ELECTIVE COVERAGE
• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)
PLEASE NOTE
• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.
Click here to view our benefits summary.
Closing Date/Time: 7/24/2025 5:00 PM Arizona -
ABOUT THE COMPANY
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Yavapai County
Show moreYavapai County reflects the history of the old west and the future of the new. At Yavapai County Government, we care for our community while building upon our legacy. Guided by our core values of Compassion, Integrity, Collaboration, and Innovation we uphold these values in our everyday endeavors.
Yavapai County is in northcentral Arizona, just north of Phoenix, and is one of the four original Arizona counties formed in 1864. The County, with approximately 246,191 residents, includes eight incorporated towns and cities: Prescott (county seat), Prescott Valley, Chino Valley, Jerome, Clarkdale, Sedona, Cottonwood, Camp Verde, and the newest municipality Dewey-Humboldt. The County features some of the most spectacular natural beauty in the American West with a mild climate, four beautiful and distinct seasons, and breathtaking landscapes complete with granite mountains, lakes, and rolling meadows.
As a Yavapai County Government employee, you will have the chance to work in one of 37 unique departments, each providing vital services to our community. From law enforcement and healthcare to public works and environmental protection, there is a wide range of career paths to explore. And with opportunities for advancement and professional growth, you can build a long and rewarding career with us.
We have a workforce of over 1,800 employees who are committed to enhancing the well-being of its residents and cultivating a thriving and vibrant community, making Yavapai County a wonderful place to live, work, and play.
Whether you're just starting your career or looking for a new challenge and aspire to be part of a vibrant team that values each member, we welcome you to join us in furthering our legacy and making a difference in your community. Why… because people matter!
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