Police Management Analyst

Description

Join a team that values professionalism, innovation, and community partnership in delivering exceptional public safety services. Make a meaningful impact with the Los Altos Police Department—apply today and help shape a safer tomorrow.

ABOUT THE DEPARTMENT

The Los Altos Police Department is a progressive, community-focused organization committed to delivering high-quality public safety services to a population of 31,625 residents. With 32 sworn officers and 17 professional staff members the core divisions include Patrol, Investigations, Traffic, 911 Communications, Records and Property and Evidence, with specialized units such as SWAT and Canine Handler. The department takes pride in its dedication to community-oriented policing and its continued efforts to serve with professionalism, integrity, and excellence.

ABOUT THE POSITION

The Police Management Analyst position offers an exciting opportunity to contribute to the administrative and analytical functions of the Police Department. This is a flexibly staffed classification in which the Analyst I functions at the entry level, learning City policies and procedures, and performing routine professional tasks in support of department operations. As experience is gained, responsibilities increase in complexity and autonomy. The Analyst II performs the full range of duties at the journey level, with a higher degree of independent judgment and decision-making.

Key areas of focus include budget monitoring, invoice and purchase processing, equipment procurement, preparation of City Council staff reports, grant research and writing, and various departmental projects such as amortization schedules for major equipment. Analysts also assist with POST compliance, records management, and administrative tasks such as memos, meeting logistics, and managing personnel files including performance appraisals, background documentation, and firearm qualifications.

IDEAL CANDIDATE

The ideal candidate will be a detail-oriented, self-motivated professional with strong analytical and organizational skills. They should be comfortable working independently as well as collaboratively in a fast-paced, confidential environment. Experience with budget analysis, purchasing processes, and grant writing is highly desirable, along with the ability to prepare clear and concise reports and communications. Familiarity with public sector administrative procedures, personnel file maintenance, and compliance documentation is also valuable. Strong communication skills, sound judgment, and proficiency in standard office software tools are essential. A high level of integrity and discretion is critical due to the sensitive and confidential nature of the work.

RECRUITMENT PROCESS

This recruitment will be used to fill the current vacancy and may also be used to establish an eligibility list for future vacancies in this or similar classifications. The selection process will include a written examination to establish the eligibility list. Candidates who pass the written exam may be invited to participate in an in-person interview with Police Department hiring managers.

Due to the sensitive nature of the information handled in this position, the final candidate(s) will be required to successfully complete a comprehensive pre-employment background investigation, a polygraph and psychological examination prior to appointment.

Examples of Duties

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Coordinates and performs professional-level work in assigned administrative service areas, programs, and/or functions, such as budget development, administration and analysis, financial analysis, and/or special staff projects for an assigned department.
• Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions.
• Prepares and proofreads a variety of technical reports, letters, memoranda, correspondence, and other written materials; independently composes correspondence and reports related to assigned area of responsibility; develops, designs, and produces charts, graphs, presentations, and spreadsheets; prepares and conducts presentations for a variety of audiences, as assigned; prepares and submits City Council agenda reports and various other commission, committee, board, and staff reports, resolutions, ordinances, and related documents.
• Assists in the preparation of a departmental budget; makes budget recommendations relative to assigned program areas of responsibility; coordinates and compiles budget recommendations prepared by other departmental staff into a comprehensive budget document; researches past expenditures and projects next year increases.
• Monitors the budget on a daily basis; reviews purchase requisitions and ensures funds are available and the request is authorized.
• Reviews contracts, invoices, and payments for accuracy; processes invoices for payment approval; prepares vouchers for reimbursement; reconciles credit card statements; reviews contracts, vouchers, and other documentation, and performs various financial analyses and reconciliations; processes and reviews contracts for payment of invoices and agreement compliance; maintains spreadsheets.
• Assists in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, and funding agencies, City accounting and reporting requirements, applicable laws, and regulations, and professional accounting practices.
• Prepares grant proposals; monitors active grants to ensure all stipulations and regulations regarding the use of funds are met; maintains appropriate records and documentation to satisfy any audit requirements.
• Maintains accurate recordkeeping and filing systems.
• Performs other duties as assigned.

Please click here to review the full description of the Management Analyst I .
Please click here to review the full description of the Management Analyst II .

Minimum Qualifications

EXPERIENCE AND EDUCATION:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Experience :

• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, or a related field.

Experience :

• Analyst I: Two (2) years of experience performing professional administrative duties in support of budget, finance, policy development or related programs.
• Analyst II: Four (4) years of increasingly responsible experience in administrative management, or two (2) years of experience similar to a Management Analyst I with the City.
• Desired experience with grant writing, RFP's, working with law enforcement professionals.

Licenses and Certifications :

• Possession of a valid California Driver’s License, to be maintained throughout employment.

Supplemental Information

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.

EQUAL OPPORTUNITY EMPLOYER
The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Closing Date/Time: 8/5/2025 5:00 PM Pacific

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• City of Los Altos

• 650-947-2759

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