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Job Description
Description
Do you have great attention to detail? Do you thrive in a dynamic, fast-paced work environment?
Are you motivated by meaningful work and dedicated to public service?
Are you a transportation and municipal finance enthusiast?
The City of Palo Alto invites experienced public sector accounting, finance, contract administration, and transportation grant administration professionals to bring their skill, energy and expertise to support the Office of Transportation (OOT) as the Senior Management Analyst. In this role, you will serve the public and help achieve transportation efficiency and sustainability goals by:- Developing transportation operating and capital budgets, preparing forecasts, monitoring expenditures and administering contracts using finance software and technologies;
- Administering complex local, state and federal transportation grants or cost sharing agreements including reporting compliance, reimbursements, and maintaining good standing with public and private funding partners;
- Strategizing, developing and supporting modern parking enterprise arrangements and technologies;
- Leading and managing one to two administrative staff including coaching, training, evaluation and, if needed, discipline;
- Overseeing organizational improvements and administrative initiatives; and
- Collaborating with team members to get things done and serve diverse internal and external customers.
Why Palo Alto Office of Transportation?
The Office of Transportation supports cutting edge work to create a city where a majority of students safely walk and roll to school, seniors stay active and engaged, visitors linger in vibrant Downtown and neighborhood districts, neighbors enjoy tree-lined streets, and commuters have multiple options in how to reach their destinations safely and efficiently (including access to a Caltrain baby bullet station). OOT also provides essential day to day services such as operating traffic signals and parking payment systems.
This position provides the chance to support this work, hone your technical skills, and implement new and innovative strategies to create sustainable improvements in the City.
Benefits:
The City offers a fantastic benefits package including:- Work Schedule: The option of a 9/80 work schedule with every other Friday off
- Hybrid work: Ability to work remotely and onsite (current policy allows for 2 days/week remote and 3 days/week on-site)
- Professional development: including tuition reimbursement, leadership training, and career growth opportunities
- Education benefits: including potential enrollment for dependents in the Palo Alto Unified School District (pilot program, subject to change)
- Childcare support: including up to $10,000 in childcare subsidies (pilot program, subject to change)
- Commute benefits: Walking, biking and taking transit to work and a free all-agency BayPass (pilot program, subject to change)
- Defined-Benefit Retirement Plan: with competitive pension benefits
To learn more about benefits click HERE.
Compensation (MGMT ): Comprehensive compensation plan, to learn more click HERE. (Download PDF reader)
Essential Duties
Essential duties include the following major duties and responsibilities:
- Preparing and overseeing the Office of Transportation’s annual budget submittal.
- Supervising administrative staff including collaborating, prioritizing and assigning work; coaching and evaluating performance; empowering and ensuring staff are trained; and making hiring, termination and disciplinary recommendations.
- Analyzing project and policy outcomes by conducting research; identifying and raising issues; summarizing findings; presenting results; and administering programs.
- Managing and supporting complex high-level special studies and projects related to contract administration; establishing and monitoring timelines; preparing requests for proposals; selecting consultants; ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets; tracking projects; preparing related reports; and, other related duties.
- Serving as a liaison across departments as well as with employees and representing the City at a variety of meetings, public events, training sessions, on committees, and other related events.
For full job description, please click HERE .
Minimum Qualifications
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:
Bachelor's Degree in a related field and five years of professional experience in public or business administration, public affairs, or a related field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Postgraduate coursework or a Master's Degree is preferred.
Licensing Requirements:
- None.
Supplemental Information
The Selection Process:- Recruitment status notifications will be sent via email or text (please enroll in text alerts when applying).
- Updates can also be found on your governmentjobs.com account.
- Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time.
- The screening process for this position may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee.
Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.
The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
For more details visit our Careers Page, by clicking HERE.
Learn more about our Compensation Plan HERE.
Closing Date/Time: 8/10/2025 11:59 PM Pacific -
ABOUT THE COMPANY
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City of Palo Alto
Show moreThe Community
The birthplace of Silicon Valley, Palo Alto, is a community of approximately 68,000 residents and nearly 100,000 jobs. Located on the mid-Peninsula between San Francisco and San Jose, Palo Alto is recognized worldwide as a leader in cutting-edge technology, medicine, and green innovation. The community's treelined streets and historic buildings reflect its California heritage, and, at the same time, many world-class businesses maintain or started offices here, such as Stanford Health Care and Lucile Packard Children's Hospital, Amazon, Broadcom, Hewlett-Packard, Houzz, Rivian, SAP and SAP Ariba, Tesla, and Varian Medical Systems. Numerous start-ups are also at home in Palo Alto, arguably making it the start-up capital of the world. Stanford University is foundational to the history and prestige of Palo Alto, reflected in the community's dedication to lifelong learning. Stanford's cultural and educational offerings are integral to the vibrancy and charm of Palo Alto, while the City's exceptional K-12 school district ranks among the top public-school systems in the country. With more than 50% of adult residents holding a graduate degree or higher, Palo Alto is frequently listed as one of the most educated cities in the nation. Palo Alto boasts a genuine sense of community and an active citizenry with strong environmental values. Beautiful neighborhoods are complemented by vibrant commercial corridors and a bustling economy featuring premium shopping and dining options. Excellent healthcare facilities, performing arts, and diverse recreational opportunities are some of the community's incredibly desirable and cherished amenities. To learn more, visit https://www.paloalto.gov/Departments/City-Manager/Latest-NewsCity Government
Palo Alto is a full-service charter city with a council-manager form of government. The seven-member City Council is elected at large, and the City Council annually selects the Mayor and Vice Mayor from among its members. The Mayor and City Council appoint the City Manager, City Attorney, City Clerk, and City Auditor. The City Manager is responsible for the strategic direction and day-to-day operations of the City. Palo Alto is organized into 15 departments/offices with 1,093.10 authorized positions in FY 2025. There is also a FY 2025 capital budget of $316.2 million. Palo Alto owns and operates its own utilities, including electricity (carbon-neutral), gas, water, wastewater, and an expanding fiber network. This dynamic municipal environment ensures an ever-engaging platform for unique problem-solving and advances new initiatives, including sustainability, broadband, and effective service delivery. Community assets also include five libraries, 36 parks, five community centers, a museum and zoo, youth centers, a general aviation airport, an 18-hole golf course, a regional water treatment plant, and wildland open space preserves at the San Francisco Bay and in the foothills of the Santa Cruz Mountains offering 41 miles of walking/biking trails in addition to its police, fire, and ambulance services. Palo Alto has long been a leader in sustainability, and the City's ambitious greenhouse gas (GHG) emissions reduction goals are part of what sets it apart. Since the City's first Climate Protection Plan was passed in 2007, Palo Alto has set goals that exceed State and Federal targets. Today, the City's goal to reduce emissions 80% below 1990 levels by 2030 (the "80x30" goal) and achieve carbon neutrality by 2030 guides sustainability efforts. An award-winning City, Palo Alto is recognized nationally as innovative and well-managed. City services and performance also receive impressive marks from community members in the Palo Alto Community Survey.
Many of those ratings put City programs and services in the highest percentiles among the hundreds of benchmark cities. Palo Alto makes decisions through comprehensive processes and proactively seeks to involve its extremely informed, educated, and engaged residents. Projects are naturally a cooperative effort among the City Council, Boards, Commissions, Committees, engaged residents, neighborhoods, businesses, property owners, and staff.
Join an Award Winning Team
Palo Alto is an award-winning City recognized nationwide as innovative and well-managed. Palo Alto is one of a small number of California cities with a AAA bond rating. Recently, Palo Alto became one of the most livable cities in the U.S. by Livability.com. It's the only city to receive the Platinum Beacon Award in sustainability best practices by California’s Institute for Local Government. We offer a variety of career paths that relate to building and improving communities. The City has fourteen departments employing 1,000 full-time staff. Police officers, fire fighters, paramedics, and building inspectors keep us safe. Engineers and public works staff build and re-build the physical infrastructure. City planners help envision and shape future community growth. Recreation, arts and library professionals enhance community life. Utilities provides electric, gas, water, sewer and other services. Internal services departments help manage, staff, and protect the City.
Want to learn more about our benefits? Learn more by reviewing our "Benefits at a Glance Booklet."
Contact Us
Phone: 650-329-2376
Email: Recruit@paloalto.gov
Location: City Hall, 1st Floor | 250 Hamilton Ave 94301 | View Map
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