Faculty Senate Coordinator (Administrative Support Coordinator II), Faculty Senate - Academic Affairs

Job Summary:

Under the general supervision of the Provost, the Faculty Senate Coordinator coordinates and works independently, providing assistance and complex coordination support on a day-to-day basis to the Senate Chair and Executive Committee, Senate Committee chairs, and others on campus. Serves as a liaison for the Senate with the Academic Senate of California State

Responsibilities:

Administrative Support and Coordination:
- Apply strong organizational skills to coordinate and provide high level day to day administrative support, including but not limited to scheduling, records management, document processing, data collection, and preparation of complex reports.
- Provide coordination support to the Faculty Senate Chair and serve as the office coordinator, independently answering incoming calls and providing in-person support to guests. Ability to interpret and apply University policies and procedures using sound judgment and discretion. Maintain, track, and order all office supplies, and handle disbursement and reimbursement actions such as purchasing requisitions, procurement card purchases, hospitality expense reimbursements, travel, and related transactions.
- Demonstrated competence in effectively writing and presenting information, such as meeting minutes.
- Prepares items such as agendas, minutes, and records of the Faculty Senate and Senate Executive Committee meetings, as directed by the Senate Chair, and submits them to appropriate university offices.
- Coordinate activities for the faculty senate chair and executive committee.
- Coordinate workflows between the Faculty Senate, its committees, and campus administrative offices that engage with or are guided by Senate policies.
- Maintain and update the Faculty Senate website, demonstrating experience in website maintenance.
- Analyze budgetary data and apply knowledge of business math to monitor, reconcile, and maintain the Senate budget, including the foundation account for the Senate Chair’s review.
- Coordinate, prioritize, and respond to incoming correspondence, telephone messages, and e-mails for the Senate chair, Executive committee, and committee chairs concerning the Senate office.
- Maintain and prepare the calendar for the Faculty Senate, the University Curriculum Committee, and any other Senate committee requiring assistance.
- Identify complex problems and determine when to be referred to appropriately.

Senate Research and Reporting:
• Research and compile information for the Senate Chair, Executive Committee, Committee chairs, and individual members using various manuals and references.
• Serve as a resource to faculty, administrators, staff, and students regarding Senate policies and provide guidance proper sources of information concerning Senate policies and procedures.
• Preserve, organize, and retrieve Senate policy documents and other Senate documents.
• Other classification-related duties as assigned.

Minimum Qualifications: Required Education and Experience:

High School diploma or its equivalent AND five years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Knowledge, Skills, and Abilities:

- Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.
- Thorough mastery of English grammar, punctuation, and spelling.
- Expertise in using office software packages, technology, and systems.
- Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act
when precedents do not exist.
- Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to
work area.
- Ability to understand problems from a broader perspective and anticipate the impact of office administration
problems and solutions on other areas.
- Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed
solutions.
- Ability to perform business math, analyze budgetary data, and make accurate projections requiring some
inference.
- Ability to effectively write and present own reports.
- Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal
situations.
- Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Preferred Qualifications

- ProCard eligible

Compensation and Benefits:

Anticipated Hiring Range: minimum $4,058 - maximum $4,274 monthly.

Classification Salary Range: minimum $4,058 - maximum $6,653 monthly.

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: Monday, August 11, 2025.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: Jul 26 2025 Pacific Daylight Time
Applications close: Aug 11 2025 Pacific Daylight Time

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• California State University, San Bernardino (CSUSB)

• (909) 537-4388

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