Undergraduate Academic Advisor

Job Summary

The Undergraduate Academic Advisor, under the general supervision of the College of the Art's (COTA) Director of Academic Advising and Lead Advisors, and in consultation with department chair(s), advises undergraduate students on academic requirements, policies, and procedures. The advisor also supports programs and initiatives to enhance the academic success and retention of COTA's undergraduate students.

Key Responsibilities

• Educate and advise students on their academic requirements - Provide academic advising through individual appointments and group workshops. Collaborate with campus advisors to support student academic success. Maintain accurate documentation of advising sessions and student progress.
• Assist with the implementation of admissions, advising, and enrollment policies and processes - Process and verify admissions requests for COTA academic programs. Communicate admissions requirements to students, families, and external counselors. Assist in developing and editing advising and marketing materials.
• Assist with day-to-day coordination of the academic advising program - Support daily operations of the academic advising program. Assist in updating degree planners, EAB Student Success Markers, and campaigns. Maintain records of academic history, course equivalencies, and prerequisites.
• Refer students to academic and student support services (for example, Learning Assistance Center, Counseling and Psychological Services, Career Development Center, Writing Center, Math Center, Center for International Education).

Knowledge Skills and Abilities

The ideal candidate demonstrates strong collaboration and communication skills, with a proven ability to work effectively with faculty, administrators, student organizations, and diverse student populations. They bring experience in advising students both individually and in groups, offering clear guidance on academic requirements and supporting timely degree completion. The candidate is well-versed in processing academic petitions and evaluating external coursework for articulation. They are proficient with academic technologies related to enrollment, scheduling, and degree tracking, and possess excellent organizational skills to manage multiple priorities and meet deadlines. Additionally, they apply critical thinking and sound judgment when addressing complex or sensitive student issues, always maintaining a professional and student-centered approach.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in one of the behavioral sciences, public or business administration or a job-related field required. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

• Equivalent to two years of professional experience in one of the student services program areas required. A master’s degree in a job-related field may be substituted for one year of professional experience.

• Academic advising experience in a higher education setting is preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

COTA Administration

Classification

Student Services Professional II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring rate for this position is $5,083 per month.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $5,083 - $7,228 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Long Beach State Athletics is committed to following NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations. Therefore, the incumbent is required to maintain a working knowledge of these rules and regulations.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu .

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: Aug 01 2025 Pacific Daylight Time
Applications close: Aug 15 2025 Pacific Daylight Time

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• Cal State University (CSU) Long Beach

• 562.985.4111

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