Police Program Coordinator

Summary

Under direction, participates in planning, coordinating, implementing, promoting, and overseeing Police Department assigned programs, projects, and/or initiatives; ensures program compliance with pertinent federal, state, local, and City-driven priorities, mandates, objectives, laws, guidelines, and regulations; may direct, coordinate, and monitor the work of assigned staff; and performs a variety of technical, administrative, and programmatic work in support of the Police Department assigned programs including serving as a liaison to, coordinating with, and providing administrative support and staff assistance to City staff, boards, committees, and outside agencies.

Key Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Participates in planning, coordinating, implementing, promoting, and overseeing Police Department related programs, projects, and initiatives; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities; develops strategies for the achievement of these goals.

Participates in the identification, planning, development, and implementation of new and/or modified programs that would promote and enhance the mission, goals, and objectives of the City; performs the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepares presentation materials and background documentation; monitors project success using appropriate tracking and feedback systems.

Coordinates Police Department related program activities with those of other City departments and staff as well as federal, state, and local agencies to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy; coordinates data, resources, and work products as necessary and upon request in support of a productive and positive working environment.

May direct, assign, and monitor the work of assigned staff members; provides clear, concise, and consistent direction; maintains a positive and productive work environment; as assigned, evaluates work performance according to the Police Department and City standards and recommends and implements appropriate corrective actions as necessary.

Initiates, designs, produces, and distributes a variety of promotional, marketing, outreach, and informational materials, communications, and presentations for assigned programs, services, resources, events, and activities; may participate in the preparation of assigned budget and deciding on best methods for advertising; as assigned, creates press releases and serves as press contact for assigned programs.

Serves as initial contact person for general inquiries and requests for information related to Police Department related program area(s); provides requested data, answers questions, and refers inquiries to the appropriate resource within or outside the City or department; participates in the investigation and resolution of complaints related to assigned program areas, activities, and contracts.

May participate in the development of pPolice Department related grant and/or loan applications; reviews grant and/or loan solicitations; writes grant and/or loan applications; writes staff report to City Council for grant and/or loan application approval; submits grant and/or loan applications.

May administer assigned Police Department grants and/or loans; serves as primary grant and/or loan contact for funding agency; implements grant and/or loan activities to meet grant and/or loan requirements; reports to agency’s grant and/or loan manager; completes necessary reports to funding agency; submits final grant and/or loan report to agency.

May direct, monitor, and evaluate the work of assigned consultants, contractors, and/or grantees according to the Police Department and City’s standards and pertinent agreements/contracts; assists in the development of appropriate contract language; provides clear, concise, and consistent direction; acts as a resource and City’s representative to consultant, contractor, and/or grantee regarding administrative and operational policies, procedures, and guidelines; advises appropriate parties of any problems in a timely manner.

Provides responsible staff assistance, technical, and administrative support to staff, boards, and committees; researches, prepares, and presents technical, fiscal, statistical, and administrative studies, surveys, and reports.

Participates in the development, administration, and monitoring of assigned Police Department program budget(s) and fiscal activities; tracks expenditures; projects future funding needs; may participate in the identification of appropriate and available funding sources. Maintains and updates various databases and filing and record keeping systems for Police Department program area(s); participates in researching and collecting data and information for inclusion into database and record keeping systems; conducts surveys; produces reports from database; distributes requested information to appropriate parties in a timely manner including reports to regulatory agencies. As assigned, assumes responsibility for the Police Department’s education function; develops education curriculum; prepares curriculum for classroom education programs to include elementary through high-school age students along with staff, and outside agencies.

May maintain accurate and effective records, files, reports and written communications and prepare findings related to Regulated Business within the City of Escondido.

Develop program surveys and reports to assist in the appraisal and evaluation of assigned Police Department programs.

Respond to public inquiries and requests in a courteous manner; provide information within the Police Department; resolve concerns and complaints in an efficient and timely manner.

Effectively coordinate and communicate Police Department needs, activities, and information with other departments, divisions, professional and social groups and organizations, outside agencies, and the public using print and web-based formats.

May oversee and coordinate the Police Department’s digital records, public records, and media information releases in strict accordance with all laws, guidelines and department policy.

Connect a variety of programs and projects over several divisions within the Police Department.

May gather documents, videos, photographs, and other information. Connect bits of information from the Body Worn Camera program with information acquired from the Investigations unit, Property Unit or other Police Department unit.

Review details for appropriateness to be shared in news releases, on the Police Department website and on appropriate Social Media sites.

Obtain information from various divisions within the Police Department by contacting the appropriate subject matter expert(s);interact with management and supervisory staff to gather any and all applicable information; disseminate the information appropriately; create cohesive and comprehensive response statements.

Maintain confidentiality while appropriately sharing information, when necessary, in accordance with laws, guidelines, and department policy.

Attends and participates in professional group meetings; keeps informed of new trends and innovations related to area of assignment, public administration, and business administration.

Performs related duties as required.

QUALIFICATIONS
Knowledge of:

Operational characteristics, services, and activities of a police department or law enforcement agency.
Principles and practices of program development and administration.
Standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
Principles of lead supervision and training.
Basic principles and practices of budget preparation and administration.
Grant and/or loan application and administration principles and practices.
Pertinent Federal, State, and local laws, codes, and regulations.
Recent developments, research methods, current literature, and sources of information related to public safety.
Terminology used in a police department.
Modern office procedures, methods, and equipment including computers and various software packages.
Methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation.
Principles of business letter writing.
Methods and techniques used in customer service and public relations.
English usage, spelling, grammar, and punctuation.
Mathematical principles.
Organization and operation of municipal government.

Ability to:

Participate in planning, organizing, directing, coordinating, and evaluating assigned programs, projects, events, or technical area.
Perform responsible and difficult programmatic and administrative duties involving the use of independent judgment and personal initiative.
Participate in the development and administration of program goals, objectives and procedures.
Understand the organization and operation of the City, Police department and assigned program, and of outside agencies as necessary to assume assigned responsibilities.
Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.
Principles, practices, and trends used in public information and education programs.
Identify and respond to community and organizational issues, concerns, and needs.
Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues.
Organize and prioritize timelines and project schedules in an effective and timely manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
Prepare clear and concise technical, administrative and financial reports.
Plan, schedule, and review the work and performance of subordinates in a manner conducive to proficient performance and high morale may be required for some positions.
Participate in the preparation and administration of budgets.
Operate and use modern office equipment including a computer and various software packages.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
Demonstrate an awareness and appreciation of the cultural diversity of the community.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Minimum Requirements

Education/Training:
Equivalent to an Associates degree from an accredited college or university with major course work in business administration, public administration, criminal justice, communications, or related discipline.

Experience:
Two years (full-time equivalent) of experience performing general administrative and program coordination work in a police department, law enforcement agency, public safety agency, or public sector.

License or Certificate:
Possession of, or ability to obtain, an appropriate, valid driver’s license.

Supplemental Information

NOTE: For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's web site. The City of Escondido is committed to a drug and alcohol free workplace.

All applicants will be subject to fingerprint investigation before a conditional offer of employment is extended. A pre-employment medical examination will be conducted following a conditional offer of employment for all positions. Safety sensitive positions will include a pre-employment drug screen. Positions subject to the Department of Transportation (DOT) regulations will be subject to DOT pre-employment drug testing and random drug and alcohol testing.

SELECTION PROCEDURE

Applications will be screened and the most qualified candidates will be invited to appear for testing. All positions require the ability to read, write and speak English. Types of tests may include written and/or oral examination, physical agility, practical exam or other appropriate job-related selection process. When testing is completed, candidates will be ranked on an eligibility list in the order of their test score. Selection for appointments is made from names certified on the eligibility list.

All appointments are subject to the successful completion of background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. Qualification by a medical examination will be required at the time of appointment. After appointment, classified employees must satisfactorily complete a probationary period to be eligible for regular status. In accordance with the Immigration Reform and Control Act of 1986, all new employees must produce proof of eligibility to work in the United States within the first three days of their employment. The City of Escondido participates in E-Verify®.

The Loyalty Oath will be administered to all new employees on their first day of hire. New employees hired into positions that require a driver's license must provide proof of a valid California Driver's License of the appropriate class level on their first day of employment.

Additional information regarding the essential functions and physical, environmental and communication demands of the position may be obtained from the Human Resources Department. If you require reasonable accommodation in the testing process, such as an alternate means of testing, you must contact the Human Resources Department by the final filing date to complete a Request for Reasonable Accommodation form. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Note: Pursuant to California Civil Code section 1786.53, the City of Escondido shall provide to all job candidates a copy of any records of arrest, indictment, conviction, civil judicial action, tax lien or outstanding judgment which was obtained in the course of conducting an evaluation for employment, assignment, and/or promotion. A copy of this information, if received by the City, will be given to candidates within seven days of the City's receipt.

VETERANS' PREFERENCE

Eligible individuals are those who meet the following criteria:

• Served in the U.S. armed forces
• Received an honorable discharge
• Did not retire from military service
• Seeking employment with the City of Escondido for the first time.

Guard and Reserve active duty for training purposes does not qualify for veterans' preference. Proof of eligibility (copy of DD-214) must be submitted at time of application, or later if the promulgation of the eligibility list will not be delayed. Veterans' preference credit will only be applied to eligible applicants who attained a passing grade (total score exclusive of credit) on the final open examination.

ABOUT OUR CITY

The City of Escondido is a prominent agricultural, commercial hub and residential center of North San Diego County. Located a short 30-minute drive from the beach, the mountains or downtown San Diego, Escondido residents enjoy the pleasure of a rural lifestyle with all the benefits of suburban living. Escondido is a diverse, vibrant community with many amenities. The city offers attractive homes in a wide range of prices, two lakes, several parks, a sports center, golf courses, restaurants, wineries, shopping centers, a variety of art galleries, entertainment venues, and a state of the art hospital. Established in 1888, the city's rich past brings charm and stability to the community; yet integrated with Escondido's treasured heritage is a progressive future, bright and brimming with promise.

EOE The City of Escondido does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation. We will attempt to reasonably accommodate applicants with disabilities upon request.

The City of Escondido offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance.

The Benefits of Choice program offers you a range of benefits. You choose the coverage that is right for you, your family and your budget. Read this e-Guide for an overview of your options, with links to additional details and forms.

For a more detailed overview of this benefits package, please visit the Administrative / Clerical / Engineering Benefit Summary

Closing Date/Time: 8/18/2025 5:00 PM Pacific

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• City of Escondido

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