Administrative Services Associate

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity.

The Marin County Sheriff's Office:

The Marin County Sheriff's Office is committed to partnering with our communities to provide leadership and excellence in public safety. We take pride in our department and work hard to provide a safe environment for our residents. The department is divided into three major bureaus; Administrative and Support Services, Detention Services, and Field Services in addition to operating the countywide Special Enforcement Unit. The responsibilities of the Sheriff's Office Bureaus include providing general law enforcement services in the unincorporated communities of Marin County, maintaining the county jail, providing security to the Superior Court, operating a countywide communications division, performing death investigations under the purview of the Coroner, operating a documentary services division consisting of records, warrants, civil units, and more. To learn more about the Sheriff's Office, visit our website .

ABOUT THE POSITION

As an integral member of the Sheriff’s Office Fiscal Services Division, the Administrative Services Associate (ASA) will oversee and manage the $6,149,144 California Board of State and Community Corrections (BSCC) 2024-27 Proposition 47 Cohort 4 Grant. The Sheriff's Office, in collaborative partnership with Center Point, Inc. (CPI), a Marin County community-based non-profit Department of Health Care Services (DHCS) licensed and certified and Marin County Behavioral Health and Recovery Services-contracted behavioral health services agency, accepted the grant to address recidivism reduction, provide substance use and mental health disorder treatment, and supportive services for low-level offenses due to homelessness, mental health, and co-occurring substance use disorders.

Some examples of duties the ASA will perform are:

• Managing and tracking Proposition 47 grant expenditures to ensure compliance with BSCC regulations.
• Assisting in budget forecasting, reporting, and documentation for Center Point, Inc. and Proposition 47-related services.
• Collaborating with Sheriff’s Office Fiscal staff to ensure proper fund allocation and monitoring program effectiveness.
• Preparing quarterly and annual reports and audits for BSCC, ensuring all grant-related expenditures align with Proposition 47 guidelines.
• Performing a variety of personnel and payroll-related activities.
• Performing complex accounting, budget, and grant support activities, such as compiling department, unit, or program budget figures; extending projected costs based upon staffing and other management decisions; preparing journal vouchers for budget change transactions; reconciling accounts; accounts receivable/payable; billing; deposits; and asset management.

• Performing a variety of office administrative activities, such as purchasing and contracts.

There is currently a 0.50 part-time equivalent Administrative Services Associate vacancy in the Marin County Sheriff’s Office. This is a three (3) year fixed-term position that will end on 8/15/2028. This position is budgeted for three (3) years; however, there may be opportunities for the hired individual during this time-period to move to a regular, ongoing position as other vacancies or promotional opportunities occur, or the position may be funded and convert to an ongoing position. Fixed-term employment ends when the position’s funding finishes, or the work is completed. Employees in these positions are exempt from the County’s policies regarding lay-off order and reduction-in-force rights.

The eligible list from this recruitment will also be used to fill future vacancies (regular, fixed term, full-time, part-time, contingent) in other County departments. If you are interested in working in a department other than those mentioned above, please consider applying to this recruitment

ABOUT YOU

Our Highly Qualified Candidate: The ideal candidate possesses experience providing administrative, financial and analytical support in a complex department setting. They understand grants, accounting, budget development and documenting processes, policies, procedures, and government administration protocols. They can demonstrate project management experience, excellent organizational skills, and be flexible and accurate with a high level of attention to detail.

The ideal candidate has experience performing analytical studies in support of department operations and can manage projects successfully. They have experience in delivering presentations and trainings, and possess strong writing skills with experience preparing a variety of departmental correspondences and reports including board letters, public meeting minutes, statistical reports, and project recommendations. In addition, the ideal candidate is a strategic thinker with the ability to work independently who effectively meets the priorities of others, proactively recommends changes to policies and procedures, and maintains flexibility with changing priorities. The ideal candidate also exhibits leadership and supervisory skills and has the ability to establish and maintain effective working relationships with staff at all levels of the organization and people from broad and diverse backgrounds. Lastly, the ideal candidate thrives in a team environment, and is welcoming and client focused.

QUALIFICATIONS

Knowledge of:

• Principles and practices of budgetary and fiscal tracking and reporting, including grant management and reconciliation and payroll.
• Standard office practices and procedures, including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Business arithmetic, including fractions, decimals and percentages and basic practices of statistical analysis.

Ability to:

• Administer, track and reconcile a variety of grant-funded or state- or federal-funded programs and ensure adherence to both County and federal, state or grant regulations, policies and procedures.
• Plan and conduct a variety of administrative and operational support studies.
• Research, analyze, evaluate and recommend improvements to departmental administrative operations, systems and procedures.
• Interpret, apply and explain policies, laws and regulations related to the administrative operations and procedures of the County, department and/or unit.
• Prepare accurate, effective and timely reports, contracts, correspondence, procedures and other written materials.
• Use computer applications related to the work, including word processing, spreadsheet and database applications.
• Organize work, set priorities and meet critical deadlines.
• Represent the department on a variety of task forces and committees.
• Establish and maintain effective working relationships with those contacted in the course of the work.

MINIMUM QUALIFICATIONS:

Any combination of education and experience that would provide the knowledge and skills listed below. Typically, equivalent to graduation from a four (4) year college or university with major coursework in business or public administration, accounting, economics or a field closely related to the work and one (1) year of paraprofessional experience performing grant, accounting, budgetary, administrative or related work. Additional experience as outlined above may be substituted for the educational requirement on a year-for-year basis.

IMPORTANT INFORMATION

For any questions concerning this position announcement, please contact at Linda Kline at linda.kline@marincounty.gov .

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Drug Use Standards: Click here for more information on pre-employment drug use guidelines .

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 8/27/2025 11:59 PM Pacific

• 

• County of Marin

• (415) 473-6104

Show more