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Job Description
Under the general direction of the Principal/Site Administrator, the Adult Education Data/Exam Technician provides support to the instructional programs with specific responsibilities for performing detailed technical and clerical work with the coordinating and data monitoring, data management, test administration, scheduling, conducting, and publicizing testing sessions; and ensuring compliance with legal and administrative requirements. The incumbents in this classification provide the school community with adult school test services that directly support student learning and achievement.
The following alphabetical list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.- Attends federal, state, and department in-service meetings, retraining programs, workshops, and/or seminars as assigned for the purpose of conveying and/or gathering information required to perform job functions.
- Communicates HiSET test results to participants and agencies to provide information and determine appropriate placement and referral.
- Communicates with various personnel (e.g., students, administrators, and public agencies) to provide accurate and up-to-date information regarding testing processes, procedures, and outcomes.
- Assists with test administration, conducting, controlling, scheduling, and publicizing examination sessions for the Comprehensive Adult Student Assessment Systems (CASAS).
- Conducts, controls, schedules, and publicizes examination sessions (e.g., High School Equivalency Test (HiSET) and Comprehensive Adult Student Assessment Systems (CASAS) to provide the public with testing opportunities.
- Creates HiSet Certificates & flyers as needed.
- Document test results to convey information in accordance with established guidelines.
- Facilitates CASAS proctor training and Maintains copies of all proctor CASAS certifications to ensure compliance.
- Inputs data to provide accurate and current information.
- Inventories and verifies the condition of all restricted testing materials, accounting for test booklets to ensure testing protocols and legal requirements.
- Maintains a variety of confidential and non-confidential manual and electronic lists and records to ensure material availability as needed.
- Maintains the inventory of CASAS supplies and materials (e.g., tests, quizzes, forms, etc.) to ensure items' availability and security.
- Monitors and provides ongoing support to CASAS proctors throughout the year.
- Monitors CASAS testing and program hours by student to assign appropriate CASAS test form/level.
- Performs a variety of technical duties (e.g., import/export, running queries, finding and correcting errors) in the management of the student information database and student records for the school's program; manages the accuracy of the database to compile and develop statistical reports as requested; maintains confidentiality of student information.
- Performs general clerical functions (e.g., faxing, scanning, copying, data entry, filing, etc.) to support office functions.
- Prepares documents (e.g., correspondence, memorandum, reports, billing for HiSET testing) to communicate information to the public, agencies, district personnel, and state officials.
- Presents testing information to test takers as required (e.g., instructions, new/revised tests, policies, and procedures) in providing direction for the correct completion of testing answer documents and policies and practices related to state test preparation.
- Provides required information extracts to governmental and other outside agencies.
- Provides data support to ensure required legal documents are maintained and updated promptly and in compliance with legal mandates.
- Responds to various inquiries (e.g., students, site/district administration, SCAEC, etc.) to provide information and direction about HiSET and CASAS testing.
- Supports data collection required explicitly for
State and Federal compliance utilizing required systems such as
ASAP and CASAS TOPSpro
to ensure data accuracy and resolve data integrity issues. - Trains the HiSET proctors in test administration to ensure proper testing protocols.
- Works with student registration, enrollment, and withdrawal activities for the purpose of complying with established requirements.
- Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings.
(At time of application)
Knowledge of:- Basic math, including calculations using fractions, percentages, and ratios
- Pertinent codes, policies, regulations, and laws
- HiSET and CASAS testing procedures and regulations
- Office procedures and
operation of standard office equipment - Computer use and pertinent software applications
- English usage, grammar, punctuation, and spelling
- Write documents following the prescribed formats
- Present information orally to others
- Understand complex, multi-step written and oral instructions
- Schedule activities, meetings, and events
- Gather and collate data
- Work with a diverse group of individuals and groups
- Establish and maintain effective work relationships
- Analyze issues, problem-solve, and create action plans
- Meet deadlines and schedules
- Communicate clearly in Spanish and English is required
- Maintain security and confidentiality
Responsibilities include working under direct supervision using standardized routines, leading, guiding, coordinating others, and operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
(At time of application and in addition to the Knowledge, Skills, and Abilities listed above.)
EDUCATION REQUIRED:
High School diploma or equivalent.
EXPERIENCE REQUIRED:
Two (2) years of clerical experience, with some experience in test administration, scoring, and interpretation, including experience with database maintenance and monitoring, is preferred.
LICENSE(S) REQUIRED:- Valid, current California Driver's License to drive to various district sites
- Pass the District's applicable proficiency exam for the job class with a satisfactory score
- CASAS and HiSET Certifications must be obtained within six (6) months from the date of hire; failure to do so may result in the release
- After an offer of employment, obtain the following:
- Criminal Justice and FBI Fingerprint Clearance
- Negative TB test result plus periodic post-employment retest as required (currently every four years)
- Pre-employment physical exam A through the District's provider at the District's expense
Classified Temporary Help Rate - $21.08 per hour**
On-call as needed
**This position is temporary and on call as needed, and there is no guarantee of work days and work hours. There is no contract for this position, and no benefits are provided.
Examination Process:
Materials Required:
1. Completed application
2. High School Diploma or GED, or college transcripts if completed
3. Resume
The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted.
Only the most qualified applicants, who pass the minimum qualifications review, will be placed on the Substitute list.
To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.
SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you.
The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religion creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator.
Chief Academic Officer
1902 Howard Road
Madera, CA 93637
559-675-4500 Ext.246
Closing Date/Time: Wed, 20 Aug 2025 -
ABOUT THE COMPANY
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Madera Unified School District - Personnel Commission
Show moreWelcome to the Madera Unified School District. We are located in the geographic center of California in a growing community of 55,000. Our district serves 20,000 students and has 2,000 employees.
We are guided by a powerful vision which encourages us to provide an educational program in which students are "driven by their aspirations, not bound by their circumstances."
From their first day of school, students are focused on learning the basics so that they can fulfill their career aspirations. As students turn toward high school, they choose a career path based on their interest, talent, and future goals. We envision a time when every child will have the skills and knowledge upon graduation so they can choose their future.
Our seven-member school board is committed to providing the focus, direction, and resources to provide a complete educational experience for students. In MUSD, we believe that students need to be connected to their schools, so we provide a rich array of co-curricular activities, including award-winning music and athletics programs, clubs and organizations, and leadership opportunities. We believe that these connections strengthen the student, round out their experience and provide reasons to stay in school.
We know that students need parent support. Our most successful students have parent encouragement. We expect parents to be involved because parents are so influential in the life of a child. When we can form a partnership between the school and the home, we are assuring the success of the child.
Achievement is on the rise. New schools are being built. In the Madera Unified School District, wonderful new opportunities await our students. -