SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants II ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Three (3) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants II ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Three (3) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants I ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant II and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants I ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant II and Executive Administrative Assistant III , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job San Bernardino County is recruiting for Executive Administrative Assistants III ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant II , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 07, 2024
Full Time
The Job San Bernardino County is recruiting for Executive Administrative Assistants III ,to perform a variety of administrative and secretarial tasks in support to a Deputy Director, Assistant Director, D epartment Director, member of the Executive Cabinet or other County official. Executive Administrative Assistants perform a variety of highly responsible and complex duties requiring a high level of confidentiality and discretion. Incumbents will work in a fast-paced environment which requires multi-tasking, attention to detail and excellent executive level customer service skills. Key responsibilities will include: Composing written correspondence, reports and budget justifications; writing summaries of articles, producing high-level summaries of various legislation, research findings, and recommend actions. Facilitates day-to-day office activities including typing letters, reports, agenda items, numerical and technical material from notes, drafts, shorthand or recorded dictation. Se rves as liaison between supervisor, officials and the public in situations requiring tact and judgment. Screen mail, calls and visitors to determine the nature and urgency of the contact; answers inquiries requiring the interpretation and application of departmental policies and procedures. Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar; schedules appointments and makes travel arrangements. Reviews and makes recommendations regarding office methods, policies and procedures; devises forms. Assists with various projects which includes researching, compiling, arranging and computing data. Trains office staff in office practices, use of specialized equipment, word processing, etc. May direct or coordinate the activities of a clerical support unit. Human Resources is also accepting applications for Executive Administrative Assistant I and Executive Administrative Assistant II , which all require a separate application. It is to your advantage to review the requirements and apply as appropriate. Examination Procedure: There will be a competitive evaluation of qualifications with other candidates in the selection process based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas. Typing Speed: Must possess a minimum corrected typing/keyboarding speed of 50 WPM . Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Clerk, Receptionist) is NOT considered qualifying. Qualifying experience is typically equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Ability to manage/support multiple executive level staff calendars. Ability to identify solutions to coordinate multiple stakeholders for meetings. Highly developed decision making, problem solving, and written communication skills. In-depth knowledge of modern office practices, methods, and procedures. Selection Process Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm , Friday, August 2, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your Government Jobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group D The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/2/2024 5:00 PM Pacific
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Facilities Support Office Assistant Department Name: Facilities Services Division: Administration and Finance Classification Title: (Administrative Support Assistant II) Classification Salary Range: $3,505 - $5,159 per month The anticipated hiring range for this position is $3,505 - $3,610 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general direction of the AVP, Facilities Management and Operations, the Facilities Services Office Assistant will provide general office and administrative support including customer service, receptionist duties, backup work control coverage duties, and backup for department payroll, human resources document processing, and timekeeping duties. The Facilities Services Office Assistant works directly with the Facilities Services Coordinator to ensure the office can respond to any demand received by Facilities Services promptly and to ensure that the maintenance of the University can operate in an efficient and orderly fashion. Overview of Duties and Responsibilities: Provide excellent customer service, answer telephones, create and maintain emails, word documents, and spreadsheets, make photocopies, scans, and files, make travel arrangements and process travel requisitions, greet, and screen visitors, open, sort, and distribute mail. Serve as the primary backup to the Facilities Services Coordinator, and provide support with payroll, purchase orders, invoices, spreadsheets, and data entry. Minimum Qualifications: High school program or its equivalent and two years experience in an office environment. Knowledge, Skills, and Abilities: Adequate experience to be fully functional in all technical aspects of office clerical work Thorough knowledge of office methods, procedures, and practices. Thorough knowledge of English grammar, punctuation, and spelling. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Able to operate a personal computer with knowledge of basic Windows programs - Excel and Word; experience with using e-mail programs and the Internet; Ability to independently handle multiple work unit priorities and projects; Preferred Qualifications: Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in a job-related field. Job-related experience demonstrating a commitment to equity, diversity, and inclusion is a plus. Experience in a collective bargaining environment in a university setting is desired. Three years of related office work experience. Payroll, accounts receivable, and automated work order system experience. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Jul 03 2024 Pacific Daylight Time Applications close: Jul 17 2024 Pacific Daylight Time Closing Date/Time:
Jul 04, 2024
Working Title: Facilities Support Office Assistant Department Name: Facilities Services Division: Administration and Finance Classification Title: (Administrative Support Assistant II) Classification Salary Range: $3,505 - $5,159 per month The anticipated hiring range for this position is $3,505 - $3,610 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general direction of the AVP, Facilities Management and Operations, the Facilities Services Office Assistant will provide general office and administrative support including customer service, receptionist duties, backup work control coverage duties, and backup for department payroll, human resources document processing, and timekeeping duties. The Facilities Services Office Assistant works directly with the Facilities Services Coordinator to ensure the office can respond to any demand received by Facilities Services promptly and to ensure that the maintenance of the University can operate in an efficient and orderly fashion. Overview of Duties and Responsibilities: Provide excellent customer service, answer telephones, create and maintain emails, word documents, and spreadsheets, make photocopies, scans, and files, make travel arrangements and process travel requisitions, greet, and screen visitors, open, sort, and distribute mail. Serve as the primary backup to the Facilities Services Coordinator, and provide support with payroll, purchase orders, invoices, spreadsheets, and data entry. Minimum Qualifications: High school program or its equivalent and two years experience in an office environment. Knowledge, Skills, and Abilities: Adequate experience to be fully functional in all technical aspects of office clerical work Thorough knowledge of office methods, procedures, and practices. Thorough knowledge of English grammar, punctuation, and spelling. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Able to operate a personal computer with knowledge of basic Windows programs - Excel and Word; experience with using e-mail programs and the Internet; Ability to independently handle multiple work unit priorities and projects; Preferred Qualifications: Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in a job-related field. Job-related experience demonstrating a commitment to equity, diversity, and inclusion is a plus. Experience in a collective bargaining environment in a university setting is desired. Three years of related office work experience. Payroll, accounts receivable, and automated work order system experience. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Jul 03 2024 Pacific Daylight Time Applications close: Jul 17 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Assistant to the Vice President of IT Department Name: Office of the VPIT Division: Information Technology Classification Title: Confidential Administrative Support II Position Salary Range: $5,463 - $8,355 per month The anticipated hiring range for this position is $5,500 - $5,800 per month. Salary is commensurate with experience. Review of applications will begin August 5, 2024, and the position will remain open until filled. About the Department/Position: Under the general supervision of the Vice President for Information Technology/Chief Information Officer (VPIT/CIO) with a dotted line to the Executive Director, I.T. Operations & Finance, the Assistant to the Vice President will provide a broad spectrum of day-to-day administrative secretarial support which includes complex and confidential tasks directly to the Office of the Vice President for Information Technology. Administrative areas of responsibility include but are not limited to calendaring, coordinating and scheduling meetings on behalf of management, creating meeting agendas and meeting minutes, taking notes and compiling information for the CIO in all grievance matters, and areas of staff dispute, and drafting responses to grievances for the VPIT/CIO review and approval, The work involves handling problems of a highly confidential and sensitive nature. Overview of Duties and Responsibilities: Provide complex and confidential administrative support directly for the VPIT Office and represent the VP office internally and externally as assigned. Welcome visitors and identify the purpose of their visit before directing them to the appropriate person and department. Manage the VP’s calendar, including making appointments and prioritizing the most sensitive matters. Serve as a point of contact for internal and external communications, responding to inquiries. Responsible for taking notes and compiling information related to staff disputes and grievances. Reconcile P-Card statements, routing for approvals and submitting to Procurement without delay. Responsible for tracking and maintaining operating budget and financial plans, making recommendations to management for business process improvements, and delivering standard reports to the AVP on budget. Works closely with management to support recruitment activities. Responsible for Organizing, leading, and tracking daily work schedules, tasks, and timely submission and processing of timesheets for student workers and internship programs. Minimum Qualifications: A bachelor’s degree and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Knowledge, Skills, and Abilities: Working knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel. General knowledge of project management and budget is essential. Working knowledge of principles, practices, and techniques of human resources in a public agency setting. Thorough knowledge of English grammar, punctuation, and spelling is required along with the ability to effectively write and present professional reports, minutes, and other documents to senior-level administration. Ability to plan, organize, coordinate, and improve on operational business processes. Proven ability to establish and maintain cooperative working relationships and work effectively both independently or as part of a team is required. Ability to work in a fast-paced environment with frequent interruptions and provide exceptional customer service. Ability to conduct research and prepare reports. Ability to address department needs; take initiative to collaboratively improve operations. Preferred Qualifications: Experience: At least three (3) years of work experience providing progressively responsible administrative support in an environment of similar complexity. Previous experience working in an I.T. environment. Education: A four-year degree from an accredited college or university is preferred. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 19, 2024
Working Title: Assistant to the Vice President of IT Department Name: Office of the VPIT Division: Information Technology Classification Title: Confidential Administrative Support II Position Salary Range: $5,463 - $8,355 per month The anticipated hiring range for this position is $5,500 - $5,800 per month. Salary is commensurate with experience. Review of applications will begin August 5, 2024, and the position will remain open until filled. About the Department/Position: Under the general supervision of the Vice President for Information Technology/Chief Information Officer (VPIT/CIO) with a dotted line to the Executive Director, I.T. Operations & Finance, the Assistant to the Vice President will provide a broad spectrum of day-to-day administrative secretarial support which includes complex and confidential tasks directly to the Office of the Vice President for Information Technology. Administrative areas of responsibility include but are not limited to calendaring, coordinating and scheduling meetings on behalf of management, creating meeting agendas and meeting minutes, taking notes and compiling information for the CIO in all grievance matters, and areas of staff dispute, and drafting responses to grievances for the VPIT/CIO review and approval, The work involves handling problems of a highly confidential and sensitive nature. Overview of Duties and Responsibilities: Provide complex and confidential administrative support directly for the VPIT Office and represent the VP office internally and externally as assigned. Welcome visitors and identify the purpose of their visit before directing them to the appropriate person and department. Manage the VP’s calendar, including making appointments and prioritizing the most sensitive matters. Serve as a point of contact for internal and external communications, responding to inquiries. Responsible for taking notes and compiling information related to staff disputes and grievances. Reconcile P-Card statements, routing for approvals and submitting to Procurement without delay. Responsible for tracking and maintaining operating budget and financial plans, making recommendations to management for business process improvements, and delivering standard reports to the AVP on budget. Works closely with management to support recruitment activities. Responsible for Organizing, leading, and tracking daily work schedules, tasks, and timely submission and processing of timesheets for student workers and internship programs. Minimum Qualifications: A bachelor’s degree and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Knowledge, Skills, and Abilities: Working knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel. General knowledge of project management and budget is essential. Working knowledge of principles, practices, and techniques of human resources in a public agency setting. Thorough knowledge of English grammar, punctuation, and spelling is required along with the ability to effectively write and present professional reports, minutes, and other documents to senior-level administration. Ability to plan, organize, coordinate, and improve on operational business processes. Proven ability to establish and maintain cooperative working relationships and work effectively both independently or as part of a team is required. Ability to work in a fast-paced environment with frequent interruptions and provide exceptional customer service. Ability to conduct research and prepare reports. Ability to address department needs; take initiative to collaboratively improve operations. Preferred Qualifications: Experience: At least three (3) years of work experience providing progressively responsible administrative support in an environment of similar complexity. Previous experience working in an I.T. environment. Education: A four-year degree from an accredited college or university is preferred. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS EITHER I: Experience: Equivalent to two years of full time experience at the level of or higher than the class of Administrative Assistant in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts). Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience. OR II: Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) Experience: Administrative support experience equivalent to that performed by the Alameda County classified service of Administrative Assistant is desirable. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF copy of your completed applicationto ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org . You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Jun 28, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS EITHER I: Experience: Equivalent to two years of full time experience at the level of or higher than the class of Administrative Assistant in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts). Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience. OR II: Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) Experience: Administrative support experience equivalent to that performed by the Alameda County classified service of Administrative Assistant is desirable. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF copy of your completed applicationto ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org . You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary This is an Emergency Hire position to support various roles in Human Resources Management. Emergency appointments are typically used to cover peak workload periods, extended absences, or vacancies during the recruitment process. Duties may include providing customer support to employees by coordinating sign-in activities and answering payroll and benefit-related questions, as well as providing general office support for the Payroll, Benefits, and HR Support Services departments. Key Responsibilities Provide general office support for the departments of Payroll, Benefits, and HR Support Services. Greet and assist new employees in completing all hiring documents to ensure compliance. Provide general information to questions regarding payroll and the University; refer more complex questions to management or other payroll technicians. Provide office support such as ordering supplies, distributing mail, and preparing new hire paperwork. Knowledge Skills and Abilities Ability to understand and strictly adhere to the requirements of the Employment Eligibility Verification. Must be able to understand and adhere to the laws regarding the protection of confidential information and security of employee data. Good listening and communication skills. (To understand employee's questions and respond appropriately.) Ability to understand the meaning of various HR data elements and use PeopleSoft HR and Finance to read data. Ability to provide accurate work in a timely manner. Ability to understand and take directions. Ability to synthesize information and understand when to seek assistance of other staff in answering questions. Professional attitude and an excellent customer service. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to three years of administrative support experience required. Experience with similar job duties preferred but not required. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department HR Service Group Compensation Up to $3,600 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a Temporary, Emergency Hire, appointment. Successful candidates may be appointed from a few days up to 6 months depending on the assignment. Temporary appointments may be canceled or extended at any time. Classification Administrative Support Assistant II Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jul 03 2024 Pacific Daylight Time Applications close: Aug 02 2024 Pacific Daylight Time Closing Date/Time:
Jul 04, 2024
Job Summary This is an Emergency Hire position to support various roles in Human Resources Management. Emergency appointments are typically used to cover peak workload periods, extended absences, or vacancies during the recruitment process. Duties may include providing customer support to employees by coordinating sign-in activities and answering payroll and benefit-related questions, as well as providing general office support for the Payroll, Benefits, and HR Support Services departments. Key Responsibilities Provide general office support for the departments of Payroll, Benefits, and HR Support Services. Greet and assist new employees in completing all hiring documents to ensure compliance. Provide general information to questions regarding payroll and the University; refer more complex questions to management or other payroll technicians. Provide office support such as ordering supplies, distributing mail, and preparing new hire paperwork. Knowledge Skills and Abilities Ability to understand and strictly adhere to the requirements of the Employment Eligibility Verification. Must be able to understand and adhere to the laws regarding the protection of confidential information and security of employee data. Good listening and communication skills. (To understand employee's questions and respond appropriately.) Ability to understand the meaning of various HR data elements and use PeopleSoft HR and Finance to read data. Ability to provide accurate work in a timely manner. Ability to understand and take directions. Ability to synthesize information and understand when to seek assistance of other staff in answering questions. Professional attitude and an excellent customer service. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to three years of administrative support experience required. Experience with similar job duties preferred but not required. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department HR Service Group Compensation Up to $3,600 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a Temporary, Emergency Hire, appointment. Successful candidates may be appointed from a few days up to 6 months depending on the assignment. Temporary appointments may be canceled or extended at any time. Classification Administrative Support Assistant II Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Jul 03 2024 Pacific Daylight Time Applications close: Aug 02 2024 Pacific Daylight Time Closing Date/Time:
CITY OF ELK GROVE, CA
Elk Grove, California, United States
Description/Special Instructions The City of Elk Grove is now accepting applications for the position of DEPUTY CITY ATTORNEY I-II/SR. DEPUTY CITY ATTORNEY Deputy City Attorney I: $118,331.00 - $158,588 annually Deputy City Attorney II: $130,733.00 - $175,208.00 annually Senior Deputy City Attorney: $151,811 - $203,455.00 annually The City of Elk Grove City Attorney’s Office is seeking a highly motivated and dedicated attorney to join our team as a Senior Deputy City Attorney or Deputy City Attorney I/II. The ideal candidate will have experience practicing municipal law in California immediately prior to application, either with a private law firm or as an in-house attorney for a public agency. The successful candidate will be placed as either a Senior Deputy City Attorney, Deputy City Attorney II, or Deputy City Attorney I commensurate with experience. The ideal candidate will have broad experience in varied aspects of municipal law, and specifically, land use and planning, CEQA, public works, public contracting, affordable housing, municipal finance, labor and employment law, municipal rate setting, open government laws (Brown Act and Public Records Act), waste and recycling, franchises, and code enforcement. In addition to transactional work, the successful candidate will engage in a litigation practice in both prosecuting and defending the City in civil actions. The City does not anticipate that the successful candidate would prosecute criminal matters, but would coordinate with law enforcement, the district attorney’s office, and other prosecutorial agencies, as necessary. The successful candidate must have excellent communication, research, writing, and analytical skills. The successful candidate must have the ability to work independently to produce high quality work product with minimal guidance or supervision from other attorneys in the office, while also working cooperatively and collaboratively with members of other City departments and serving in a supervisory capacity for office administrative staff. Tentative Recruitment Timeline (subject to change) Filing Deadline : 11:59 P.M. on July 25, 2024 Oral Board Interviews: August 8, 2024 (Virtual) Selection Interviews: August 13, 2024 (In Person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties Deputy City Attorney I-II: Under general supervision (Deputy City Attorney I) to direction (Deputy City Attorney II), provides professional legal services and representation, advice, and assistance to City departments, employees, the City Council, and various committees and commissions; conducts legal research and prepares and reviews opinions, contracts, ordinances, resolutions, and other legal documents; provides responsible and complex administrative support to the City Attorney and Assistant City Attorneys; and performs related duties as assigned. Sr. Deputy City Attorney: Under general direction, leads, oversees, reviews, and participates in the work of staff providing professional legal services and representation, advice, and assistance to City departments, employees, the City Council, and various committees and commissions; serves as a technical resource and provides consulting services to City departments on complex legal matters; conducts legal research and prepares and reviews opinions, contracts, ordinances, resolutions, and other legal documents; provides highly responsible and complex staff assistance to the City Attorney and Assistant City Attorney; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Deputy City Attorney I-II: Receives general supervision (Deputy City Attorney I) to direction (Deputy City Attorney II) from the Assistant City Attorney and/or City Attorney. Exercises no direct supervision over staff, but does provide technical and functional direction to professional administrative staff. Sr. Deputy City Attorney: Receives general direction from the Assistant City Attorney and/or City Attorney. Exercises technical and functional direction over and provides training to professional administrative staff. CLASS CHARACTERISTICS Deputy City Attorney I : This is the entry level classification in the Deputy City Attorney series. Incumbents may have some professional legal experience and learn and perform the less difficult and less controversial assignments related to municipal law under the direction and guidance of the Assistant City Attorney or more senior attorneys. As experience is gained, assignments become more varied and complex. Close supervision and frequency of work review lessen as an incumbent demonstrates skill to perform the work independently. Deputy City Attorney II : This is the journey level classification in the Deputy City Attorney series. Incumbents at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the City Attorney’s Office. Positions in the Deputy City Attorney class series are flexibly staffed and positions at the II-level are normally filled by advancement from the next lower level upon management approval, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class, subject to budgetary restrictions. Sr. Deputy City Attorney: This is the advanced journey and/or lead level classification in the Deputy City Attorney series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment, and, for lead positions, provide lead direction to a work unit of lower-level staff. Positions in the classification rely on experience and judgment to perform assigned duties and ensure compliance with all federal, state, and local laws and regulations. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to complete assignments. Work is reviewed on an as needed basis upon completion for soundness, appropriateness, and conformity to policy and requirements. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Deputy City Attorney I-II: Positions at the Deputy City Attorney I and Deputy City Attorney II level may perform some of these duties and responsibilities in a learning capacity. Performs legal research and provides legal opinions on various issues for the City Attorney, Assistant City Attorney, City management and staff, City Council, boards, commissions, and committees. Prepares, reviews, and provides legal advice on City staff reports, ordinances, resolutions, contracts, deeds, leases, permits, licenses, policies, pleadings, applications, and other legal documents and instruments; reviews documents and provides opinions to legal acceptability. Represents the City in litigation and administrative proceedings; may perform all phases of pretrial, trial, and appellate work; develops litigation strategy, prepares briefs, drafts pleadings, motions, and arguments, and conducts discovery and depositions; files motions and briefs; represents the City in court. Reviews, evaluates, investigates, and consults on claims filed against the City; determines legal impact of specific cases on City operations. Examines and analyzes court opinions and legislation regarding its legal effect on municipal, state, and federal issues; recommends changes in City policies and practices to comply with legal requirements. Attends and participates in various meetings; may serve as legal advisor, offer legal advice, and respond to questions from City Council, City staff, and various boards, commissions, and committees of the City. Responds to public, City staff, outside agencies, and other interested parties’ requests for information; assists with resolutions and alternative recommendations. Attends and participates in professional group meetings; stays informed of new trends and innovations in the practice of municipal law; attends City Council meetings as requested. Acts as liaison between City departments and outside litigation counsel. Performs related duties as assigned. Sr. Deputy City Attorney: Provides input for personnel decisions such as performance evaluations, promotions, hiring, and disciplinary actions for professional and paraprofessional legal support staff. Participates in the development and implementation of goals, objectives, policies, procedures, work standards, new or revised programs, systems, methods of operation, and administrative control systems for assigned projects and programs. Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures. Continuously evaluates City Attorney programs, policies, procedures and practices to identify areas in need of improvement; develops recommendations for improvements. Performs legal research and provides legal opinions on various issues for the City Attorney, Assistant City Attorney, City management and staff, City Council, boards, commissions, and committees. Prepares, reviews, and provides legal advice on City staff reports, ordinances, resolutions, contracts, deeds, leases, permits, licenses, policies, pleadings, applications, and other legal documents and instruments; reviews documents and provides opinions to legal acceptability. Represents the City in litigation and administrative proceedings; may perform all phases of pretrial, trial, and appellate work; develops litigation strategy, prepares briefs, drafts pleadings, motions, and arguments, and conducts discovery and depositions; files motions and briefs; represents the City in court. Reviews, evaluates, investigates, and consults on claims filed against the City; determines legal?impact of specific cases on City operations. Examines and analyzes court opinions and legislation regarding its legal effect on municipal, state, and federal issues; recommends changes in City policies and practices to comply with legal requirements. Attends and participates in various meetings; may serve as legal advisor, offer legal advice, and respond to questions from City Council, City staff, and various boards, commissions, and committees of the City. Responds to public, City staff, outside agencies, and other interested parties’ requests for information; assists with resolutions and alternative recommendations. Attends and participates in professional group meetings; stays informed of new trends and innovations in the practice of municipal law; attends City Council meetings as requested. Acts as liaison between City departments and outside counsel. Performs related duties as assigned. Qualifications Deputy City Attorney I-II: Knowledge of: Practices, principles, and methods of application related to municipal, civil, criminal, constitutional, administrative, and statutory law, and legal research. Pretrial, trial and administrative hearing rules of evidence and procedures. Legal principles, practices, facts, evidence, precedents, and sources of legal reference to common government agency legal problems. Organization, duties, powers, limitations, and authority of the City Attorney’s Office. Methods and techniques of case analysis, legal research, writing and report preparation. Principles and practices of contract administration and management. Principles and practices of municipal government administration. Recordkeeping principles and procedures including record destruction according to rules and regulations. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Analyze, appraise and/or draft a variety of legal documents and instruments, including ordinances, resolutions, contracts, and other legal documents; present law, facts, and arguments clearly and logically in written and oral form; and explain and write reports on legal matters. Analyze and apply complex legal principles, facts and evidence to legal problems and make recommendations and/or determinations concerning the advisability to prosecute, compromise or dismiss civil litigation. Follow pretrial, trial, and administrative hearing rules and procedures. Interview and prepare witnesses for testimony. Evaluate alternatives and make judgments within established policy and procedural guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster professional and effective working relationships with those contacted in the course of work. Demonstrate understanding of, sensitivity to, and respect for the diverse socio-economic, racial, ethnic, religious, and cultural backgrounds, diverse abilities, gender, gender identity and expression, and sexual orientation of City staff and community served. Sr. Deputy City Attorney: Knowledge of: Principles of providing functional direction and training to assigned staff. Principles and practices of leadership. Applicable federal, state, and local laws, codes, regulations, and ordinances, as well as industry standards and best practices relevant to the assigned area of responsibility. Principles and practices of contract administration and evaluation, budget development and administration, and sound financial management policies and procedures.?? Principles of program and project planning, development, implementation, and evaluation.? Practices, principles, and methods of application related to municipal, civil, criminal, constitutional, administrative, and statutory law, and legal research.? Pretrial, trial and administrative hearing rules of evidence and procedures.??? Legal principles, practices, facts, evidence, precedents, and sources of legal reference to common government agency legal problems.? Organization, duties, powers, limitations, and authority of the City Attorney’s Office.? Methods and techniques of case analysis, legal research, writing and report preparation.? Principles and practices of municipal government administration. Recordkeeping principles and procedures including record destruction according to rules and regulations.? Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Plan, organize, and coordinate the work of assigned staff. Effectively provide staff leadership and work direction. Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. Develop, coordinate, and implement assigned City Attorney programs and projects. Prepare and administer complex budgets; allocate limited resources in a cost-effective manner. Resolve or provide staff support for complex, sensitive or difficult legal issues and/or services requiring a high level of independent judgment, strong analytic skills, and sophisticated knowledge of applicable laws, regulations and contractual agreements. Analyze, appraise and/or draft a variety of legal documents and instruments, including ordinances, resolutions, contracts, and other legal documents; present law, facts, and arguments clearly and logically in written and oral form; and explain and write reports on legal matters. Analyze and apply complex legal principles, facts and evidence to legal problems and make recommendations and/or determinations concerning the advisability to prosecute, compromise or dismiss civil litigation. Follow pretrial, trial, and administrative hearing rules and procedures. Interview and prepare witnesses for testimony. Evaluate alternatives and make judgments within established policy and procedural guidelines. Conduct meetings, give presentations, and accurately convey messages. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster professional and effective working relationships with those contacted in the course of work. Education and Experience: Deputy City Attorney I/II and Sr. Deputy City Attorney: Bachelor’s Degree and Juris Doctor Degree from an accredited college or university. Deputy City Attorney II: Two (2) years of increasingly responsible experience as a practicing attorney in California. Sr. Deputy City Attorney: Five (5) years of progressively responsible experience as a practicing attorney in California including three (3) years in an area of law applicable to municipal government operations. Licenses and Certifications: Possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license. This requirement may be waived for individuals who are unable to obtain a driver’s license due to a disability. Active license, in good standing, with the State Bar of California. Physical Demands and Work Environment PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures. The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 7/25/2024 11:59 PM Pacific
Jul 02, 2024
Full Time
Description/Special Instructions The City of Elk Grove is now accepting applications for the position of DEPUTY CITY ATTORNEY I-II/SR. DEPUTY CITY ATTORNEY Deputy City Attorney I: $118,331.00 - $158,588 annually Deputy City Attorney II: $130,733.00 - $175,208.00 annually Senior Deputy City Attorney: $151,811 - $203,455.00 annually The City of Elk Grove City Attorney’s Office is seeking a highly motivated and dedicated attorney to join our team as a Senior Deputy City Attorney or Deputy City Attorney I/II. The ideal candidate will have experience practicing municipal law in California immediately prior to application, either with a private law firm or as an in-house attorney for a public agency. The successful candidate will be placed as either a Senior Deputy City Attorney, Deputy City Attorney II, or Deputy City Attorney I commensurate with experience. The ideal candidate will have broad experience in varied aspects of municipal law, and specifically, land use and planning, CEQA, public works, public contracting, affordable housing, municipal finance, labor and employment law, municipal rate setting, open government laws (Brown Act and Public Records Act), waste and recycling, franchises, and code enforcement. In addition to transactional work, the successful candidate will engage in a litigation practice in both prosecuting and defending the City in civil actions. The City does not anticipate that the successful candidate would prosecute criminal matters, but would coordinate with law enforcement, the district attorney’s office, and other prosecutorial agencies, as necessary. The successful candidate must have excellent communication, research, writing, and analytical skills. The successful candidate must have the ability to work independently to produce high quality work product with minimal guidance or supervision from other attorneys in the office, while also working cooperatively and collaboratively with members of other City departments and serving in a supervisory capacity for office administrative staff. Tentative Recruitment Timeline (subject to change) Filing Deadline : 11:59 P.M. on July 25, 2024 Oral Board Interviews: August 8, 2024 (Virtual) Selection Interviews: August 13, 2024 (In Person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties Deputy City Attorney I-II: Under general supervision (Deputy City Attorney I) to direction (Deputy City Attorney II), provides professional legal services and representation, advice, and assistance to City departments, employees, the City Council, and various committees and commissions; conducts legal research and prepares and reviews opinions, contracts, ordinances, resolutions, and other legal documents; provides responsible and complex administrative support to the City Attorney and Assistant City Attorneys; and performs related duties as assigned. Sr. Deputy City Attorney: Under general direction, leads, oversees, reviews, and participates in the work of staff providing professional legal services and representation, advice, and assistance to City departments, employees, the City Council, and various committees and commissions; serves as a technical resource and provides consulting services to City departments on complex legal matters; conducts legal research and prepares and reviews opinions, contracts, ordinances, resolutions, and other legal documents; provides highly responsible and complex staff assistance to the City Attorney and Assistant City Attorney; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Deputy City Attorney I-II: Receives general supervision (Deputy City Attorney I) to direction (Deputy City Attorney II) from the Assistant City Attorney and/or City Attorney. Exercises no direct supervision over staff, but does provide technical and functional direction to professional administrative staff. Sr. Deputy City Attorney: Receives general direction from the Assistant City Attorney and/or City Attorney. Exercises technical and functional direction over and provides training to professional administrative staff. CLASS CHARACTERISTICS Deputy City Attorney I : This is the entry level classification in the Deputy City Attorney series. Incumbents may have some professional legal experience and learn and perform the less difficult and less controversial assignments related to municipal law under the direction and guidance of the Assistant City Attorney or more senior attorneys. As experience is gained, assignments become more varied and complex. Close supervision and frequency of work review lessen as an incumbent demonstrates skill to perform the work independently. Deputy City Attorney II : This is the journey level classification in the Deputy City Attorney series. Incumbents at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the City Attorney’s Office. Positions in the Deputy City Attorney class series are flexibly staffed and positions at the II-level are normally filled by advancement from the next lower level upon management approval, after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class, subject to budgetary restrictions. Sr. Deputy City Attorney: This is the advanced journey and/or lead level classification in the Deputy City Attorney series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment, and, for lead positions, provide lead direction to a work unit of lower-level staff. Positions in the classification rely on experience and judgment to perform assigned duties and ensure compliance with all federal, state, and local laws and regulations. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to complete assignments. Work is reviewed on an as needed basis upon completion for soundness, appropriateness, and conformity to policy and requirements. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Deputy City Attorney I-II: Positions at the Deputy City Attorney I and Deputy City Attorney II level may perform some of these duties and responsibilities in a learning capacity. Performs legal research and provides legal opinions on various issues for the City Attorney, Assistant City Attorney, City management and staff, City Council, boards, commissions, and committees. Prepares, reviews, and provides legal advice on City staff reports, ordinances, resolutions, contracts, deeds, leases, permits, licenses, policies, pleadings, applications, and other legal documents and instruments; reviews documents and provides opinions to legal acceptability. Represents the City in litigation and administrative proceedings; may perform all phases of pretrial, trial, and appellate work; develops litigation strategy, prepares briefs, drafts pleadings, motions, and arguments, and conducts discovery and depositions; files motions and briefs; represents the City in court. Reviews, evaluates, investigates, and consults on claims filed against the City; determines legal impact of specific cases on City operations. Examines and analyzes court opinions and legislation regarding its legal effect on municipal, state, and federal issues; recommends changes in City policies and practices to comply with legal requirements. Attends and participates in various meetings; may serve as legal advisor, offer legal advice, and respond to questions from City Council, City staff, and various boards, commissions, and committees of the City. Responds to public, City staff, outside agencies, and other interested parties’ requests for information; assists with resolutions and alternative recommendations. Attends and participates in professional group meetings; stays informed of new trends and innovations in the practice of municipal law; attends City Council meetings as requested. Acts as liaison between City departments and outside litigation counsel. Performs related duties as assigned. Sr. Deputy City Attorney: Provides input for personnel decisions such as performance evaluations, promotions, hiring, and disciplinary actions for professional and paraprofessional legal support staff. Participates in the development and implementation of goals, objectives, policies, procedures, work standards, new or revised programs, systems, methods of operation, and administrative control systems for assigned projects and programs. Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures. Continuously evaluates City Attorney programs, policies, procedures and practices to identify areas in need of improvement; develops recommendations for improvements. Performs legal research and provides legal opinions on various issues for the City Attorney, Assistant City Attorney, City management and staff, City Council, boards, commissions, and committees. Prepares, reviews, and provides legal advice on City staff reports, ordinances, resolutions, contracts, deeds, leases, permits, licenses, policies, pleadings, applications, and other legal documents and instruments; reviews documents and provides opinions to legal acceptability. Represents the City in litigation and administrative proceedings; may perform all phases of pretrial, trial, and appellate work; develops litigation strategy, prepares briefs, drafts pleadings, motions, and arguments, and conducts discovery and depositions; files motions and briefs; represents the City in court. Reviews, evaluates, investigates, and consults on claims filed against the City; determines legal?impact of specific cases on City operations. Examines and analyzes court opinions and legislation regarding its legal effect on municipal, state, and federal issues; recommends changes in City policies and practices to comply with legal requirements. Attends and participates in various meetings; may serve as legal advisor, offer legal advice, and respond to questions from City Council, City staff, and various boards, commissions, and committees of the City. Responds to public, City staff, outside agencies, and other interested parties’ requests for information; assists with resolutions and alternative recommendations. Attends and participates in professional group meetings; stays informed of new trends and innovations in the practice of municipal law; attends City Council meetings as requested. Acts as liaison between City departments and outside counsel. Performs related duties as assigned. Qualifications Deputy City Attorney I-II: Knowledge of: Practices, principles, and methods of application related to municipal, civil, criminal, constitutional, administrative, and statutory law, and legal research. Pretrial, trial and administrative hearing rules of evidence and procedures. Legal principles, practices, facts, evidence, precedents, and sources of legal reference to common government agency legal problems. Organization, duties, powers, limitations, and authority of the City Attorney’s Office. Methods and techniques of case analysis, legal research, writing and report preparation. Principles and practices of contract administration and management. Principles and practices of municipal government administration. Recordkeeping principles and procedures including record destruction according to rules and regulations. Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Analyze, appraise and/or draft a variety of legal documents and instruments, including ordinances, resolutions, contracts, and other legal documents; present law, facts, and arguments clearly and logically in written and oral form; and explain and write reports on legal matters. Analyze and apply complex legal principles, facts and evidence to legal problems and make recommendations and/or determinations concerning the advisability to prosecute, compromise or dismiss civil litigation. Follow pretrial, trial, and administrative hearing rules and procedures. Interview and prepare witnesses for testimony. Evaluate alternatives and make judgments within established policy and procedural guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster professional and effective working relationships with those contacted in the course of work. Demonstrate understanding of, sensitivity to, and respect for the diverse socio-economic, racial, ethnic, religious, and cultural backgrounds, diverse abilities, gender, gender identity and expression, and sexual orientation of City staff and community served. Sr. Deputy City Attorney: Knowledge of: Principles of providing functional direction and training to assigned staff. Principles and practices of leadership. Applicable federal, state, and local laws, codes, regulations, and ordinances, as well as industry standards and best practices relevant to the assigned area of responsibility. Principles and practices of contract administration and evaluation, budget development and administration, and sound financial management policies and procedures.?? Principles of program and project planning, development, implementation, and evaluation.? Practices, principles, and methods of application related to municipal, civil, criminal, constitutional, administrative, and statutory law, and legal research.? Pretrial, trial and administrative hearing rules of evidence and procedures.??? Legal principles, practices, facts, evidence, precedents, and sources of legal reference to common government agency legal problems.? Organization, duties, powers, limitations, and authority of the City Attorney’s Office.? Methods and techniques of case analysis, legal research, writing and report preparation.? Principles and practices of municipal government administration. Recordkeeping principles and procedures including record destruction according to rules and regulations.? Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Methods and techniques of preparing technical and administrative reports, and general business correspondence. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Plan, organize, and coordinate the work of assigned staff. Effectively provide staff leadership and work direction. Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. Develop, coordinate, and implement assigned City Attorney programs and projects. Prepare and administer complex budgets; allocate limited resources in a cost-effective manner. Resolve or provide staff support for complex, sensitive or difficult legal issues and/or services requiring a high level of independent judgment, strong analytic skills, and sophisticated knowledge of applicable laws, regulations and contractual agreements. Analyze, appraise and/or draft a variety of legal documents and instruments, including ordinances, resolutions, contracts, and other legal documents; present law, facts, and arguments clearly and logically in written and oral form; and explain and write reports on legal matters. Analyze and apply complex legal principles, facts and evidence to legal problems and make recommendations and/or determinations concerning the advisability to prosecute, compromise or dismiss civil litigation. Follow pretrial, trial, and administrative hearing rules and procedures. Interview and prepare witnesses for testimony. Evaluate alternatives and make judgments within established policy and procedural guidelines. Conduct meetings, give presentations, and accurately convey messages. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies. Establish, maintain, and foster professional and effective working relationships with those contacted in the course of work. Education and Experience: Deputy City Attorney I/II and Sr. Deputy City Attorney: Bachelor’s Degree and Juris Doctor Degree from an accredited college or university. Deputy City Attorney II: Two (2) years of increasingly responsible experience as a practicing attorney in California. Sr. Deputy City Attorney: Five (5) years of progressively responsible experience as a practicing attorney in California including three (3) years in an area of law applicable to municipal government operations. Licenses and Certifications: Possession of, or ability to obtain by the time of appointment, an appropriate, valid California driver’s license. This requirement may be waived for individuals who are unable to obtain a driver’s license due to a disability. Active license, in good standing, with the State Bar of California. Physical Demands and Work Environment PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures. The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 7/25/2024 11:59 PM Pacific
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Budget and Financial Analyst Classification Administrative Analyst Specialist Exempt II AutoReqId 541013 Department Dean’s Office, College of Communications Sub-Division College of Communications Salary Range Classification Range $5,273 - $9,537. per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $6,339 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Communication is committed to advancing a democratic society by preparing students to perform in a variety of communication professions. We seek an exceptional individual to join our team as the Budget and Financial Analyst (Administrative Analyst/Specialist Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Budget and Financial Analyst for the College Communications expedites all fiduciary work for the College, under the general direction of the Dean and Associate Dean. The analyst also works closely with staff in the Provost’s Office Academic Resources and Administration and Finance. The Budget and Financial Analyst assists the Dean and Associate Dean with development, use and oversight of the annual budget and spending. Ensures financial activities and transactions of all units within College of Communications (CCOM) are accomplished in compliance with California State University (CSU), Philanthropic, Auxiliary, University, and externally mandated policies and procedures. These units include but are not limited to the Dean's Office, college-based centers and institutes, Titan Communications, Departments of Communications (COMM), Human Communication Studies (HCOM), Cinema and Television Arts (CTVA), and Communication Sciences and Disorders (COMD), in addition to various signature programs within these units that receive funding from a variety of internal and external sources. Independently researches, analyzes, evaluates, and expedites all budget and procurement matters and facilitates timely processing of all required paperwork. Reviews results against targets and budgets. Reviews and evaluates trends in institutional research and analytical studies data in CCOM in conjunction with financial projections and analysis to provide budget projections. Assists and provides advice to college administrators and Department Chairs in decision-making and strategic planning. Provides regular and accurate reports to the Dean, Associate Dean, departments, and other units. Assists Dean and Associate Dean with Full Time Equivalent Students (FTES), target, and enrollment management as it impacts the budget. Participates in campus budget meetings and college staff meetings as needed to provide direction and training for all fiscal matters. Ensures timely dissemination and collection of funds due to and from all sources to the college and its operational units. Reinforces use of proper coding for data integrity. Maintains operational expense and budget records, including, but not limited to, stateside general funds, Instructionally Related Activities (IRA) program funds, Auxiliary Services Corporation (ASC) Foundation grants, Cal State Fullerton Philanthropic Foundation Scholarships, Endowment and trust accounts. Assists in development and implementation of procedures and adherence to policies to enhance department operations in reference to financial resources. Tracks faculty release and buyout time for grant activity and intercampus administrative activities to develop part-time faculty cost projection models. Coordinates and oversees duties between different department personnel to ensure completion of fiscal and project related activities. Conducts final review and assists with troubleshooting of travel request and expense claims forms, in conjunction with other staff. Supports the Dean’s Office staff by serving as back-up to the college human resources (HR) Analyst. Reviews contracts as needed; reviews and communicates entitlement details as needed. Supports the Dean’s Office staff by serving as back-up for variety of administrative tasks and technical duties in support of the Dean and Associate Dean to ensure smooth functioning of the Dean’s Office. Supports other staff as necessary. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Master's Degree in accounting or related field. Five years of experience in the areas of budget management, accounting, and financial academic operations. Demonstrated organizational and analytical abilities to effectively, independently, and proactively identify, plan, direct, and resolve a multitude of complex financial and operational issues. Independently research, analyze financial data, problem solve, and make decisions. Ability to train, guide, and support other staff in understanding and carrying out duties related to fiscal matters. Ability to promote a pleasant work environment. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Aug 01 2024 Pacific Daylight Time Closing Date/Time:
Jul 19, 2024
Job Title Budget and Financial Analyst Classification Administrative Analyst Specialist Exempt II AutoReqId 541013 Department Dean’s Office, College of Communications Sub-Division College of Communications Salary Range Classification Range $5,273 - $9,537. per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $6,339 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Communication is committed to advancing a democratic society by preparing students to perform in a variety of communication professions. We seek an exceptional individual to join our team as the Budget and Financial Analyst (Administrative Analyst/Specialist Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Budget and Financial Analyst for the College Communications expedites all fiduciary work for the College, under the general direction of the Dean and Associate Dean. The analyst also works closely with staff in the Provost’s Office Academic Resources and Administration and Finance. The Budget and Financial Analyst assists the Dean and Associate Dean with development, use and oversight of the annual budget and spending. Ensures financial activities and transactions of all units within College of Communications (CCOM) are accomplished in compliance with California State University (CSU), Philanthropic, Auxiliary, University, and externally mandated policies and procedures. These units include but are not limited to the Dean's Office, college-based centers and institutes, Titan Communications, Departments of Communications (COMM), Human Communication Studies (HCOM), Cinema and Television Arts (CTVA), and Communication Sciences and Disorders (COMD), in addition to various signature programs within these units that receive funding from a variety of internal and external sources. Independently researches, analyzes, evaluates, and expedites all budget and procurement matters and facilitates timely processing of all required paperwork. Reviews results against targets and budgets. Reviews and evaluates trends in institutional research and analytical studies data in CCOM in conjunction with financial projections and analysis to provide budget projections. Assists and provides advice to college administrators and Department Chairs in decision-making and strategic planning. Provides regular and accurate reports to the Dean, Associate Dean, departments, and other units. Assists Dean and Associate Dean with Full Time Equivalent Students (FTES), target, and enrollment management as it impacts the budget. Participates in campus budget meetings and college staff meetings as needed to provide direction and training for all fiscal matters. Ensures timely dissemination and collection of funds due to and from all sources to the college and its operational units. Reinforces use of proper coding for data integrity. Maintains operational expense and budget records, including, but not limited to, stateside general funds, Instructionally Related Activities (IRA) program funds, Auxiliary Services Corporation (ASC) Foundation grants, Cal State Fullerton Philanthropic Foundation Scholarships, Endowment and trust accounts. Assists in development and implementation of procedures and adherence to policies to enhance department operations in reference to financial resources. Tracks faculty release and buyout time for grant activity and intercampus administrative activities to develop part-time faculty cost projection models. Coordinates and oversees duties between different department personnel to ensure completion of fiscal and project related activities. Conducts final review and assists with troubleshooting of travel request and expense claims forms, in conjunction with other staff. Supports the Dean’s Office staff by serving as back-up to the college human resources (HR) Analyst. Reviews contracts as needed; reviews and communicates entitlement details as needed. Supports the Dean’s Office staff by serving as back-up for variety of administrative tasks and technical duties in support of the Dean and Associate Dean to ensure smooth functioning of the Dean’s Office. Supports other staff as necessary. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Master's Degree in accounting or related field. Five years of experience in the areas of budget management, accounting, and financial academic operations. Demonstrated organizational and analytical abilities to effectively, independently, and proactively identify, plan, direct, and resolve a multitude of complex financial and operational issues. Independently research, analyze financial data, problem solve, and make decisions. Ability to train, guide, and support other staff in understanding and carrying out duties related to fiscal matters. Ability to promote a pleasant work environment. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Aug 01 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
Jul 06, 2024
Job Title Contracts Specialist Classification Administrative Analyst/Specialist - Exempt II AutoReqId 538722 Department Contracts and Procurement Sub-Division Business and Administrative Services Salary Range Classification Range $5,273 - $9,537 per month (Hiring range depending on qualifications, not anticipated to exceed $5,273 - $7,917 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Contracts Specialist (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Contracts and Procurement, the Contract Specialist is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing campus wide. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. The main focus of the Contracts Specialist will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction/public works projects, architecture, and engineering agreements. In addition, the Contracts Specialist will be responsible for administering all aspects of the IFB and Request for Proposal (RFP) solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and service agreements terms and conditions writing and assisting departments to write specifications. The Contracts Specialist will also be expected to procure goods and services, and other associated purchasing activities. The Contract Specialist is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting. The majority of assignments are at the advanced level. As a member of the Contracts and Procurement Team, the Contracts Specialist supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Contracts Specialist will represent the Contracts and Procurement Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university or equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Knowledge or familiarity with integrated financial accounting systems, CFS, and PeopleSoft/queries. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Possession of the analytical and technical skills necessary to troubleshoot, research, and resolve transactions. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Excellent written, verbal, interpersonal, and communication skills. Ability to provide excellent customer services to end-users in a diverse, inclusive, and equitable environment. Self-motivated and works independently and as part of a team. Working experience in higher education or public agencies. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. CSU experience, knowledge of State and CSU policies and procedures. Knowledge/experience with PeopleSoft financial systems as it relates to the procurement function. Knowledge of CSU Public Works bidding (Multiple Project Delivery Methods) and contracting. Experience and knowledge of clinical, affiliation, and student learning agreements. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM). License/Certifications A Valid California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
City of Los Angeles
City Of Los Angeles, California, United States
DUTIES ANNUAL SALARY $54,956 to $80,346 The salary in the Department of Water and Power is $60,322 to $74,959; $70,950 to $88,134; and $77,757 to $96,590. NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions.Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf . Management Assistant is an entry-level professional position that can lead to a career in budget and finance, personnel administration, or special program administration. Typical duties relate to the resolution of departmental and Citywide administrative problems, data collection, report writing, program coordination and development of public policy. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) A bachelor's degree from an accredited four-year college or university. PROCESS NOTES: All applicants must list their school name, location, type of degree earned, major, and completion dates in the Education section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Applicants must submit proof of a bachelor's degree from an accredited four-year college or university by attaching transcripts or qualifying degree to their on-line application at the time of filing in the Attachments section. Applicants must attach transcripts or qualifying degree BEFORE finalizing and submitting the application. Applicants WILL NOT be able to attach transcripts or qualifying degree AFTER submitting the application. Applicants who fail to attach transcripts or qualifying degree at the time of filing WILL NOT be considered further in this examination and their applications WILL NOT be processed.Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf .Some positions may require a valid California driver's license. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI).Candidates completing the examination process may be contacted by the Personnel Department to provide further verification of qualifying degree. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin . When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed below: From 8:00 a.m. Friday, March 10, 2023 to 11:59 p.m., Thursday, March 23, 2023 Additional filing periods may be added based on the City’s hiring needs. The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the "Application Deadline" section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Applicants currently employed by the City of Los Angeles who meet the minimum requirements, or are on a reserve list; 2) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applicants not selected to be tested may re-apply in a subsequent filing period in order to be considered for that period's selection process. SELECTION PROCESS Examination Weights: Essay: Advisory Multiple-Choice Test: Qualifying Interview: 100% The examination will consist of a qualifying multiple-choice test, an advisory essay, and a weighted interview. The qualifying multiple-choice test will be administered and proctored on-line, and the following competencies may be evaluated: Reading Comprehension; Mathematics; Analytical Ability; Attention to Detail; Interpersonal Skills; Teamwork; Written Communication; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant. Prior to the multiple-choice test, candidates will be required to prepare some written material related to the duties and responsibilities of a Management Assistant. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Candidates who do not complete the advisory essay will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer. The advisory essay will be administered on-line . Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates who fail to complete the advisory essay as instructed may be disqualified. For candidates who apply between Friday, March 10, 2023 and Thursday, March 23, 2023 , it is anticipated that the on-line advisory essay will be administered between Monday, May 1, 2023 and Monday, May 8, 2023. The qualifying multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the qualifying multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination. For candidates who apply between Friday, March 10, 2023 and Thursday, March 23, 2023 , it is anticipated that the on-line multiple-choice test will be administered between Wedne sday, May 31, 2023 and Tuesday, June 6, 2023. You may click on the following link in order to view a sample of the type of questions that may be included in the Management Assistant multiple-choice test. To access the sample test, you will be required to enter your first and last name and email address (NOTE: You may leave the Neogov ID field blank). Please note that this is only a sample test. https://neogov.testgenius.com/application/user-registration.html?lacity-Sample%20Test%20Management%20Assistant FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html . Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility. Passing Score for the Qualifying Multiple-Choice Test The passing score for the qualifying multiple-choice test will be determined by Personnel Department staff after the qualifying multiple-choice test is administered. Consideration will be given to the number of candidates taking the test and the existing and anticipated number of vacancies, such that there are a sufficient number of eligibles on the list to satisfy current and future vacancies for the next two years. Therefore, the passing score for the qualifying multiple-choice test may be set above or below 70% . Candidates must complete the advisory essay, achieve a passing score on the qualifying multiple-choice test, and meet the minimum qualification in order to be invited to the interview. The examination score will be based entirely on the interview. In the interview, the following competencies may be evaluated: Analytical Ability; Attention to Detail; Self-Management; Interpersonal Skills; Teamwork; Oral Communication; Written Communication; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant. Candidates will be notified later by e-mail of the date, time, and location of the interview, which will be held in Los Angeles or on-line. NOTICE : Test dates may be postponed in order to help protect the safety of our candidates and prevent the spread of COVID-19. Candidates will receive an e-mail from the City of Los Angeles Personnel Department if the anticipated test dates are postponed. NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that the minimum qualification is met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualification stated on this bulletin.A final average score of 70% or higher in the interview portion of the examination is required to be placed on the eligible list.You may take the Management Assistant qualifying multiple-choice test only once every 24 months under this bulletin. If you have taken the Management Assistant qualifying multiple-choice test during an open filing period in the Personnel Department within the last 24 months under this bulletin, you may not file for this examination at this time.Your rank on the employment list may change as scores of candidates from other administrations of the examination are merged onto one list.Your name may be removed from the open competitive list after twelve (12) months.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage, as well as life insurance) will commence approximately six weeks after your original appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
Jul 14, 2024
Full Time
DUTIES ANNUAL SALARY $54,956 to $80,346 The salary in the Department of Water and Power is $60,322 to $74,959; $70,950 to $88,134; and $77,757 to $96,590. NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions.Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf . Management Assistant is an entry-level professional position that can lead to a career in budget and finance, personnel administration, or special program administration. Typical duties relate to the resolution of departmental and Citywide administrative problems, data collection, report writing, program coordination and development of public policy. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) A bachelor's degree from an accredited four-year college or university. PROCESS NOTES: All applicants must list their school name, location, type of degree earned, major, and completion dates in the Education section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Applicants must submit proof of a bachelor's degree from an accredited four-year college or university by attaching transcripts or qualifying degree to their on-line application at the time of filing in the Attachments section. Applicants must attach transcripts or qualifying degree BEFORE finalizing and submitting the application. Applicants WILL NOT be able to attach transcripts or qualifying degree AFTER submitting the application. Applicants who fail to attach transcripts or qualifying degree at the time of filing WILL NOT be considered further in this examination and their applications WILL NOT be processed.Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf .Some positions may require a valid California driver's license. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI).Candidates completing the examination process may be contacted by the Personnel Department to provide further verification of qualifying degree. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin . When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed below: From 8:00 a.m. Friday, March 10, 2023 to 11:59 p.m., Thursday, March 23, 2023 Additional filing periods may be added based on the City’s hiring needs. The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the "Application Deadline" section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Applicants currently employed by the City of Los Angeles who meet the minimum requirements, or are on a reserve list; 2) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applicants not selected to be tested may re-apply in a subsequent filing period in order to be considered for that period's selection process. SELECTION PROCESS Examination Weights: Essay: Advisory Multiple-Choice Test: Qualifying Interview: 100% The examination will consist of a qualifying multiple-choice test, an advisory essay, and a weighted interview. The qualifying multiple-choice test will be administered and proctored on-line, and the following competencies may be evaluated: Reading Comprehension; Mathematics; Analytical Ability; Attention to Detail; Interpersonal Skills; Teamwork; Written Communication; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant. Prior to the multiple-choice test, candidates will be required to prepare some written material related to the duties and responsibilities of a Management Assistant. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Candidates who do not complete the advisory essay will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer. The advisory essay will be administered on-line . Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates who fail to complete the advisory essay as instructed may be disqualified. For candidates who apply between Friday, March 10, 2023 and Thursday, March 23, 2023 , it is anticipated that the on-line advisory essay will be administered between Monday, May 1, 2023 and Monday, May 8, 2023. The qualifying multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the qualifying multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination. For candidates who apply between Friday, March 10, 2023 and Thursday, March 23, 2023 , it is anticipated that the on-line multiple-choice test will be administered between Wedne sday, May 31, 2023 and Tuesday, June 6, 2023. You may click on the following link in order to view a sample of the type of questions that may be included in the Management Assistant multiple-choice test. To access the sample test, you will be required to enter your first and last name and email address (NOTE: You may leave the Neogov ID field blank). Please note that this is only a sample test. https://neogov.testgenius.com/application/user-registration.html?lacity-Sample%20Test%20Management%20Assistant FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html . Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility. Passing Score for the Qualifying Multiple-Choice Test The passing score for the qualifying multiple-choice test will be determined by Personnel Department staff after the qualifying multiple-choice test is administered. Consideration will be given to the number of candidates taking the test and the existing and anticipated number of vacancies, such that there are a sufficient number of eligibles on the list to satisfy current and future vacancies for the next two years. Therefore, the passing score for the qualifying multiple-choice test may be set above or below 70% . Candidates must complete the advisory essay, achieve a passing score on the qualifying multiple-choice test, and meet the minimum qualification in order to be invited to the interview. The examination score will be based entirely on the interview. In the interview, the following competencies may be evaluated: Analytical Ability; Attention to Detail; Self-Management; Interpersonal Skills; Teamwork; Oral Communication; Written Communication; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Management Assistant. Candidates will be notified later by e-mail of the date, time, and location of the interview, which will be held in Los Angeles or on-line. NOTICE : Test dates may be postponed in order to help protect the safety of our candidates and prevent the spread of COVID-19. Candidates will receive an e-mail from the City of Los Angeles Personnel Department if the anticipated test dates are postponed. NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that the minimum qualification is met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualification stated on this bulletin.A final average score of 70% or higher in the interview portion of the examination is required to be placed on the eligible list.You may take the Management Assistant qualifying multiple-choice test only once every 24 months under this bulletin. If you have taken the Management Assistant qualifying multiple-choice test during an open filing period in the Personnel Department within the last 24 months under this bulletin, you may not file for this examination at this time.Your rank on the employment list may change as scores of candidates from other administrations of the examination are merged onto one list.Your name may be removed from the open competitive list after twelve (12) months.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage, as well as life insurance) will commence approximately six weeks after your original appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
CITY OF VENTURA, CA
501 Poli Street, Ventura, California 93001, USA
THE POSITION The City of Ventura has an exciting opportunity for you to take the next step in your HR career and continue your professional growth as the City’s next Assistant Human Resources Director ! We are seeking an experienced and innovative HR expert to join our team as the Assistant Human Resources Director. In this key position, you will assist with planning, organizing, and managing the operations, programs, and services of the Human Resources Department. This position is designated as "at will," serving at the pleasure of the appointing authority, and subject to discharge without cause and right of appeal. WHAT YOU’LL DO This position will manage the full spectrum of HR operations and oversee both the Recruitment and Benefits Divisions. The Assistant HR Director will also have primary responsibility for handling all day-to-day employee and labor relations activities for the City. In this capacity, you will assist the City’s supervisors and leadership team with planning for and addressing workplace issues, maintaining a good working relationship with the City’s labor groups, and promoting a positive and inclusive work environment. Your responsibilities will include assisting with negotiating and administering collective bargaining agreements, conducting and coordinating workplace investigations, and providing guidance on employment laws, regulations, rules, labor agreements, and best practices. You will supervise and mentor HR staff, promote a collaborative and high-performing team culture, and act on behalf of the Human Resources Director, as assigned. In addition, you will play a significant role in managing the final implementation phases of the Human Capital Management module for the City’s new Workday Enterprise Resource Planning (ERP) System, which is scheduled to go live for all City employees in December 2024. WHO YOU ARE The ideal candidate is an experienced HR expert with a strong employee/labor relations background. The selected candidate will have a proven track record in guiding management and staff through various personnel processes, including addressing employee grievances, ensuring compliance with labor laws, rules, contracts, and policies, and advising supervisors regarding performance management and disciplinary procedures. They possess exceptional leadership skills and a strategic mindset, with the ability to foster a positive and productive work environment. With excellent research, communication, and problem-solving abilities, the ideal candidate will effectively navigate complex HR issues while maintaining strong relationships with employees, employee groups, and management. The ideal candidate is also committed to continuous improvement and is adept at implementing innovative HR strategies to support the organization's goals and enhance employee engagement and performance. Apply Now and take the next step in your HR career with us! MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here ASSISTANT HUMAN RESOURCES DIRECTOR . THE SCHEDULE Friday, August 2, 2024 - Application Deadline. Applications must be submitted by this date to be considered for the position. August 9th - Candidates will be notified by email of their status by this date. Week of August 12th - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process. Week of August 12th -Department Selection Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process. August 26, 2024 - Candidates will be notified of the interview outcome by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : $152,041.34 - $203,735.58 Annually DOQ BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday, August 2, 2024, at 5:00 p.m. If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training and experience equivalent to a bachelor's degree in human resources management, public or business administration, or a closely related field. A master’s degree in human resources management, public or business administration, and/or IPMA-HR or SHRM certification is highly desirable. Five years of public sector human resources management experience, which has included classification and compensation administration, recruitment and selection, labor and employee relations, benefits administration, or training programs. At least two years of experience must have included supervisory responsibilities. License : possession of a valid California Class C driver's license is required. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Friday, August 2, 2024, at 5:00 p.m. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed, and only those candidates determined to be most qualified based on experience, training, and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. INTERVIEW DATES AND INFORMATION : A select number of candidates will be invited to a qualifying panel interview process tentatively scheduled for the week of August 12th . Select candidates will be notified of specifics after the filing deadline. The department selection interviews will be scheduled immediately following the panel interview process. Candidates selected to move forward will be notified. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2024/2025 Operating and Capital budget totals approximately $531 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2024-25 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities, such as biking, hiking, kayaking, paddle boarding, sailing, surfing, whale watching, and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Direct Deposit: Paychecks are automatically deposited to employee accounts. Employment Information: Right to Work : Before employment, candidates must submit documentation verifying their legal right to work in the United States. Background Check : A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using a City vehicle may be required to submit a DMV report. Probationary Period : This is an 'At Will' position, subject to discharge without notice or right to appeal. Deferred Compensation: The City contributes $442 per year to at 457 Plan, and will match $1650 per year contributed by the employee, for a total benefit of $2092 per year. Medical & Dental Insurance: Up to $665 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $495 monthly, which may be applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage provided for employees and their dependents. Vision insurance is effective the first of the second month after date of hire. Life Insurance : City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent. Disability Insurance: City paid short and long-term disability coverage. Retirement: Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process. Social Security: CalPERS members do not participate in Social Security retirement so there is no payroll deduction. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945 . Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit. Vacation: 3 weeks per year, increasing to 4 weeks after 5 years of service, for managers. Four weeks per year for Department Heads. Holidays: 12 paid holidays per year. Winter Holiday Break: 18 hours of Winter Holiday time. City Hall closure December 25th to January 1st. Administrative Leave: Up to 80 hours per year. Sick Leave: 96-hour-bank upon employment and additional accruals of 2 hours semi-monthly after 6 months of employment. Annual physical examination: City-paid annual physical examination. Auto allowance: $275 per month for Managers. Tuition Reimbursement: $2,500 per fiscal year for tuition and books for course taken at accredited institution. Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program. Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek: A 9/80 workweek is available for some positions. Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach-walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies. Closing Date/Time: 8/2/2024 5:00 PM Pacific
Jul 12, 2024
Full Time
THE POSITION The City of Ventura has an exciting opportunity for you to take the next step in your HR career and continue your professional growth as the City’s next Assistant Human Resources Director ! We are seeking an experienced and innovative HR expert to join our team as the Assistant Human Resources Director. In this key position, you will assist with planning, organizing, and managing the operations, programs, and services of the Human Resources Department. This position is designated as "at will," serving at the pleasure of the appointing authority, and subject to discharge without cause and right of appeal. WHAT YOU’LL DO This position will manage the full spectrum of HR operations and oversee both the Recruitment and Benefits Divisions. The Assistant HR Director will also have primary responsibility for handling all day-to-day employee and labor relations activities for the City. In this capacity, you will assist the City’s supervisors and leadership team with planning for and addressing workplace issues, maintaining a good working relationship with the City’s labor groups, and promoting a positive and inclusive work environment. Your responsibilities will include assisting with negotiating and administering collective bargaining agreements, conducting and coordinating workplace investigations, and providing guidance on employment laws, regulations, rules, labor agreements, and best practices. You will supervise and mentor HR staff, promote a collaborative and high-performing team culture, and act on behalf of the Human Resources Director, as assigned. In addition, you will play a significant role in managing the final implementation phases of the Human Capital Management module for the City’s new Workday Enterprise Resource Planning (ERP) System, which is scheduled to go live for all City employees in December 2024. WHO YOU ARE The ideal candidate is an experienced HR expert with a strong employee/labor relations background. The selected candidate will have a proven track record in guiding management and staff through various personnel processes, including addressing employee grievances, ensuring compliance with labor laws, rules, contracts, and policies, and advising supervisors regarding performance management and disciplinary procedures. They possess exceptional leadership skills and a strategic mindset, with the ability to foster a positive and productive work environment. With excellent research, communication, and problem-solving abilities, the ideal candidate will effectively navigate complex HR issues while maintaining strong relationships with employees, employee groups, and management. The ideal candidate is also committed to continuous improvement and is adept at implementing innovative HR strategies to support the organization's goals and enhance employee engagement and performance. Apply Now and take the next step in your HR career with us! MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here ASSISTANT HUMAN RESOURCES DIRECTOR . THE SCHEDULE Friday, August 2, 2024 - Application Deadline. Applications must be submitted by this date to be considered for the position. August 9th - Candidates will be notified by email of their status by this date. Week of August 12th - Oral Panel Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process. Week of August 12th -Department Selection Interviews are tentatively scheduled for this date. Qualifying candidates will be notified by email if they are invited to the panel interview process. August 26, 2024 - Candidates will be notified of the interview outcome by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : $152,041.34 - $203,735.58 Annually DOQ BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday, August 2, 2024, at 5:00 p.m. If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training and experience equivalent to a bachelor's degree in human resources management, public or business administration, or a closely related field. A master’s degree in human resources management, public or business administration, and/or IPMA-HR or SHRM certification is highly desirable. Five years of public sector human resources management experience, which has included classification and compensation administration, recruitment and selection, labor and employee relations, benefits administration, or training programs. At least two years of experience must have included supervisory responsibilities. License : possession of a valid California Class C driver's license is required. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Friday, August 2, 2024, at 5:00 p.m. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed, and only those candidates determined to be most qualified based on experience, training, and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. INTERVIEW DATES AND INFORMATION : A select number of candidates will be invited to a qualifying panel interview process tentatively scheduled for the week of August 12th . Select candidates will be notified of specifics after the filing deadline. The department selection interviews will be scheduled immediately following the panel interview process. Candidates selected to move forward will be notified. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City’s Adopted FY 2024/2025 Operating and Capital budget totals approximately $531 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2024-25 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities, such as biking, hiking, kayaking, paddle boarding, sailing, surfing, whale watching, and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Direct Deposit: Paychecks are automatically deposited to employee accounts. Employment Information: Right to Work : Before employment, candidates must submit documentation verifying their legal right to work in the United States. Background Check : A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using a City vehicle may be required to submit a DMV report. Probationary Period : This is an 'At Will' position, subject to discharge without notice or right to appeal. Deferred Compensation: The City contributes $442 per year to at 457 Plan, and will match $1650 per year contributed by the employee, for a total benefit of $2092 per year. Medical & Dental Insurance: Up to $665 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $495 monthly, which may be applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage provided for employees and their dependents. Vision insurance is effective the first of the second month after date of hire. Life Insurance : City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent. Disability Insurance: City paid short and long-term disability coverage. Retirement: Tier I - 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II - 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III - 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process. Social Security: CalPERS members do not participate in Social Security retirement so there is no payroll deduction. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945 . Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit. Vacation: 3 weeks per year, increasing to 4 weeks after 5 years of service, for managers. Four weeks per year for Department Heads. Holidays: 12 paid holidays per year. Winter Holiday Break: 18 hours of Winter Holiday time. City Hall closure December 25th to January 1st. Administrative Leave: Up to 80 hours per year. Sick Leave: 96-hour-bank upon employment and additional accruals of 2 hours semi-monthly after 6 months of employment. Annual physical examination: City-paid annual physical examination. Auto allowance: $275 per month for Managers. Tuition Reimbursement: $2,500 per fiscal year for tuition and books for course taken at accredited institution. Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program. Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek: A 9/80 workweek is available for some positions. Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach-walking routes, weight loss, and tips on nutrition and healthy lifestyle. Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies. Closing Date/Time: 8/2/2024 5:00 PM Pacific
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. Under the general direction of the City Auditor, an Assistant City Auditor II performs routine to moderately complex auditing, technical writing and editing related to all aspects of audits and testimony engagements, in accordance with applicable standards; and, non-audit services, including investigations, City Commission support, management assistance, and litigation support. Researches applicable policies and industry (communication) trends. This position performs operational, performance, compliance, and financial audits of the various administrative departments, divisions and programs of the City in accordance with the professional standards of Internal Audit. NOTE: The duties of this position will include all of those duties set forth in the official job description. This position shall remain open until a sufficient number of qualified applications have been received. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category I for benefits purposes, which includes Ten (10) additional Management Vacation days per calendar year and a monthly Employee Vehicle Allowance of $390.00. This is a Non-classified position appointed by the City Auditor and not subject to Civil Service Rules or any collective bargaining agreement. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Conducts audits, audit follow-ups and special projects per the annual audit plan or mandated requests from the City Auditor Responsible for assuring audit services are performed in accordance with the professional standards promulgated by Generally Accepted Government Auditing Standards (GAGAS) Ensures that documented work papers support all audit findings. Monitors changes to laws and regulations relevant to municipal finance Provides liaison with external auditors and City management relative to department objectives and audit recommendations Prepares reports of audit engagements and resulting findings and recommendations on numerous City programs and presents them to City Auditor, City Commission, and City Management in written and oral formats when required. Ensures that reports are accurate, objective, clear, concise, constructive, and timely Keeps the City Auditor informed regarding the status of audits in progress, targeted audit completion and scheduling of the entrance and exit meetings. Informs the City Auditor of important findings and developments. Makes oral or written presentations to City management on accounting controls, contacts, audit reports and recommendations, etc. JOB REQUIREMENTS & WORK ENVIRONMENT MINIMUM JOB REQUIREMENTS Bachelor's degree from an accredited college or university in Accounting, Finance, Business or Public Administration or closely related field is required; a relevant master's degree is preferred Three (3) or more years of progressively responsible auditing is required. An advanced degree may substitute for related experience on a year for year basis Certification as a Certified Internal Auditor (CIA) or Certified Public Accountant (CPA) Preferences: Knowledge of governmental accounting and auditing principles and procedures. Experience developing auditing programs and reports. SPECIAL REQUIREMENTS: Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work. WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Frequently or Often Street environment (near moving traffic) Sometimes Construction site Frequently or Often Confined Space Seldom or Never In the community (homes, businesses, etc.) Sometimes Lab Seldom or Never Warehouse environment Sometimes PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Applications will be reviewed, and the hiring authority will contact those applicants whose application reflects the best match of experience for the position. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. Under the general direction of the City Auditor, an Assistant City Auditor II performs routine to moderately complex auditing, technical writing and editing related to all aspects of audits and testimony engagements, in accordance with applicable standards; and, non-audit services, including investigations, City Commission support, management assistance, and litigation support. Researches applicable policies and industry (communication) trends. This position performs operational, performance, compliance, and financial audits of the various administrative departments, divisions and programs of the City in accordance with the professional standards of Internal Audit. NOTE: The duties of this position will include all of those duties set forth in the official job description. This position shall remain open until a sufficient number of qualified applications have been received. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category I for benefits purposes, which includes Ten (10) additional Management Vacation days per calendar year and a monthly Employee Vehicle Allowance of $390.00. This is a Non-classified position appointed by the City Auditor and not subject to Civil Service Rules or any collective bargaining agreement. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Conducts audits, audit follow-ups and special projects per the annual audit plan or mandated requests from the City Auditor Responsible for assuring audit services are performed in accordance with the professional standards promulgated by Generally Accepted Government Auditing Standards (GAGAS) Ensures that documented work papers support all audit findings. Monitors changes to laws and regulations relevant to municipal finance Provides liaison with external auditors and City management relative to department objectives and audit recommendations Prepares reports of audit engagements and resulting findings and recommendations on numerous City programs and presents them to City Auditor, City Commission, and City Management in written and oral formats when required. Ensures that reports are accurate, objective, clear, concise, constructive, and timely Keeps the City Auditor informed regarding the status of audits in progress, targeted audit completion and scheduling of the entrance and exit meetings. Informs the City Auditor of important findings and developments. Makes oral or written presentations to City management on accounting controls, contacts, audit reports and recommendations, etc. JOB REQUIREMENTS & WORK ENVIRONMENT MINIMUM JOB REQUIREMENTS Bachelor's degree from an accredited college or university in Accounting, Finance, Business or Public Administration or closely related field is required; a relevant master's degree is preferred Three (3) or more years of progressively responsible auditing is required. An advanced degree may substitute for related experience on a year for year basis Certification as a Certified Internal Auditor (CIA) or Certified Public Accountant (CPA) Preferences: Knowledge of governmental accounting and auditing principles and procedures. Experience developing auditing programs and reports. SPECIAL REQUIREMENTS: Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work. WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Frequently or Often Street environment (near moving traffic) Sometimes Construction site Frequently or Often Confined Space Seldom or Never In the community (homes, businesses, etc.) Sometimes Lab Seldom or Never Warehouse environment Sometimes PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Applications will be reviewed, and the hiring authority will contact those applicants whose application reflects the best match of experience for the position. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,076 to $4,755* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 8, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Director for Advising and Student Success, the Advising Administrative Support Coordinator supports and coordinates the general administrative and clerical operations of the Center for Advising and Student Success (CASS). This includes but is not limited to communications, documentation, event coordination, budget tracking and reconciliation, as well as supervising student assistants. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Administrative Support and Office Coordination: Coordinates office services and supports all CASS programs and staff by submitting and following up on supply and equipment orders, room use requests, campus work orders, and other requests necessary to meet the day-to-day operating needs within the Center for Advising and Student Success. Serves as liaison with other campus departments and off-campus vendors in support of these activities. Assists with maintaining and updating documentation of process workflows and office procedures to ensure consistency and transparency. Maintains electronic records and (as required) paper files. Assembles information from these and other sources in response to requests, and prepares a variety of reports related to student success and to support improved operations. Coordinates, facilitates, and monitors staff travel; ensures timely and accurate submission of all staff travel documents in accordance with university policies and procedures. Manages reception area. Covers front desk and welcomes all students/guests as they enter the Center for Advising & Student Success. Schedules advising appointments and meetings. Works with the Director and advising staff to review submitted job postings prior to posting on the “Otter Jobs” system; posts approved positions. Assists with queries from CSUMB departments and external people related to advising services. 2. Event Coordination Works independently and in conjunction with the CASS Director, staff, and other departments to coordinate and market Advising and Student Success, workshops, and events. Applies appropriate event policies and procedures. Addresses event marketing and coordination challenges using reasoning, interpretation, and an understanding of the event target audience to recommend actions to overcome obstacles. Coordinates tasks including, but not limited to event marketing, venue reservations, participant registration, vendor communication and confirmations, food and beverage service, event set-up, check-in, breakdown, and safety protocols. Provides instruction and direction to students, staff, vendors, guests and/or other personnel to ensure compliance with policies and procedures. Provides exemplary customer service and maintains professionalism to all internal and external contacts. 3. Coordination of CASS Communication: Prepares and disseminates department e-newsletters and reports that share information about the activities and programs of the Center for Advising and Student Success. Maintains up-to-date information on all department websites (Academic Advising, Student Success, and California Promise); coordinates communication campaigns via email, social media, and on-campus postings about dates and deadlines, events, and workshops. Handles telephone and email requests on a wide variety of subjects from a broad audience, and helps coordinate calling campaigns as needed. Provides exemplary customer service and maintains professionalism to all internal and external contacts. 4. Student Assistant Supervision: In consultation with the Director, recruits, hires, and supervises four to six student assistants; documents procedures and sets the task lists and priorities for the work of student assistants. 5. Budget Support: Tracks encumbrances for supplies, equipment, events, travel, and student assistants for multiple CASS departments and accounts; reconciles expenditures with finance data warehouse. Maintains documentation for purchases and expenditures. Reviews and confirms accuracy of invoices and procurement card statements for approval of payment. Works with the Dean’s office Budget Analyst to ensure consistency and adherence to current CSUMB procedures. Other Functions : Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing; clear and concise oral and written communication skills. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, applications, and systems, and ability to quickly learn new technology and systems. Ability to: independently handle multiple work unit priorities and projects; independently interpret and apply a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively compose and transmit communications to a broad range of constituents; write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS : Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience SPECIALIZED SKILLS : Technical fluency with Microsoft and/or Google spreadsheets and databases; ability to summarize data using graphs and tables and in short written summaries; Experience with communication campaigns using a wide range of platforms including social media, Canvas, web, email, Sales Force; Clear, concise, and professional written and oral communication skills. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Excellent attention to detail and organizational skills; demonstrated ability to independently juggle multiple projects to meet deadlines and objectives, and adapt to shifting priorities and new processes and procedures; Prior experience planning and coordinating a wide range of activities and events, and tracking student event registration, participation, and event expenses; Prior experience with Sales Force Student Success Hub or similar CRMs; Experience tracking and monitoring expenditures. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. May require occasional evenings and/or weekend work PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 25, 2024
Classification: Administrative Support Coordinator II Hours: Full-time / 40 hours per week FLSA: Non-exempt Anticipated Hiring Salary Range: $4,076 to $4,755* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 8, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general direction of the Director for Advising and Student Success, the Advising Administrative Support Coordinator supports and coordinates the general administrative and clerical operations of the Center for Advising and Student Success (CASS). This includes but is not limited to communications, documentation, event coordination, budget tracking and reconciliation, as well as supervising student assistants. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Administrative Support and Office Coordination: Coordinates office services and supports all CASS programs and staff by submitting and following up on supply and equipment orders, room use requests, campus work orders, and other requests necessary to meet the day-to-day operating needs within the Center for Advising and Student Success. Serves as liaison with other campus departments and off-campus vendors in support of these activities. Assists with maintaining and updating documentation of process workflows and office procedures to ensure consistency and transparency. Maintains electronic records and (as required) paper files. Assembles information from these and other sources in response to requests, and prepares a variety of reports related to student success and to support improved operations. Coordinates, facilitates, and monitors staff travel; ensures timely and accurate submission of all staff travel documents in accordance with university policies and procedures. Manages reception area. Covers front desk and welcomes all students/guests as they enter the Center for Advising & Student Success. Schedules advising appointments and meetings. Works with the Director and advising staff to review submitted job postings prior to posting on the “Otter Jobs” system; posts approved positions. Assists with queries from CSUMB departments and external people related to advising services. 2. Event Coordination Works independently and in conjunction with the CASS Director, staff, and other departments to coordinate and market Advising and Student Success, workshops, and events. Applies appropriate event policies and procedures. Addresses event marketing and coordination challenges using reasoning, interpretation, and an understanding of the event target audience to recommend actions to overcome obstacles. Coordinates tasks including, but not limited to event marketing, venue reservations, participant registration, vendor communication and confirmations, food and beverage service, event set-up, check-in, breakdown, and safety protocols. Provides instruction and direction to students, staff, vendors, guests and/or other personnel to ensure compliance with policies and procedures. Provides exemplary customer service and maintains professionalism to all internal and external contacts. 3. Coordination of CASS Communication: Prepares and disseminates department e-newsletters and reports that share information about the activities and programs of the Center for Advising and Student Success. Maintains up-to-date information on all department websites (Academic Advising, Student Success, and California Promise); coordinates communication campaigns via email, social media, and on-campus postings about dates and deadlines, events, and workshops. Handles telephone and email requests on a wide variety of subjects from a broad audience, and helps coordinate calling campaigns as needed. Provides exemplary customer service and maintains professionalism to all internal and external contacts. 4. Student Assistant Supervision: In consultation with the Director, recruits, hires, and supervises four to six student assistants; documents procedures and sets the task lists and priorities for the work of student assistants. 5. Budget Support: Tracks encumbrances for supplies, equipment, events, travel, and student assistants for multiple CASS departments and accounts; reconciles expenditures with finance data warehouse. Maintains documentation for purchases and expenditures. Reviews and confirms accuracy of invoices and procurement card statements for approval of payment. Works with the Dean’s office Budget Analyst to ensure consistency and adherence to current CSUMB procedures. Other Functions : Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures. Thorough mastery of English grammar, spelling, punctuation and editing; clear and concise oral and written communication skills. Working knowledge of budget policies and procedures. Expertise in using office software packages, technology, applications, and systems, and ability to quickly learn new technology and systems. Ability to: independently handle multiple work unit priorities and projects; independently interpret and apply a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively compose and transmit communications to a broad range of constituents; write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects. MINIMUM QUALIFICATIONS : Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience SPECIALIZED SKILLS : Technical fluency with Microsoft and/or Google spreadsheets and databases; ability to summarize data using graphs and tables and in short written summaries; Experience with communication campaigns using a wide range of platforms including social media, Canvas, web, email, Sales Force; Clear, concise, and professional written and oral communication skills. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Excellent attention to detail and organizational skills; demonstrated ability to independently juggle multiple projects to meet deadlines and objectives, and adapt to shifting priorities and new processes and procedures; Prior experience planning and coordinating a wide range of activities and events, and tracking student event registration, participation, and event expenses; Prior experience with Sales Force Student Success Hub or similar CRMs; Experience tracking and monitoring expenditures. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. May require occasional evenings and/or weekend work PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Budget Analyst, School of Nursing Classification Administrative Analyst/Specialist Exempt I AutoReqId 539256 Department School of Nursing Sub-Division College of Health and Human Development Salary Range Classification Range $4,379 - $7,922 per month (Hiring range depending on qualifications, not anticipated to exceed $4,379 - $5,765 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Budget Analyst, School of Nursing (Administrative Analyst/Specialist Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Academic Resource Manager (ARM), and in collaboration with the School of Nursing (SON) Director, this position will serve as the School of Nursing primary contact for financial and analytical duties, which has more complexity than a typical department. The Budget Analyst will focus on budget projections, data retrieval, and generate statistical and other reports. The role includes advising the School of Nursing Director and communicating with faculty coordinators, faculty and staff regarding expenditures, projections, funding sources, policies and procedures, and deadlines on budget and fiscal activities. This position is responsible for reporting including document and records maintenance, which includes assessment and accreditation activities working with the School of Nursing Director and Assessment Coordinator providing full-time and part-time faculty information by accrediting or licensing agency surveys. The Budget Analyst will work closely and coordinate with the Director, College Academic Resource Manager, Lead Budget Analyst, Provost Office, Administration and Finance Division, Foundation, Auxiliaries, and other departments on-campus to align with division and University budgetary standards. The person will lead, direct, and train the Administrative Support Coordinator II on financial expenditures for state, foundation, and auxiliary. Work is performed independently. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications The budget specialist shall have an in-depth knowledge of Cal State Fullerton (CSUF) and budget policies and procedures, fiscal analysis, and problem-solving with a strong attention to detail. Knowledge of accreditation processes, university infrastructure, policies, and procedures needed for efficient administration of school operations. Ability to work in a fast paced, ever-changing work environment while handling interruptions. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Aug 01 2024 Pacific Daylight Time Closing Date/Time:
Jul 19, 2024
Job Title Budget Analyst, School of Nursing Classification Administrative Analyst/Specialist Exempt I AutoReqId 539256 Department School of Nursing Sub-Division College of Health and Human Development Salary Range Classification Range $4,379 - $7,922 per month (Hiring range depending on qualifications, not anticipated to exceed $4,379 - $5,765 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Budget Analyst, School of Nursing (Administrative Analyst/Specialist Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Academic Resource Manager (ARM), and in collaboration with the School of Nursing (SON) Director, this position will serve as the School of Nursing primary contact for financial and analytical duties, which has more complexity than a typical department. The Budget Analyst will focus on budget projections, data retrieval, and generate statistical and other reports. The role includes advising the School of Nursing Director and communicating with faculty coordinators, faculty and staff regarding expenditures, projections, funding sources, policies and procedures, and deadlines on budget and fiscal activities. This position is responsible for reporting including document and records maintenance, which includes assessment and accreditation activities working with the School of Nursing Director and Assessment Coordinator providing full-time and part-time faculty information by accrediting or licensing agency surveys. The Budget Analyst will work closely and coordinate with the Director, College Academic Resource Manager, Lead Budget Analyst, Provost Office, Administration and Finance Division, Foundation, Auxiliaries, and other departments on-campus to align with division and University budgetary standards. The person will lead, direct, and train the Administrative Support Coordinator II on financial expenditures for state, foundation, and auxiliary. Work is performed independently. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications The budget specialist shall have an in-depth knowledge of Cal State Fullerton (CSUF) and budget policies and procedures, fiscal analysis, and problem-solving with a strong attention to detail. Knowledge of accreditation processes, university infrastructure, policies, and procedures needed for efficient administration of school operations. Ability to work in a fast paced, ever-changing work environment while handling interruptions. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Aug 01 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Senior Director of University Housing performs duties under the general supervision and takes work lead direction from the Assistant Director for Residential Accounts and Financial Services works independently to maintain administrative and financial aspects of resident accounts, including resident advising on licensing, and financial matters related to housing debts and other SJSU debts when applicable. The incumbent oversees resident licensing process, which includes resident applications and communication, along with cancellations, frosh live-on requirement exemption process, maintaining resident files, building out business operation processes in Portal X, and database set up for new processes. Key Responsibilities Updates application portal annually and as needed, editing pages, and functions and ensures all process rules in StarRez database are correct as determined appropriately to adhere to current business practices for Academic Year, Spring, Summer and Returning Resident application periods. Creates testing environments in Portal X and performs tests for new processes to ensure application function is operating correctly. Creates data subscriptions in Web database in order to automate and streamline specific steps in a department process. Responsible for the application process, including annual updates to the portal, portal edits and integration with CASHNet, MarketPlace, and PeopleSoft. Responsible for creating and implementing new modules, custom fields, emails for new business operation practices and ensures new processes are operating correctly. Updates and maintains the mail merge process and/or auto emails for applications. Includes parent/guardian signature proxy module and auto emails for the Returning Resident process. Develops reports and audits for the StarRez database to ensure accuracy of data. Performs accounting functions pertaining to the StarRez and People Soft (CMS) systems including establishing and overseeing complex billing entries and accounts receivable records and revenue accounts. Oversees Cashiering satellite operations in University Housing Services Ensures the reporting of cash payments over $10,000 is submitted to IRS via appropriate documentation and send notification to resident advising of IRS report. Imports international wire transfers and post payments in CASHNet to be applied to student accounts. Coordinates all aspects of the department resident files for approximately 5,000 current residents and approximately 5,000 former residents. Including creating new file folders for new residents, maintaining files for former residents sent to collection agencies or write-off accounts for Do Not Purge process, ensuring all paperwork is filed. Performs regular audits between CASHNet and StarRez, making updates as necessary. Conducts periodic audits of accounts of automated accounting systems. Oversees charge processing for Conference Housing programs. Responsible for the performance of the work of others while at the same time participating in the work itself. Conducts performance evaluations of employees as designated by the appropriate administrator. Oversees and provides lead direction to student assistants. Knowledge, Skills & Abilities Knowledge of public administration principles, practices and methods. Ability to apply this knowledge to complex programs and/or administrative specialties, including pertinent laws and regulations. Advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Ability to multi-task to support the “One Stop Shop” model of Higher Education Customer Service and coordinate deadlines. Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs. Thorough knowledge of word processing, spreadsheet, and database software. Excellent written and oral communication skills. Ability to handle a high degree of customer contact surrounding potentially emotional/controversial issues and deal with conflict while maintaining a sense of perspective. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies. Knowledge in operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to work with database systems to pull fields or records for reporting or transferring data to other databases. Ability to compose and appropriately format correspondence and business reports using appropriate English grammar, punctuation and spelling. Ability to exercise appropriate judgment and perform duties and responsibilities in the absence of close supervision. Knowledge of computer applications: MS Word, Excel, Access, PowerPoint, and Internet tools. Thorough knowledge of office systems and ability to use broader range of technology, systems, and packages. Required Qualifications Bachelor’s Degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Master’s Degree in Business Administration, Finance, Education or a related field. Five years of progressive experience working with financial operations. Experience with licensing, contracting or leasing. Experience working with a residential management database system. Experience building business operations process in database system. Experience with cashiering services. Supervision experience. Customer Service experience. Experience working in an educational setting. Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,431/month - $6,825/month CSU Salary Range: $5,273/month - $9,537/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 1, 2024 through May 15, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Reporting to the Senior Director of University Housing performs duties under the general supervision and takes work lead direction from the Assistant Director for Residential Accounts and Financial Services works independently to maintain administrative and financial aspects of resident accounts, including resident advising on licensing, and financial matters related to housing debts and other SJSU debts when applicable. The incumbent oversees resident licensing process, which includes resident applications and communication, along with cancellations, frosh live-on requirement exemption process, maintaining resident files, building out business operation processes in Portal X, and database set up for new processes. Key Responsibilities Updates application portal annually and as needed, editing pages, and functions and ensures all process rules in StarRez database are correct as determined appropriately to adhere to current business practices for Academic Year, Spring, Summer and Returning Resident application periods. Creates testing environments in Portal X and performs tests for new processes to ensure application function is operating correctly. Creates data subscriptions in Web database in order to automate and streamline specific steps in a department process. Responsible for the application process, including annual updates to the portal, portal edits and integration with CASHNet, MarketPlace, and PeopleSoft. Responsible for creating and implementing new modules, custom fields, emails for new business operation practices and ensures new processes are operating correctly. Updates and maintains the mail merge process and/or auto emails for applications. Includes parent/guardian signature proxy module and auto emails for the Returning Resident process. Develops reports and audits for the StarRez database to ensure accuracy of data. Performs accounting functions pertaining to the StarRez and People Soft (CMS) systems including establishing and overseeing complex billing entries and accounts receivable records and revenue accounts. Oversees Cashiering satellite operations in University Housing Services Ensures the reporting of cash payments over $10,000 is submitted to IRS via appropriate documentation and send notification to resident advising of IRS report. Imports international wire transfers and post payments in CASHNet to be applied to student accounts. Coordinates all aspects of the department resident files for approximately 5,000 current residents and approximately 5,000 former residents. Including creating new file folders for new residents, maintaining files for former residents sent to collection agencies or write-off accounts for Do Not Purge process, ensuring all paperwork is filed. Performs regular audits between CASHNet and StarRez, making updates as necessary. Conducts periodic audits of accounts of automated accounting systems. Oversees charge processing for Conference Housing programs. Responsible for the performance of the work of others while at the same time participating in the work itself. Conducts performance evaluations of employees as designated by the appropriate administrator. Oversees and provides lead direction to student assistants. Knowledge, Skills & Abilities Knowledge of public administration principles, practices and methods. Ability to apply this knowledge to complex programs and/or administrative specialties, including pertinent laws and regulations. Advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Ability to multi-task to support the “One Stop Shop” model of Higher Education Customer Service and coordinate deadlines. Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs. Thorough knowledge of word processing, spreadsheet, and database software. Excellent written and oral communication skills. Ability to handle a high degree of customer contact surrounding potentially emotional/controversial issues and deal with conflict while maintaining a sense of perspective. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies. Knowledge in operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to work with database systems to pull fields or records for reporting or transferring data to other databases. Ability to compose and appropriately format correspondence and business reports using appropriate English grammar, punctuation and spelling. Ability to exercise appropriate judgment and perform duties and responsibilities in the absence of close supervision. Knowledge of computer applications: MS Word, Excel, Access, PowerPoint, and Internet tools. Thorough knowledge of office systems and ability to use broader range of technology, systems, and packages. Required Qualifications Bachelor’s Degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Master’s Degree in Business Administration, Finance, Education or a related field. Five years of progressive experience working with financial operations. Experience with licensing, contracting or leasing. Experience working with a residential management database system. Experience building business operations process in database system. Experience with cashiering services. Supervision experience. Customer Service experience. Experience working in an educational setting. Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,431/month - $6,825/month CSU Salary Range: $5,273/month - $9,537/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 1, 2024 through May 15, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Alameda County
Livermore, California, United States
Introduction THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and supplemental questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRES WILL ONLY BE ACCEPTED ONLINE. DESCRIPTION THE AGENCY Zone 7 Water Agency is located in the Tri-Valley region of the eastern San Francisco Bay Area. It provides water on a wholesale basis to the cities of Pleasanton, Livermore, Dublin and the Dougherty Valley area of San Ramon, and flood-protection services to all of eastern Alameda County. Zone 7 employs approximately 116 full-time employees and operates on an annual budget of $80.3 million dollars. The Agency’s administrative offices are located in Livermore, CA, the easternmost city of Alameda County, which is bordered by Contra Costa County to the north and San Joaquin County to the east. Livermore, California’s oldest wine region, is known for the science and technology of its national laboratories, a historic downtown area, and the surrounding farmlands and ranches that mirror the Valley’s western heritage. Zone 7 employees are committed to providing a reliable supply of high-quality water and an effective flood control system to the Livermore-Amador Valley in a fiscally responsible, innovative, proactive and environmentally sensitive way. We invite you to acquaint yourself with our dynamic Agency and its exciting employment opportunities. For more information regarding the Alameda County Flood Control and Water Conservation District, Zone 7 please visit their website at www.zone7water.com . THE POSITION Under general direction, oversees, and manages the purchasing section of the Agency; develops and administers agency-wide policies, procedures, regulations, and guidelines related to purchasing and contracts; provides leadership in planning, developing, and evaluating policies, purchasing systems, initiatives, and objectives for the purchasing section; and performs other related work as required. This is a single class position located in Zone 7 Water Agency responsible for providing managerial and administrative oversight of the activities and staff in the areas of contracts, procurement and materials, equipment and supplies, inventory maintenance, and control in the Agency. This position is distinguished from the Buyer II, Zone 7 in that the former is responsible for complete oversight and management of the section. This position reports to the Assistant General Manager - Finance, Zone 7, who has multidisciplinary oversight and supervises staff of assigned functional areas. For more detailed information about the job classification, visit: PROCUREMENT MANAGER, ZONE 7 (#4956) IDEAL CANDIDATE The ideal candidate will be an inclusive manager with outstanding communication skills who engages and seeks feedback from internal and external stakeholders, and employees. The candidate will also foster a culture of respect, safety, accountability, and collaboration. In addition to the minimum qualifications, the ideal candidate for this position will have track record of success if the following areas: Leading, directing, and motivating staff with focus on guiding others in accomplishing work objectives. Developing and administering division goals, objectives, and procedures. Preparing accurate and complete bids, proposals and complete bids, proposal and specifications. Facilitating discussions between customers/partners and potential vendors to agree on contract terms and evaluates bids or proposals to make contract award decisions. Understanding and application of Agency, County, and other governmental rules and regulations affecting purchasing functions with regards to the negotiating and purchasing of goods and services. Maintaining focus, intensity, remains optimistic and persistent, even under adversity. Using resources to identify key issue, problems, solve them, act decisively, and shows good judgment in decision-making. Receiving and presenting information and concepts, in both written and oral formats. Organizational skills, including the ability to independently prioritize tasks and work on multiple projects; and The ability to maintain and foster a cohesive, interactive spirit and culture within the Agency. Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desired. MINIMUM QUALIFICATIONS Education : Possession of a bachelor's degree from an accredited college or university in public administration, business administration, accounting, finance, economics, purchasing, supply chain management, or in a related field. AND Experience : The equivalent of six (6) years of recent full-time procurement and materials/supply control experience, which included at least two (2) years of supervisory experience. Substitution : Additional work experience may be substituted for the education requirement on a year-for-year basis. Certification : Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer), or CPSM (Certified Professional in Supply Management) is desirable. NOTE : The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Basic principles and practices of supervision. Operations, services, and activities of a comprehensive centralized purchasing program. Principles and practices of purchasing program development and implementation. Principles and practices of supply coordination and inventory control. Advanced methods and techniques of bid and specification and preparation. Management skills to analyze programs, policies, and operational needs. Principles and practices of governmental purchasing and contract administration. Applicable laws, codes, regulations, policies, and procedures related to public bidding, contracting, and procurement. Electronic procurement systems, Microsoft Suite applications such as Microsoft Word, Excel, PowerPoint, and Outlook. Ability to : Oversee, organize, direct, and coordinate the work of subordinate staff. Negotiate and purchase goods and services for a government agency. Prepare accurate and complete bids, proposals, and specifications. Develop and administer division goals, objectives, and procedures. Prioritize, organize, and coordinate several projects concurrently. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: A review of applicants' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified.Those candidates considered the best qualified will move on to the final step in the examination process. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs. RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE RECRUITMENT AND SELECTION PLAN Deadline for Filing: 5 :00:00 p.m., Friday, August 9, 202 4 Review of Minimum Qualifications: by August 23, 2024 Review of Supplemental Questionnaire for Best Qualified: by September 16, 2024 Oral Examination: * October 3, 2024 Department Selection Interview: Late October 2024 *The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employees discount, fitness and health screening programs focused on overall well-being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add Noreplyalamedacountyhr@acgov.org , @jobaps.com, acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a county recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Erika Beams, Human Resources Analyst Human Resource Services Division, County of Alameda Analyst Email Address Link: ERIKA.BEAMS@ACGOV.ORG | Phone: 510-272-6393 www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 8/9/2024 5:00:00 PM
Jul 16, 2024
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and supplemental questionnaires must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing. APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRES WILL ONLY BE ACCEPTED ONLINE. DESCRIPTION THE AGENCY Zone 7 Water Agency is located in the Tri-Valley region of the eastern San Francisco Bay Area. It provides water on a wholesale basis to the cities of Pleasanton, Livermore, Dublin and the Dougherty Valley area of San Ramon, and flood-protection services to all of eastern Alameda County. Zone 7 employs approximately 116 full-time employees and operates on an annual budget of $80.3 million dollars. The Agency’s administrative offices are located in Livermore, CA, the easternmost city of Alameda County, which is bordered by Contra Costa County to the north and San Joaquin County to the east. Livermore, California’s oldest wine region, is known for the science and technology of its national laboratories, a historic downtown area, and the surrounding farmlands and ranches that mirror the Valley’s western heritage. Zone 7 employees are committed to providing a reliable supply of high-quality water and an effective flood control system to the Livermore-Amador Valley in a fiscally responsible, innovative, proactive and environmentally sensitive way. We invite you to acquaint yourself with our dynamic Agency and its exciting employment opportunities. For more information regarding the Alameda County Flood Control and Water Conservation District, Zone 7 please visit their website at www.zone7water.com . THE POSITION Under general direction, oversees, and manages the purchasing section of the Agency; develops and administers agency-wide policies, procedures, regulations, and guidelines related to purchasing and contracts; provides leadership in planning, developing, and evaluating policies, purchasing systems, initiatives, and objectives for the purchasing section; and performs other related work as required. This is a single class position located in Zone 7 Water Agency responsible for providing managerial and administrative oversight of the activities and staff in the areas of contracts, procurement and materials, equipment and supplies, inventory maintenance, and control in the Agency. This position is distinguished from the Buyer II, Zone 7 in that the former is responsible for complete oversight and management of the section. This position reports to the Assistant General Manager - Finance, Zone 7, who has multidisciplinary oversight and supervises staff of assigned functional areas. For more detailed information about the job classification, visit: PROCUREMENT MANAGER, ZONE 7 (#4956) IDEAL CANDIDATE The ideal candidate will be an inclusive manager with outstanding communication skills who engages and seeks feedback from internal and external stakeholders, and employees. The candidate will also foster a culture of respect, safety, accountability, and collaboration. In addition to the minimum qualifications, the ideal candidate for this position will have track record of success if the following areas: Leading, directing, and motivating staff with focus on guiding others in accomplishing work objectives. Developing and administering division goals, objectives, and procedures. Preparing accurate and complete bids, proposals and complete bids, proposal and specifications. Facilitating discussions between customers/partners and potential vendors to agree on contract terms and evaluates bids or proposals to make contract award decisions. Understanding and application of Agency, County, and other governmental rules and regulations affecting purchasing functions with regards to the negotiating and purchasing of goods and services. Maintaining focus, intensity, remains optimistic and persistent, even under adversity. Using resources to identify key issue, problems, solve them, act decisively, and shows good judgment in decision-making. Receiving and presenting information and concepts, in both written and oral formats. Organizational skills, including the ability to independently prioritize tasks and work on multiple projects; and The ability to maintain and foster a cohesive, interactive spirit and culture within the Agency. Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desired. MINIMUM QUALIFICATIONS Education : Possession of a bachelor's degree from an accredited college or university in public administration, business administration, accounting, finance, economics, purchasing, supply chain management, or in a related field. AND Experience : The equivalent of six (6) years of recent full-time procurement and materials/supply control experience, which included at least two (2) years of supervisory experience. Substitution : Additional work experience may be substituted for the education requirement on a year-for-year basis. Certification : Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer), or CPSM (Certified Professional in Supply Management) is desirable. NOTE : The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Basic principles and practices of supervision. Operations, services, and activities of a comprehensive centralized purchasing program. Principles and practices of purchasing program development and implementation. Principles and practices of supply coordination and inventory control. Advanced methods and techniques of bid and specification and preparation. Management skills to analyze programs, policies, and operational needs. Principles and practices of governmental purchasing and contract administration. Applicable laws, codes, regulations, policies, and procedures related to public bidding, contracting, and procurement. Electronic procurement systems, Microsoft Suite applications such as Microsoft Word, Excel, PowerPoint, and Outlook. Ability to : Oversee, organize, direct, and coordinate the work of subordinate staff. Negotiate and purchase goods and services for a government agency. Prepare accurate and complete bids, proposals, and specifications. Develop and administer division goals, objectives, and procedures. Prioritize, organize, and coordinate several projects concurrently. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: A review of applicants' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of the supplemental questionnaire to determine the best qualified.Those candidates considered the best qualified will move on to the final step in the examination process. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. For more information on the Civil Service Selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs. RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency: TENTATIVE RECRUITMENT AND SELECTION PLAN Deadline for Filing: 5 :00:00 p.m., Friday, August 9, 202 4 Review of Minimum Qualifications: by August 23, 2024 Review of Supplemental Questionnaire for Best Qualified: by September 16, 2024 Oral Examination: * October 3, 2024 Department Selection Interview: Late October 2024 *The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employees discount, fitness and health screening programs focused on overall well-being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add Noreplyalamedacountyhr@acgov.org , @jobaps.com, acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a county recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Erika Beams, Human Resources Analyst Human Resource Services Division, County of Alameda Analyst Email Address Link: ERIKA.BEAMS@ACGOV.ORG | Phone: 510-272-6393 www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 8/9/2024 5:00:00 PM
City of Palo Alto
Palo Alto, California, United States
Description: Are you a risk management professional with at least 5 years of experience in risk management? Are you ready for the challenge of multiple areas of risk management including airport, construction projects, cybersecurity and special events? Are you seeking top-tier compensation and benefits with some work-from-home flexibility ? The City of Palo Alto is looking for a new team member in the Administrative Services Department to handle the City's Risk Management activities. This professional will need the technical and interpersonal skills to collaborate with many departments as it works to manage risk in the following ways: Oversight of the City's self-insurance and risk transfer practices Procurement of the City's insurance and coordinating building appraisals Update & Coordination of the City's Illness & Injury Prevention Program (Human Resources) Review and execution of complex contracts for insurance and leasing requirements (Finance & City Attorney) Administer loss prevention measures such as incident claim monitoring, conducting workplace inspections and review supervisor accident reports Purpose of position: To plan, direct, manage and oversee projects, activities and operations related to safety and risk management in coordination with other City department heads to promote and enact the safety and risk management program. This includes the following functions: Maintain, update and coordinate the City’s Illness & Injury Prevention Program Review and contract for City’s insurance needs including: ACCEL risk pool board member duties Administration of claims Review of supervisor accident reports Coordination of property appraisal updates Coordinate and document audiology annual testing for Public Safety, Public Works and Utilities Administer vehicle safety monitoring in coordination with Fleet Management Schedule periodic inspections Support the City Emergency Operations Plan and Finance/Admin team This position creates and modifies policies to comply with Cal-OSHA safety regulations and industry best practices. The Senior Risk Manager serves as a liaison between attorneys, insurance companies, City managers and claimants. The Ideal Candidate: The ideal candidate will be a certified professional in risk management, occupational health and safety , or a related field. They will have 5 or more years of progressively responsible experience in a large organization with a wide breadth of operations - ideally in the public sector. They will possess the following traits: Community service orientation with a helping personality Detail-oriented aptitude with the ability to handle multiple priorities and disciplines Exceptional interpersonal and problem-solving skills Excellent verbal and written communication abilities For a full description of the broader classification, please click here . For details about the position's benefit package, please click here . Upon completion of training and receipt of a highly competent evaluation, up to two days per week may be worked remotely following the City of Palo Alto's Remote Work Policy. For best consideration, applicants are encouraged to apply by July 28th. The recruitment may close at any time after this date. Essential Duties: Procures all types of insurance policies Prepares and oversees the Safety and Risk Management function budget submittal Encourages a safety culture by coaching and directing safety activities for each department Is knowledgeable of all laws, policies, regulations and guidelines related to workplace safety and monitors and adjusts City policies to be in alignment with new legislation Inspects City-owned facilities to assess any potential safety hazards and recommends corrective actions where needed Assesses safety training requirements and coordinates necessary trainings to educate and or re-educate employees on regulations and best practices Assists supervisors in conducting regular safety meetings as needed Works directly with insurance carriers and risk pools to remain current on safety-related issues and potential negative impacts on City risk management Analyze loss data to identify trends and prioritize areas requiring attention Administer insurance claims and ensure City paperwork is complete including review of supervisor accident reports Performs ACCEL risk pool board member duties Updates property appraisal reports for insurance requirements Coordinates and documents audiology annual testing for Public Safety, Public Works and Utilities Vehicle safety monitoring Participates in insurance renewal bid and contract processes Supervision Received and Exercised: May supervise staff to include: prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained and making hiring, termination and disciplinary recommendations. Receives general supervision from and reports to the Assistant Director of the Administrative Services Department. Minimum Qualifications: Bachelor’s degree and/or work experience to demonstrate possession of the following knowledge and skills which would typically be acquired through: Bachelor’s degree and five years of professional experience in Rick Management, Occupational Safety and/or Insurance contracting with progressive responsibilities. Work experience should be in an organization with similar breadth and scope as the City of Palo Alto. Certification in Risk Management is highly desirable. Knowledge, Skills and Abilities: Qualification to enter this position requires knowledge of the following: Extensive knowledge of City and public-sector operations Working knowledge of office management including record management, coordination of recurring events, and inter-departmental communication OSHA standards and practices Familiarity with ADA, Title II and II Knowledge of loss data analysis Public administration concepts and theories Advanced report writing techniques Project management methods Qualification to enter this position requires skill in: Analyze problems, identify alternative solutions, project consequences of proposed actions and implement actions in support of goals and desired outcomes Innovative and forward thinker Interpret and apply Federal, State and local policies, procedures, laws and regulations Establish and maintain effective working relationships Using computers and related software applications Developing and implementing programs Speaking in public with the ability to explain complex and technical practices in general terms Interpreting and applying applicable codes, regulations and policies Analyzing statistical data and making recommendations based on findings Writing reports Monitoring budgets and preparing cost projections Communication and interpersonal skills as applied to interaction with coworkers, supervisor, Department Heads, City Council, general public and others, sufficient to exchange or convey information Supplemental Information: Working Conditions/Physical Requirements: Work is performed in both and office and outdoor setting. Outdoor activities take place as needed in all weather conditions, during daylight hours and occasionally after business hours during an emergency. Incumbent may be exposed to site conditions related to City construction projects and field work. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary CalPERs sponsored medical plan with City flat rate contribution Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee. Some Management classifications may qualify for 80 hours of Management Leave Professional development reimbursement Public Employees' Retirement System (PERS) 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation Retiree Medical benefits for employee and dependents according to Retiree Medical Group Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 8/11/2024 11:59 PM Pacific
Jul 10, 2024
Full Time
Description: Are you a risk management professional with at least 5 years of experience in risk management? Are you ready for the challenge of multiple areas of risk management including airport, construction projects, cybersecurity and special events? Are you seeking top-tier compensation and benefits with some work-from-home flexibility ? The City of Palo Alto is looking for a new team member in the Administrative Services Department to handle the City's Risk Management activities. This professional will need the technical and interpersonal skills to collaborate with many departments as it works to manage risk in the following ways: Oversight of the City's self-insurance and risk transfer practices Procurement of the City's insurance and coordinating building appraisals Update & Coordination of the City's Illness & Injury Prevention Program (Human Resources) Review and execution of complex contracts for insurance and leasing requirements (Finance & City Attorney) Administer loss prevention measures such as incident claim monitoring, conducting workplace inspections and review supervisor accident reports Purpose of position: To plan, direct, manage and oversee projects, activities and operations related to safety and risk management in coordination with other City department heads to promote and enact the safety and risk management program. This includes the following functions: Maintain, update and coordinate the City’s Illness & Injury Prevention Program Review and contract for City’s insurance needs including: ACCEL risk pool board member duties Administration of claims Review of supervisor accident reports Coordination of property appraisal updates Coordinate and document audiology annual testing for Public Safety, Public Works and Utilities Administer vehicle safety monitoring in coordination with Fleet Management Schedule periodic inspections Support the City Emergency Operations Plan and Finance/Admin team This position creates and modifies policies to comply with Cal-OSHA safety regulations and industry best practices. The Senior Risk Manager serves as a liaison between attorneys, insurance companies, City managers and claimants. The Ideal Candidate: The ideal candidate will be a certified professional in risk management, occupational health and safety , or a related field. They will have 5 or more years of progressively responsible experience in a large organization with a wide breadth of operations - ideally in the public sector. They will possess the following traits: Community service orientation with a helping personality Detail-oriented aptitude with the ability to handle multiple priorities and disciplines Exceptional interpersonal and problem-solving skills Excellent verbal and written communication abilities For a full description of the broader classification, please click here . For details about the position's benefit package, please click here . Upon completion of training and receipt of a highly competent evaluation, up to two days per week may be worked remotely following the City of Palo Alto's Remote Work Policy. For best consideration, applicants are encouraged to apply by July 28th. The recruitment may close at any time after this date. Essential Duties: Procures all types of insurance policies Prepares and oversees the Safety and Risk Management function budget submittal Encourages a safety culture by coaching and directing safety activities for each department Is knowledgeable of all laws, policies, regulations and guidelines related to workplace safety and monitors and adjusts City policies to be in alignment with new legislation Inspects City-owned facilities to assess any potential safety hazards and recommends corrective actions where needed Assesses safety training requirements and coordinates necessary trainings to educate and or re-educate employees on regulations and best practices Assists supervisors in conducting regular safety meetings as needed Works directly with insurance carriers and risk pools to remain current on safety-related issues and potential negative impacts on City risk management Analyze loss data to identify trends and prioritize areas requiring attention Administer insurance claims and ensure City paperwork is complete including review of supervisor accident reports Performs ACCEL risk pool board member duties Updates property appraisal reports for insurance requirements Coordinates and documents audiology annual testing for Public Safety, Public Works and Utilities Vehicle safety monitoring Participates in insurance renewal bid and contract processes Supervision Received and Exercised: May supervise staff to include: prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained and making hiring, termination and disciplinary recommendations. Receives general supervision from and reports to the Assistant Director of the Administrative Services Department. Minimum Qualifications: Bachelor’s degree and/or work experience to demonstrate possession of the following knowledge and skills which would typically be acquired through: Bachelor’s degree and five years of professional experience in Rick Management, Occupational Safety and/or Insurance contracting with progressive responsibilities. Work experience should be in an organization with similar breadth and scope as the City of Palo Alto. Certification in Risk Management is highly desirable. Knowledge, Skills and Abilities: Qualification to enter this position requires knowledge of the following: Extensive knowledge of City and public-sector operations Working knowledge of office management including record management, coordination of recurring events, and inter-departmental communication OSHA standards and practices Familiarity with ADA, Title II and II Knowledge of loss data analysis Public administration concepts and theories Advanced report writing techniques Project management methods Qualification to enter this position requires skill in: Analyze problems, identify alternative solutions, project consequences of proposed actions and implement actions in support of goals and desired outcomes Innovative and forward thinker Interpret and apply Federal, State and local policies, procedures, laws and regulations Establish and maintain effective working relationships Using computers and related software applications Developing and implementing programs Speaking in public with the ability to explain complex and technical practices in general terms Interpreting and applying applicable codes, regulations and policies Analyzing statistical data and making recommendations based on findings Writing reports Monitoring budgets and preparing cost projections Communication and interpersonal skills as applied to interaction with coworkers, supervisor, Department Heads, City Council, general public and others, sufficient to exchange or convey information Supplemental Information: Working Conditions/Physical Requirements: Work is performed in both and office and outdoor setting. Outdoor activities take place as needed in all weather conditions, during daylight hours and occasionally after business hours during an emergency. Incumbent may be exposed to site conditions related to City construction projects and field work. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary CalPERs sponsored medical plan with City flat rate contribution Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee. Some Management classifications may qualify for 80 hours of Management Leave Professional development reimbursement Public Employees' Retirement System (PERS) 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation Retiree Medical benefits for employee and dependents according to Retiree Medical Group Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 8/11/2024 11:59 PM Pacific
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary Under general direction, serves as manager of finance and budget administration for Financial Management (FM), including involvement with campus-wide finance initiatives facilitated by FM. Provides oversight for approximately$10.0M in operating and trust funds for FM and is responsible for providing finance and monetary guidance for the Auxiliary and Enterprise funds Annually administer the Executive Order (EO) 1000 and Cost Allocation Plan (CAP) calculation and billing ($5.0M) for the auxiliary and enterprise entities as well as the review of the financial statements on a periodic basis (quarterly, bi-annually and/or annually) for the Auxiliary Funds and Enterprise Funds ($118.9M). Facilitates work on special projects related to entities affiliated with FM. Participates with the FM team to develop and implement internal financial processes, having a campus-wide impact. Key Responsibilities Finance Operations - Facilitate budget administration and allocation processes within Financial Management (FM). Utilize PeopleSoft financial reporting systems to run reports and analyze financial variances and trends. Act as a liaison between FM and administrative offices across the university. Facilitate cash analysis activities for FM, including related service functions. Identify, plan, and prioritize activities and strategies to meet financial and functional goals. Annually administer the Executive Order (EO) 1000 and Cost Allocation Plan (CAP) calculation and billing. Special Projects - Facilitate and oversee special projects related to Financial Management (FM). Collaborate with the Assistant Vice President of Financial Management on various initiatives. Process Optimization and Training - Work closely with the Controller and other Directors to improve processes. Enhance customer service for internal staff and campus end users. Identify cost-saving opportunities and recommend process improvements. Gather, analyze, and interpret both external and internal data for reporting and presentations. Knowledge Skills and Abilities Possess excellent written and oral interpersonal communication skills. Demonstrates the ability to understand the audience and create effective presentations that will convey the desired message. Effectively delivers financial presentations to various audiences that will often include administrators and executives who do not have a strong financial background. Ability to interpret and apply CSU policy and procedures, pertinent state, and federal laws to affect the FM systems management and assure data integrity. Ability and desire to work in a flexible, collaborative manner and to provide open feedback to customers, stakeholders, executive management, supervisors, coworkers and staff. Understanding of General Accounting and Reporting functions. Ability to generate data or reports from the University Financial Reporting systems. Demonstrated ability to understand complex financial processes and recommend changes as needed to maximize efficiency and effectiveness. Demonstrated ability to independently manage different project tasks simultaneously, determine relative importance of each, prioritize and set appropriate deadlines to complete all tasks accordingly. Ability to apply independent judgment, discretion, and initiative in performing job responsibilities. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to a bachelor's degree and five years of related experience. • Demonstrated experience with process improvement. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Financial Management Compensation Hiring Range : The hiring range for this position is $7,589 - $9,084 per month commensurate with candidate's education, experience, skills, and training. CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,589 - $11,384 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Benefits This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits. Classification Administrator II Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
Jun 28, 2024
Job Summary Under general direction, serves as manager of finance and budget administration for Financial Management (FM), including involvement with campus-wide finance initiatives facilitated by FM. Provides oversight for approximately$10.0M in operating and trust funds for FM and is responsible for providing finance and monetary guidance for the Auxiliary and Enterprise funds Annually administer the Executive Order (EO) 1000 and Cost Allocation Plan (CAP) calculation and billing ($5.0M) for the auxiliary and enterprise entities as well as the review of the financial statements on a periodic basis (quarterly, bi-annually and/or annually) for the Auxiliary Funds and Enterprise Funds ($118.9M). Facilitates work on special projects related to entities affiliated with FM. Participates with the FM team to develop and implement internal financial processes, having a campus-wide impact. Key Responsibilities Finance Operations - Facilitate budget administration and allocation processes within Financial Management (FM). Utilize PeopleSoft financial reporting systems to run reports and analyze financial variances and trends. Act as a liaison between FM and administrative offices across the university. Facilitate cash analysis activities for FM, including related service functions. Identify, plan, and prioritize activities and strategies to meet financial and functional goals. Annually administer the Executive Order (EO) 1000 and Cost Allocation Plan (CAP) calculation and billing. Special Projects - Facilitate and oversee special projects related to Financial Management (FM). Collaborate with the Assistant Vice President of Financial Management on various initiatives. Process Optimization and Training - Work closely with the Controller and other Directors to improve processes. Enhance customer service for internal staff and campus end users. Identify cost-saving opportunities and recommend process improvements. Gather, analyze, and interpret both external and internal data for reporting and presentations. Knowledge Skills and Abilities Possess excellent written and oral interpersonal communication skills. Demonstrates the ability to understand the audience and create effective presentations that will convey the desired message. Effectively delivers financial presentations to various audiences that will often include administrators and executives who do not have a strong financial background. Ability to interpret and apply CSU policy and procedures, pertinent state, and federal laws to affect the FM systems management and assure data integrity. Ability and desire to work in a flexible, collaborative manner and to provide open feedback to customers, stakeholders, executive management, supervisors, coworkers and staff. Understanding of General Accounting and Reporting functions. Ability to generate data or reports from the University Financial Reporting systems. Demonstrated ability to understand complex financial processes and recommend changes as needed to maximize efficiency and effectiveness. Demonstrated ability to independently manage different project tasks simultaneously, determine relative importance of each, prioritize and set appropriate deadlines to complete all tasks accordingly. Ability to apply independent judgment, discretion, and initiative in performing job responsibilities. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to a bachelor's degree and five years of related experience. • Demonstrated experience with process improvement. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Financial Management Compensation Hiring Range : The hiring range for this position is $7,589 - $9,084 per month commensurate with candidate's education, experience, skills, and training. CSU MPP Compensation Summary Range: The MPP Comp Summary Range for this position is $7,589 - $11,384 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Benefits This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits. Classification Administrator II Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Advertised: Jun 27 2024 Pacific Daylight Time Applications close: Jul 11 2024 Pacific Daylight Time Closing Date/Time:
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under close supervision, assist with providing technical programmatic services primarily related to program development and implementation; reviews and evaluates functions to direct client service delivery programs where such services are provided by community-based organizations (CBO’s), contract service providers and/or County staff in a wide variety of service areas; acts as County liaison with service providers and funding sources and ensures program regulations and procedures are followed; and, performs other related work as required. DISTINGUISHING FEATURES Positions allocated to the class of Associate Program Specialist are located in County operating agencies/departments, and report to Supervising Program Specialists or other mid-level County managers. The class of Associate Program Specialist is distinguished from the next higher class of Program Specialist in that the former class is the entry-level class in the series and is in training, learning the full scope of the assigned duties and responsibilities. While the latter class is the journey-level class, independently performing professional-level work and having full responsibility for overseeing a particular program within a County agency/department. Incumbents in the class of Associate Program Specialist are expected to gain experience and demonstrate proficiency which qualifies them to promote to the higher level class of Program Specialist after the equivalent of one year of full-time service. Appointment at the Associate Program Specialist level will not be extended beyond one year. MINIMUM QUALIFICATIONS Either I Experience: The equivalent of two years of full-time experience in one of the following classes: Supervising Eligibility Technician; Health Educator II; or, Consumer/Family Relations Program Assistant in the Alameda County classified service. (Non-classified includes the District Attorney’s Office, Hospital Authority, and the Consolidated Courts). Or II Education: The equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, a social science or field related to the program area to which assigned. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: The equivalent of two years of full-time professional-level or supervisory work in the direct delivery of services to clients or the oversight of such services in the program area to which assigned, one year of which must have included program planning and evaluation, or in program administration, contract negotiations, grants management and similar financial services. Or III Possession of a Master’s degree from an accredited college or university in business, public administration, social science or a field related to the program area to which assigned. Licenses: Specified positions may require possession of a valid California driver's license. Specified positions may also require licensure or certification in the programmatic area to which assigned. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification. Knowledge of: • Principles, practices, funding sources and administrative requirements in the program area to which assigned • Principles and practices of direct client service delivery • Applicable federal, state and local laws, rules and regulations • Computer applications related to the work • Office administrative practices and procedures, including records management and the operation of standard office equipment • Various resources, services, and other benefit programs administered by public and private entities related to the work • Basic supervising principles and practices Ability to: • Plan, monitor and evaluate program and service delivery effectiveness in the programmatic area to which assigned • Identify programmatic and operational problems, investigate and evaluate alternatives, and implement effective solutions • Interpret, explain and apply complex regulations, policies and procedures • Prepare clear, accurate and effective reports, correspondence, policies, informational brochures and other written materials • Represent the department and the County in meetings with others and make effective presentations to diverse groups • Organize and prioritize work and meet critical deadlines • Maintain accurate records and files • Exercise sound independent judgment within established policies and guidelines • Establish and maintain effective working relationships with those contacted in the course of the work • Effectively communicate orally and in writing • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please s ubmit a PDF copy of your completed application to ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org . You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Jul 14, 2024
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under close supervision, assist with providing technical programmatic services primarily related to program development and implementation; reviews and evaluates functions to direct client service delivery programs where such services are provided by community-based organizations (CBO’s), contract service providers and/or County staff in a wide variety of service areas; acts as County liaison with service providers and funding sources and ensures program regulations and procedures are followed; and, performs other related work as required. DISTINGUISHING FEATURES Positions allocated to the class of Associate Program Specialist are located in County operating agencies/departments, and report to Supervising Program Specialists or other mid-level County managers. The class of Associate Program Specialist is distinguished from the next higher class of Program Specialist in that the former class is the entry-level class in the series and is in training, learning the full scope of the assigned duties and responsibilities. While the latter class is the journey-level class, independently performing professional-level work and having full responsibility for overseeing a particular program within a County agency/department. Incumbents in the class of Associate Program Specialist are expected to gain experience and demonstrate proficiency which qualifies them to promote to the higher level class of Program Specialist after the equivalent of one year of full-time service. Appointment at the Associate Program Specialist level will not be extended beyond one year. MINIMUM QUALIFICATIONS Either I Experience: The equivalent of two years of full-time experience in one of the following classes: Supervising Eligibility Technician; Health Educator II; or, Consumer/Family Relations Program Assistant in the Alameda County classified service. (Non-classified includes the District Attorney’s Office, Hospital Authority, and the Consolidated Courts). Or II Education: The equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, a social science or field related to the program area to which assigned. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: The equivalent of two years of full-time professional-level or supervisory work in the direct delivery of services to clients or the oversight of such services in the program area to which assigned, one year of which must have included program planning and evaluation, or in program administration, contract negotiations, grants management and similar financial services. Or III Possession of a Master’s degree from an accredited college or university in business, public administration, social science or a field related to the program area to which assigned. Licenses: Specified positions may require possession of a valid California driver's license. Specified positions may also require licensure or certification in the programmatic area to which assigned. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification. Knowledge of: • Principles, practices, funding sources and administrative requirements in the program area to which assigned • Principles and practices of direct client service delivery • Applicable federal, state and local laws, rules and regulations • Computer applications related to the work • Office administrative practices and procedures, including records management and the operation of standard office equipment • Various resources, services, and other benefit programs administered by public and private entities related to the work • Basic supervising principles and practices Ability to: • Plan, monitor and evaluate program and service delivery effectiveness in the programmatic area to which assigned • Identify programmatic and operational problems, investigate and evaluate alternatives, and implement effective solutions • Interpret, explain and apply complex regulations, policies and procedures • Prepare clear, accurate and effective reports, correspondence, policies, informational brochures and other written materials • Represent the department and the County in meetings with others and make effective presentations to diverse groups • Organize and prioritize work and meet critical deadlines • Maintain accurate records and files • Exercise sound independent judgment within established policies and guidelines • Establish and maintain effective working relationships with those contacted in the course of the work • Effectively communicate orally and in writing • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please s ubmit a PDF copy of your completed application to ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org . You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous