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Title: Case Specialist - Northampton District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial, and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile: https://www.mass.gov/orgs/district-court Notes: Prior legal/office experience preferred. Experience using various technology tools including scheduling Zoom and other platforms. Experience with business software and application including Microsoft Word, Outlook, MS Excel Strong computer skills preferred. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS : This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher-level series. • Performs all of the duties of the lower levels within this series as required. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas: Ethics and Values Communicates and demonstrates the ethics and values of the Trial Court. Mission Understands, upholds, and communicates the Trial Court missions. Applied Knowledge Understands research, information services operations, specialized tools, applications, and software, with some understanding of the various court departments and divisions. Problem Solving Ability to successfully address data issues, draw conclusions, and make recommendations. Customer Service Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Performance Measurement Understands the value and importance of performance measures as a basis for both individual and departmental assessments. Commitment to Diversity Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied economic and cultural backgrounds. Collaboration Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Continuous Learning Demonstrates a commitment to continuously improving himself or herself through professional development. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements : • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements : • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements : • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements : • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2024-03-05

Description: Position Summary (Classified as: Administrative Analyst/Specialist, Exempt III) Full-time position available on or after December 4, 2023 for Student Affairs. Under the general supervision of the Assistant Vice President for Operations, Planning and Assessment the Grant Specialist independently oversees the grant portfolio and assessment program for the division of Student Affairs. The position engages with a range of internal and external partners communicating in a timely and appropriate manner. The incumbent performs a wide variety of program, administrative and analytical tasks of a responsible and difficult nature requiring independence, judgment, and the application of a comprehensive knowledge of a variety of policies and procedures. Job Duties Duties include but are not limited to: Maintain knowledge of institutional mission, values, goals and priorities identifying funding opportunities that support university operations, demographics and regional/community engagement. Research grant funded opportunities from a wide range of government and non-government agencies and foundations. Complete analyses making informed recommendations to leadership in a timely manner. Serve as a content expert proactively seeking out best practices and information on current regulatory requirements. Strategically engage with regional community, government and non-profit agencies to establish relationships, build partnerships and recruit collaborators. Act as the university representative attending meetings, consortiums, etc. Prepare and deliver presentations in support of cultivating a diverse collection of potential university partners on multi-partner grants across a wide spectrum of topics (e.g. education, workforce development, career readiness, wellness, civic engagement). Act as a steward of institutional knowledge identifying, collecting, and maintaining a system of informational resources. Collaborate with internal and external partners to gather relevant information and data needed for grant applications. Partner with multiple Principal Investigators to meet deadlines. Oversee all aspects of the grant application process, including the totality of the submission packet. Independently or in partnership with co-sponsors, draft and/or consult on grant proposals based on the requirements of the funding agency. Develop grant proposals that align with the institution mission, vision, values, and goals. Ensure diversity, inclusion, and cultural practices are included in grant proposals. Ensure institutional contributions (e.g. funding, personnel, etc.) and project outcome expectations are included in multi-sponsor proposals. Route proposals for approval and signature. Submit signed proposals as required. Respond to internal and external inquiries on drafted and submitted proposals. Maintain accurate records of grant submissions and outcomes. Independently and in collaboration with Principal Investigators (PI) oversee a multi-million dollar Student Affairs grant portfolio. Oversee all post-award operations. Serve as the Student Affairs lead for management of grant funded programs within Student Affairs. Maintain an inventory and ensure grant requirements are met. (e.g. regulatory and policy requirements, program goals, oversight groups, reporting requirements). Act as a resource for Principal Investigators (PI) overseeing the daily operations of grant-funded programs. As assigned serve as the Principal Investigator with direct oversight of grant funded services or programs. Utilize project and change management to establish project implementation timelines and processes. Review, interpret and communicate award agreements, goals and objectives to involved parties. Establish processes, procedures and policies in relation grant management and individual grant requirements. Partner and liaison as needed, providing input and suggestions. Liaison with the Senior Budget Analyst and PI to determine allowability, allocability and reasonableness of expenditures on grants. Partner to complete reconciliations to award allocations and requirements. Identify and facilitate grant sun-setting processes. Analyze and recommend post-grant programs and services. Oversee the Student Affairs department and division assessment processes. (e.g. logic models, accreditation, department and program evaluation, learning objective outcomes, service metrics) Create, facilitate, and maintain a system for Student Affairs data collection and use processes. Identify data collection needs, as well as current internal and institutional resources utilized. Review Student Affairs and institutional action and implementation plans, identifying progress and timelines to achieve overall stated objectives. Understand current department-level alignment to Strategic Plan priorities and GI 2025 goals, assisting Directors to identify potential contributions and collaboration opportunities. Coordinate reports, overseeing department submission processes, as well as the collection and compilation of reports into comprehensive reports are necessary. (e.g. including but not limited to mid-year reports, year-end, accreditation, etc.) Liaison with the Office of Information Technology and Office of Institutional Effectiveness and Analytics to set-up data dashboards and other technology-related resources. Coordinate Student Affairs participation in various student-focused qualitative and quantitative tools, staff-oriented satisfaction feedback mechanisms, etc. Coordinate Student Affairs assessment and divisional showcases to the campus community. Maintain inventory of technology and software programs in use within the division. Determine capacity to expand said technology to other units. Identify capacity to utilize existing campus software programs to support Student Affairs units (e.g. EAB, Campus Groups, Point N Click, Handshake, StarRez.) Make informed recommendations as warranted. Other duties as assigned. Minimum Qualifications Education: Equivalent to graduation from a four-year college or university. (Additional qualifying related experience may be substituted for the required education on a year for year basis.) Experience: Four years of related technical or administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. (A graduate degree in a related field may be substituted for one year of the required experience) Preferred Qualifications Bachelor’s degree in English, communications, creative writing, or a related field (Master’s degree preferred). Minimum of three years’ experience in grant writing or grant management. Experience working in a Higher Education setting. Experience in fundraising processes. Experience with grant application processes, requirements, and proposal submission. Experience in research and writing skills to develop compelling narratives. Experience with program evaluation, assessment practices, and project/change management systems. Previous experience working with historically under-served student populations. Proficiency in MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Knowledge, Skills, Abilities Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. Extensive and in-depth knowledge in project management including research and analytical methodologies. Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact. Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system. Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Repetitive use of keyboard and mouse. Sit for long periods of time at a computer terminal. Salary Range Anticipated salary will be $6,322 - $6,954 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt III range: $6,322 - $12,285 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Bargaining Unit: 9 Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER NOVEMBER 7, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled

Description: Classification: Administrative Analyst/Specialist Exempt III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $7,197 - $8,000* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 6, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general direction of the Director for Environmental Health, Safety & Risk Management, the Safety & Risk Specialist (SRS) provides advanced-level functional expertise and leadership to highly complex and critical programs. Work is primarily strategic in nature with broad impact at the campus and system wide. Responsible for plan development and administration of campus-wide, comprehensive environmental health, safety, and risk management programs. The incumbent will serve as a high-level contributor providing expertise and functional leadership with oversight for day-to-day operations of environmental health, safety & risk programs, including lead work direction to other professional and technical staff. Is accountable for short-and long-term goals and objectives. Serves as a liaison to outside agencies; analyze the impact of and ensure compliance with applicable state/federal regulations and Chancellor’s Office directives. The SRS will develop and recommend compliance strategies that balance regulatory mandates, available technology, and operational budgets. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Develop, implement and maintain campus environmental health and occupational safety (EH&S) and risk management plans, programs and training systems including, but not limited, to the following: hazardous materials management, Injury and Illness Prevention (IIP), hazard communication, hazardous waste disposal, respiratory protection, asbestos management, heat illness, laboratory safety, first aid/CPR/AED, defensive driver, low speed vehicles, confined space, lockout/tag-out, chemical hygiene, blood borne pathogen, inspections, assessments, special events, alcohol and food safety, ergonomics, injury investigation, indoor air quality, walking surface, spill containment, emergency notifications, mold/lead/asbestos compliance, fire extinguisher, construction safety/transition for occupants, youth protection, and job hazard/safety analysis. Inspect facilities and processes to assess loss potential and identify hazards; work with departments to implement corrective action. Develop and implement safety and risk assessment protocols and methodologies to recognize, evaluate and control hazards to workers, students, the public, facilities and the environment. Develop and maintain records and databases to track information, analyze trends, coordinate program improvements and file reports. Provide oversight and lead direction for all training for EH&S and risk related programs including, but not limited to above-mentioned. Provide independent leadership and key technical advice regarding the campus wide implementation and maintenance of technology for learning management systems where safety training topics are administered, logged, and reported, for example: CSU Learn/SumTotal, Risk and Safety Solutions (multi-modules). Oversight for innovative technology for safety including: AEDs, GIS/ARCView, website access/administration and chemical inventory systems. Review and evaluate existing programs for effectiveness and the impact of recommended policies and procedures from a strategic and operational perspective. Independently advise and educate the campus community regarding strategies to comply with EH&S and risk regulations including development of recommendations for technological and system improvements. Recommend policies and programs that promote safety and reduce risk/liabilities of the campus community. Lead innovation and process improvement efforts, often developing new strategic approaches and solutions to EH&S and risk programming and compliance campus and system wide. Coordinate and participate in a variety of EH&S and risk related committees, councils and task forces campus wide, system wide, and with local safety-related agencies. Serve as a prime contact for the program and a liaison to the Chancellor’s Office, EH&S and Risk Management counterparts and affinity groups at the other CSU campuses to exchange ideas and benefit from similar experiences. Independently troubleshoots risk and insurance related inquiries, and respond directly to requests by high-level administrators, managers, deans, and department chairs. Review and assess specialized insurance programs, evaluate contracts, insurance policies, and process campus wide and vendor related requests for insurance certificates. Serves as a contact for CSURMA and Systemwide Risk Management. Oversees coordination of insurance program expenses for all types of insurance programs operated by the university, and any other insurance transactions throughout the year. Oversees processing of certificates of insurance, contract review, special licensing, and other requirements based on the type of insurance needed; provides information and education on insurance policy, process and requirements. Serve as a key technical expert on EH&S and risk management topics to executives and management exercising considerable influence over strategic objectives and problem-solving efforts. Establish and maintain effective working relationships with all levels of the administration, faculty, staff and student body. Exercise tact and good judgment in responding to requests for information and in all actions taken. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. MINIMUM QUALIFICATIONS : General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Knowledge of federal and state regulations related to health and safety including, but not limited to: OSHA, EPA, Fort Ord Reuse Authority, CalOSHA, Department of Transportation, Department of Health Services, California State Fire Marshals, California Codes, Title 24 Standards, public health, certified unified program agency, local air quality, water quality, land use, and solid waste standards. Experience with risk management and insurance concepts, liability reduction, claim handling, and risk reduction. Experience in contract administration and project management. Proficient in the use of personal computers including word processing, spreadsheet and database software. PREFERRED QUALIFICATIONS : Master’s Degree in related safety/ environmental program, Certified Industrial Hygienist (CIH) or Certified Safety Professional (CSP), Hazardous material training certifications or other professional certificates in the area of EH&S Management or Risk Management. Experience working in higher education. General knowledge of computer software and applications in the EH&S and risk management fields. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Technical fluency with CSU Common Management System or equivalent information system; Microsoft Office Professional Suite, and Google G Suite. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal-records check in accordance with the POST regulations). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095. This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to the Clery Compliance Officer all reports of Clery Act crimes brought to their attention. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Requires occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Must participate in all OSHA and University safety programs, as required, and follow all work safety guidelines. Involves working in an environment where chemicals, including organic solvents; compressed gases; biological materials; glass and other sharps may be present. Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time; be available for on-call assignments or alternate work schedule, including nights and/or weekends; be able to wear a negative pressure respirator; and travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled

Description: Job Summary: This position supports the Administrative Systems and provides technical support for campus Admissions and Recruitment offices (Undergraduate, Graduate and International). This position is directly responsible for developing, providing, integrating, and/or supporting information technology-based solutions and systems. Incumbents at the expert level work almost completely independently on the most complex problems and work assignments. Responsibilities include, but are not limited to: Administrative Systems & Technical Support for campus Admissions Offices (Undergraduate, Graduate, International): Systems Analysis & Development: Peoplesoft Technical and Functional Support - Consult with and provide programming and systems support for all campus Admissions offices (Undergraduate, Graduate, International) and related departments (Orientation, Coyote First STEP, EOP) and other departments and units as assigned (Student Records, Student Finance, College of Education/Credentialing) that includes, but is not limited to: requirements collection/specification, systems analysis, programming, modification to existing applications, developing new applications, communications, and web and electronic form design and implementation. Act as consultant and provide input on technical challenges and business processes to increase process efficiency. Develop reports, review and analyze system and campus processes and interfaces/integrations as needed for PeopleSoft Admissions Module and Campus including CRM tool, Radius. Monitor and maintain the Office of Admissions & Student Recruitment website (admissions.csusb.edu). This includes updating and creating new pages with directives from the Directors of Admissions & Outreach, various program coordinators, and various communications committees. Tasks also include creating microsites for various ASR events and initiatives, and monitoring and improving ADA compliance. Provide baseline technical support for the Undergraduate Office of Admissions & Student Recruitment as it pertains to hardware and software issues. Troubleshoot, investigate analyze and solve software problems, including setup and workstation issues as needed (i.e., when Student Affairs tech support is not immediately available) Develop process diagrams and workflow diagrams to document, define and evaluate/analyze business processes based on business requirements and best practices, and map against administrative software functionality. Cal State Apply/Liaison WebAdMIT Administration & Support: Provide technical and functional support for Cal State Apply application system. Maintain associated PeopleSoft interfaces, integrations, processes and jobs (application downloading for all admissions offices, supplemental application information, new term/cycle setup). CIA implementer for Cal State Apply accounts. Application Programming: Develop queries in PeopleSoft for the purpose of enrollment reporting, enrollment management and business intelligence in support of numerous campus offices/departments. Develop communications, provide strategic guidance on communication plans/flows and execute communications using Peoplesoft Communication Generation tool, or campus CRM software. Develop specifications against user requirements and design user-friendly interfaces to systems, applications, processes, and databases. Design and develop reporting formats and train or assist staff in running reports utilizing a variety of software tools and custom applications. Maintain and support assigned systems to ensure minimal downtime and loss of productivity and service; evaluate and enhance the efficiency of existing programs in meeting current and future user needs; maintain and support associated databases; install new, modified or third party software releases and/or updates; evaluate and supplement vendor supplied documentation for third party software. Provide lead work direction and training to other staff members of the team, this includes evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. CRM Administration, Consulting, Management and Training - Administer CRM systems (Currently Campus Management Radius) under The Office of Admissions & Student Recruitment - As the campus CIA implementer for campus CRM, generate and create roles and access permissions for ASR staff, maintain data integration programs and processes, and ensure data integrity of the Radius Database. Consult with individuals and departments to design and execute forms, processes and/or communications within the Campus CRM to benefit the department. Provide group and individual training, assistance, and support for staff using Radius, creating queries/filters and scheduled jobs, importing prospect and applicant data, along with managing and updating content for the public-facing pages and forms (Application Forms, Inquiry Forms, Event Registration Forms). Work with vendor and account manager on technical support issues when necessary. CRM Communication Management - Design, deploy, and provide direction for email templates and communication plans. Plan, design, and execute communication campaigns on behalf of admissions offices and various other campus departments by request. Provide support for creative services on an as-needed basis for Undergraduate Admissions and various other departments by request - additionally, provide guidance on university branding standards to Admissions staff and graphic design interns. Creative services include graphic design (both print and digital), photography and filming/video editing, including training videos and BPG/CFG/Training manuals. Establish and administer policies, standards and procedures for strategic data planning, data analysis and modeling, and data element standardization and use to ensure accurate, useful and readily accessible data. Maintain prospect data - download leads from different sources - both physical (lead cards) and digital (Cal State Apply, ActiveMatchPlus/Hobson’s, CollegeBoard, Zinch/Chegg, Electronic forms, Recruitment Events, spreadsheet entries, etc) and import data into Radius CRM. Update and ensure data accuracy and integrity for prospect information. Work with individuals and department units to design and improve processes that streamline prospective student data entry through the use of the Campus CRM. Performs other classification-related duties as assigned, including participation in recruitment events as needed and other areas. Minimum Qualifications: Required Education and Experience Equivalent to a bachelor’s degree in Computer Science, Computer Information Systems, Information Systems, Engineering or a related field AND five (5) years of related experience. Required Qualifications In addition to the basic foundation and career knowledge and skills in applications programing, systems analysis and related programming support functions: Possess an advanced and comprehensive knowledge of the technical specialty and a working knowledge of related specialties and are able to apply this extensive expertise as a generalist or specialist. Ability to be proactive and understand problems from broad, interactive perspective. Ability to develop solutions that combine information and ideas in new, unprecedented ways. Ability of leading teams and implementation efforts for assigned projects using advanced communication and listening skills. Ability to use systems work flow and logic flowchart techniques. Knowledge of formal data flow analysis methodologies. Ability to apply and use operations analysis and structured design analysis techniques. Knowledge of campus-defined systems, applications, and standards. Ability to identify hardware/software interface problems. Knowledge of system/equipment capability, design restrictions, and security requirements. Knowledge of system development life cycle and structured systems development concepts. General knowledge of network connectivity, integration, configuration, and protocols. Understanding of and ability to integrate all systems including operating systems, applications, network, and databases, as well as knowledge of distributed processing technology. Knowledge of client/server technologies. Ability to communicate effectively. Ability to apply consultative skills to assess user needs and communicate technology systems and solutions. Ability to perform systems and applications needs analysis, prepare requests for proposals, and conduct feasibility studies. Ability to use project management tools. Ability to research and evaluate the functionality of vendor software to meet user needs, assess vendor proposals, and serve as a technical/vendor liaison. Ability to use one or more industry standard programming languages and various report/screen generators as required by the position. Ability to use applications software, data structures and utilities, operating systems, and communication interfaces within the computing environment. Ability to perform interactive debugging and to test and analyze program failures. Knowledge of structured programming techniques and the ability to use appropriate productivity tools to provide for more rapid development of applications. Ability to write/modify programs using multiple applications and databases. Ability to develop program implementation plans, install software, and apply fixes. Understanding of technical and vendor documentation and ability to maintain internal documentation. Knowledge of network configuration, programming, and protocols. Specialized skills in new systems and programming technologies. Preferred Qualifications Master’s Degree in Business, Project Management or related functional area. Three to five years’ related experience working in fast paced, demanding environment, as well as functional knowledge of Oracle/PeopleSoft HCM. Active PMP or a comparable PM related certification combined with successful PM experience with implementing large complex HR related projects. ProSci Change Management Practitioner certification. Full-time equivalent of four years progressively responsible PM work directly related work experience in human resources. Working knowledge of CSU employment policies and procedures. Full-time equivalence of two years or more of HR experience in a public sector or academic human resources environment. HR program and/or project management experience with expert level experience in Waterfall, Agile or a hybrid methodology. Strong working knowledge in human resources theories, principles, concepts, practices, and techniques in HRIS or HRM systems using Oracle/PeopleSoft with emphasis on public sector employment. Working knowledge of lean process improvement methods. Strong organizational skills and customer service, team-oriented collaborative work style approach in carrying out assignments. Knowledge of Human Resources practices in a university environment is highly desirable. Ability to multitask and offer support with quick turnaround due to tight deadlines developed by the system-wide project management team. Proficiency and understanding operating systems: Word, Excel (Advanced user), Access, Power Point, Visio and Microsoft Project and/or possess the ability to quickly learn new technologies. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent project and time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Strong supervisory and team or project leadership skills. Ability to prioritize tasks and to delegate when appropriate. Thorough understanding of or the ability to quickly learn about the project or product being developed. Ability to analyze data and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Demonstrated ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruptions, and other demands. Demonstrated ability to initiate necessary actions, remain flexible, coordinate many activities simultaneously, and handle requests expeditiously using appropriate judgment. Ability to exercise personal initiative and independent judgment within the scope of the assigned duties. Strong interpersonal skills and ability to work well with a wide range of campus personnel, to engage trust, and to serve as a leader of a larger project team. Ability to handle highly sensitive materials and situations, to include confidential files; ability to maintain strict confidentiality and to exercise complete discretion, diplomacy, and good judgment. Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines. Compensation and Benefits: Anticipated Hiring Range: $6,686-$8,500 per month Classification Salary Range: $6,686-$12,947 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. Staff: First considerations will be given to candidates who apply by December 2, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled

The Position About the position The Bureau of Environmental Services (BES) Operations & Maintenance Group (O&MG) is seeking a Wastewater Operations Specialist to join our dynamic team of highly qualified people to assist in process areas, planning and carrying out lockout/tag-out procedures, assist with producing standard operating procedures (SOP's) and procedural documents for Operations staff and many other Operations related activities. This position may assist with or provide training and coordination of process area-specific work for the 44 wastewater operators within the O&MG Operations Division. All work is carried out under general supervision with a heavy emphasis on coordination with all plant staff. This is a journey-level position and it is desired that the applicant will be able to demonstrate 7-+ years of increasing responsibility in the field of Wastewater Treatment. It is also desired, but not required, that the applicant possess an Oregon Level III or above Wastewater Treatment System Operation certification. The successful applicant must have the ability to quickly familiarize themselves with plant processes, act as a system expert within the Operations Division and promote an equitable workplace that demonstrates an environment reflective of living and working in a multicultural society. Duties and responsibilities include: This position performs a variety of specialized technical tasks in support of Operations staff within the O&MG. Work involves the gathering of data from shift reports collected from the treatment facilities and processing that data into a variety of regulatory and operations reports. Responsibilities include, but are not limited to, the performance of process control functions, NPDES spreadsheet summaries, plant operations records, periodic reports, and personnel schedules. Wastewater Operations Specialists work on the following within the Operations Division: Participate in long and short-term projects Conduct, and oversee process experiments Carry out product testing Solve complex operating issues Support other crafts in performing and preparing for maintenance tasks Assists with the collection and/or compilation of data for regulatory reporting purposes Researching new technologies Conduct facility tours for internal and external stakeholders At BES, we value our customers and partners; Portlanders’ sense of connection to their waterways; conscientious stewardship of our watersheds, wastewater and stormwater infrastructure, and financial resources; a diverse, collaborative, healthy, and engaged workforce; leadership among our employees and in our City and community; equity in our workplace, business practices, and service delivery; clear communication and transparency; innovative, sustainable, and resilient solutions. BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities. To learn more about the work we do at BES, click on the link: www.portlandoregon.gov/bes/ Our BES 10-Year Strategic Plan can be found here: https://www.portlandoregon.gov/bes/75720 City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. Work Location This position reports onsite and in person to the position works at the Columbia Blvd. Wastewater Treatment Plant located at 5001 N Columbia Blvd. To Qualify All of the following minimum qualifications are required for this position. Applicants must specifically address in their resume and answers to supplemental questions how their education, training, work experience, and/or lived experience, meets each of the following minimum qualifications: Knowledge pertaining to operation of a wastewater treatment facility, including treatment technology, process control, process performance parameters, laboratory sampling and analysis and control system logic. Skill using computer software, including MS Office and wastewater treatment facility maintenance management programs. Skills in oral and written communications, including report writing. Ability to maintain databases and manage software with special attention to regulatory requirements. Ability to establish and maintain effective working relationships with co-workers and to work constructively as a team. Applicants must also possess: A valid state driver's license and acceptable driving record at the time of hire. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their résumé or work history and answers to the supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Anticipated Recruitment Activity Schedule: Job Posting closes: 1/08/2024 Applications Reviewed: 1/11/2024 Eligible List / Notices Generated: week of 1/15/2024 1st Round of Interviews: 1/22/2024 2nd Round of Interviews (if needed): Job Offer: 1/29/2024 *This timeline is approximate and subject to change. Applicant Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as check the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone interested in employment with the City to apply. Language Pay Differential City of Portland employees who speak one or more languages in addition to English may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland offers How to Apply Classes and How to Apply Videos . The class and the videos are free and review best practices for applying to the City. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual in-person class, they are also available once a month. Follow the link for the most recent list of scheduled dates for the Question and Answer session and the How to Apply Class: https://www.portland.gov/bhr/event s . Questions? Terrol Johnson Senior Recruiter, Bureau of Human Resources Terrol.Johnson @portlandore gon.gov An Equal Opportunity/Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 1/8/2024 11:59 PM Pacific

Announcement Number: 45380 Open to all qualified persons. Posted 12/05/2023 Recruiter: DARRELL MORLAN Phone: (775)684-0126 Email: darrell.morlan@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Information Technology (IT) Professionals analyze, develop, implement, maintain, and modify computer operations, systems, networks, databases, applications, and/or information security. Incumbents may perform duties in one or more IT specialization areas depending on the needs of the agency. Under administrative direction, incumbents either: 1) perform duties described at this level and supervise at least one IT Professional III or II or Master IT Professional; or 2) perform duties described at this level within the Enterprise IT Services (EITS) Division for enterprise- level IT systems utilized by multiple departments; or 3) perform IT project management a preponderance of the time to include serving as the project leader; planning, organizing, and directing project activities; resolving design conflicts; data administration; resource allocation; contract negotiation; timeline development; critical path tracking; justifying the need for additional resources; and coordinating activities with other work units within and outside the organization as assigned; or 4) perform Information Security duties described at this level with at least 70% of the daily activities devoted solely to information security; or 5) perform technology planning and consultation duties within EITS. Technology planning and consultation duties include providing and/or performing: initial contact with agencies to assess their needs and develop their information technology plans; technical support for the Request for Proposal (RFP) process and software and hardware evaluations; guidance and technical assistance in completing appropriate Information Technology (IT) budget request forms; recommendations for feasible and cost effective technical solutions to customer agencies and reviewing agency IT project requests; research, information, testing and training for IT related issues to ensure viable, cost effective technology implementation; and enterprise-wide planning, policy and research. The division is searching for an adept SUSE Server & VMware Specialist well-versed in configuring and managing SUSE server environments, combined with robust VMware expertise. Your primary role involves designing, implementing, and maintaining our server configuration management system to ensure compliance with best practices and industry standards. This includes designing VMware server configurations to meet departmental needs and industry benchmarks, defining and advocating server configuration best practices within SUSE and VMware environments, ensuring optimized and scalable server setups while staying updated on industry norms, creating comprehensive documentation outlining server configuration and management procedures, establishing configuration management protocols, tracking changes, enforcing version control, and conducting audits, monitoring and optimizing the performance of SUSE servers in a virtualized environment, efficiently managing resources, predicting needs, and optimizing performance, as well as generating performance reports, supervising staff, and prioritizing tasks. If you have expertise in SUSE and VMware, we encourage you to apply for this statewide position, located either in Carson City or Las Vegas. Flexible work schedules can be discussed during the interview. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in computerscience, management information systems, or closely related field and five years of professional IT experiencerelevant to the duties of the position which may include systems administration, network administration, database administration, applications analysis and development, and/or information security, two years of which were at the advanced journey level or in a supervisory or project management capacity; OR Bachelor's degree from an accredited college or university in computer science, management information systems, or closely related field and five years of professional IT experience which may include systems administration, network administration, database administration, applications analysis and development, and/or information security, relevant to the duties of the position, two years of which were at the journey level in information security; OR two years of relevant experience as an IT Professional III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements Some positions are subject to call-out or call-back. Some positions require specialized certification that will be identified at the time of recruitment. Some positions require statewide travel. Some positions require work on evenings, weekends, and/or holidays. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 209 East Musser Street, Room 101 Carson City, Nevada 89701-4204

Description: Job Summary The Resident Accounts Coordinator performs duties under general supervision of the Assistant Director for Residential Accounts and Financial Services but works independently to maintain financial aspects of resident accounts, including resident advisory on financial matters related to housing debts and other SJSU debts when applicable, maintenance of third-party and conference group receivables, and collections on past due accounts. This position prepares a variety of reports and analyzes data for accuracy for the Financial Operations area of the Housing department. This position also conducts research and analyzes financial information, data audits and requests in the Housing department Key Responsibilities Identifies residents with delinquent accounts, analyzes and updates lists, producing delinquency notices, assessing late fees, revoking parking when required. Places holds on student records when necessary. Compiles data and provides information to Assistant Director for Technology Services (ADTS) for basic setup of StarRez database. Reviews and finalizes the setup. In conjunction with the Licensing/Financial Specialist, works within the parameters of University and state laws and regulations to coordinate evictions of residents for non-payment and/or non-enrollment. Ensures Housing Behavioral Case Manager is kept aware of all pending evictions to coordinate outreach. Provides financial aid counseling to ensure resident meets federal and state financial aid guidelines, California Educational Code Title V relating to eligibility to reside on campus, and other academic issues that may affect the resident’s ability to continue residing on campus. Provides financial counseling to residents who are unable to make standard payments due to delays in financial aid or other financial difficulties. Approves or denies housing extensions (deferrals) based on financial aid award and advises residents on responsibilities and options regarding individual payment agreements. Reviews financial aid information provided by the Financial Aid Department to coordinate payment plan information with financial aid disbursement dates. Oversees coordination of financial activities for residents: administers refunds and deferment programs for residents. Advises residents on academic hold policy and process to clear this hold. Places extensions on approved records and advises residents on rights and responsibilities regarding housing payment plan options and payment dates. Researches charge and payment adjustments and requests Reports and Billing Researches unapplied payments and generates charge adjustments when necessary. Oversees coordination of financial services for residents. Administers billing, refunds, certification and deferment programs for students. Conducts year-end analysis of accounts and recommends residents to be denied future use of housing facilities due to payment history. Prepares comprehensive receivable listings, and provides summary receivable information for use by Administrative & Financial Operations Specialist and Financial Manager. May oversee and coordinate student assistants. Knowledge, Skills & Abilities Ability to review financial documents and data for accuracy, validity, completeness and adherence to standards Ability to clearly answer questions and explain procedures and policies to students and the public in an efficient and courteous manner, apply judgment, discretion and initiative in performing a variety of tasks. Ability to review financial documents and data for accuracy, completeness, validity and adherence to standards. Working knowledge and understanding of Federal and State Financial Aid processes that affect Housing residents. Thorough knowledge of word processing, spreadsheet, and database software. Proven ability to manage competing projects, tasks, and deadlines. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies. Ability to work with database systems to pull fields or records for reporting or transferring data to other databases. Ability to compose and appropriately format correspondence and business reports using appropriate English grammar, punctuation and spelling. Knowledge of computer applications: MS Word, Excel, Access, PowerPoint, and Internet tools. Thorough knowledge of English grammar, business writing, punctuation, and spelling. Ability to coordinate and direct student assistants. Required Qualifications Any equivalent combination of education and experience which provides the required knowledge and abilities Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities Preferred Qualifications Bachelor’s Degree in Business Administration, Finance, Accounting or a related field Experience maintaining accounts receivables Experience coordinating delinquency processes Experience providing financial advising or counseling Experience working in a residential or property management environment. Experience working in an educational environment Compensation Classification: Accounting Technician III Anticipated Hiring Range: $4,492/month - $4,651/month CSU Salary Range: $3,779/month - $6,632/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: October 17, 2023 through October 31, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled