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POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division/ Section: William P. Hobby / Terminal Management Workdays & Hours: Monday - Friday, 8:00am - 5:00pm * (subject to change). DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The purpose of Terminal Management is to deliver a "WOW "passenger experience through a "can do" attitude welcoming passengers and customers to a 5-Star Airport greeted by clean, modern efficient beautiful facilities, energetic spaces with friendly staff and amenities that transforms passengers' expectations. The purpose of the Administrative Specialist is to provide administrative support to the Assistant Director of Terminal Management and other managers within the division. The Administrative Specialist manages business-related tasks for the Assistant Director of Terminal Management such as creating and updating reports, presentations, monitoring and tracking budgets, managing events hosted by Terminal Management, provide payroll support, taking and preparing minutes during meetings, and other organizational tasks. The Administrative Specialist will function as the travel coordinator for assigned business unit and prepare travel request forms. This role will enhance the effectiveness and productivity for Terminal Management by providing information management and organizational support. - The Administrative Specialist duties will include but are not limited to Interprets and disseminates administrative policies and procedural revisions for staff implementation. Provides guidance to department staff in various activities necessary to attain operational goals. Composes correspondence, directives, speeches, etc.; prepares drafts on various departmental matters and edits material as required. Prepares and analyzes the department's annual budget and budget revisions; manages expenditures and monitors line-item balances. Responds to written and telephone inquiries, requests, and complaints from the general public. Conducts studies of department organization and operation; coordinates preparation of report on findings and offers recommendations concerning various problems. Represents department head at designated conferences, meetings, and public events. Assists as needed in producing public information activities, including preparing news releases, brochures, visual presentations, etc. Participates in special projects as assigned. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTS Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS None PREFERENCES Preference will be given to applicants with proven experience as an executive assistant or other relevant administrative support experience. Candidate has in-depth understanding of entire MS Office Suite. The ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced, quickly changing environment. A proactive approach to problem-solving with strong decision-making skills and a professional level verbal and written communications skills. ****Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 20 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1842). If you need special services or accommodations, call (281-233-1842). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 10/5/2023 11:59 PM Central

Description: Job Title Police Administrative Specialist Classification Community Service Specialist I AutoReqId 531787 Department University Police Sub-Division Vice President, Administration and Finance Salary Range Classification Range $3,338 - $4,816 per month (Hiring range depending on qualifications, not anticipated to exceed $3,338 - $4,816 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2024 with a possibility of renewal on an annual basis if funds and/or program needs exist. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The University Police department is dedicated to ensuring the University Community's right to a crime free environment through exemplary and professional service. We are seeking an exceptional individual to join our team as the Police Administrative Specialist (Community Service Specialist I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under general supervision of the Police Administrative Specialist (Community Service Specialist I) performs a variety of duties in support of the University Police Department Records Bureau, such as coordinating processes pertaining to police reports, citations and arrests. Trains Records Community Service Officer’s, maintains campus key software system, and assists in the management of campus lost/found property utilizing State property disposition/destruction procedures and guidelines. Assists with the processing of arrest disposition of court rejected cases, Discovery Requests, live scan services, and provides support to department professional staff with duties as assigned. Performs functions in accordance with the CSU Fullerton Police Department General Orders 7-6 Management of all Department generated Law Enforcement, operational, and information records and files. Other duties as assigned. Essential Qualifications High school diploma or the equivalent and a minimum of three months of related experience. The nature of the duties may also require successful completion of a background check to include LiveScan fingerprinting, physical and psychological exam, and/or the ability to attend Police Officers Standards and Training (P.O.S.T.) programs related to public safety support and dispatch activities. Knowledge of and the ability to learn how to use the applicable public safety related equipment and systems. Working knowledge of applicable procedures and regulations related to campus security, public safety, and parking. Working knowledge of alarm and radio systems. Ability to detect and respond appropriately to potential hazardous or crime situations. Ability to observe and recall details and incidents. Ability to act and resolve parking and traffic problems. Ability to write standard incident reports in a clear and concise manner. Ability to interact effectively with a wide range of individuals including the campus community, general public, and law enforcement personnel. Ability to handle sensitive situations with tact and confidentiality. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications High School Diploma or equivalent PLUS three to six months related experience. Working knowledge of applicable law enforcement procedures and regulations. Ability to multitask and work independently. Thorough knowledge of English grammar, spelling, punctuation, and ability to communicate orally and in writing at a high school level. Ability to interact effectively with a wide range of individuals, including the campus community, general public, and law enforcement personnel. License/Certifications Valid California driver’s license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: September 28, 2023

Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants This position works in a team environment with a common purpose for which its team members are mutually accountable to each other. This is maintained through peer reviews and rotating job responsibilities to ensure an understanding of how each team member contributes to the shared goal and to support professional growth and development opportunities. These positions will be eligible for up to 2 days of telework per week once the initial training period is complete. Positions will be filled for the following work locations: Tim Louviere Service Center 6301B Harold Ct, Austin, TX, 78721 Work hours: Monday - Friday, 6:00am - 2:30pm or 6:30am - 3:00pm Hours subject to change based on the business needs. Glen Bell Service Center 3907 S Industrial Dr., Austin, TX 78744 Work Hours: Monday - Friday, 6:30am - 3:00pm or 7:00am - 3:30pm Hours subject to change based on the business needs. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. Please refer to the preferred qualifications listed in this posting when completing the "Duties and Responsibilities" section for each job listed on your application, describing which preferred qualifications are applicable for that position including any preferred software used. A resume is required but will not substitute for a complete employment application. Please do not use the phrase "see resume" or refer to other documents to complete your application. Do not leave the "Duties and Responsibilities" sections blank. These will be considered incomplete applications. Incomplete applications will not be considered. A cover letter is also required. In the cover letter candidates should describe, in a concise detail, their interest in this position and highlight any prior experience that is relevant to this position. If you are selected to interview: Your skill level in Microsoft Excel and Outlook will be assessed, with a required minimum passing score of 70%. 90 Day Provision for Additional Vacancy: This posting may also be used to fill additional Administrative Specialist positions within the Pipeline Operations workgroup. Location, shift and work group assignments will be determined at the time of hire, based on business need. Tim Louviere Service Center 6301-B Harold Ct, Austin, TX 89721 Webberville Service Center 2600 Webberville Rd, Austin, TX 78702 Summit Labs 14050 Summit Dr. Ste 121, Austin, TX 78728 Glen Bell Service Center 3907 South Industrial Blvd Austin, TX 78744 South First Support Center 3616 S. 1st Street, Austin, TX 78704 If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. A criminal background investigation is required. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. AW must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering Secondary Employment. A ll Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $23.76 - $27.56 Hours See Notes to Applicants Job Close Date 09/27/2023 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location See Notes to Applicants Preferred Qualifications Preferred Experience: Experience with complex timekeeping, including providing guidance on policies, verifying timecards, and entering payroll data into an automated timekeeping system such as ADP , PeopleSoft or Banner Experience processing accounts payable, to include working with other departments and vendors to meet strict payment deadlines and using the City of Austin's AIMS or eCombs systems, or other similar financial management software Experience using Adobe Acrobat, or similar, to create, edit and export PDF's and create fillable forms and proficient in utilizing Microsoft Outlook, Teams, Excel, Word, SharePoint, and screen capture software, creating documentation (such as SOPs, operations manuals, etc.) Experience with records management and retention Effectively communicates clearly and concisely with internal and external customers while exercising tact, patience, and discretion in a professional manner Experience using chat-based collaboration platforms Ability to travel to more than one work location Experience supporting a team that responds during times of emergency, after-hours and for extended periods Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Administrative Specialist position are: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Which best describes your experience in using a timekeeping/payroll system. Expert in using Banner timekeeping/payroll system Expert in using the a timekeeping/payroll system, not Banner Some experience in using Banner or another timekeeping/payroll system No experience * Do you have working knowledge of financial software such as AIMS and E-COMBS? Yes No * Which of the following software are you proficient using? (Select all that apply) Adobe Acrobat Microsoft Outlook Microsoft Teams Microsoft Excel Microsoft Word Microsoft SharePoint Screen Capture Software None of the above * What type of records management experience do you have, if any? None Filing and indexing Filing, indexing, and archiving Filing, indexing, archiving, and disposition Filing, indexing, archiving, disposition, and management of a records control schedule * How many years of experience do you have communicating effectively in a professional setting with a variety of stakeholders, and using a variety of communication methods (in-person, phone, email, etc.)? None Less than 1 year 1-2 years 3-4 years 5 or more years * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Do you have experience supporting a team that responds during times of emergency, after-hours and for extended periods? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: T he Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please s ubmit a PDF copy of your completed application to ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org or call Kim Ngo 510-645-9309. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous

Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist III performs administrative and technical work to support the Department of Technology Services activities. This position prepares and maintains files, databases and documents, answers telephone calls and emails, greets the public, and routes communications. The Administrative Specialist III is required to have an affinity towards technology or be tech-savvy, provide excellent customer service, resolve problems promptly, communicate effectively, and be a positive contributor to the Denton County Technology Services Team. Examples of Duties Performs research and compiles data for special projects, reports, or other publications; prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives. Undertakes specific project work and any other duties as required by executive managers. Greets and interacts with visitors, maintaining a high level of customer service, responding to inquiries, and directing visitors to the correct staff member. Screens telephone calls, resolves routine inquiries, and refers complex requests to an appropriate staff member. Obtains quotes from vendors, creates purchase requisitions, tracks orders, ensures accurate and timely receipt and distribution of department deliveries, resolves vendor and invoice issues, and manages the purchase order lifecycle. Assists in the development and management of department budgets, responds to requests for financial and budgetary information and helps executive managers with other budgetary activities as directed. Coordinates the return of parts and equipment for repair or replacement. Processes incoming and outgoing mail; routes mail to the proper recipient. Maintains department common areas and office equipment; coordinates repairs and maintenance as needed. Manages meeting and training room schedules ensuring no conflicts, coordinates technology support for facilitators as necessary, maintains supplies and appearance of meeting and training rooms, and organizes department functions and seasonal activities. Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested. Maintains department supply inventories, ordering and distributing supplies as necessary. Prepares documents, presentations, reports, minutes, confidential correspondence; manages a wide variety of written correspondence and procedures in an efficient and accurate manner. Follows county policies and best practices related to information security; exercises sound judgment to protect the confidentiality, integrity, and availability of Denton County computer systems and electronic records; supports compliance with CJIS, HIPAA, and other information security regulations. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required. Specific certifications related to the area of assignment may be required for this position. Must not have any Class B misdemeanor or higher convictions or deferred adjudications. PREFERRED SKILLS: Working knowledge of office administration practices and methods to include financial management, payroll, and human resources. Project and multi-task management skills and ability to meet multiple deadlines in a timely manner while dealing with frequent interruptions. Ability to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgement based on an understanding of organizational policies and activities. High level of attention to detail. Ability to communicate effectively orally, by phone, in person, and in writing. Ability to represent the department in a friendly, courteous, and professional manner. Advanced skill and proficiency in Microsoft Office applications such as Word, PowerPoint, and Excel. Advanced ability to review, edit, and develop outstanding written communications for accuracy, grammar, and punctuation. Advanced ability to create and/or send professional emails through Outlook on behalf of department/manager. Advanced ability to schedule meetings and track calendars for managers. Preference may be given to applicants with experience providing administrative support to executives or multiple managers. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous

Minimum Qualifications Minimum Qualifications: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants The Development Services Department ( DSD ) assists homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes. DSD is seeking a Temporary Administrative Specialist. Under general supervision, this position will be responsible for providing administrative support for the Austin Code Department's Training team, and be responsible for facilitating registration and certification processes timely and accurately. This includes supporting DSD staff in ensuring all related licenses, certifications, and registrations are obtained and renewed. This position will perform professional level work involving research and analysis of administrative agencies, perform a variety of routine/semi routine administrative and operational support duties in the area. Working with the City of Austin provides a number of health and welfare benefits. Please click HERE for more information. Employment Application : Only complete applications will be considered. Be sure your employment history on the application includes your past job titles, employment dates, and a detailed summary of your job duties, functions and responsibilities. Please take the time to ensure that the application is complete to represent your history and skills/abilities. Although there are posting dates listed, Development Services may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications or application changes will be accepted. Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran's preference. Assessment(s) : Candidates selected for interview may undergo a skill/competency based assessment(s). Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $23.62 - $27.42 Hours Monday - Friday: 8:00 a.m. - 5:00 p.m. Limited telework opportunities may exist. Job Close Date 09/27/2023 Type of Posting External Department Development Services Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Professional Location 6310 Wilhelmina Delco Drive, Austin, TX 78752 - PDC Preferred Qualifications Preferred Experience: Experience managing licenses and certifications databases, inventory management, and facilitating time sensitive requests. Experience providing in-person, and remote support in a public safety environment. Knowledge of and experience with the City of Austin's purchasing procedures and policies. Experience using the full Microsoft Office Suite including Excel, Outlook, Teams,SharePoint, Access and PowerBI. Ability to provide exceptional customer service and communicate effectively with all levels of management, employees, and external customers. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * Please describe your experience managing license and certification databases, inventory management, and facilitating time sensitive requests. If no experience, please indicate N/A. (Open Ended Question) * Do you have experience providing in-person or remote support in a public safety environment? Yes No * Please describe your experience with City of Austin Purchasing Policies and Procedures. Indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * Select the level that best describes your skill and knowledge of Microsoft Office Suite, including Word, Excel, and Outlook. none basic intermediate advanced expert * How many years of customer service experience do you have? Less than 1 year More than 1 and less than 2 years More than 2 and less than 3 years More than 3 years None * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check * This position may require traveling to various work sites to perform duties. Are you able to travel to worksites with or without accommodations? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents

Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants This position provides administrative support to the Commander, Ops Lt. and North Bureau Patrol Units (Adam, Edward, and Ida). In addition, this position serves a backup to the other units as needed/requested; answers and responds to incoming calls with appropriate action required; returns calls to businesses, citizens and agencies; assist officer, patrol and support with projects as needed/requested; schedules and maintains statistical analysis for overtime initiatives; compile requested reports and tracks costs. As needed, assists walk-ins and other front desk duties; serves as the payroll liaison; maintains multiple databases and support spreadsheets; Maintains Patrol inventory; serves as records liaison; maintains Region II Patrol staffing boards, rotation schedules, backfill schedules and overtime logs. Region II liaison for APD Rider Requests (e.g., run CCH , schedule approved riders, enters completed rider forms in the department-wide database); Transcribes reports in Versadex according to department requirements. City of Austin Application: A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used. A resume and cover letter must be submitted to be considered for this position but will not substitute for a complete employment application. Please verify the employment history dates on your resume exactly match your online application. CBI : Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information. Secondary Employment: All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. APD must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment. Benefits: Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information. To learn more about working with the City of Austin, click here to watch a short video! Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. EEO /AA statement: The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. Pay Range $23.62 - $27.42 per hour Hours Monday-Friday; 8:00 a.m. - 5:00 p.m. Job Close Date 09/29/2023 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 715 E. 8th Street, APD HQ Preferred Qualifications Experience working in an administrative support capacity; planning and problem solving. Proficiency in Microsoft Excel, Outlook and Word; Proficiency with Adobe Pro. Experience maintaining department/division files and records. Ability to perform task that involve walking and lifting up to 20lbs with or without accommodations. Experience maintaining confidential files and or experience which requires confidentiality. Experience working in an environment with frequent interruptions and changes in priorities. Ability to travel to different work locations. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Minimum Qualifications for the Administrative Specialist are : Graduation from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years' experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses and Certifications Required: None Do you meet the minimum qualifications of this position? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have the ability to travel to multiple sites as part of the regular job duties? yes No * Please explain your experience working in an administrative support capacity. (Open Ended Question) * Describe your experience using Microsoft Office Suite (Outlook, Word, Excel, and TEAMS) and Adobe Pro. (Open Ended Question) * Please describe your experience maintaining department/division files and records. (Open Ended Question) * Describe your experience working in a high traffic environment with frequent interruptions and changes in priorities. (Open Ended Question) * Please describe your experience maintaining confidential files and or experience which requires confidentiality. (Open Ended Question) * This position involves tasks that may include bending, lifting, walking, carrying, or using a force equal to lifting up to twenty (20) pounds. Do you have the ability to perform these tasks with or without reasonable accommodations? Yes No Optional & Required Documents Required Documents Resume Cover Letter Optional Documents

Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The Office of Sustainability is seeking to fill a temporary specialized support position to work on a regional climate planning process in the Austin-Round Rock MSA . This position will provide administrative support to the region's EPA Climate Pollution Reduction Grant ( CPRG ) planning program activities, including ensuring grant compliance with Environmental Protection Agency ( EPA ) requirements, monitoring finances, managing documentation and required reporting, and handling invoicing and billing. This role also includes providing support to meetings, workshops, and community engagement events. The Office of Sustainability's mission is to protect and improve Austin's quality of life now and for future generations by leading efforts to achieve net-zero community-wide greenhouse gas emissions, a healthy and just local food system, and a climate resilient and adaptive city. The funding for this position is expected to last for two years. Ideal candidates will demonstrate the following: A strong attention to detail and be able to multi-task and adapt to on-going changes within the work environment. Strong attention to detail and problem-solving skills. Key Responsibilities: Support the financial management of the project, including by tracking budgeting, forecasting, and controlling costs. Ensure compliance with EPA grant requirements, maintaining thorough records and providing necessary documentation. Handle invoicing and billing processes efficiently and accurately. Coordinate and schedule meetings, workshops, and community engagement events. Provide administrative support for the project, including documentation, filing, and correspondence. Coordinate with project team members to ensure all administrative tasks are handled promptly and efficiently. When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A résumé is optional, and will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also optional. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position. Pay Range $23.62 - $27.42 per hour Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Work schedule and location is subject to change based on operational needs and programs. Job Close Date 09/25/2023 Type of Posting External Department Management Services Regular/Temporary Temporary Grant Funded or Pooled Position Grant Funded Category Clerical Location 6310 Wilhelmina Delco Drive, Austin, 78752 Preferred Qualifications Preferred Experience: Experience with Microsoft Office, especially Outlook, Teams, Word, Excel Experience with and/or knowledge of federal grant management best practices Experience in city/local government Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Administrative Specialist position are: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Which Microsoft Office Suite products are you proficient in using? (Open Ended Question) * Describe your experience managing multiple projects simultaneously and keeping stakeholders informed of the status. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents

Position Description Aging and Disability Services is seeking three customer focused and detail-oriented Administrative Specialists (Administrative Specialist I) . This position will have frequent contact with our diverse client base and the public. Duties include data entry, developing basic reports, mail management, phone coverage, assisting office visitors, and managing confidential information. This position involves work performed in an office environment requiring a physical presence in the Seattle Municipal Tower or South King County Office 3 days a week (Mon/Wed/Fri 8:00 a.m. to 5:00 p.m.). You will be expected to report in-person 5 days a week during the training period. This position will report to the Administrative Support Supervisor. About the Human Services Department : Human Services funds and operates programs and services that meet the basic needs of the most vulnerable people in our community - families and individuals with low incomes, children, domestic violence and sexual assault victims, people with homelessness, seniors, and persons with disabilities. HSD provides essential services to our communities in three ways: 1) funder, grantor and steward of public investment dollars to community agencies, 2) direct service provider primarily through case management, and 3) convener through community and stakeholder engagement activities. Our department is committed to the advancement of racial equity and social justice as we plan for and do our work. We value our community, our employees, innovation, and results. About the Aging and Disability Services (ADS) Division : ADS is the state-designated local Area Agency on Aging (AAA) for Seattle and King County and manages a continuum of care for older individuals and those living with a disability, and their families. ADS acknowledges historical truths that have led to unequal outcomes for communities of color and partners with stakeholders in our community to: 1) promote healthy aging to ensure that our communities are great places for people to grow up and grow old, 2) improve the health and quality of life for the clients we serve, 3) connect clients with needed resources, and 4) provide support for caregivers. Job Responsibilities Follow all City and Department Policys, Rules, and Workplace Expectations. Commitment to continuous and quality customer service delivery to colleagues, guest and clients. Meet established timelines to run established department reports. Create and maintain program tracking documents and forms. Use Excel and other software programs to create formulas for reporting and tracking program data. Assist with equipment tracking, inventory and printer area maintenance. Coordinate vehicle fleet responsibilities when assigned. Print and prepare documents for mailing, scanning or faxing. Assist with record management form the time of creation to disposal with use of City archive policy. Provide cross team training to ensure quality, completeness and back-up for assigned tasks. Answer incoming phone lines. Receive visitors promptly and in a courteous manner, notify appropriate staff of visitor(s). Provide assistance, and directions to delivery and repair staff. Assist staff and supervisor with general clerical duties as tasked. Adhere to all program rules and regulations to include Health Insurance Portability and Accountability Act (HIPAA). Ability to work effectively with people from culturally diverse and low-income and literacy backgrounds. Positive work history and commitment to Monday, Wednesday & Friday in-office Hours (8:00 a.m. to 5:00 p.m.). Qualifications Minimum Qualifications: Requires one year of office clerical support experience (or a combination of education, training, and/or experience which provides evidence of the ability to perform the classification responsibilities). Desired Qualifications: Ability to effectively complete and organize clerical functions and workload; be detail-oriented; manage multiple projects and priorities. Proficiency in computer software including working knowledge of Microsoft Word, and Excel, SharePoint. Knowledge of office practices and general office equipment and applications. Ability to maintain composure under pressure in a fast pace changing environment. Excellent interpersonal skills, creative problem-solving, displaying excellent judgement and flexibility in a high-pressure environment while meeting tight deadlines. Strong ability to interpret and apply policies, rules, and procedures. Strong verbal and written skills. Commitment to Race and Social Justice. Experience working with State database systems such as ACES, Barcode, CARE. Additional Information Hiring Process: The first pull date will be Tuesday, 9/12/2023. All subsequent reviews thereafter will be done dependent on the results of the first pull. Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application.Current résumé indicating relevant experience and education. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Your application will not be reviewed if these items are missing or incomplete. Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check, pre-placement physical exam, and full driver's abstract. The full salary range for this position is $26.05 - $29.03 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: Continuous

Position Description The Seattle Human Services Department (HSD) Youth and Family Empowerment (YFE) Division is seeking a dynamic individual to support its planning, contracts, and child nutrition teams. HSD funds and operates programs and services that help communities thrive, focusing on families and individuals with low incomes, children, people impacted by domestic violence and sexual assault, people who are homeless, seniors, and persons with disabilities. We center on equity and invest in programs that help individuals and communities heal from the historical trauma of oppression including racism, sexism, homophobia, and classism. This position supports $30M in community investments and direct services to children, youth, and families. The Administrative Specialist III is responsible for: overseeing sensitive, confidential, or complex administrative tasks on behalf of these teams; providing technical and administrative support at community engagement meetings; preparing and editing a variety of reports and correspondence; and liaising with other operating units of the division and the director’s office. This position requires a strong equity lens, high levels of customer service, and a passion for HSD’s mission. This position is required to be in the office a minimum of two days a week. Job Responsibilities Creates, maintains, and edits documents, spreadsheets, files, and presentations. Schedules, prepares for, and attends internal and external meetings, including those in the community. Prepares agendas and tracks follow-up action items for/from meetings. Maintains YFE Planning’s internal systems including SharePoint. Provides technical assistance and upkeep. Supports logistical needs for annual Request for Proposals (RFP). Supports seasonal needs for Child Nutrition and Seattle Youth Employment programs including scheduling, supporting enrollment, and training. Supports YFE Planning team in purchasing, invoicing, reimbursements and other internal processes Supports operational onboarding of new staff including seasonal interns Takes succinct minutes for staff and community meetings. Qualifications Minimum Qualifications: Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class.) Desired Qualifications: WA State Driver’s License Ability to present to/speak in public meetings Self-starter who can work independently and has excellent time management skills. Minimum of 2 years experience in administrative role, including managing sensitive, confidential information and complex administrative tasks Able to navigate and understand detailed processes and complex program guidelines and create simplified guidance for end users Experience working with USDA child nutrition programs including the Child and Adult Care Food Program (CACFP) and/or Summer Food Service Program (SFSP), experience working with meal planning and record keeping in an early childhood education setting, or equivalent experience To be successful in this role you will need: Extensive experience using Microsoft products and/or comparable software Extensive experience hosting and managing virtual meetings and using video conference software and functions. Ability to develop complex word processing applications and maintain and set-up a variety of complex records and filing systems on the computer. Experience in troubleshooting equipment and software problems concerning word processing. Ability to train and provide work direction to others. Excellent customer service and problem-solving skills. Ability to prioritize tasks. High degree of accuracy in written work Ability to meet tight deadlines Excellent communication Additional Information Additional Information Hiring Process Qualified candidates must submit the following to be considered: Completed NEOGOV online application.Current résumé indicating relevant experience and education. Supplemental questionnaire responses Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. This opportunity is open until filled and the first review of resumes will be on September 5, 2023. The full salary range for this position is $30.09 - $33.78 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans This job/class description, describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job. Duties, responsibilities and activities may change at any time with or without notice. The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: Continuous

Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Performs research and compiles data for special projects, reports or other publications; prepares correspondence ensuring completion by specified deadlines and in accordance with department's goals and objectives. Answers phones, greets visitors, and responds to inquiries related to the county or specific department; directs visitors to correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to proper recipient. Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested. Maintains office supply inventories, ordering and distributing supplies as necessary. Coordinates multiple departmental programs through scheduling, training, managing, and monitoring; oversees office management in department without direct supervisory responsibility. Displays and reflects the culture, mission, vision, values, and direction of the department. Regular and punctual attendance is required. Maintains and monitors budget and all departmental records for Training and Travel. Creates PO numbers and tracks and prepares report for number of purchase orders issued each month. Receives information from Cooperative Contracts and prepares monthly usage report. Accepts and documents all ITB, RFP, RFSO and RFQ submissions for solicitation public opening, ensuring that state statutes have been followed. Assist Contract Administrators with Bond Verification and Payment and Performance Bond Requests. Minimum Qualifications High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required. Specific certifications related to the area of assignment may be required for this position. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous

The Animal Control Administrative Specialist is responsible for performing complex administrative tasks in support of the Jefferson County Sheriff’s Office (JCSO) Animal Control Unit, including front desk/reception duties, records management, database maintenance, and producing reports. Answers inbound calls from citizens. Works closely with the Jefferson County Public Health Department (JCPHD), all JCSO divisions, and JeffCom. Apply By: Continuous Division: Sheriff Law Enforcement Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: **** Salary Range: $41,641 ($20.02/hr) - $63,363 ($29.64/hr) **** Answers all incoming calls giving general information, takes ordinance violation complaints, and takes requests for service for nuisance wildlife and deceased animals.Forwards requests to the appropriate animal control personnel. Enters animal control service calls, correspondence, and documents into the animal control records management system or via JeffCom. Receives and uploads witness statements, photographs, videos (could be graphic in nature), etc. to the animal control records management system. Uses CCIC to check history on animal control contacts, runs license plates for address and person identification. Performs follow up via telephone to offense reports taken by the animal control officers (ACOs) and writes supplemental reports. Monitors the animal control and law enforcement radio channels to dispatch calls, provide information and perform status checks on officers in the field. Monitors computer automated dispatch (CAD) for upcoming calls that may be require an animal control response. Provides service to all in-person customers at the animal control office by answering questions, supplying records, accepting fines, and issuing dog licenses. Collaborates with the south and mountain precincts to process dog licensing completed at the sub-stations. Performs administration tasks in support of the office. Receives, opens, and routes incoming mail. Maintains office supplies and forms in the animal control work area. Maintains a filing system and routinely purges existing files in the unit as per the sanctioned records retention schedule. Processes county credit card payments for office purchases and prepares vouchers for payment. Receives payments for licenses, records and fines and completes financial reconciliation and deposits for the treasurer. Monitors kennel inventory and updates animal control records management system with animal dispositions. Monitors the Foothills Animal Shelter database for animal bites, dog license information and updates record as needed. Coordinates and works with Jefferson County Public Health Department (JCPHD) on cases involving animal bites, rabies exposures and other zoonotic diseases. Arranges specimen transports and follows up on quarantines, rabies boosters and special instructions from the JCPHD. Responds during emergency situations to assist officers in the field with communications, call taking, disposition updating, and organizing at the animal control command post. Works in the Emergency Operations Center when required. Other duties as assigned. Education: GED, High School Diploma Experience: Work Experience: Minimum one year Certifications: Languages: Category: Administrative, Business Programs and Services

Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support the activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. The employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Answers incoming calls, greets visitors, and answers inquiries related to the county or specific department, and direct visitors to the correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to the proper recipient. Utilizes computerized data entry equipment and various word processing, spreadsheet, and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files. Maintains office supply inventories, ordering and distributing supplies as necessary. Files charts; faxes and copies medical charts as needed. Receives and processes payments from patients; checks flow sheets for billing. Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses. Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary. Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum of two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in Spanish and English is preferred but not required. Supplemental Information This is a grant-funded position that is anticipated to end on June 30, 2024. To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous

Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The purpose of the Administrative Specialist position is to provide administrative support PARD's Operations and Maintenance Divisions on highly technical and specialized documents regarding park development projects. Application Instructions/Job Requirements: Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as "See Resume" will not be accepted and a resume alone will not be accepted in lieu of a complete online application. Skills Assessments: Skills assessment(s) will be required as part of the recruitment process. Virtual Interviews: PARD may conduct virtual interviews. Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues. Other Information: Posting Guidelines: PARD reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Tobacco and Vape-Free Workplace: PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $23.62 - $27.42 per hour. Hours Work/Location Schedule Notes: Monday - Thursday: 6:30 a.m. - 3:00 p.m.; Friday 6:00 a.m. - 2:30 p.m. Work schedule and location is subject to change based on department needs and programs. This position will require traveling to multiple sites throughout the workday. Job Close Date 10/04/2023 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location Central Maintenance Complex: 2525 S Lakeshore Blvd Preferred Qualifications Preferred Qualifications/Experience: Administrative experience in supporting a Manager and managerial staff in a fast pace environment dealing with the general public, executives, and elected officials, preferably in a government or a municipality setting. Experience managing calendars, technical writing and editing memos, and tracking assignments, deadlines and working with multi organizational frameworks.. Experience working with groups focused in planning, landscape architecture, architecture, engineering, project management or other design related professions on park development issues and concerns. Experience as a liaison for the employer between different organizational units, communities, stakeholders and diverse populations, including investigating, responding and resolving of complaints with other Managers, employees and the general public. Preferred Skills: Advanced proficiency in Microsoft Office to include Word, Excel, Team and Outlook, including possessing strong oral and writing skills, developing spreadsheets and presentations, and completing research projects. Experience with Digital Timekeeping ( UKG or Banner) or equivalent systems or software. Other: Ability to travel to multiple work sites throughout the work day. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Do you have administrative experience in supporting a manager and managerial staff in a fast-paced environment dealing with the general public, executives, and elected officials, preferably within a government or municipal setting? If yes, how many years and describe your experience, as well as which position on your Application (Employment Record) you gained this experience. If none, please enter "N/A" (Open Ended Question) * Do you have administrative experience working with groups focused in planning, landscape architecture, architecture, engineering, project management or other design related professions on park development issues and concerns? If yes, how many years and describe your experience as in which position on your Application (Employment Record) you gained this experience. If none, please enter "N/A". (Open Ended Question) * Do you have experience acting as a liaison for the employer between different organizational units, communities, stakeholders and diverse populations, including investigating, responding and resolving of complaints with other Managers, employees and the general public? If yes, how many years and describe your experience. If none, please enter "N/A". (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, & emails Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another Optional & Required Documents Required Documents Cover Letter Resume Optional Documents

Description This is a very responsible position with the principal function involving customer and support services to the Human Resources division of the Sheriff's Office. HIRING HOURLY: $25.40 to $29.70 (Salary dependent on applicant's qualifications) OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY, SUNDAY 10/08/2023 Duties and Responsibilities Responsibilities include, but are not limited to: updating and tracking all positions within the Sheriff's Office; maintaining an eligible pool of candidates for various positions commensurate with occupation requirements; administering the recruitment and selection process to insure compliance with employment laws; coordinating and processing applicants through all phases of the selection process; preparing personnel actions and salary requests; answering and directing incoming calls; composing, typing, and disseminating various correspondence to include letters, memorandums, personnel rosters, etc.; reviewing and maintaining personnel records; compiling and typing various reports; disseminating the Sheriff's Office paystubs; responding to employee's questions regarding benefits; processing paperwork for Workers' Compensation claims; and other duties as assigned. Minimum Qualifications This position requires significant attention to detail, a high degree of accuracy, and discretion in the handling and dissemination of confidential and sensitive information for over 825 employees. Ability to work independently and excellent interpersonal and verbal/written communication skills are required. Position requires U.S. citizenship, a high school diploma (or GED) with an associate degree preferred, and 3 years of experience as an Administrative Assistant or in a clerical position, with Human Resources experience preferred; OR any equivalent combination of education and experience which provides the knowledge, skills, and abilities necessary to perform the work. Must be able to gain NCIC certification within 6 months of hire and Background Investigations for Public Safety Positions certification within one year of hire. Must be able to demonstrate proficiency in PC applications using Microsoft Word, Excel, and Outlook. A certified typing score of at least 40 CWPM, taken within the last six (6) months, must be submitted with application . Candidates who are selected will participate in a writing exercise. Valid SC driver's license is required. Closing Date/Time:

Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants This position will provide administrative support to the Operational Training program by providing administrative duties to include, but not limited to the following: Provides administrative support on highly technical and/or specialized projects; facilitates the handling of time sensitive requests such as open records requests, citizen action forms, request for Council actions, as well as other confidential documents; verifies accuracy and completeness of critical documents such as Public Information Office requests, records, correspondence, driving status, regulations, etc.; Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails; prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software; using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements; conducts research, compiles data, and prepares financial documents for consideration and presentation; files and retrieves documents, records and reports; attends meetings, records minutes and distributes meeting notes; maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements; purchases and maintains inventory programs. The ideal candidate will act as the Single Point of Contact ( SPOC ) for the Training Division. This position will be responsible for invoicing, scheduling training and coordinating the attendance documentation and record keeping for courses. The ideal candidate will perform Records Management activities including file creation, retention and observing disposal schedules. Additionally, it will be responsible for administrative financial activities such as purchasing, coordinating between clients and vendors, generating purchase requests, and/or budget management including purchase requests for marketing/advertising services and monitoring to ensure delivery of services. Finally, this position will be responsible for handling requests such as CAFs (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents, will collaborate with other divisions within Austin Resource Recovery and will have heavy customer/citizen contact, responding to and resolving internal/external complaints and creating various reports based off this information. A competency assessment may be required to verify your skill set. This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). The responses to the supplemental questions inquiring about experience should be reflected on your application. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Veteran candidates will be required to provide a copy of their DD214 at the time of interview. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. NOTE : All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises. Pay Range $23.62 - $27.42 per hour Hours Monday - Friday; 7:00 a.m. - 4:00 p.m. Employee will be required to work occasional early mornings, after hours or weekends due to business needs. Job Close Date 10/04/2023 Type of Posting External Department Austin Resource Recovery Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 3810 Todd Lane, Austin, TX 78744 Preferred Qualifications Preferred Experience: Purchasing, generating purchase requests and inventory experience Dealing with customer and/or citizen complaints Organizing meetings, agendas, and emails Working with various databases and computer programs Records retention and electronic records management Business writing, writing reports, spreadsheets, memos, fliers, policies, procedures Organized and efficient with time management Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable) (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Please describe your experience working with administrative financial activities such as timekeeping, purchasing, coordinating between clients and vendors, generating purchase requests, and/or budget management. Please indicate in your response which position on your application you gained this experience from. If you do not have this experience, please put N/A. (Open Ended Question) * Indicate your highest skill level in Microsoft Excel. Beginner: skill level includes data entry, basic formatting (page setup, column width, etc.), creating spreadsheets, etc. Intermediate: skill level includes basic calculations, use of functions, complex formatting (cell manipulation, etc.), charts/graphs (static), etc. Advanced: skill level includes pivot tables, V Lookups, formula creation, use of functions for formula creation, etc. Expert: skill level includes macros creation, complex formula creation/manipulation, charts/graphs (dynamic), create database queries, etc. None of the above * Indicate your highest skill level in Microsoft Word. Beginner: skill level includes creating/editing/saving files, applying text formatting, using templates, using spell checks, inserting date/time, etc. Intermediate: skill level includes formatting pages/sections, margins, tabs, outlines and headers/footers, inserting text boxes, tables and graphs, tracking changes, inserting hyperlinks, protecting documents, etc. Advanced: skill level includes using mail merge, creating forms, footnotes and headers, superscripts/subscripts, etc. * Indicate your highest level in Microsoft Outlook. Basic: able to send/receive emails and schedule calendar items Intermediate: able to reply/forward email, use mail options to mark messages as confidential/high priority, set up read receipts, send meeting notices, set up task lists Advanced: able to view calendar conflicts for multiple users, manage email/calendar for other users, set up rules & alerts, resend/recall emails, assign/track completion status of tasks I do not have experience with Microsoft Outlook, but have experience with a similar office productivity software such as Lotus Notes or Novell GroupWise I do not have experience with Microsoft Outlook * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No How did you hear about this opportunity? (The information requested is optional and is not considered as part of the application for employment.) Employee Referral Online Advertising/Media ARR Job Fair Workforce Solutions Job Fair COA Website Other Optional & Required Documents Required Documents Optional Documents

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Staff Services Officer I-V Army 36B, 42A, 51C, 89A, 92A, 92Z, 36A, 42B, 42H, 51C, 70C, 70F, 92A, 420A, 920A, 920B Staff Services Officer I-V Navy LS, LSS, PS, YN, YNS, 120X, 641X Staff Services Officer I-V Coast Guard SK, YN, F&S, FIN10, PERS, SEI11, SEI15, WEPS Staff Services Officer I-V Marine Corps 0111, 0147, 0161, 0171, 0431, 0491, 3152, 4821, 8411, 8412, 0102, 0160, 0170, 0430, 2102, 4801, 4802, 4803, 4804, 4810, 6607, 8840, 8862 Staff Services Officer I-V Air Force 2G0X1, 3F0X1, 3F1X1, 4A1X1, 8A200, 8U000, 16GX, 20C0, 30C0, 38FX, 60C0, 63AX, 63G0, 63S0 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Shannon Blalock, (254) 867-7961 PHYSICAL WORK ADDRESS: TPWD State Parks Region 5 Office, Waco, 1601 East Crest Drive, Waco, TX 76705 GENERAL DESCRIPTION: Under the direction of the State Parks Regional Director, this position performs highly complex (senior-level) administrative and supervisory program work and serves as the region's Chief Budget Officer and Administrative Manager for Region 5 State Parks Headquarters. Provides a high level of program support and is responsible for highly complex budget preparation, analysis and forecasting. Prepares and evaluates budgets and budget requests. Manages administrative staff members and plans, assigns and supervises work. Provides guidance and technical assistance to employees and park staff in handling complex problems. Conducts and oversees daily budget, purchasing and administrative operations of the regional office and parks. Develops and prepares the regional operating and personnel budget and closely monitors the preparation of individual park budgets, including the assessment of park services and facilities, staffing levels (position control) and operating needs. Ensures compliance with all oversight agencies in regards to budget, human resources and purchasing. Establishes and maintains process and tracking requirements for various positions. Develops and implements park and regional budget/administrative policies; procedures and monitors compliance. Prepares and conducts presentations and provides training for park staff. Performs audits, and provides technical support and guidance to ensure compliance of budget/business operations with statutory, regulatory and agency requirements. Oversees expenditures, independently executes proposed budget change requests and expenditure corrections, and works closely with Division budget staff to respond quickly and accurately to legislative, Department, and constituent inquiries. Coordinates and advises parks on hiring and personnel processes. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedure. Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree. Experience: Three years of experience in business operations, office management, park related management or administrative support. One year experience with complex budget preparation and analysis. NOTE: Experience may have occurred concurrently. Licensure: If driving is required, applicant must possess a valid State driver's license; Must be able to complete, within six months of employment, the Texas Basic or Advance Public Purchasing training offered by Texas Procurement and Support Services (TPASS). NOTE: Retention of position contingent upon obtaining and maintaining required certification. ACCEPTABLE SUBSTITUTIONS Education: One additional year of the required experience in business operations, office management, park related management or administrative support, may substitute for thirty semester hours of the required education, with a maximum substitution of 120 semester hours. PREFERRED QUALIFICATIONS Education: Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration or closely related field. Experience: Experience in state government with working knowledge of administrative and budget related practices, policies and procedures. Experience in park business operations and/or administration. Experience in state purchasing procedures. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of business operations, administrative programs, policies and practices; Knowledge of methods, principles and practices of office management, budget and human resources administration; Knowledge of purchasing methods and procedures, including knowledge of negotiated contracts, formal and informal bids; Knowledge of principles of accounting, audit, property and budget control; Knowledge of training and presentation practices; Knowledge of analysis of expenditure trends and forecasting; Skill in using MS Word, PowerPoint, Excel and Outlook; Skill in effective verbal and written communication; Skill in working independently and using sound judgment in decision making; Skill in using initiative to accomplish tasks without continual supervision; Skill in establishing and maintaining effective professional work relationships with co-workers and work related contacts; Skill in interpreting, analyzing and explaining organizational policies and procedures; Ability to develop, prepare, study and evaluate operating and personnel budgets and position control spreadsheets; Ability to plan, assign and supervise the work of others; Ability to gather, assemble, correlate and analyze facts to devise solutions to administrative problems; Ability to develop, evaluate and interpret administrative policies and procedures; Ability to maintain confidentiality on sensitive matters; Ability to effectively train staff regarding administrative procedures and practices; Ability to research, develop and prepare special reports; Ability to maintain and track accurate records; Ability to analyze budget data/facts and recommend solutions to problems, particularly with regards to internal processes; Ability to exercise independent judgment within given frameworks and parameters; Ability to use and understand automated financial/purchasing systems; Ability to work under extremely tight deadlines and stressful situations while managing multiple projects; Ability to perform manual labor including, lifting supplies and materials up to 20 lbs.; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Required to work overtime as necessary; Required to adjust to changing schedule; Required to respond to emergency and on call situations; Required to perform manual labor including, lifting supplies and materials up to 20 lbs.; May be required to operate a State vehicle; Required to travel 20% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS Closing Date: Oct 3, 2023, 11:59:00 PM

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Student Success and Inclusive Excellence (SSIE) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,124 per month, commensurate with qualifications and experience. The salary range for this classification is $5,022 to $9,083 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SSIE to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within SSIE with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensures accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Responsibilities Under the general direction of the Associate Vice Chancellor, Student Success and Inclusive Excellence , the Financial and Operations Specialist, SSIE will: Budget Management and Fiscal Practices - 60% -Manage the overall SSIE budget and ensure departments compliance with all applicable CSU and CSUCO policies and procedures, and provisions of funding sources. -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for SSIE and reporting departments across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Work with department and division administration on grant proposal preparation. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development. -Review and analyze financial reports and reconcile financial transactions for SSIE accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Division, Chancellor’s Office, Grantors, other CSU stakeholders as needed). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. Work with the Director of Operations on the preparation of the annual budget request process and submittal of quarterly budget and fiscal-year end projection reports. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. Departmental Operations - 20% -Serve as the lead resource point person and provide guidance to SSIE management and reporting departments on CO fiscal, HR, and operational processes and policy. -Provide day-to-day support to department managers by analyzing and research methodologies to streamline efforts and improve day-to-day operational procedures and needs. Maintain excellent customer service practices. -Enhance department communication through sharing and documentations of office procedures. -Develop, establish, and lead SSIE procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents. -Work collaboratively with ASA Director of Operations on space management for SSIE and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes - 15% -Assist SSIE departments with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for SSIE, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services and/or buyout. Other duties as assigned - 5% -Provide general assistance to division staff as needed for the effective and efficient operation of SSIE. -Serve as backup to other areas as assigned and or administrative staff as directed. -Provide general assistance with other department projects and support programs staff as directed. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs -Professional budget experience required, including budget development, budget preparation and reconciliation, financial analysis, or related experience. -Excellent administrative management skills required -Expertise with state and CSUCO fiscal policies, practices and procedures -Advance knowledge in Peoplesoft systems -Excellent written and verbal communication skills and effective interpersonal skills required -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers, CSU stakeholders) -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds -Excellent organizational skills in a multi-tasking environment; excellent attention to detail -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion -Proficiency with computer applications including Microsoft Office is required -Ability to use a broad range of technology, systems, and software applications -Work independently, but willing to take directions and ask questions -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by June 29, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Introduction The Temporary Assignment Pool (TAP) Program is administered by the Human Resource Services Agency. The primary goal of TAP is to maintain a qualified and diverse candidate pool to provide temporary clerical and administrative staffing support to all Alameda County departments. Temporary employees play a vital role at Alameda County and assist in fulfilling the County's mission to enrich the lives of Alameda County residents through visionary policies, accessible, responsible, and effective services. The TAP program provides an avenue for temporary employees to gain valuable work experience. For more information about the TAP program click on the link. http://www.acgov.org/hrs/divisions/tap/ NOTE: Candidates currently in the TAP Pool DO NOT need to apply. Please apply immediately as this recruitment may close at any time. Applications will only be accepted online. Minimum of 6 months of clerical experience required or the equivalent to graduation from an accredited four-year college or university. Candidates with experience in the following areas/roles are encouraged to apply: Finance, Accounting, Legal Secretary, Procurement, Administration and Information Technology. Bilingual Candidates who (speak/read/write) in English and one of the following languages are encouraged to apply: Burmese, Chinese (Cantonese/Mandarin), Hindi, Japanese, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu and Vietnamese. DESCRIPTION The TAP Program is seeking qualified candidates for the temporary clerical pool. Under supervision, incumbents are assigned a variety of clerical / administrative duties to fill in for various temporary needs countywide. This class consists of positions that are filled on a temporary basis through the TAP Program. TAP is responsible for placing incumbents on temporary assignments within the departments and agencies. Assignments may vary from a minimum of four hours and generally not to exceed 18 months. Duties and pay rate will vary based on the job classification of each temporary assignment. TAP employees will be placed on assignments that align with their skill sets and experience. Below are samples of job classifications TAP fills on a temporary basis with employees from its Pool: Account Clerk I/II: The equivalent of two to three years of full-time experience in clerical work, which included working with mathematical calculations and computations. Accounting Specialist I/II: The equivalent of three years of full-time responsible financial record-keeping experience. Administrative Assistant : The equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial record keeping and/or office management. Administrative Specialist I/II: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support. Clerk II: The equivalent of one year full-time experience in clerical work. Information Systems Specialist: The equivalent of one year of full-time experience in developing and maintaining information technology systems including LAN/WAN systems. Legal Secretary : The equivalent of two years full-time experience performing clerical and administrative support. Payroll Records Clerk: The equivalent of two years full-time clerical work experience requiring mathematical computations at a level comparable to that of a Payroll Records Clerk in the Alameda County classified service. Secretary I/II: The equivalent of two to three years of increasingly responsible clerical experience. Specialist Clerk I/II: The equivalent of two to three years of full-time clerical experience. Note: Detailed job descriptions for the above classifications can be found at https://www.jobaps.com/Alameda/auditor/classspecs.asp#S MINIMUM QUALIFICATIONS The equivalent of six months of full-time clerical experience. OR The equivalent to graduation from an accredited four-year college or university (120 semester units or 180 quarter units). NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS Knowledge of: • Modern office practices and procedures. • Word processing/computer applications and techniques (i.e., Microsoft Office including Word, Excel, PowerPoint and Access). • Basic elements of correct English usage, grammar, spelling and punctuation. • Numerical and alphabetical filing systems. • Proper telephone etiquette and procedures. Ability to: • Interpret and apply rules and regulations. • Follow written and oral instructions. • Calculate basic mathematical problems. • Adapt quickly to new work environments. • Establish and maintain effective relationships with co-workers and the public. • Communicate effectively orally and in writing with people from a wide variety of ethnic and social backgrounds. • Maintain electronic and/or physical files and databases. • Organize and prioritize work to meet critical deadlines. • Attention to detail. • Prepare clear, concise and complete reports • Learn and apply newly acquired knowledge in areas related to the work. Selection Plan All applications must be filled out according to the instructions. Applications that are not fully completed or not completed following the instructions listed will not be considered. Resumes in lieu of properly filled out applications (including Employment History) will not be considered. Only applications submitted electronically, via the County's online application system, by the final file date will be accepted. Be aware that if you only complete an application template and fail to submit an application for this recruitment, your application will not be accepted. Note: Please apply immediately as this recruitment may close at any time SELECTION PLAN Deadline for Filing Continuous / may close at any time Review for Minimum Qualifications Continuous Computer Based Assessment Continuous / As needed Interviews Continuous / As Needed Applications will be reviewed on a continuous basis. Those that meet minimum qualifications will move on in the process, based on the current needs of the TAP Pool. Selected candidates will proceed to a computer-based skills assessment. Candidates whose computer-based skill assessment scores meet the required criteria will advance to an oral interview. All eligible candidates' applications will be active for 12 months. Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the assessment/selection process, please contact Carla Ortiz, Human Resources Technician, TAP Program, Human Resource Services Department (510) 208-4911 Carla.Ortiz@acgov.org . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. BENEFITS TAP employees may become eligible for medical and dental benefits upon meeting established eligibility criteria. Additional benefits may be effective upon hire. Please see Employee Benefits Center for more information. DISASTER SERVICE WORKER All government employees are disaster service workers as defined by California Government Code Section 3100. In addition to everyday duties, employees have the added responsibility of helping throughout any disaster. DMV EMPLOYER PULL NOTICE PROGRAM All county employees who drive on county business are required to enroll in the California Department of Motor Vehicles Employer Pull Notice Program in an effort to promote driver safety. Employees' driver record reports will be released to the County Safety Officer in Risk Management to ensure that employees have valid driver's licenses and are eligible to drive on county business. BACKGROUND INVESTIGATION An applicant's previous employment may be investigated. Results of this investigation may be cause for disqualification. Also, all convictions will be reviewed and may result in a request for additional information or termination of employment. A conviction record will not necessarily disqualify an applicant from employment. Each case will be given individual consideration, based on job-relatedness. Alameda County is an Equal Opportunity/Affirmative Action employer. Women, ethnic and racial minorities and persons with disabilities are encouraged to apply. Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. Please direct all inquiries about this recruitment to TapAps@acgov.org c/o Varthana Heang / Carla Ortiz or Martin Rodriguez-Corral. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Health Care Services Agency currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well being of Alameda County residents. THE POSITION Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. DISTINGUISHING FEATURES Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County's classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Yikki Yi at Yikki.Yi2@acgov.org . Please be in contact if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous