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Description: Administrative Support Coordinator II Office of Diversity, Equity, and Inclusion Job # 530942 Close Date: Thursday September 28, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530942) Administrative Support Coordinator II, Salary Range: $3,681 to $6,034 monthly, Hiring Range: $3,681 to $3,865 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month permanent position with a one-year probationary period in the Office of Diversity, Equity, and Inclusion (ODEI). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The ASC's primary role is coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, and Inclusion Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The Office of Diversity, Equity, and Inclusion is the university’s leading administrative program in building bridges of caring, engaging critical social consciousness, and elevating all community members’ sense of belonging, success, and well-being in service to dismantling structurally oppressive policies and practices, and support the development of equitable policies and practices. Through compassionate listening and intentional cross-campus and community collaboration, we strive to transform relationships to shape the Humboldt of the future. ODEI’s Associate Vice President (AVP) and Campus Diversity Officer reports to the Provost and Vice President for Academic Affairs and is responsible for all institutional diversity, equity, and inclusion operations. The AVP is a member of the President’s Cabinet and the Provost’s Leadership Team and works campus-wide with divisions, colleges and academic deans, and other academic and non-academic units to advance inclusive excellence. The AVP and the ODEI Leadership Team strategically collaborate to critically examine, address, and facilitate the DEI needs of the campus and community. The ASC is a member of the ODEI Leadership Team. The incumbent brings their authentic self to work, models aptitude for leadership, and seeks continuous professional development. The incumbent works closely with, and in support of, all ODEI team members, and has an instrumental leadership role in all ODEI initiatives. Under the supervision of the AVP and lead direction from the ODEI Confidential Administrative Support coordinator, the incumbent is a public-facing liaison between the ODEI and the on and off-campus communities. Primary to the role of ASC is: coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, Inclusion, and Accessibility Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The incumbent works closely with other campus departments and individuals to conduct regular office business to coordinate, attend, and note-keep at events, workshops, and meetings as needed and defined by the ODEI Leadership Team. Key Responsibilities: Administrative Support Functions Coordination of entire clerical and administrative support functions and/or performance of secretarial and administrative work in a complex, higher level administrative office. Administrative work often involves evaluation and recommendations related to operational and procedural matters. Work is often performed independently under general direction related to organizational goals. Complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Project needs are identified, detailed plans are outlined, projects are initiated and coordinated, and work is delegated. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Liaison between ODEI and the campus community, monitors and replies to email, reception of phone calls, and in-person office visits. Collaborates with on and off-campus organizations, reserves space for events, orders catering, prepares materials, monitors office supply inventory, purchases equipment and supplies, communicates with and processes payments for special consultants, their travel and accommodation, and coordinates marketing for events. Keeps meeting notes and tracks team members’ action items. Maintains and develops ODEI website as needed. Department telecommunication and facilities management coordinator. Leads in the regular ODEI newsletter coordination, production, and publication. Participates in general office upkeep. Finance-Related Duties Monitors and routinely reconciles the program's budget including state accounts, trust funds, institutional and private grants, and DEIA Program Grants. Processes budget records and reconciles multiple funding accounts, providing the AVP with periodic, meaningful budget reports. Creates requisitions for purchase orders, monitors expenses in institutional platforms, processes budget transfers, initiates transfers and reconciles budgets as needed at the fiscal year-end. Tracks personnel and operating expenses using institutional platforms and spreadsheets, and gathers and processes information for special reports. Creates meaningful spreadsheets to track grant processes and monitors budget transactions. Processes reimbursements, travel requests, and travel expense reconciliation. Interacts with other areas of the University, including, but not limited to Procurement, Financial Services, Accounts Payable, ITS, and Facilities Management. Grant Programs Coordination Administers the Diversity, Equity, Inclusion, and Accessibility Grant Program, including grant cycle management from application design to assessment. Develops and manages application processes and Request for Proposals, promotes grant availability, acts as person of contact for grant-related questions. Transfers funds, makes payments, tracks finances, reconciles accounts, monitors and documents evaluation processes, and updates all grant materials in preparation for the next cycle. ODEI Student Fellows Lead Assists in the recruitment, hiring, onboarding, coordination of assignments, coordination, and evaluation of ODEI Student Fellows, as needed. Coordinates the production of onboarding materials, schedules and leads ODEI Student Fellow meetings, coordinates work and office scheduling, manages Summer Bridge placements, tracks timesheets, and provides payroll support to the ODEI Student Fellows, as needed. Participates in project design, implementation, and assessment of all ODEI Student Fellow activities. Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include Cal Poly Humboldt is a diverse Hispanic-Serving Institution (HSI) and a Minority-Serving Institution (MSI). Humboldt is a multicultural community that is committed to improving the human condition and the environment by dismantling systems of oppression so that we all have what we need to thrive. We come from a multitude of backgrounds and experiences which shape our identities, perspectives, and life journeys. Individually and collectively, we recognize that to create an affirming and intellectually vibrant community that supports everyone’s safety, success and well-being, we must understand and value our individual differences, common ground, positionality in, and history of, the systems in which we navigate. Accountability for results, belonging, compassionate collaboration, confidentiality, cultural humility, integrity, ongoing learning, respect, service, and social justice are the Principles of Community for Inclusive Excellence that animate this commitment. These principles of community anchor our unifying institutional vision of inclusive excellence and promote responsiveness within an ethics of care. We recognize that each of us has an obligation to the Humboldt community which is now ours to call home, and to contribute to its sustainability. We strive to build and maintain a culture and climate based on these principles of community when engaging with one another, working together to foster healing whenever necessary, and acting on behalf of Humboldt. The ODEI Administrative Support Coordinator’s values align with principles of diversity, equity, and inclusion. The knowledge, skills, and abilities associated with this position include: Demonstrated ability to interact with culturally diverse populations; to effectively and respectfully function and communicate within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Awareness of diversity, equity, and inclusion matters in higher education. Ability to make independent decisions and exercise sound judgment. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions in other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Demonstrated ability to establish and maintain effective working relationships in a team-oriented environment. Willingness to continuously update one’s skills, knowledge, and abilities, and engage in professional development opportunities to better serve ODEI. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience Preferred Qualifications: Equivalent to four years of full-time general office experience in a team environment; or two-years of full-time general office experience in a team environment, plus a 4-year college or university degree preferred. Working knowledge of budget policies and procedures. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Diversity Statement: Limited to one page, please include your experience related to matters of diversity, equity, and inclusion within a personal and/or institutional context. Applicants are encouraged to highlight any contributions they have made toward fostering greater inclusivity within their community. Resume or Curriculum Vitae, including contact information for at least three professional references, including their full name, relationship to the applicant, organization, phone number, and email address. Application Deadline: The deadline to submit application materials is 11:55 p.m. on September 28, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: August 30, 2023 Closing Date/Time: September 28, 2023

Description: Administrative Support Coordinator II Environmental Science & Management and Oceanography Job #527692 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #527692) Administrative Support Coordinator II 12 MO, Administrative Support Coordinator, Salary Range: $3,681 - $6,034 monthly. Hiring Range: $3,681 - $4,221 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department Environmental Science & Management and Oceanography. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chairs of Environmental Science & Management and Oceanography, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: 42% Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to department, college, and university policies and procedures Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview Create, maintain, and purge all current and historical departmental files and records according to retention schedule Maintain and distribute information to community members, students, faculty, and staff outside the department, through mail and email, press releases, bulletin boards, and web content. Assist the Department Chairs in ordering and maintaining inventory of textbooks Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Maintain a master calendar for department activities (e.g., committee meetings, student meetings, visiting lecturers, workshops, and special events). Advise faculty regarding schedule conflicts, evaluating and recommending alternate dates. Attend department meetings and transcribe minutes. Coordinate special departmental events including graduation Coordinate scholarship awards and funds. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. Other similar office or program support as needed or assigned 19% Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chairs and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the Department Chairs and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. 19% Class Schedule Support, Course / Curricular Support, and Student Registration Support In cooperation with the Department Chairs, coordinates information to develop the class schedule each semester for both departments by gathering and compiling information, identifying possible problem areas or conflicts, outlining options, coordinating with other departments across campus and recommending solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Keeps curriculum related documents up to date (as needed) Collect schedules and syllabi from faculty each semester, generate office hours list and door cards. Works with Department Chairs to assign faculty advisors Creates and/or maintains curriculum paperwork Coordinates files, data, documents and paperwork associated with the implementation of scheduling and in support of the program and curriculum Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gathers course descriptions for each semester (as needed). Edits the descriptions to comply with department and university policies. Coordinates department course evaluations as needed Communicates with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. 15% Administrative Personnel Support Coordinates the hiring and work reporting processes for all faculty, students and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinates with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Works with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned 5% Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: Knowledge of: Administrative and office procedures and systems such as word processing, managing files and records, and transcription, designing forms, and workplace terminology Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, and coordination of people and resources. Skills: Actively looking for ways to help people Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Providing information to supervisors, co-workers, and others by telephone, in written form, e-mail, or in person Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Talking to others to convey information effectively Communicating effectively in writing as appropriate for the needs of the audience. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions Using computers and computer systems (including hardware and software) to enter data, or process information Performing day-to-day administrative tasks such as maintaining information files and processing paperwork and data Developing constructive and cooperative working relationships with others, and maintaining them over time Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail Developing specific goals and plans to prioritize, organize, and accomplish your work. Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards Scheduling events, programs, and activities, as well as the work of others Monitoring and controlling resources and overseeing the spending of money Encouraging and building mutual trust, respect, and cooperation among team members Abilities to: Concentrate on a task over a period without being distracted Apply general rules to specific problems to produce answers that make sense Combine pieces of information to form general rules or conclusions Communicate information and ideas in speaking so others will understand Listen to and understand information and ideas presented through spoken words and sentences Read and understand information and ideas presented in writing Communicate information and ideas in writing so others will understand Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem Add, subtract, multiply, or divide quickly and correctly including the ability to choose the right mathematical methods or formulas to solve a problem Interpret and apply policies and procedures independently, using judgment and discretion to act when precedents do not exist Use software including but not limited to accounting software, Cloud-based data access and sharing software (ie. Google Drive), Enterprise resource planning ERP software (ie. Oracle Peoplesoft applications), Web page creation and editing, Document management software (ie. Adobe), Word processing software (ie Word and Google docs), Electronic mail software, Spreadsheet software (Excel and Google sheets), and other business and office software Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Experience in an instructional support capacity with a wide range of responsibilities Experience in managing complex budgets Experience in working with Cal Poly Humboldt software systems such as PeopleSoft and OBI. Equivalent to five years of progressively responsible administrative support experience which has provided the applicant with the knowledge and abilities listed above. Bachelor’s degree from an accredited college or university. Experience working in a university department or at Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: May 16, 2023 Closing Date/Time: Open until filled

Description: Job No: 527374; 05/08/2023 Administrative Support Coordinator Administrative Support Coordinator II Kinesiology & Nutritional Science Salary Range : $3,681 - $6,034/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the school Director, the incumbent will be responsible for managing and coordinating the administrative functions for the School of Kinesiology. The incumbent will be involved in a full range of moderate to complex clerical and secretarial work assignments which includes inputting class scheduling data of the Kinesiology Activity program onto the GET system during the primary scheduling phase and preparing documents for scheduling revision to activity courses schedule in subsequent phases. The Administrative Support Coordinator II will also assist with the supervision of student staff. Required Qualifications & Experience : Incumbent must possess: the equivalent to four years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function; experience to be proficient in performing most or all work assignments; fluency in using office software packages, technology and systems; thorough knowledge of office methods, procedures, and practices; and working knowledge of budget policies and procedures; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions; strong critical thinking skills; excellent verbal and written communication with a sound foundation in English grammar, spelling and punctuation; and strong organizational and customer service skills. Incumbent must demonstrate initiative and ability to: independently evaluate and set priorities; coordinate multiple work assignments and adjust to rapidly changing priorities and apply office policies to exceed established deadlines; troubleshoot most office administration policies and procedures independently and respond to all inquiries and requests related to the work area; learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; apply independently in a wide variety of policies and procedures where specific guidelines may not exist; apply independent judgment, discretion and initiative to address programs and develop practical, thorough, and at times creative solutions; respond to all inquiries and requests related to the school; perform standard arithmetic functions of a transactional nature including tracking and comparing data; handle effectively front line contacts with a variety of campuses and community individuals requiring active program solving and effective interpersonal skills; and draft and compose correspondence and standard reports. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in higher education and working with college-aged students; and bilingual (English/Spanish) is preferred. Closing Date : Review of applications will begin on 5/22/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled

Description: Job No: 529620; 7/25/2023 ADMINISTRATIVE SUPPORT COORDINATOR Administrative Support Coordinator II College of Health and Human Services Dean’s Office Salary Range : $3,681 - $6,034/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Dean, the Administrative Support Coordinator II provides highly advanced professional assistant work for the Dean of the Xu College of Health and Human Services as well as the Office of the Dean. The incumbent will be coordinating and overseeing high level administrative operations for the Dean's Office and works under minimal supervision with extensive latitude with the use of initiative and independent judgment; assists the Dean in the day-to-day operation and administration of the Dean's Office; facilitates the flow of work from the Dean's Office to the departments, Provost's Office, etc.; coordinates special events hosted by the Dean; obtains and coordinates the Dean's various research and special reports as requested; provides guidance for the academic personnel of the College; works closely with the Dean in faculty matters; and serves as the principal resource regarding regulation, policies and procedures pertaining to retention, tenure and promotions. The incumbent will: maintain the Dean’s calendar; maintain files; create and process purchase requisitions; make travel arrangements for the Dean; serve as timekeeper; and is responsible for new faculty contracts. Required Qualifications & Experience : Equivalent to four years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Incumbent must have thorough knowledge of English grammar, punctuation, and spelling. Must have the ability to: operate Microsoft Office; draft and compose correspondence and standard reports; operate standard office equipment; perform basic arithmetic calculations; plan, organize, and prioritize work; work under pressure and handle a heavy workload; handle multiple work unit priorities and projects and meet deadlines; respond to routine inquiries and explain standard policies and procedures; troubleshoot student issues and respond to all inquiries and requests; analyze operational problems and develop, recommend, and evaluate proposed solutions; and apply a wide variety of policies and procedures independently where specific guidelines may not exist. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Familiar with University policies and procedures; experience working in an academic environment. Closing Date : Review of applications will begin on August 8, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled